HomeMy WebLinkAbout12 - C-3646 - Cameo Shores Sewer Force MainCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
June 22, 2004
TO. HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: CAMEO SHORES SEWER FORCE MAIN — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3646
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On January 13, 2004, the City Council authorized the award of the Cameo Shores
Sewer Force Main contract to GCI Construction, Inc. The contract provided the
upsizing of an existing 4 -inch diameter sanitary sewer force main to 6- inches to allow
for better hydraulic capacity for the pump station. The force main handles flow for
Cameo Shores and Pelican Point and extends on Milford Drive between Camden Drive
and Hampden Road. During peak flows the existing 4 -inch force main impacted the
capacity of the pump station. In addition, access road modifications were made to
allow the City's larger equipment to access the pump station and a new discharge
manhole was installed at the terminus of the new force main.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $177,905.00
Actual amount of bid items constructed: 181,361.50
Total amount of change orders: 28,381.92
Final contract cost: $209,743.42
SUBJECT: Cameo Shores Sewer Force Main - Completion and Acceptance of Contract No. 3646
June 22, 2004
Page 2
The final overall construction cost including Change Orders was 17.9 percent over the
original bid amount. Per City Council Policy, the City Manager has given his written
authorization to exceed the original contract by over 10 %.
Three Change Orders in the amount of $28,381.92 were issued for the project.
Change Order No. 1 in the amount of $11,908.69 provided for reconstruction
and replacement of asphalt pavement adjacent to the sewer trench.
Change Order No. 2 in the amount of $12,653.10 provided for the removal of
the existing sewer pipe and for a drop manhole connection.
Change Order No. 3 in the amount of $3,820.13 provided for asphalt
reconstruction and replacement based on as built measurements in addition to
the amount in Change Order No. 1.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Funding Availabilit :
Funds for the project were expended from the following account(s):
Account Description Account Number Amount
Sewer Main Replacement 7531- C5600728 $194,905.00
Wastewater Enterprise 7531- C5600292 14,838.42
TOTAL: $209,743.42
The original contract completion date was May 7, 2004. Due to the added Change
Order work the completion date was extended to May 27, 2004. All work was
completed by the revised completion date.
Prepared by:
'e, "Y"kL�
R. Gunther, P.E.
Construction Engineer
Submitted by:
Stephen G. ._
Public
-OoL
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
LaVonne M. Harkless. CMC
June 23, 2004
Orange County Recorder
P. O. Box 238
Santa Ana, CA 92702
RE: Notices of Completion (C -3646, C -3654, C -3649 and C -3447)
Please record the enclosed documents (4) and return to the City Clerk's Office.
Thank you.
Sincerely,
LaVonne M. Harkless, CMC
City Clerk
Enclosures
3300 Newport Boulevard - Post Office Box 1768 - Newport Beach. California 92658 -8915
Telephone: (949) 644 -3005 - Fax: (949) 644 -3039 - wwv,.city.newport- beach.ca.us
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
City Clerk
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
NOTICE OF COMPLETION
6103"
NOTICE IS HEREBY GIVEN that the City of Newport Beach, 3300 Newport Boulevard,
Newport Beach, California, 92663, as Owner, and GCI Construction, Inc., of Costa Mesa,
California, as Contractor, entered into a Contract on February 9 2004. Said Contract set
forth certain improvements, as follows:
Cameo Shores Sewer Force Main (C -3646
Work on said Contract was completed on May 27. 2004 and was found to be acceptable
on June 22 2004, by the City Council. Title to said property is vested in the Owner, and
the Surety for said Contract is Fidelity and Deposit Company of Maryland
fll-ublic s Director
City ewport Beach
VERIFICATION
certify, under penalty of perjury, that the foregoing is true and correct to the best of my
knowledge.
Executed on Lrt aL;o at Newport Beach, California.
BY
City Clerk