The URL can be used to link to this page

Home My WebLink AboutSS2 - Department Budget ReviewCOUNCIL AGENDA Na S 5 a 0 Department Budget Review r Council Study Session June 8, 2004 CITY COUNCIL yE To protect Newport Beach's unique quality of life for the full enjoyment m of its residents, visitors, and business owners and to direct the t° efficient and effective delivery of municipal services. 2001 -02 200203 2003 -04 2004 -05 Ad..V A[Wa1 _ _Emim ateda Proposed "' C C (0 L Salaries and Benefits $ 141,360 5 146.530 5 142.573 5 255.279 p a Mantenance and Operalipns E 2.633.606 S 1.129.255 $ 744.525 $ 883.525 O Capital CO., $ 51169 S 11.943 S 7.000 5 7.000 Q City Grants $ 25.000 $ 40.000 $ 25.000 5 25.000 Tptal E 2.905.143 S 1327,728 5 919.098 $ 1.170.804 IuOee Airyan Glanlh Canllal eapenNlviee neluEes A.. .1 Geanln Control —,J S0—. l-ues e�pend4u�ee ma'lu4es Sp�e�ea lasuex er pen4iluree • COUNCIL AGENDA CITY CLERK o d To provide service to the Mayor and City Council, City Manager, administrative w E departments, and the public in a courteous, timely, and efficient manner while remaining neutral and impartial. By To improve the administration of the aff airs of the City Clerk's office consistent with applicable laws and through sound management practices to provide easier access to local government and fulfill our responsibility to the residents of Newport Beach. CITY CLERK 2001 -02 2002 -03 200101 2001 -05 C C Actual Actual Actual Actual Esllmaled Proposed O By 24 Council Meetings, specul or Adjourned 25 21 21 21 Resolutions adopted (O d salaries and Benefits $ 230.725 S 250,602 5 263.479 S 288.107 0 Maintenance and Operarrons $ 30,785 S 50.418 S 42.932 S 37,710 56.500 capital outlay $ 1.238 S 61005 $ - $ - Q Total $ 262,718 S 307,255 S 306.411 S 325,817 26 28 Elections E $ 48.685 S $ 55.000 Pages scanned mlo Document Imaging System Grand Total S 262,]10 S 355.940 S 306.411 S 380,81] CITY CLERK Service Indicators 2001 -2002 20022003 2001200/ 2004 -2005 Actual Actual Estimated Projected Comml Meetings. Regular 23 24 23 24 Council Meetings, specul or Adjourned 25 21 21 21 Resolutions adopted 92 72 80 80 Ordinances adopted 28 28 25 25 Municipal elections 1 1 0 1 Regetered voters 52.212 51.861 55.997 56.500 municipal Code supplement pages dembuted 56.595 52.626 45.000 45.000 Claims /Summons and Complamh processed 157 1" 180 100 contrac6 /Pgmemenn, processed 119 120 120 120 Notes of CompklbnlRelease Bonds 26 28 30 30 Documents processed to Orange County Recorder 28 38 40 40 Pages scanned mlo Document Imaging System 33.600 34,600 35.000 351000 Passpor6 processeb '.65' 672 Soo son - Paaspotl su,.us began (214,02) • • 0 CITY MANAGER HE To maintain the delivery of high quality municipal services and S 2 legislate and manage the affairs of the city according to law CO and for the benefit of residents and property owners 200142 200243 200344' 2604 -05 Actual ALNal EsBmaled Purposed C C Salaries and Bad.% S 1,490.430 S 1350.992 S 1.9m.815 S 2.110,063 Ua Maintenance and Operalons S 260754 S 505.245 S 010.680 S 933 .495 Capital Outlay S 23,753 S 16.240 S 50,500 S 40,180 Q Total S 1,190.941 S 2012.485 S 2.827.995 S 2.984,259 code& weler OuelX Enarcemem DMCon added. E City Manager — Key Divisions • Code & Water Quality Enforcement — 5 full -time employees and .5 FTE $521,740 • Public Information 1 full -time employee $142,906 Harbor Resources 7 full -time employees and 7.34 FTE $1,270,081 • HUMAN RESOURCES To increase the City's effectiveness through recruitment and retention o of employees committed to providing quality public service that meets wo d the goals and objectives set by the City Council and the City Manager. i5 We further this mission by the development of systems which recognize the value of each employee and provide the necessary tools to recruit, retain, and develop a workforce capable of high performance. We accomplish this mission by having a "customer first" attitude; demonstrating a spirit of cooperation; being a trusted and valued source of human resources knowledge and expertise; and by being responsive to and aware of internal and external customer needs. 2001 -01 2001 -03 100304 1004-05 c c Actual Actual Estimated Proposed O _N d Salaries and Benefits $ 673.107 $ 763,010 E 822,346 $ $71,891 Maintenance and Operations $ 491.388 $ 352.050 $ 401.660 $ 409,660 Q Capital Outlay $ 9,819 $ 31.585 $ 8,000 $ 8,000 Total $ 1.174.414 $ 1,146645 $ 1.131.006 $ 1.289.551 CITY ATTORNEY 0 o To represent and /or advise City Council, Boards and Commissions, E and City Staff with respect to all legal matters pertaining to the City • • Lit 200102 200203 2003 -04 200405 Actual _ Actual Estmmed Proposed C C a Salaries and Benefits $ 565.631 $ 631,502 $ 683.580 $ 723.676 oMaintenance and Operations 5 120,591 a 233,651 5 350.11A $ 278,826 Cap0810utlay 5 2,450 $ 2,965 5 4,000 5 11,000 1 Total 5 688,672 5 868,118 $ 1,038396 5 1.013,702 • • Lit • CITY ATTORNEY Service Indicators 2002 -2003 2003-2004 2004 -2005 Actual Estimated Pmjecled Requests for Opinions /Advice (In-house) 3,200 5,250 5.500 Council, Board, and Commission Meetings 100 100 100 PreparationvRieview of Contracts, MOOS. Agreements 200 300 300 Litigation Caseload 150 150 50 Code Entomement Caseload 100 120 80 Developm ent]review of Resolutions and Ordinances 75 75 B5 Court and Hearing Appearances 100 100 80 Public Assistance (phone or in person, by attorney and 5400 7,200 7,200 secretarial staff) Legislative Advocacies 25 20 20 Public Records Act Requests 26 29 40 • r' Administrative Services Department Li. M" To provide the highest quality Management Information 4 Services, Financial Management, 7. and a variety of support services for City Officials, the public, and other departments. • 5 Administrative Services Department Overview Fiscal Year 2003 -04 • Amended Budget $5,331,449 • Employees — 50 Full -time — 5.47 FTE Fiscal Year 2004 -05 • Proposed Budget $5,949,938 • Employees — 50 Full -time — 5.73 FTE Division Information • E 6 RESOURCE MANAGEMENT Budget Management Investment Management Internal Control Staffing: 3 $437,993 • FISCAL SERVICES Cash Management Purchasing Warehousing & Inventory Control Printing & Reproduction Postal Services Remittance Processing Accounts Payable Staffing: 12 plus 2.89 FTE $1,176,337 E 7 MGMT INFORMATION SYSTEMS Computer Applications Support Telecommunications Geographic Information System PC Technical Support Network Management Database Management Staffing: 17 plus .5 FTE $2,468,799 REVENUE Municipal Billing Intergovernmental Transfers Licenses Regulatory Permits Revenue Development Receivables & Collections Staffing: 11 plus 1.59 FTE $1,135,128 E • • 0 ACCOUNTING General Accounting Payroll Property Control & Fixed Asset Tracking Audit Coordination Debt Administration Financial Reporting Staffing: 7 plus .75 FTE $731,681 • Other Activities O.n se,..la Exlm,fea 20Cd.26M • l\ Ckginal Balance Baaxe imal Poncpal bsuare OiiOtIMW PCa_.IPni Lleinarts 0E1JM005 Pry`enie __. PaW io Oae RMuM, p, SOP 7.330.000 5.00.6.000 (275,000( 5,510.000 %1,689 186668 1.760.000 Balms MYind L.N 3.e57.9J0 1939.132 (1<9.801) 1.799.331 237.062 61.261 1,669.599 W.fer Re.enLe Hi•MNiy Bags icns," 6.535,WJ (1,2.. M) }.255.09 1.Eai,le3 36l. iaa 6,970000 RNIiy SKk leases Vw.0a9 662,975 �4i2202) 120.}73 a59,}ifi 11,51.1 1219 276 SWIM 100 Lean 2,000.000 2,b0.000 I6e, 0601 2,216,000 167,0% 12J,056 121,030 P�lneaa. P9mnnenl t9,0.b,00] 15,6W,0.b 1.2� 11,00],060 1.:.WM 3,6K. iwb Ltd Semco 0 }1�2.P, 919 35,IIi,101 3,e( 11 ON) J1.711,1W 729.325 B62, 322 15.101075 • l\ Significant Revenue Info Administrative Services administers many user fees and is responsible for all City billing including the issuance of 205,000 Municipal Services Statements annually. Some of the larger billings include: Water charges $ 16,911,000 Sewer fees 2,891,000 Fire Medics memberships 250,000 Recycling fees 854,775 Franchises fees 3,048,500 Use of Money and Property 7,393,163 Major Charges /Fees /Taxes Administrative Services actively manages the four largest City tax revenue sources: Total Property Tax Sales Tax Transient Occupancy Tax Business License Tax S 43,269,662 21,578,500 8,969,000 2.230.000 $ 76,047,162 This represents almost 50% of the City's total estimated 2004 -05 Revenue of $152,587,401. 10 0 • C1 C� Major Charges /Fines Administrative Services also levies and collects the following charges: Administrative Fines /Citations $ 537,000 Parking Citations 2,220,000 Alarms/Fines/Renewals 380,000 Tidelands Billings 6,708,984 And many others Police Department Budget Presentation • Fiscal Year 2005 i a pry Cem616WIII CIIxnWtle ? Ymr ?WS 11 Agenda We "Im • 1 till, ,(rl Cy a .� t •ai City Council Budget VmrntutiomGaml Year=s Budget Overview ..Budget.Totals_ FY 20GY- 4, r. Budget= by Division o:y Councl Budget Grrsenmunn Farm yeo. 2W5 12 •r • • • Budget Totals ACCOUNT DESCRIPTION AMOUNT Salaries Et Benefits $29,613,337 Maintenance Et Operations $4,983,200 Capital Outlay $123,872 TOTAL $ 34, 720, 409 Ciry CV l M rt Fr ntatf mFiu l Y—=5 • Budget Totals • FY 05 Police Budget (NAFF Funds Not Included) City CvmnlM tP111- tmiomFliml Ymr 2X5 13 Changes from FY 2003/04 • Total Changes = $2,377,473 or 7% Increase from FY 2003/04 • Salaries It Benefits - $1,994,259 Increase • 84% of the Total Budget Increase • Adjustments Based on MOU Agreements • Salary Step Increases • PERS Safety Rate Increases • PERS Miscellaneous Rate Revision Crry Comrca Budget hettnmflon Fiscol Yea. 2W3 Changes from FY 2003/04 • .Maintenance Et Operations $500,714 Increase • 21% of the Total Budget Increase • Increase in Various Contracts • City Manager Approved Supplemental Equipment List • $100,000 Transfer from CIP to MEW for annual facility upgrades /maintenance • Capital Outlay - $117,500 Decrease from FY 2003/04 • Reduces Budget increase by 5% city Ceunol Budget VremnmtiomFitml Yew 2W5 14 • • • Changes from FY 2003/04 • Summary of Changes - Salaries Et Benefits - $1,994,259 . 7.2% increase from FY 2003/04 - M F± 0 - $500,714 or • 11.1% increase from FY 2003/04 - Capital Outlay - - $117,500 • 48.7% decrease from FY 2003/04 City CPVMn Budget PmS ntvliPRllssCof YMr 2W5 E Budget by Division Budget Number Division Description Budget Amount 1810 Office of the Chief of Police $116331101 1820 Support Services $81060,277 1830 Patrol $13,777,024 1840 Traffic /Parking /Animal Control $4,247,071 1850 Detective I $6,371,097 1860 Fleet Services $631,839 W Personnel , si ;ion's _s,a City Cwrc it 9Wger Ne]enlm,aY {isml rem M 16 • 0 Salaries £t Benefits • Personnel - 85.3% of Total Budget is Direct Costs Associated with Salaries ft Benefits - Salaries ft Benefits - $29,613,337 4tY Cowan BudSe[hexntatlom'i wYeur ?W5 Capital Maint. and Outlay Operations 0.4% 14.3% FY 05 Police Budget i (NAFF Funds Not Included) ny coondl euepre G.esenmtam{'1 :aor reo. }ros • 17 Full -time Employees • Total Full -time Employees - 237 - Sworn - 148 - Non -sworn - 89 City COU (B VtR sintatiw Ffm (Y[ai IW5 Full -Time Employees Budget Division Description Number of Number Employees 1810 Office of the Chief of 10 Police 1820 Support Services 53 1830 Patrol 96 1840 Traffic /Parking/Ani mat 32 Control 1850 Detective 44 1 i 1860 Fleet Services 2 City C11 vrcsmmliom"Sm1 Ymr IWS L • C I 0 Sworn Officers by Division Gty C—lil Butlget Pllllnm — Fill.' Ywi 3W5 19 Non- Sworn Personnel `` ... 0 37% FY 05 Personnel Breakdown Ciy [WMYI BW$et PrtJtntetipnFiital Yem IW$ Sworn Officers by Division Gty C—lil Butlget Pllllnm — Fill.' Ywi 3W5 19 New Positions • There are NONE! city council Budget Rexnmtiom0y W rear =5 Divisional Responsibilities • - • .. fir. , {;� R -: �:^_L.�,..,: `_ , :;+,�:'. . W-00" Patrol r Feet a City muma Budget F ,,fatlon.iisoi reor }Ws •. 20 • C� 0 `I • ON Office of the Chief of Police Chief of Police Administrative Assistant Executive Officer Professional Standards Unit Manager (Lieutenant) Community ServicesfP10 Payroll Clerk Supervisor P Professional StaMards Emironmental Supervisor Services Drug Abuse Resistance Education (DA.R.E.) Come Prevention Volunteer Program Cil'aen Academy Teen Academy ciy couMn amore vreznmriomn..al r.arxns Office of the Chief of Police • Professional Standards /Legal Review • D. A. R. E. • Environmental Services • Community /Media Relations (PIO) • Departmental Payroll Support 21 Office of the Chief of Police • 'Volunteer Program • Crime Prevention • Citizen's Academy • Teen Academy 0, CPwMI & d,,tVrtlentetlwnFh[PI YmF=5 ` Support Services Division plvl: CwrvMda.. mlary lv lM Fiwl• i[e¢8 Oiv aiM CVnmonbl F¢[ilYia MeiMOivn[v Rrvi Cwnm.ww� persvnn 6 R oc¢rEO pi¢IntO mp ry imniry supwr'sp C sup¢rvno 0 suprvisol Ram�E¢ senco� $ywion, Fw.I M¢inwmn[e superviaw Apg BvcFHmu Imv iWly� Cunmun $errib �� Ftml mk Oi¢WI Mrt Wb pis WlcMn 1 Meehan CmUi n ACS PC 81Ny o^ Eslxyvnc pxiYiq 0.sk Enlry Cbmi ➢oty01vp1� RopML Cwnipan[oMa Awm� %e BS O{cmlw EviO¢MV CooMinMi¢n 011ibrs Reseerc0 WPVTnen1 - Vidw Unn v Site 1 . Plaprwn Ory Cowell 8.1,1 P e ,.u, —Fi l[ l Yer MJ5 R ,n .sle 0 22 • `J 0 Support Services Division • Alarm Monitoring Program • Communications • Video Services • Property /Evidence Control • Personnel and Training • Polygraph Examinations • Fiscal Services /Budget Control 01, C.-,.i B d5r1 P,eInf.liomFWW Ywr P 5 • Support Services Division • Records Section • Range Training /Armory • Computer Systems • Planning /Research r ' • Facility Maintenance f..� • Electronics Engineering /Repair • Fleet Maintenance Cf, CDV"" 9P ,, uv1 YCPi ZX5 • 23 Patrol Division C-. �pP pN Ory WpN MitI WrtN KpM Wpch SWAT Wiittglw Cvnvpp CmnnMr Canm.nW� CartimmCel CvnmenMr plNd ii.la rma Twn PPa. $upnv , SuWnpen SulMViw ManCw. 14btl P.bp GIIkN. D Kwa Pe1N Ulryn MxMniu � FlNE Tnlrpp g1kx P�p7�r1 Raz.rv. Pmyem P.wm Unfn Unt BirycN Vrit Ortiun WW NVwyaR �Pop Eezt Nvwpwl PoP POP CiN C.H BuE411 prrzentotm.RICW Y— N 5 Patrol Division • Day Watch • Mid Watch • Night Watch • Jail • S.W.A.T. • Bicycle Detail Gry C.— O 3u,,, Nnen(obomFisml Yeui N 5 • • 24 0 • Patrol Division • Canine Unit • Disaster Planning • Helicopter Section (ABLE) • Reserve Officer Program • Hostage Negotiations City Cannon %diet Prexntatlan -FlUef rem n P41 Traffic Division Traffic Services CommarWer Accident Motorcycle mal Investigation Unit ffT� Supervisor Supervisor r Accident Motorcy cle Parking Control Investigators Officers Officers Traffic Animal Control Investigators _J Officers Special Events Crossing Guartl Program r'�Y reunnl bntlSrt PresrnrotmmFUrcl Yrar 1005 P41 Traffic Division • Traffic Services • Accident Investigation • Motorcycle Enforcement • Parking Control • Crossing Guard Contract Administration • Traffic Education • Animal Control • Special Events Planning CfyCwu l&d2 l%rssnmlio Rsmt YmrT ` Detective Division Sxnbry toll+ avwon ca.m.na. s.M... c.:...s�eton w..nur. vim cm,.�smr tMt suwMan s.niw wwM.w C.M..Y.I Cunmu� N MC.s gtacYSY{ Wtrrlivu RW 0., -burs s wrt'i.tt� P.�mn. suwrisor R..PRY SUwMSw Cel.cliaea C.Wrliv.s A. TI Te Fort....N.. fed F.swrt. OlRUrs O.l.cnv.. City C....H B.d"t %rsrntatiomFisml Ymr IWS 26 • • 0 Detective Division • Criminal Investigations - Crimes Persons - Property Crimes - Juvenile /Sex Crimes - Narcotics - Economic Crimes - Vice /Intelligence • Crime Scene Investigations [iry(wrrcil 0,4,1 Pn .Iw..Fisml Y— 205 • Detective Division • Crime Suppression Unit • Crime Analysis • Orange County Auto Theft Task Force (OCATT) • Regional Narcotics Suppression Program (RNSP) • School Resource Officer Program 01, Co,,d 9uJgn Orrienmoomhttvl rm. 205 • 27 Fleet Maintenance Division • Parts Inventory • Vehicle Maintenance • Replacement Vehicle Set -up C, „ Ca 11 Bua,el Rr 10(mn .fl<ul Yea, IN5 Revenue and Grants GIy CO,,il B.d,,l Gr s . clio Al-1 Ym M5 0 • ram 0 Revenue • Total Estimated Police Department Generated Revenue - $4,946,379 • Significant Revenue Sources: - Orange County Public Safety Augmentation - $735,556 - Alarm Related (permit renewals, fines, PD alarm monitoring) - $355,000 - Parking Fines -Over - $2.2 Million - Administrative Citation Fines - $150,000 [iry C. (Wdget %arnmtbmFlUal Y—M Revenue - Jail Booking Fees - $160,000 - ABLE - $275,000 - School Resource Officers - $122,693 - Narcotics Assets /Forfeitures Fund - $220,230 ory C�Idi B031t P.eIIM.1 F,,1 Y 2W5 • 101 Grants • Will receive over $219,870 in Revenue to the City of Newport Beach for Fiscal Year 2004/05. • Grants Awarded from State and Federal Sources through Various Processes. • Specific Grants were Awarded as Follows: [iry Cw H Bgdict RettnfatiomFrsml YO 2005 Grants • Office of Traffic Safety Driving Under the Influence (DUI) Enforcement Team /Checkpoints over 2 years - $38,080 - 2 DUI Checkpoints. - 2 Officers working 60 Nights of DUI Patrol exclusively. ory Counot budget PresenmuomFissnl Yen.]Ws • • 30 0 Grants • Bulletproof Vest Reimbursement - $21,350 • Office of Traffic Safety Seatbelt Program - $15,940 Orr Cowl Budget Rr tatiomFisml Year 3005 • Grants Local Law Enforcement Block Grant: • $24,500 - Partial funding for one non -sworn Crime Prevention Specialist City Coanal aw tVra<molfominml YPE,:PX5 • 31 Grants Supplemental Law Enforcement Services Fund (State COPS Funding): • $120P000 - Two Sworn Police Officer Positions to staff our Crime Suppression Unit - Miscellaneous Equipment City Com ( Bud3et Rrmntati Rsml Year MiS W • • 32 0 Fires Dp°`; `rne °r�tw.. -W. . , lllil �.. . 1$Ca. «a.� , : Yeaf . => A p}�:�"2005 �, ' ;... . .; } Budget P na1on , r B.y Fi eTrr fir Newport Beach Fire Departirlen� = "Sa %t) Service, Professlona /ism' • Fire Department Mission.... ...to reduce the loss of life and property from fire, medical, marine and environmental emergencies „tli'.rough educations p.reyerition, hazard reduction and response. Newport Beach Fire Department- "Safety, Service, Profession /ism" E 33 Department Summary Department Detail FY 2004 FY 2005 % Inc (Dec) TOTAL 24,090,309 25,747,768 6.8% Salaries 20,364,292 22,007,319 8.0% Maint. & Operations 3,498,813 3,553,065 1.6% Capital Outlay 227,204 187,384 (17.6 %) Department Detail 34 11 • FY 2005 % of Total Budget 148 people + 30.78 FTE Admin. 1,173,527 4.55 8* & 1 Fire Ops 17,255,259 67.02 112 Prevention 973,953 3.78 6 EMS 1,685,109 6.54 2 Training 1,387,343 5.39 5.5 & 9.62 Lifeguard Ops 3,272,576 12.71 14.5 & 20.16 34 11 • 0 Revenue Generation • $1,650,000 —Paramedic Program • $625,000 — Junior Lifeguard Fees • $735,556 - Public Safety Augmentation Fund (Prop 172) shared with Police Dept. • $355,600 — Fire Prevention Fees & Fines �J Significant Program Issues • Professional Competency — 62% of Fire Personnel have less than Three Years Experience in their current positions — Changing Management Team • Chief Scheerer Passed Away Last December • Disaster Prep. Coordinator Boston to OCSD • EMS Manager Cleary Retires in August • Deputy Fire Chief Tom Arnold Retires in October • Battalion Chief Pearce Retires in July 2005 • 35 Significant Program Issues (continued) • Major Upgrades in EMS — Countywide Mass Casualty Incident Plan — 12 Lead Cardiac Monitoring Program — Aculert Medical History Program — New Modular Ambulances (1 +1) — Paramedic Training (5 +3) Significant Program Issues (continued) • Continued Emphasis on Emergency Prep — A Top Ten Management Team Goal —Train on Recent Emerg. Plan Update • Design and Construct Fire Station and Training Center in Santa Ana Heights • Participate in Design of CdM Main Beach Improvements 1 is 36 E 0Oe' stion's? .} ZIM 0. 0. o pNAMi f •r I• k r� ti16 ItivFire &parhnent - Safety, Seivlce, Pivfessiona /ism° • Building Department Mission Statement To ensure the quality of life of those who live, work, and visit the City of Newport Beach by promoting safety in the regulation of the construction, use, and occupancy of buildings and by taking a customer oriented approach to finding educated, cost effective solutions. L 37 Building Department FY 03 -04 Total Department Budd $ 2,746,009 Administrative Division: $ 367,633 Inspection Division: $ 1,222,229 Plan Check & Permits: $ 1,156,147 FY 04 -05 Total Department Budget: $ 2,997,111 Administrative Division: $ 403,499 Inspection Division: $ 1,297,745 Plan Check & Permits: $ 1,295,867 Building Department Number of Department Employees: 28 Plus 2.56 FTE Number of Employees by Division: Administration: 4 Plus .80 FTE Inspections: 13 Plus .63 FTE Plan Check and Permits: 11 Plus 1.13 FTE • C� m 0 • • Building Department Revenue Key O19n Aceourb Acl FY 01 pd FY 02 pct FY OJ Fi Ot BW FYO4Ad YI FY 01 RAW FY 05T.OI ___TOIe 0,000,000 PmjeciW Es.=.M 29'A 0610 PERMR$ 1,174,921 1,040,68) 1,111,09 t, 100,000 1,356,592 1156),0)9 1,332,000 290 8612 'LEM 174,596 16/,443 124,7 i/2,OW 197,339 21 /,WO 182,00 290 4616 GFADWMALPEFIMR$ PEFIMR$ 121,015 98,0/2 12/,)95 II3,()W 177,530 108.00 124,m0 29W 0616 PLUMS 105,892 178,932 154,221 160,0W 173,668 16/,00 156,00 200 /616 HEAMNGGPERMRS MEATNG PERMR$ 61 70,97 )6,590 60,00 90,990 65,637 8000 290 4621 _POWSPA_P 462) E_R_M_R_$ HARBOR PIANCHECK (BLOG) _01./89 AN 10,274 /_S,Y_t 14,082 5_0_/18____/_2,00 19,18 22.00 56.)52 22,022 __68,00 22,00 10,Wp 10, 29W 4626 �FBOR 12,855 16,1 22,10 23.00 22,048 20,00 17. 29W /858 M 45 105 169 10 W 0 290 5002 WE ESBREE SUSPRMGVMNIS WRNESSCKING -2W 596 t0 OW "ESnmalea BW 2980 1 PLAN CHECKINGFEES FEES P28,550 856,618 1 ,590 860,240 1,185,691 693 12)8,00 1,088,00 290 5005 P__L4_N_C_H_E__C_K_FEES- GRAONG RESDEN 77,926_ 199,261 510/2 23]/96 W,1141_ 2&5,620 BO.OW 21),00 89,091 - -- 270.40 93.00 - -291OW )9,00 20T,W0 090 SPEC NSPEC ES EIM)N VC FEES 15,921 36, 62,82 2J, W] )0./88 193,00 160,00 290 W12 5012 MPI-E N 11925 11/0 3. 0 0 0 29W 501_)ENER_G_Y 5018 ENERGY COMPLIANCE REVIEW f_A_M_P_LUNCE REVEW 05pBLEDA555TpNCE gEVIEW 53.525 17,)0 _d_1 ))/ 20,182 _569_5.1 SLSO4 50,OW 81,00 58, 41_7 3).561 _ 64,00_ J6,O0 _`A,W__0 ]1,00 200 W19 COZ 66 10 / SO 0 0 0 Zd80 W21 WTDI C MpZ MAT DISCLOSURE 5.999 4,9M 6.216 5 S,ZYS 5,00 O,WO 290 Son PLAN CHECK - O.T. 416W 30,908 11,195 12,00 0,14 S,OW 8,030 TOTALS: 1222.819 2,06,292 ]536,&52 2,932,910 3,252,06 0,202,939 3,0Q200 39 Building Department Revenue 4,500,000 . 0,000,000 'l A 1500,00 3,000.00 o m2500,770 rc k 4 @@ _ - 3 f 1$70,000 _ _ 000. 2.007 '4- 577,707 M ./c 9c9 a f 1 c Fi9tal Year 'vro�eneo "ESnmalea Revenue Revenue 39 REVENUE REPORT. MONTH OF MARCH 2004 Cunem Mou6 Prem. MoROI FYb Oak Premm FY b Dale $ J96,JT/ $ 359,368 53,618,864 : $ 2.466,945 FIRE DEPARTMENT REVENUE S 43.4961 $ 45,719 $ 320,907 1 353,357 DETAILED RREANDOW N Breakdown NVilbei Revznue Pqn Clerk uMM) 2900 Mi 29005002 318 $ 115,029 PC CM Ere 29005017 $ 6,913 Plad CWe Disabled 2900.5018 $ 4,075 Ptn Ctedl Grath 29005000 $ 8.314 Pkn CF it rj 29 627 $ 814 BuiWiM Pem is 2900.4610 408 $ 145,3U Gratlm Pemit 29 614 36 $ 15,383 Elecfiicol PemYt 29664612 301 $ 21,99] PhmGl Permit 29004616 260 5 23j68 Mechaucal Pemet 2900.4618 193 S 10,1]6 PppVS aP.—.. 2900 -1622 21 S 10.191 HaNOr Pem is 2906828 1 Resider al Bugi Records 29665W5 22 50 Miscellmeola 29005021 ". 29065008 H$28,M PIan CFeck Fire'' 23305055 $38,100 56.000 Fire Permit' 2330505] N] 6dq gDep, services pabnned mop,ativeJywib Fde Prere nBuwu____ CONSTRUCTION ACTIVITY REPORT - MONTH OF MARCH 2004 Cv m ModII Nr m.m MorlN Fiscal Yea, To Oak Pre�io05FY To Oak Total hspaYnm Ya. G6: 4203 4587 39,290 $14156]]18 RBR hs Y 194 136 1185 496 Ya SRdaleOk COm ans 100 N 297 6p] Bugi Code Enfomem¢m 15 J1 342 148 CONSTRUCTION ACTIVITY REPORT - MONTH OF MARCH 2004 BUILDING PERMITS ISSUED Current Month PmWOU m..N Fmeel Year To Date Pmvious FY To Daft Total Vak om $19490537 $17152995 $152649082 $14156]]18 Bowl Peonit: 408 319 30% 2590 Total Permit' 1,2]5 999 6508 6789 Plan Slbmiltls: 318 266 1 2.424 2,037 BUILDING PERMITS ISSUED 4 , • • Number Valuation Dwellin0 Units Si ,)e F.rml, D.ell,m 12 $6.915.269 12 D kzes 1 $290,000 2 Cabana / 566000 PaBosTeGS?rellls 9 $85,700 Po WS as 24 E57B9 () ResideNial AEdilfon A8em6one 194 E5010Ma Commercial AdditioWAftera4ors 30 E4W8,MO Residemal Gara e 1 520000 Fire S nnklerlAla msNisc 50 5458140 Demol,bon : 0,famity Two-family dwells ] 1 $38,100 56.000 (7) 2 Miscellaneous Re roofs (56) Fencesrt2eMrvrg Walls (96) Srgr¢iBamers (18) Mrs[ 2] N] $1.114,620 TOTALS: 681 19A90,537 5 4 , • • 0 • • Building Department Future Programs and Service Enhancements • Explore ways to provide cashiering services at permit counter for permits, plan checks and miscellaneous fee collection Combine issuance of building, electrical, plumbing, and mechanical permits into one combination permit • Increase counter plan review and permit issuance services 41 Building Department Construction Valuation $350 $303 $300 c O m $250 $225. $227 $227 10 N $204 $215 > p $200 ttlt p = $146 $150 ! _ v -$72$70 $100 $8 O U $50 $0 _�.... 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004' FY rears 'Projected Building Department Future Programs and Service Enhancements • Explore ways to provide cashiering services at permit counter for permits, plan checks and miscellaneous fee collection Combine issuance of building, electrical, plumbing, and mechanical permits into one combination permit • Increase counter plan review and permit issuance services 41 Planning Department Plan and manage the development or use of land, and provide the highest level of customer service consistent with the law, policy, and community goals. 0 • 42 Department Totals 2003 -04 2004 -05 Estimated Proposed Salaries and Benefits $ 1,456,879 $ 1,610,942 Maintenance and Operations $ 1,482,557 $ 526,420 Capital Outlay $ 42,726 $ 41,500 CDBG Fund $ 200,054 $ 177,950 Total $3,182,216 $2,356,812 Full -time Employees 18 18 Part-time Employees 0.45 0.45 0 • 42 0 Planning /Administration • Economic Development Economic Development Committee Peninsula Revitalization /PROP Committee Business Improvement Districts Business Retention /Recruitment CDBG $658,261 Staffing: 3 Full -time • 43 Planning Commission Environmental Quality Affairs Committee ' Advance Planning Current Plans & Projects Environmental Review GIS /Data & Demographics Regional Planning Activities Housing + $1,698,551 Staffing: 15 Full -time, .45 FTE • Economic Development Economic Development Committee Peninsula Revitalization /PROP Committee Business Improvement Districts Business Retention /Recruitment CDBG $658,261 Staffing: 3 Full -time • 43 ma �N �.t Changes in Positions FY 2003 -04 ■ Reclassifications ■ One Associate Planner reclassified to Senior Planner ■ One Assistant Planner reclassified to GIS Analyst ■ Total remains 18 positions Workload Indicators ■ Discretionary cases continue at previous high levels, However, the number of large projects has dramatically increased: — St. Andrew's Church Expansion — Marina Park Resort and Community Plan — St. Mark's Church ■ Plan check continues at historically high levels, with submittals this year 20% more than last year, which was 20% more than the year before. ■ Increased Appeals and Calls for Review ■ Increased Code amendments: — Modification Permit Findings — Medical Parking Requirements — Building Height and Establishment of Grade • • .. 0 Revenue ■ Development Review Fees: — As we projected last year, revenue from development review increased by 66 %, largely due to the new fee schedule which provides for full cost recovery. ■ Plan Review Fees: — Revenue from plan review in FY 2003 -04 exceeded the prior year by 84 %, due to a combination of full cost recovery and continued increases in the volume of permits issued. ■ Revenue in FY 2004 -05 is expected to match this year's revenue. • Significant Special Projects ■ Complete review of General Plan land use alternatives ■ Develop a strategic plan for economic development ■ Certification of Local Coastal Program ■ Adopt and implement new Sign Code Sign Code ■ Participate in implementation of Corona del Mar Vision Plan 45 General Sertees Department o Z To provide optimal services and support to the residents, business E community, and other City departments through dedication and m excellence in safety, performance, and cost containment U) 2001 -02 2002 -03 200104 200405 Actual Actual Estimated Proposed C C Salaries and Benefits E 6,942,663 $ 1,42],400 $ ].9]1.591 E 8,363,438 O N N d Maintenance and Operations E 1.382058 E 1,948,1]] E 8.915,258 E 9.891,968 U Capital Outlay E 511538 E 44559 E 20.500 E 19,500 O internal Service Funds E 3,085904 E 3.824754 E 3293,921 E ].946,48] Q Total (1) E 11,461,163 E 19,241.446 E 20.221,210 E 22.221.389 Personnel 119 126 124 124 (1) Induces, EOUiOmenl Maintenance and RepNc unenl Fund Eirendilures (Internal Servue Fund) General S r i s _ Pa�tmUnt Total Department Budget and Breakdown by Division Current BUtlgd Final Year 200Y01 Budget Rpppsal Fiscal Yax 200405 General Fund 3110 AdrrvniAaOon � ••� $ 635,100 6 = •• E 602,932 6 ]ll0 Field Maintenance $ 2,659,916 25 $ ],W].518 25 3140 acorn Support $ 4,130,9]2 ]t $ 4,404,012 ]t ]150 Refuse $ 5,181,643 30 $ 5,49870] ]0 3110 Paris; MaiMenerlce $ 2,948,]]2 15 $ ],S41,ll8 15 1,561,603 ]180 Street T. $ 1]L599 2 15 6120 EquiDmenl ReDlarement $ 1,000.52] 2 5 2,]112.]00 Subtotal $ 16,401,530 109 15 $ 10,200,906 109 Internal Service Fund 6110 Equipment Maimenance $ Grand Tmal E 19,119,1]] 124 $ 22,221,]89 124 • 1,561,603 15 S 1,644,18] 15 6120 EquiDmenl ReDlarement E 17]0,000 0 5 2,]112.]00 0 Subtotal S ].291,60] 15 • C� General services Department rhydrad— anyal— • s,adme ag .1. ed13 ea R- vanm wr.,aoa<daa s — caw General services Department Revenue Estimates a Recycling Service Fee E 851,775 If, Solid Walk Fmrc0ise Fee E 670,000 c. Safe of Surplus Vehicles S 175,OIp 0, SoPPlem Tree enbl Trimming E 1.000 e Oevebpmenl Deposits S 16.000 L Bench aM Tree DtnaUOns S 5.0w 9. RebresUUOn $ 20.000 F. AB 2766 Funding 5 68.886 Total $ 1,807,661 i. Caiilomia Division of Recycling (Beach EBpr Abakmoo8 S 22.197 j. AWO Zem Em¢sbn Yehcle 9weiage Pmgram S 36.000 k. Wed Oil Opportunity Gmnt(Clean sold Green Harbor Pmgr'am) E 105.000 1. Wed Oil Block Grant S 22.300 Total $ 265,097 1 Tns ism neroralmanmentedr by the the uncya Nv,,o term. The Clean a rnl Green Harbor pmammlull bet he City, bythe.l,, Dooprison ore GQadal. Health and wll pe comrCrnatetl airb the Grv's Water Oual'rry Divsmn and the Genenl5emces Oepanment programs IuMM by tnis grant all M Implemented by Ider Coumy's Oix:ion or Enaronmenlar Xeath • 47 E �twwn ar net. v a all t :Wr.b ...m�uob"I sa.re,— saraaa.e 1 1311.. C—d" deraram rerr, a r reed . ford . _a �a General services Department Revenue Estimates a Recycling Service Fee E 851,775 If, Solid Walk Fmrc0ise Fee E 670,000 c. Safe of Surplus Vehicles S 175,OIp 0, SoPPlem Tree enbl Trimming E 1.000 e Oevebpmenl Deposits S 16.000 L Bench aM Tree DtnaUOns S 5.0w 9. RebresUUOn $ 20.000 F. AB 2766 Funding 5 68.886 Total $ 1,807,661 i. Caiilomia Division of Recycling (Beach EBpr Abakmoo8 S 22.197 j. AWO Zem Em¢sbn Yehcle 9weiage Pmgram S 36.000 k. Wed Oil Opportunity Gmnt(Clean sold Green Harbor Pmgr'am) E 105.000 1. Wed Oil Block Grant S 22.300 Total $ 265,097 1 Tns ism neroralmanmentedr by the the uncya Nv,,o term. The Clean a rnl Green Harbor pmammlull bet he City, bythe.l,, Dooprison ore GQadal. Health and wll pe comrCrnatetl airb the Grv's Water Oual'rry Divsmn and the Genenl5emces Oepanment programs IuMM by tnis grant all M Implemented by Ider Coumy's Oix:ion or Enaronmenlar Xeath • 47 1 Tns ism neroralmanmentedr by the the uncya Nv,,o term. The Clean a rnl Green Harbor pmammlull bet he City, bythe.l,, Dooprison ore GQadal. Health and wll pe comrCrnatetl airb the Grv's Water Oual'rry Divsmn and the Genenl5emces Oepanment programs IuMM by tnis grant all M Implemented by Ider Coumy's Oix:ion or Enaronmenlar Xeath • 47 General Services Department ateY.Ync.Yee ezp.nent�.l.. ea 5851.])5 for recycYng cw4 Nat aee rxorcrM Oya Recycbg Sir— Fee Aka CPr increase of 531.0]0 —1 M pMaus conPact van. ii ea slue.1c. for W p4anN aeMCe a00reifea u newlramea are campM6Y, as roll as an annual c PIaNRru—e er sa]s,D. �n eM ester cm4 aM 5153,W0 in IflW o mler Wrclrxea a sersice areab Mma�mamM py eM la wYVMer negMapan. eaMxlcm4 may cnarge Geeera Services Department INTERNAL SERVICE FUND Significant Expenditures SIgnR ant Increase I Number of Vehicles Proposed FY 2002M FY 2003 -04 Estimated FY 1004 -05 Pads f 273000 E 260,00 E 266.000 Fund (Direcily cha ed to Departments) f 490,000 E 540.000 E 575,000 Total $ 163,00 E 800,000 $ 841,000 Face ea 5851.])5 for recycYng cw4 Nat aee rxorcrM Oya Recycbg Sir— Fee Aka CPr increase of 531.0]0 —1 M pMaus conPact van. ii ea slue.1c. for W p4anN aeMCe a00reifea u newlramea are campM6Y, as roll as an annual c PIaNRru—e er sa]s,D. �n eM ester cm4 aM 5153,W0 in IflW o mler Wrclrxea a sersice areab Mma�mamM py eM la wYVMer negMapan. eaMxlcm4 may cnarge Geeera Services Department INTERNAL SERVICE FUND Significant Expenditures 0 • • W. SIgnR ant Increase I Number of Vehicles Proposed FY 2002M FY 2003 -04 Estimated FY 1004 -05 Pads f 273000 E 260,00 E 266.000 Fund (Direcily cha ed to Departments) f 490,000 E 540.000 E 575,000 Total $ 163,00 E 800,000 $ 841,000 0 • • W. SIgnR ant Increase I Number of Vehicles Proposed Budget r I Lifeguard Truck RepWwments(3) 5 11.000 1 Elechic Vehicle Replacements (6) E 116,000 t Utilities TraG(1) _ $ 35,000 Total 10 Additional Vehicles $ 228.000 0 • • W. C� • • General Services DePwItment Overview of Proposed ISF Vehicle & Equipment Purchases Nomber of Union 24 Department Police Proposed Budget E 637.600 16 General Services E 55].000 7 Fre S 613.000 IT limes E 92.000 2 Recreation /Senior Services E 44,000 2 Pu01ic Works S 38,000 1 �ib(a S 26,000 1 ICKy Manager S 20,000 1 Planning E 20.000 1 AdenniStrd9ve S.,Is S 19.000 59 Total 52.066,600 Genera! Services Department ScMOUIe or Rolllnp Equlpm•m Repbam-1,11 3D0<.D6) s.API PL4.0 F . —P, AT UPOT PUT [•s •.•ltl ..•Ifs IT AT POP Oq.r IX DT•• e [am. • hem m • m.Ov 61ex AT BIT m se•. • mm w TOP •4v_f1 �— TT I e, general Services Departineet future Challenges for the ISF • Roe 11% (Bluest Sweepers) - Purchase of alternative fueled vehicles only. PM10 Compliance: $200,000 �• Rule 1193 (Refuse Vehicles) - Purchase of alternative fueled vehicles only. $800.000 u Ru :ell%(Heavy Vehicles) - Pumhoseofalbemabive fueledveNclssoniy. $1.000.000 • Total future additional costs are estimated at $2.000."vnthout expense of natural gas fueling facility. • Alt 1993 -1999 model year heavy, luty diesel trucks must be rebooted with diesel particulate Fibers. • CARB regulations allow the modifications to D made on a sliding scale provided that all eligible units are converted within six years. • FY 2004 -05 Budget includes funding to modify three diesel powered units at a cost of $9,000 each. • The City mum modify a total of 40 diesel powered units by the Year 2010 at a total cost of S360.000r. • Estimated maintenance cost increase (Filler replacement or cleaning). $300 annually per vehicle. 2004 -2005 Budget N ew J0 r1 Bea Ch PUUhc I. ih ra rw 1 0.1.. 1. E • 50 0 J Library Services Budget $4,901,440 LIBRARY SERVICES CONTAINS SEVEN DIVISIONS: LIBRARY ADMINISTRATION TECHNICAL PROCESSING SYSTEMS ADMINISTRTION BALBOA BRANCH LIBRARY CORONA DEL MAR BRANCH LIBRARY MARINERS BRANCH LIBRARY CENTRAL LIBRARY LITERACY SERVICES ARTS AND CULTURAL SERVICES Total by Division $2,500,000. $2,000,000 $7,000,000 � •r a. �❑ADMIN®BALBOA❑CDM CI MARINERS ■ CENTRAL ❑LITERACY OARS 51 W J LIBRARY SERVICES TOTAL FTEs 65.87 - -- I _ .. .. Division: _ .... ...... _ Revenues _ 4 Tme Part Tme FE Change ...— .._........ _. -..._ _...... , Library Admin &Support Services . 10 ___._._._ .. 7.54. ............. 1. Balboa Branch Library 1 2.91 0 ...-- - "-- --_... Corona del Mar Branch Library 1 _... . 1.41 0; Mariners Bmnch Library 4 3.i6 0 Central Library 19 14.06 0 cracy 0.19 0 Arts & Cultural Services 1 0: Total Employees 36 29.67 1 Jam• Library Revenue 400,000 - -. 300.000 Llrergovern rental I Fees rw 5erv'iees Msceoaneous Reinturse I Revenues 200405' 229,000 96,500 I 372,050 —i— 2�4 237,500 302521 - 398,568, . • • 52 0 Major Expenditure Areas Library Operations Library Materials $597,740 Utilities $165,434 Equipment & Computer Maintenance $105,600 Building Maintenance /Janitorial Services $82,330 Supplies $64,450 1 Maintenance & Operation Library I0 Library Materials 53 1,6 Pub. Relations i0 Automotive 0 Equipment Maintenance quiPne ubmt O Bwidin9 Maintenance >yl � Postage O Publications & Dues Melowl� btC{tel 54% Ia Rental Equipment �O Pmtessional Seances \' Vey �aTravel & Meetings 'o Willi, I0 Library Materials 53 Major Expenditure Areas Arts & Cultural Services City Grants $40,000 Sister Cities $11,500 Special Dept. Supplies $18,110 AIPM Maintenance & Operations "Arts & Cultural Services < t V"k O Publications 8 Dues 6 Professional Services O Travel & Meetings O Training ■ Supplies ❑ Special Dept. Suppliei o City Grants D Sister Cities ■ General Liability Insurance 0 C� 54 0 Recreation and Senior Services Department 2004 -2005 Budget The Mission of the Recreation and Senior Services Department is to enhance the quality of life in Newport Beach by providing diverse opportunities in safe and well - maintained facilities and parks. We pledge to respond to community needs by creating quality educational, recreational, cultural and social programs for people of all ages. • Recreation and Senior Services Department Overview Total Department Budget: $3,668,441 • Salaries: $1,915,436 • M &O $1,738,005 • Capital Outlay $ 15,000 ❑ 20 Full time staff ❑ 53 Part time staff ❑ 135 Independent contract instructors, coaches, Referees, umpires and scorekeepers • 55 Recreation and Senior Services 0 Department Structure X Admin: 2FT, 1.0 FTE, $390,688 ■ Recreation: 11 FT, 14.51 FTE, $2,497,833 i Senior Svcs: 7 FT, .13FTE, $779,920 ADMINISTRATION Front Office and Public Counter Services Fiscal Services Web Site and Online Registration PB&R Commission'Support RECREATION SERVICES Youth Programs /Sports Adult Sports Special Events City Youth Council Playground /Park Development Special Event Permits Youth Sports Commission Field /Facility Maintenance Facility Management/ Reservations Contract Classes Park Patrol Marketing and PR SENIOR SERVICES Recreational Programs Educational Classes Congregate and Home DelWered Meals Transportation Program Outreach Services Family Support Services Special Events Information and Referral Facility Management /Reservations • • 56 • Recreation Services Division ❑ Over 10,000 people enroll annually in nearly 2000 classes ❑ Over 9,000 annual pool visits - lap swim, lessons, water polo ❑ 1,025 youth annually in sports programs ❑ 150 youth in after school programs, 800 in summer day camps ❑ 10,510 people play on 726 adult sports teams annually: softball, basketball, volleyball, flag football, soccer ❑ 300 Special Event permits issued annually ❑ 250,000 people attend annual special events • Estimated Recreation Division Revenue 04105 ❑ Fee Based Classes ❑ Aquatics ❑ Youth & Adult Sports ❑ After School /Camps ❑ Special Events ❑ Special Event Permits /Rentals $759,000* $203,500* $465,500* $130,000* $111,000 ** $ 70,000 ** ❑ TOTAL $1,765,000 70% of Division Budget `Current City Policy dictates that these recreation programs and activities recover 85% of their cost and that T ese activities recover is 57 Pork Patrol Expenses and Funding Projected 03/04 Expenses: $49,299 Funding in 03/04 CI Youth Sports Groups Billing 03/04 $15,300 (Collected: $7,300, to be billed $8,000) ❑ Facility Reservation Fees $18,317 ❑ Special Event Permit Fees $16,000 Total Funding $53,617 Senior Services Division ❑ Most services offered through OASIS, a multipurpose senior center in CdM ❑ Social Services: health screenings, supportive counseling, info & referral, assessments, phone reassurance ❑ 13,000 transportation trips provided annually to OASIS, medical appointments, errands ❑ 19,000 Congregate and Home Delivered Meals annually ❑ 55 Classes: history, computers, exercise, arts, language ❑ 67,000 students participating in classes annually `❑ Social activities: sailing, bridge dances ukulele L� • • 0 • Estimated Senior Services Revenue 04105 • Classes $50,000 • Transportation $20,000 • Rental $25,000 • Total $95,000 Additional Funding/ Services Support to OASIS 03104 •:•Friends of OASIS -:Hoag for Transportation OCTA for Transportation $85,000 Program Support $86,000 Grant $76,000 Grant South County Senior Services Meals $70,000 In Kind -*-Coastline Community College 16 free classes $112,000 In Kind . , MUM 610.1 Position Changes for 04105 ❑ Consolidation of Transportation program at OASIS ❑ Addition of two Full Time Van Drivers for the OASIS Senior Center • These two employees formerly Friends of OASIS employees • Total cost paid through OCTA Grant 04/05 Goals and Highlights ❑ Future Park Development: Upper Bay View, Newport Village, Sunset Ridge ❑ Support efforts for two new Community Centers in SAH and Newport Coast ❑ Support efforts of City Centennial Celebration ❑ Expanded emphasis on teen programs /increased awareness of after school programs ❑ Develop and distribute customer satisfaction surveys to all Recreation and Senior program participants 17 Greater emphasis on program marketing and awareness ❑ Increased intergenerational and health and wellness programs at OASIS 0 • 6D 11 Questions? Recreation and Senior Services Department Your First Choice for Connecting People, Play and Programs! n u Public Works Department Budget Presentation Presented June 8, 2004 Providing quality, cost effective public works and services to the community of Newport Beach z• 61 Public Works — Department Goals ■ Implement Capital Improvement Program ■ Meet the current and future needs of infrastructure, services, and resources for citizens and visitors ■ Help residents and businesses achieve their goals while maintaining quality public infrastructure If you donY think about us — we've done our job well. Proposed Budget FY 2003 - 2004 ■ $3,841,135 ■ 35.75 Staff Positions ■ One surveyor position remained vacant ■ CIP Budget ❑ $30 million 0 103 projects FY 2004 - 2005 ■ $4,063,053 ■ 35.75 Staff Positions ■ One surveyor position to remain vacant this fiscal year ■ CIP Budget o $24.4 million o Just under 100 projects L • 62 L • Administration ■ Major tasks include ❑ Customer Service • Capital Improvement Program Administration • Contract Administration • Permit Issuance • Records Management ■ 6.75 Full -Time Equivalents ■ $651,156 Total Budget One focus for this upcoming year is on records organization. With the continued assistance from an outside consultant, department recordkeeping is being reviewed and updated. 63 Proposed Budget by Division Public Works Salaries & Division Staff Benefits M & O Capital Total Administration 6.75 $ 566,245 $ 76,311 $ 8,600 $ 651,156 Engineering 15.00 $1,454,319 $ 186.244 $ 11,700 $1,652,263 Transportation 14.00 $1,290,040 $ 461,594 $ 8,000 $1,759,634 Grand Total 35.75 $3,310,604 $ 724,149 $ 28,300 $4,063,053 Administration ■ Major tasks include ❑ Customer Service • Capital Improvement Program Administration • Contract Administration • Permit Issuance • Records Management ■ 6.75 Full -Time Equivalents ■ $651,156 Total Budget One focus for this upcoming year is on records organization. With the continued assistance from an outside consultant, department recordkeeping is being reviewed and updated. 63 Engineering ■ Major tasks include: u CIP Planning and Design n Construction Management L) Construction Inspection ■ 15 Full -Time Equivalents ■ $1,652,263 The Engineering Division continues to use contract employees for inspection and contract management services. Transportation & Development ■ Major Tasks Include: o Traffic Engineering and Planning ❑ Underground Assessment Districts • Parking Meter Operation and Maintenance • Development Processing and Review ■ 14 Full -Time Equivalents . $1,759,634 This year there is a potential increase in signal maintenance costs - as our maintenance agreement expires, and we go out to bid for a new one, we could see a difference in cost of up to an estimated $42.000 due to prevailing wage and inflationary increases. • • 64 0 Public Works Fees & Charges ■ Total Public Works Revenue • Parking Meter Revenue • Oceanfront Encroachments • Engineering Fees • Development Services • Curb Cut Fees E v $2.5 million Public Works Department Budget Presentation $2.2 million $150,000 $40,000 $10,000 $60,000 Presented June 6, 2004 Providing quality, cost effective public works and services to the community of Newport Beach • 65 n. UTILITIES DEPARTMENT Electrical • Oil &Gas •Water •Wastewater I r,ll irl-' Providing quality, cost effective utility services to the community of Newport Beach dMq f'Uki 1� UTILITIES DEPARTMENT Electrical Oil &Gas •Water •Wastewater DEPARTMENT OPERATING BUDGET 0 • 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $18,288,469 $19,228,023* 5.2% Salaries & Benefits $ 4,529,644 $ 4,826,115' 6.6% Maint. & Operations $ 13,676,694 $ 14,326,811 4.8% Capital Outlay $ 82,131 $ 75,100 (9.4 %) Employees: F/T 52 53' P/T 10.05 9.5 'reflects the new employee on the supplemental request. 0 • 0 H \ 1l1 UTILITIES DEPARTMENT ` [ Electrical • Oil & Gas • Water • Wastewater WHAT ARE THE COMPONENTS OF THE 5.2% INCREASE? O Walel PalOaasa inaeaLes ■ Salaues & Benefits • UTILITIES DEPARTMENT w '- � b r ` - Electrical • Oil & Gas • Water • Wastewater = ELECTRICAL DIVISION • 67 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $1,013,857 $1,079,921 6.6% Salaries & Benefits $ 359,486 $ 376,607 4.8% Maint. & Operations $ 654,371 $ 700,214 7.0% Capital Outlay $ 0 $ 3,100 Employees: FIT 5 5 PIT .5 .5 • 67 t 4j- UTILITIES DEPARTMENT f 4, Electrical • Oil & Gas a water a wastewater _ PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Changes: > None Operational ChanChannnees > Maint. & Repair Materials — 8160 — increase of $40,000. Total amount of $75,000. Transferred from CIP for streetlight conversions maintenance program. Large Expenditures > Utilities - 8110 -Total amount of $547,500 —SCE fees for the streetlights, signal lights and pedestrian crossing lights. oUTILITIES DEPARTMENT Electrical a Oil & Gas • water a wastewater �- REVENUE OR FEES COLLECTED This Division does not collect any fees for streetlight service. Expenses are funded through General Fund Revenue. • C J Lou E of N ),O>''> 4 T� _`. UTILITIES DEPARTMENT s t Electrical •Oil &Gas •Water •Wastewater • -1 '�� •� OIL & GAS DIVISION '/. it l�i4� 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $ 354,665 $ 354,646 0.0% Salaries & Benefits $ 0 $ 0 - Maint. & Operations $ 354,665 $ 354,646 0.0% Capital Outlay $ 0 $ 0 - Employees: FIT 0 0 PFr 0 0 E �1 H fqk ` \,N prJki UTILITIES DEPARTMENT s Electrical • Oil & Gas • Water • Wastewater = ,, PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Changes None Large Expenditures: Sampson Oil Company - contract operator - $78,000 - Account 8080 Energy - SCE - $58,000 . Account 8110 Royalties & Regulatory Fees - $121,000 — Account 8250 Operational Changes, None J 69 . � N i•ot, .F p prrq. UTILITIES DEPARTMENT t Electrical •oil &Gas • Water • Wastewater _ I REVENUE OR FEES COLLECTED This Division is entirely funded by the sale of oil & gas. Oil is sold based on market value through Pacific Marketing & Transportation LLC. Gas is sold to Hoag Memorial Hospital Presbyterian. 2003 -04 2003 -04 2004 -05 Budgeted Projected Budgeted Oil sales $750,000' $891,000 $775,000' Gas sales 50,000 56,000 60,000 Total revenue $800,000 $947,000 $835,000 'Note: Oil sales is based on an estimated market price per barrel. 0�w UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater �\ + WATER DIVISION 'reflects the new employee on the supplemental request • • 70 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $14,796,882 $15,514,967' 4.9% Salaries & Benefits $ 3,049,690 $ 3,276,874' 7.5% Maint. & Operations $ 11,700,561 $ 12,197,093 4.2% Capital Outlay $ 46,631 $ 41,000 (13.7 %) Employees: F/T 33 34* p/T 7.8 7.25 'reflects the new employee on the supplemental request • • 70 0 k UTILITIES DEPARTMENT 4' t _ Electrical • Oil & Gas • Water • Wastewater , r1 „M PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Changes: a Request for one additional Water Production Operator Large Expenditures: • Energy -SCE for the operation of the pump stations, well sites, reservoirs and other water facilities - total $1.100,000 - Account 8110 • Water Purchases - Combination of groundwater, surface water and reclaimed water - Increase of $620,000 - total $6,230,000 - Accounts 8295, 8296 & 8297 City Services Charge -Cost of services provided by General Fund services —total $1,437,990 - Account 8330 Operational Changes: > Water Purchase Increase — In 2003, OCWD decreased basin pumping allowance to 66% of total demand, plus increase in per acre -foot charge from $149.00/AF to 5172.00 1AF — an increase of $550,000. • UTILITIES DEPARTMENT Electrical • Oil & Gas • Water . Wastewater r Supplemental Budget Request -One Water Production Operator Personnel Chances: Request of one Water Production Operator This position is required to property maintain and operate the reservoir cover in compliance with the Department of Health services requirements for reservoir covers. Duties to include Daily inspection of cover (26 acres) for deans, standing water or intrusion Daily Inspection of chlorine is monochlorine analyzers, injection room and equipment Daly review of SCADA system for chemical dosing trends, chemical storage level and reservoir level Weekly maintenance of cover including walking entire cover for leaks and checking equipment Rebuilding of analyzers B injection pumps Making repairs to covers and annual wash down of cover • 71 . f 1N 1 ,f••Mp" -: UTILITIES DEPARTMENT Elctrical •Oil &Gas •Water •Wastewater < _ 1 REVENUE OR FEES COLLECTED This Division is entirely funded by the sale of water and connection fees. _...�•rel r ,J.w•o pt; R UTILITIES DEPARTMENT y` .{} Electrical • Oil & Gas • Water • Wastewater _ WASTEWATER DIVISION 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $2,132,065 $2,278,489 6.9% Salaries & Benefits $ 1,120,468 $ 1,172,634 4.7% Maint. & Operations $ 976,097 $ 1,074,855 10.1% Capital Outlay $ 35,500 $ 31,000 (14.5 %) Employees: F!T 13 13 P/T 1.75 1.75 C7 • • 72 2003 -04 2004 -05 Water sales $15,028,000 $15,020,000 Connection fees $ 1,493,000 $ 1,495,000 Interest Income (est.) $ 450,000 $ 450,000 EPA Grant Funds (eCacover) $ 200,000 $ 667,300 Other misc. revenue $ 192,000 $ 186,000 Total revenue $17,363,000 $17,818,300 _...�•rel r ,J.w•o pt; R UTILITIES DEPARTMENT y` .{} Electrical • Oil & Gas • Water • Wastewater _ WASTEWATER DIVISION 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $2,132,065 $2,278,489 6.9% Salaries & Benefits $ 1,120,468 $ 1,172,634 4.7% Maint. & Operations $ 976,097 $ 1,074,855 10.1% Capital Outlay $ 35,500 $ 31,000 (14.5 %) Employees: F!T 13 13 P/T 1.75 1.75 C7 • • 72 x x rr� UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Changes: > None Large Expenditures: • Equipment Maint.& Replacement - Paid to internal service fund— Increase of $68,545 — total of $334,109 - Accounts 8022, 8023 & 8024 • Professional services— total of $55,000 — Account 8080. • City Services Charge - Cost of services provided by General Fund services - $287,000 - Account8330 Operational Changes > Tree Root Foaming — treatment applied in sewer mains to stop growth of roots, preventing blockages &sanitary sewer overflows —increase of $26 ,000 —total of $50.000 — Account 8189 • x I'p �t.x Prl UTILITIES DEPARTMENT + s _ Electrical • Oil & Gas • Water • Wastewater REVENUE OR FEES COLLECTED This Division is entirely funded by the collection of wastewater and connection fees. • 73 2003 -04 2004 -05 Sewer use $ 1,420,000 $ 1,450,000 Connection fees $ 1,455,000 $ 1,440,000 Interest Income (est.) $ 75,000 $ 75,000 Other misc. revenue $ 12,000 $ 4,000 Total revenue $ 2,962,000 $ 2,969,000 • 73 "RECEIVED AFTER AGENDA PRINTED:" Ss 2- to -149 -u q Additional Budgets Workers Comp & General Liability Compensated Absence Fund Retiree Insurance Fund Police Grants AQMD Environmental Liability Ackerman Trust 1 Insurance Reserve Fund • Internal Services Workers Compensation This budget is managed by Human Resources and provides for the City's expenses related to workers compensation. FY 2003 -04 Estimated Actual $3,070,796 FY 2004 -05 Proposed Budget $2,759,232 2 � Insurance Reserve Fund • Internal Services General Liability This budget is also managed by Human Resources and provides for the City's expenses related to general liability. FY 2003 -04 Estimated Actual $3,560,496 FY 2004 -05 Proposed Budget $2,658,840 3 Compensated Absence Fund • Internal Services Compensated Absence Fund This budget is funded by departmental payments based on percentage of salary. The funds are used for leave buyouts (i.e., vacation and flex leave). FY 2003 -04 Estimated Actual $1,215,003 FY 2004 -05 Proposed Budget $1,200,000 0 � Retiree Insurance Fund • Internal Services Retiree Insurance Fund This budget is funded by both City and employee contributions. The formula for the contributions is included in the MOUs between the City and each bargaining unit. The funds are used tc meet the cost of current and future retiree medical benefits. FY 2003 -04 Estimated Actual $1,295,357 FY 2004 -05 Proposed Budget $1,158,250 Police Grants • Other Activities, page 2 Narcotics Asset Forfeiture Fund This is the City's participatory share of State and Federal asset seizures. These funds can only be used to supplement, but not subsidized law enforcement activities. FY 2003 -04 Estimated Actual $240,567 FY 2004 -05 Proposed Budget $220,230 i Police Grants • Other Activities, page 3 Supplemental Law Enforcement Service Fund State Assembly Bill 3229 provides funds to the City to be used exclusively for front -line law enforcement services. The Bill stipulates that these funds are to be segregated and can only be used to supplement, but not subsidized law enforcement activities. FY 2003 -04 Estimated Actual $119,171 FY 2004 -05 Proposed Budget $120,000 IrA Police Grants • Other Activities, page 4 Local Law Enforcement Grant The Omnibus Appropriations Act in 1996 authorized the Federal Bureau of Justice Assistance to provide funds to local governments for the purpose of reducing crime and improving public safety. These funds must be used exclusively for increasing the number of law enforcement officers, enhancing security measures, and establishing crime prevention programs; and are required to be accounted for separately from General Fund activities. FY 2003 -04 Estimated Actual $40,000 FY 2004 -05 Proposed Budget $24,500 El AQMD • Other Activities, page 5 Air Quality Management District State Assembly Bill 2766 provides cities with a modest annual budget to encourage the reduction of air emissions. The City uses its AQMD funds to support the employee rideshare program cost of the electric City services. FY 2003 -04 Estimated Actual $71)340 and to subsidize the vehicles used for FY 2004 -05 Proposed Budget $85,676 91 Environmental Liability • Other Activities, page 6 Environmental Liability As part of the City's franchise agreements with commercial solid waste haulers, the City collects 5.5% of their gross receipts. These funds are used to provide the City with environmental liability insurance and to conduct waste related environmental assessments. FY 2003 -04 Estimated Actual $159,117 FY 2004 -05 Proposed Budget $125,000 10 Ackerman Fund • Other Activities, page 7 Ackerman Fund Interest earned from this endowment is accounted for and spent as follows: 75% for the purchase of high tech library equipment and 25% for a City administered scholarship program. FY 2003 -04 Estimated Actual $45,921 FY 2004 -05 Proposed Budget $110,000 11