HomeMy WebLinkAbout17 - 04BA-074 - C-3634 - Grant Howald Community Youth Center Basketball Court ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. v
June 22, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, P.E.
949 -644 -3311
sluy@city.newport-beach.ca.us
SUBJECT: GRANT HOWALD — COMMUNITY YOUTH CENTER BASKETBALL
COURT REPLACEMENT - AWARD OF CONTRACT NO. 3634
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3634 to International Pavement Solutions Inc., for the Total
Bid Price of $67,720.00, and authorize the Mayor and the City Clerk to execute
the contract.
3. Establish an amount of $6,700.00 to cover the cost of unforeseen work.
4. Approve Geotechnical and /or Survey work in the amount of $1,000.00.
5. Approve a budget amendment to appropriate an additional $15,420 in the
Contributions — CYC Basketball Court Replacement account, 7251- C4120718
and to increase revenue estimates by the same amount in account 250 -4847,
Per Capita Program 2002 Bond Act.
DISCUSSION:
At 11:00 A.M. on June 8, 2004 the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low International Pavement Solutions Inc. $67,720.00
2 E.A. Mendoza Contracting 72,100.00
3 Belaire West Landscape Inc. 73,248.00
4 Malibu Pacific Tennis Courts 76.500.00
The low total bid amount is 3 percent above the Engineer's Estimate of $66,000.00. The
recommended budget amendment will appropriate the additional funding available for the
Subject: Grant Howald — Community Youth Center Basketball Court Replacement— Award of Contract No. 3634
July 13, 2004
Page: 2
project and increase revenue estimates as the City will now be reimbursed for an
additional $15,420 this fiscal year.
The low bidder, International Pavement Solutions Incorporated, possesses a California
State Contractors License Classification "A" as required by the project specifications. A
check of the Contractors references indicates they have satisfactorily completed similar
projects for other municipalities.
This project includes removing existing basketball court and facilities, removing adjacent
trees, root pruning, grading, placing of base, compaction, constructing a reinforced P.C.C.
basketball court, poles and backboards, basketball court painting and striping and all other
work necessary to complete the work in place.
Per the Contract Specifications the Contractor will have 20 consecutive working days to
complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the maintenance of City owned facilities with negligible expansion in
areas that are not environmentally sensitive.
Geotechnical /Survey Services:
Geotechnical and /or Survey services will be provided by outside consultants per the On-
Call Professional Services Agreement approved by Council on December 9, 2003.
Funding Availabiii
Upon approval of the recommended budget amendment there will be sufficient funds
available in the following accounts for the project:
Account Description
Grant Howald Community Youth Center
Grant Howald Community Youth Center
Prepared by:
Stephen uy, RE�
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number
7251- C4120718
7015- C4120718
Total:
Submitted by:
In IRA
��
Amount
$65,420.00
$10,000.00
$75,420.00
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LOCATION MAP
NOT TO SCALE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
GRANT HOWALD
COMMUNITY YOUTH CENTER
ASKETBALL COURT REPLACEMENT
DRAWN-4
APPROVED
DATE G
C -3634
DRAWING No. LOCATION MAP
City of Newport Beach NO, BA- 04BA -074
BUDGET AMENDMENT
2003 -04 AMOUNT: $�s,azo.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Pq Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations NX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations for additional grant funds received for the CYC basketball
court replacement project, C -3634.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
250 4847
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Contributions - Per Capita Frog 2002
Signed:
Signed:
Signed:
Approval: Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$15,420.00
$15,420.00
6—/d- o,�-z
Date
Me
Date
Description
Division
Number
7251 Contributions
Account
Number
C4120718 CY Basketball Court Replacements
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Approval: Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$15,420.00
$15,420.00
6—/d- o,�-z
Date
Me
Date
City of Newport Beach NO. BA- 04BA -0 4
BUDGETAMENDMENT
2003 -04 AMOUNT: $15,420.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations for additional grant funds received for the CYC basketball
court replacement project, C -3634.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Fund /Division Account
250 4847
Description
Description
Contributions - Per Capita Frog 2002
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7251
Contributions
Account
Number C4120718
CY Basketball Court Replacements
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Financial Approval: Administrative Services Director
City Council Approval: City Clerk
Amount
Debit Credit
$15,420.00
$15,420.00
Date
G ill
afe `
Date