HomeMy WebLinkAboutS39 - Newport Coast Community CenterCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. S -39
June 22, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum
949 - 644 -3311
sbadum @city.newport- beach.ca.us
SUBJECT: NEWPORT COAST COMMUNITY CENTER- PROFESSIONAL
SERVICES AGREEMENT WITH DOUGHERTY AND DOUGHERTY
ARCHITECTS, LLP.
RECOMMENDATION:
1. Direct staff to execute a Professional Services Agreement with Dougherty and
Dougherty Architects, LLP, for architectural design services at a not to exceed
contract price of $575,000.00 and authorize the Mayor and City Clerk to execute
the Agreement.
2. Approve a budget amendment appropriating $600,000 from the Newport Coast
Building Fund unappropriated fund balance to 7298- C5100705, Newport Coast
Community Center project.
DISCUSSION:
As a part of the Newport Coast Annexation, the City committed to construct a
community center in Newport Coast. The annexation provided for a budget of $7
million to design and construct such a facility. City staff has been working with the
Newport Coast Advisory Committee to establish a conceptual framework which may
include a community center, gymnasium, and branch library. To assist with the
conceptual plan, City staff hired Dougherty and Dougherty Architects to prepare
concepts and rough cost estimates. City staff had previously reviewed their
qualifications during the Mariners Library selection process. While they were not
successful in landing the Library design contract, City staff was impressed with their
experience in the design of public facilities and recommends this firm be retained.
Staff has successfully negotiated a fee of $575,000.00 with Dougherty and Dougherty
Architects to provide the necessary scope of services. The scope of professional
services included and cost breakdowns are attached for your review. In general, the
scope includes a Schematic Design Phase, Design Development Phase, Production of
Construction Documents, Bid Support, and Construction Administration Support.
SUBJECT: Newport Coast Community Center — Professional Services Agreement with Dougherty and Dougherty Architects,
LLP
June 22, 2004
Page 2
The Newport Coast Advisory Committee strongly supports proceeding with the design
of the Community Center including the gymnasium and library. In light of the current
trends in construction costs, it is anticipated that the estimated cost of the project
design may exceed available funding. A conceptual estimate of the project including
the library was prepared by Dougherty & Dougherty and totaled $8,717,453. Therefore,
the project construction and bid documents will incorporate the library as an alternative.
Once the design is complete, the City will review the cost estimates and determine if the
library can be constructed as a part of the community center.
Funding Availability:
The work under this contract will be funded in accordance with the Newport Coast Pre -
Annexation Agreement, which provides for a budget of $ 7 million within the Newport
Coast Building Fund.
Account Description
Newport Coast Community Center
Environmental Review:
Account Number Amount
7298- C5100705 $ 600,000.00
Architectural /Engineering design services are not a project as defined in the California
Environmental Quality Act (CEQA) Implementing Guidelines. However, an
environmental review and the appropriate documentation will be prepared after the
scope of construction work has been finalized.
Submitted by:
Ck-
Badum Da iff
s Director Assistant City Manager
Attachment: Professional Services Proposal Dated June 18, 2004
PROFESSIONAL SERVICES AGREEMENT WITH
DOUGHERTY & DOUGHERTY
FOR NEWPORT COAST COMMUNITY CENTER, GYMNASIUM AND BRANCH
LIBRARY
THIS AGREEMENT is made and entered into as of this day of ,
2004, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation
( "City "), and _DOUGHERTY + DOUGHERTY ARCHITECTS LLP a corporation whose
address is 3194 Airport Loop Drive, Cost Mesa, California, 92626 ( "Consultant "), and
is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now
being conducted under the statutes of the State of California and the Charter of
City.
B. City desires to develop Newport Coast Community Center, including a branch
library and gymnasium, upon a parcel of land located at the northwest corner of
Newport Coast Drive and San Joaquin Hills Road, said development known
hereinafter as 'Project'.
C. City desires to engage Consultant to all provide architectural services needed
and prepare conceptual, preliminary and final plans, specifications and estimates
for Project, and to provide architectural support for Project during construction
'Project'.
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of Consultant for purposes of Project shall be Betsey
Olenick Dougherty FAIA.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 30 day of December , 2005, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference.
The City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
3. TIME OF PERFORMANCE
Time is of the essence in the performance of services under this Agreement and
Consultant shall perform the services in accordance with the schedule included
in Exhibit A. The failure by Consultant to strictly adhere to the schedule may
result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays
due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the services to be provided for the Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
3.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days
after the start of the condition that purportedly causes a delay. The
Project Administrator shall review all such requests and may grant
reasonable time extensions for unforeseeable delays that are beyond
Consultant's control.
3.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances, by telephone, fax, hand - delivery or mail.
4. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference.
Consultant's compensation for all work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not
exceed Five Hundred Seventy Five Thousand Dollars and no /100
($575,000.00) without additional authorization from City. No billing rate changes
shall be made during the term of this Agreement without the prior written
approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding month. Consultant's bills shall include the name
of the person who performed the work, a brief description of the services
performed and /or the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
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on all work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
specifically approved in this Agreement, or specifically approved in
advance by City. Unless otherwise approved, such costs shall be limited
and include nothing more than the following costs incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the
services that Consultant agrees to render pursuant to this
Agreement, which have been approved in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work without the
prior written authorization of City. As used herein, "Extra Work" means
any work that is determined by City to be necessary for the proper
completion of the Project, but which is not included within the Scope of
Services and which the parties did not reasonably anticipate would be
necessary at the execution of this Agreement. Compensation for any
authorized Extra Work shall be paid in accordance with the Schedule of
Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Betsey Dougherty
to be its Project Manager. Consultant shall not remove or reassign the Project
Manager or any personnel listed in Exhibit A or assign any new or replacement
personnel to the Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
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6. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Lloyd
Dalton, P.E. shall be the Project Administrator and shall have the authority to act
for the City under this Agreement. The Project Administrator or his /her
authorized representative shall represent City in all matters pertaining to the
services to be rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. Provide blueprinting and other services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner commensurate
with community professional standards. All services shall be performed
by qualified and experienced personnel who are not employed by City, nor
have any contractual relationship with City.
8.2 Consultant represents and warrants to City that it has or shall obtain all
licenses, permits, qualifications, insurance and approvals of whatsoever
nature that are legally required of Consultant to practice its profession.
Consultant further represents and warrants to City that Consultant shall, at
its sole cost and expense, keep in effect or obtain at all times during the
term of this Agreement, any and all licenses, permits, insurance and other
approvals that are legally required of Consultant to practice its profession.
Consultant shall maintain a City of Newport Beach business license
during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
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reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's
work promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents
and employees (collectively, the "Indemnified Parties) from and against any and
all claims (including, without limitation, claims for bodily injury, death or damage
to property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including,
without limitation, attorney's fees, disbursements and court costs) of every kind
and nature whatsoever (individually, a Claim; collectively, "Claims "), which may
arise from or in any manner relate (directly or indirectly) to any work negligently
performed or services provided under this Agreement (including, without
limitation, defects in workmanship or materials and /or design defects [if the
design originated with Consultant]) or Consultant's presence or activities
conducted on the Project (including the negligent and /or willful acts, errors and /or
omissions of Consultant, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by
any of them or for whose acts they may be liable or any or all of them).
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
active negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any
action on or to enforce the terms of this Agreement. This indemnity shall apply
to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by the Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
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11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or
interest in the work to be performed. City agrees to cooperate with Consultant
on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points
in order to ensure the Project proceeds in a manner consistent with City goals
and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or his /her
duly authorized designee informed on a regular basis regarding the status and
progress of the Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
of any permit. Current certification of insurance shall be kept on file with
City at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
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D. Coverage Requirements.
Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability
Insurance for his or her employees in accordance with the laws of
the State of California. In addition, Consultant shall require each
subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor's
employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by City at least
thirty (30) calendar days prior to such change. The insurer shall
agree to waive all rights of subrogation against City, its officers,
agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage, including without limitation,
contractual liability. If commercial general liability insurance or
other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Errors and Omissions Insurance. Consultant shall
maintain professional errors and omissions insurance, which
covers the services to be performed in connection with this
Agreement in the minimum amount of one million dollars
($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insureds
with respect to liability arising out of work performed by or on behalf
of the Consultant.
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ii. This policy shall be considered primary insurance as respects to
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from the Consultant's operations or services
provided to City. Any insurance maintained by City, including any
self- insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected
or appointed officers, officials, employees, agents and volunteers.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days written notice has been
received by City.
F. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
Consultant's performance under this Agreement.
G. Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more
of the assets of the corporation, partnership orjoint- venture.
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16. SUBCONTRACTING
City and Consultant agree that subconsultants may be used to complete the work
outlined in the Scope of Services. The subconsultants authorized by City to
perform work on this Project are identified in Exhibit A. Consultant shall be fully
responsible to City for all acts and omissions of the subcontractor. Nothing in this
Agreement shall create any contractual relationship between City and
subcontractor nor shall it create any obligation on the part of City to pay or to see
to the payment of any monies due to any such subcontractor other than as
otherwise required by law. Except as specifically authorized herein, the services to
be provided under this Agreement shall not be otherwise assigned, transferred,
contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and
City shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense, provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City's sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to
Consultant's deliverables under this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
'As- Built' plans shall be prepared with indelible waterproof ink or electrostaticly
plotted on standard 24 -inch by 36 -inch Mylar with a minimum thickness of three
mils. Consultant shall provide to City 'As- Built' drawings and a copy of digital
ACAD and tiff image files of all final sheets within ninety (90) days after
finalization of the Project. For more detailed requirements, a copy of the City of
Newport Beach Standard Design Requirements is available from the City's
Public Works Department.
18. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in charge of or responsible for the work. City agrees that Consultant
shall not be liable for claims, liabilities or losses arising out of, or connected with
(a) the modification or misuse by City, or anyone authorized by City, of CADD
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data; (b) the decline of accuracy or readability of CADD data due to inappropriate
storage conditions or duration; or (c) any use by City, or anyone authorized by
City, of CADD data for additions to this Project, for the completion of this Project
by others, or for any other Project, excepting only such use as is authorized, in
writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
Consultant for damages and liability resulting from the modification or misuse of
such CADD data. All original drawings shall be submitted to City in the version
of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with
the City's digital submission requirements for Improvement Plans. The City will
provide AutoCAD file of City Title Sheets. All written documents shall be
transmitted to City in the City's latest adopted version of Microsoft Word and
Excel.
19. CONFIDENTIALITY
All documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of
City. Since Consultant has no control over the cost of labor and material, or over
competitive bidding or market conditions, Consultant does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to City.
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The Consultant shall defend and indemnify City, its agents, officers,
representatives and employees against any and all liability, including costs, for
infringement of any United States' letters patent, trademark, or copyright
infringement, including costs, contained in Consultant's drawings and
specifications provided under this Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
invoices during regular business hours. Consultant shall allow inspection of all
work, data, Documents, proceedings and activities related to the Agreement for a
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period of three (3) years from the date of final payment to Consultant under this
Agreement.
23. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
deemed to constitute a failure to pay according to the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
shall have an immediate right to appeal to the City Manager or his /her designee
with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of return that City earned on its
investments during the time period, from the date of withholding of any amounts
found to have been improperly withheld.
24. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and /or
restoration expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under any other sections of this Agreement.
25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the
Project.
26. CONFLICTS OF INTEREST
The Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose any financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits such
persons from making, or participating in making, decisions that will foreseeably
financially affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
27. NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, to City by Consultant and conclusively shall
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be deemed served when delivered personally, or on the third business day after
the deposit thereof in the United States mail, postage prepaid, first -class mail,
addressed as hereinafter provided. All notices, demands, requests or approvals
from Consultant to City shall be addressed to City at:
Attn: Lloyd Dalton
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92663
Phone: 949 - 644 -3328
Fax: 949 - 644 -3308
All notices, demands, requests or approvals from CITY to Consultant shall be
addressed to Consultant at:
Attention: Betsey Dougherty
Dougherty + Dougherty Architects LLP
3194 Airport Loop Drive
Costa Mesa, CA 92626
Phone: (714) 427 -0277
Fax: (714) 427 -0288
28. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of two (2) calendar days, or if more than two (2) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within two (2) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, the non - defaulting party may terminate the
Agreement forthwith by giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
seven (7) calendar days prior written notice to Consultant. In the event of
termination under this Section, City shall pay Consultant for services
satisfactorily performed and costs incurred up to the effective date of termination
for which Consultant has not been previously paid. On the effective date of
termination, Consultant shall deliver to City all reports, Documents and other
information developed or accumulated in the performance of this Agreement,
whether in draft or final form.
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29. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
30. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
31. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
32. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement
and the Scope of Services or any other attachments attached hereto, the terms
of this Agreement shall govern.
33. AMENDMENTS
This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
34. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
35. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
13
36. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
City Attorney
for the City of Newport Beach
ATTEST:
91
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
IN
Mayor
for the City of Newport Beach
CONSULTANT:
M
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
14
Exhibit A
June 18, 2004
Mr. Stephen G. Badum, P.E.
Director, Public Works Department
City of Newport Beach
3300 Newport Blvd.
Newport Beach, California 92663 -3884
Re: Revised Proposal for Architectural and Engineering Services
Newport Coast Community Center, Gymnasium and Branch Library
D +D Project No. 20312 A -3
Dear Steve:
DougheArchitects rt it hLLP
Please accept this revised proposal for architectural and engineering consulting services
for the design, construction document preparation, plancheck, bid support and
Architecture
construction administration for the Newport Coast Community Center, Gymnasium and
Planning
Branch Library, to be located at the intersection of Newport Coast Road and San Joaquin
Interior Design
Hills Road in Newport Beach, California. The scope of work is to include: a community
M4 o
center with a small administration area, community rooms with warming kitchen, and
Airpoi, Loop
dedicated restrooms; a gymnasium with bleachers, a stage, storage areas, a lobby and
costa 6Aesa
vending area, and dedicated toilet rooms; a branch library with reading areas, a youth
Caii 3405
92626-3405 26 -s4os
g e , technology lounge, technolo room, stack areas, staff and storage areas, and dedicated toilets; and
lee 714.427.0277
a new parking lot and planters with pedestrian circulation connecting the adjacent park
=ax: X14.427.0288
and sidewalks. This proposal is based upon the conceptual design work provided to date.
wvnd.ddai�.cem
The relative locations of each component of the design are to be revisited as a part of the
schematic design process as the precise plan layouts are developed.
The project budget is understood to be $7 million, with a construction budget of 75 -80%
of that amount, or $5,250,000 — 5,600,000, including a contingency of 1096. The net
target construction budget, then, is understood to be approximately $5 million. Our
revised conceptual estimate of cost, dated June 3, 2004, totals $8,717,453 of
construction, including the library. This revised estimate of our previous estimate of last
August reflects the significant increase in construction costs in that period of time.
It is generally agreed that the library should be part of the design solution, and should be
bid as an alternate. It is my understanding that additional funding may be available, and
that the library should be included in the construction documents as an alternate from
the beginning. The following revised fee proposal is structured to fairly compensate the
architect for the full scope of work, and to preserve future options for the City of
Newport Beach and the Newport Coast Community. It is proposed that a $7 million
construction cost be assumed as a basis for the percentage of budget fee proposal
converted to a fixed fee, with the option to adjust the fee to meet the agreed -upon scope
and construction budget at the end of design development, and again when the project is
bid and awarded. This will recognize the present discrepancy between our estimate and
the City budget, and allow us future opportunities for consideration and adjustment.
Attached please find a narrative describing our scope of services, with a description ()(the
support to be provided by the City of Newport Beach. Consultants included in this
proposal include: civil engineering for a precise grading plan and site utilities; a structural
Mr. Stephen G. Badum, P.E.
June 18, 2004
Page 2
engineer; a mechanical /plumbing engineer who will also provide Title 24 energy
calculations; an electrical power, lighting and technology engineer; a landscape architect
for planning and irrigation plans; and a cost estimator for DD and CD estimates. It is
anticipated that the design and site planning portion of the work will require intensive
meetings with members of the City of Newport Beach and the Newport Coast
Community Associations. Each phase of the work will also require presentations to the
Planning Department and City Council. I am personally prepared to attend meetings as
requested to build a collaborative working relationship with all parties, and to gain the
approval of the community and the City as the work progresses.
The proposed fee and phased fee distribution analysis for the purposes of calculating the
appropriate fee is as follows, reflecting a percentage of construction cost converted to a
fixed fee:
Total Fee:
The total fee is proposed to be 890 of the cost of construction, less the $10,000 already
expended for the planning and feasibility study, converted to a lump sum. Although our
estimate for the full scope of construction is $8,717,000, we will use the amount of
$7,000,000 for this initial proposal as previously discussed. The proposed fee is as follows:
8% x $7,000,000 = $560,000.00 - $10,000 = $550,000
Schematic Design 15 %x $560,000 - $5,000 = $ 79,000
Design Develop. 2090 x $560,000 - $5,000 = $ 107,000
Design Fee Subtotal (includes fee credit of $10,000): $186,000
At the end of Design Development, we will submit our first area takeoff cost estimate,
including the library as a separate cost, to determine our relationship to our budget
expectations. We will proceed with construction documents, then, with the library as an
alternate, per your direction:
Construction documents will be prepared with the library, for
35 %x $560,000 = $196,000
Plancheck /backcheck for approval will be 5% x $560,000 = $ 28,000
Bid Support will be 5% x $560,000 = $ 28,000
Construction Administration will be 20 %x $560,000 = $112,000,
Total Fee for $7,000,000 budget = $550,000
Mr. Stephen G. Badum, P.E.
June 18, 2004
Page 3
At the conclusion of the Design Development Phase, and once again at the time of award
of bid, the architectural fee will be revised to be 8% of the agreed -upon budget and
award, converted to a revised fixed fee. Please be aware that our estimate, with the
library, at this time is in excess of $8 million.
Reimbursable Expenses:
Reimbursable expenses are to include: printing for City review at the end of each phase
of work; printing for plancheck and backcheck approval; same day courier service as
requested by the City; and, printing, mounting and framing of enlarged three -
dimensional digital renderings. Reimbursable expenses are to be billed at 1.1 x direct
cost, and not -to- exceed $25,000 without prior authorization. If the City will be
establishing an account for the project at a local reproduction vendor, we will send prints
directly to that location and expressly for the above purposes. In this case, our not -to-
exceed reimbursement cost may be reduced to $5,000 to cover any courier or
presentation needs. All printing for the in -house preparation of documents and for
consultant coordination is at no cost to the City.
Please review this proposal and call me with any additional comments. Attached is a
spreadsheet of fee distribution, and June 2004 conceptual cost estimates for the entire
project and the library only. We are prepared to begin work immediately upon your
authorization\
cc: Dave Riff, City of Newport Beach
µ!.2n03 pq,xL,203t] newoort mastmewpo.2 cons ..n center S` -rn fee prp.doa
C
I'M
Exhibit B
Preliminary Prooect Program and Estimate of Cost
Newport Coast Community Center, Gymnasium and Children's Branch Library
Revised June 3, 2004 D +D Project No. 20312 A -5
um
iasium
iasium Equipment
iasium Storage
✓ /Reception
with Storage
tiectncai Koom
-- Vending Area - " - "-
8,0001sr
ti..
ter,•
-::
�
$ 200,000
�.��
community center
6001,sf
$
150. $
90,000
-"
Office
- 1201st
--
$
225 $
27,000
-
Lobby - -- ✓- - —
0 sf
$
225 $
45,000
Staff Toilet
64:sf
$
300 j $
19,200
_
Catering Kitchen
200'sf
$
_
300 $
60,000
Community Room #1 (Adjoining with dividing wall)
750'sf
j $
225 $
168,750
Community Room #2 (Ad'oinin with -dividing wall) -�
750 sf
$
225 $
168,750
Community Room #3
7501 sf
$_
225 $_
- 168,750
Storage Room _
Restrooms (2)
Utility Room
Telecom Room
Subtotal Community Center i
200'sf
640 sf
80; sf
801sf
3,8346
$
$
1 $
$
- 150 $
300 $
20_0 j $ _
200 1 $
$
3 0,000
192,000
16,000
16,000
911,450
um
iasium
iasium Equipment
iasium Storage
✓ /Reception
with Storage
tiectncai Koom
-- Vending Area - " - "-
8,0001sr
i $
ZiD $
2,200,000
!Is
$ 200,000
$
200,000
6001,sf
$
150. $
90,000
- 400isf -"
1,200 f
TOO; ?
$
$
225. $
275 $
300 $
90,000
330,000
120,000
-
150jsf
1001sf
$
S
250 $
225 1$
37,500
22,500
Library
Preschool /K
-
-
Board Book, Picture Books, Beginning Readers, Parenting j
300 sf
j$
225 1 S
67,500
Storytime Room
400 sf
$
225 ! $
90,000
-
Elementary Area
Paperbacks, Nonfiction, Fiction Collection Area
300 sf
j $
225 r$
67,500
Vdorkstations with Learning Games; Al ha Smarts
Tables and Chairs -(
200: sf
225sf
$ 225 1 $
$ 225: $
45,000
50,625
-
Teen Area
_
Reading Lounge with beanbag seating
Study tables
�
Com uter Lab, Homework Center
Paperbacks, Novels, Magazines
_ 100 sf
400 sf
400;sf
300 sf
$
$
j $
j $
225 $
_ 225 $
250 ! $
225. $
22,500
90,000
100,000
67,500
Dougherty, + Dougherty Architects LLP
C: \Jocumenn and Settin.SW ECDD DONIIO ! Semn,s,Ta.porary Iceanet Hies,OLKI'dtded Frngral.. and cost estimate 6 "1 -03.d1 Page 1
General Children
Collection Area
Juvenile Videos /CDs
Administration
200 sf
j 200;sf
$
j $
225 $
225 $
45,000
45,000
Reception Lobby _
150:sf j $
225 $
33,750
Circulation /Reference esk
D
j 300isf
$
225 $
67,500
Office
_
120�sf
_
$
225 $
27,000
Staff Area
240sf
$
225 ! $
-
54,000
Workroom
200;sf
$
225
45,000
Storage /Book Room
2001sf
j $
165 j $
33,000
Receiving Area
1001 sf
$
165 ! $
16,500
Telecom Room
Restrooms (2)
_
50jsf
1 281s
$
1 $
200 ! $
300 j $
10,000
38,400
-
General Space
Media - Video, DVD, CD
- 200 sf
h $
+45,000
Magazines
100 sf
$
225 $
22,500
- _ Reference Books
Bestseller Area
- Table /Chairs
- -
100j sf
400sf
150 sf
$_225
�$
$
$
225 $
225 $
22,500
90,000
33,750
Library Ca clogs /Workstations - Internet/Full Text
--
Clock Tower
Cell Equipment Enclosure
Subtotal Library
_
300Isf
'Is
Its
5,763
- -
$ 225 j $-
$ 350,000 $
I $ 250,000 $
$
67,500
350,000
250,000
118971025
Sidewalks and Patios
Steps and Ramps
Planting and Irrigatio
d Site Prep.
ents
7s
$ 300,000 . $
1.1200,0001
300,000
s
_
Subtotal
Outside Covered at 1/2
i 1,500.sf
$
200,000
Is
$
200,000 $
200,000
j Its
$
100,000 j $
100,000
Is
j $
150,000 $
150,000
Mal a,
Total _
Gross to Net S.E. (Net x 106/')
?0 44 7. sf
2,044 sf
1 $
$ 225 $
_ 6, 848,475
459,900
_
Subtotal
Outside Covered at 1/2
i 1,500.sf
$
$ 112 j $
7,308,375
168,000
Subtotal
T $
-
7,476,375
_ _ _ _
Contingency (10 %) _
�-
$
747,638
Subtotal _
$
8,224,013
- Escalation to mid -point of construction (6%)
$
493,441
Grand Total (Community Center, Gymnasium, Library)
$
8,717,453
Doughert} ` DougherrY Architects LLP
JSL3svmenn and Se¢ ing< sq ;.EGL»DJmllcal SetCngUaaiporrv!nt ernet- .ieSpLFI \Project pmgram zad cox estima te6- 2- 03.xIs Page 2
Preliminary Project Program and Estimate of Cost
Newport Coast Branch Library Only
Revised June 3, 2004
D +D Project No. 20312 A -5
Dougherty' - Dougherl), Architects LLP
C \Doormen[ and Seli[gs, ALE:= DDDOnt',Loca!SeUings'Semporart Interne[Fi es'fOLA1`,Proje Pro,-ram and cost estimate 6- 2- 03.tI, Page
.Library
Preschool /K
_ Board Book, Picture Books, Beginning Readers, Parentren[ g
300 sf
225 $
67,500
Storytime Room
4001sf
$
225 $
90,00_0
Elementar Area
Paperbacks, Nonfiction, Fiction Collection Area
- 300!sf -
$
225 $
67,500
Workstations with Learning Games; Alpha Smarts
200 sf !
$
225 $
45,000
Tables and Chairs
225 sf
$
225 $
50,625
..__._.
Teen Area
Reading Lounge with beanbag seating
100 sf
$
225 $
22,500
_
Study tables
Computer Lab /Homework Center
4001sf $
400!sf $
225!$
250 $
90,000
100,000
Paperbacks, N4wels, Magazines
- - -- --- - --- ----- - - - - --
300.sf $
22.5 S
67,500
General Children
Collection Area
200.sf
$
225 $
45,000
Juvenile Videos /CDs
_00'sf
$
225 ! $
45,000
Administration
Reception Lobby
150.sf
$
225 $
33,750
Circulation /Reference Desk
Office
Staff Area
Workroom
-- - -
Storage /Book Room — I
Receiving Area
_
300jsf $
120isf $
240 sf $
200 sf $
200;sf $
100 sf I $
225 $
22.5 i $
225 $
225 $
--
16.5 i $
165 $
67,500
27,000
54,000
45,000
....... - - -- . -
_33,000
16,500
Telecom Room _ _
Restrooms Q)
50 sf
128isf
$
$
200 $
300 $
10,000
38,400
General Space
j
Media -Video, DVD, CD _
-
200 sf j
$
225 ! $
45,000
Magazines - -
Reference Books
-
100!sf $
100! sf $
— ----
225 $
225 $
- - - - --
22,500
22,500
Bestseller Area
-- - - - -
Table /Chairs
a
400 sf $
-1 -- - ---
.SO.sf '— -
$
225 ! $
- -- ...
22.5 $
90,000
- - -
-
33,750
Library Catalogs /Workstations - Internet/Full Text
Clock Tower
Cell Equipment Enclosure
-' - --
_ I
Subtotal Library
3001sf
!is
Is 1
i
5763i
$ 225 $
$ 3.50,000 ! $
$ 2.50,000 $
I
$
67,500
3.50,000
250,000
1,897,025
Dougherty' - Dougherl), Architects LLP
C \Doormen[ and Seli[gs, ALE:= DDDOnt',Loca!SeUings'Semporart Interne[Fi es'fOLA1`,Proje Pro,-ram and cost estimate 6- 2- 03.tI, Page
Total _
57631 sf ; $
1,897,025
Gross to Net S. F. (Net x 10`/
576 sf $ 225 $
129,600
Subtotal
$
2,026,625
Contingency (10%)
_
! $
202,663
Subtotal
�$
2,229,288
Escalation to mid -point of construction (696)
Grand Total - Library
$
1 $
133,757
2,363,045
Doughert}, _ Doughert}, Architects LLP
Cd.00wn.ent5 and Secings LEC.DL 03,1R,.a1 Sevnnassjemperan internet'rile;�OLE11Projr,y Pmean: and mst estimate 6Q -03.As Ne 2
Fee Proposal for Architectural and Engineering Services
Newport Coast Community Center, Gymnasium and Branch Library
Date: May 20, 2004 D +D Proi. No. 20312 A -3
The following itemized fee proposal is prepared as a supplement to our proposal of May 3, 2004.
Hourly rates include direct personnel expense,
overhead,
and profit.
The
budget is understood to be
$5,750,000 of construction.
.Sc erratic Design (With the Library)
Architect Principal
96 hrs. x
$140
/hr.
= $13,440
Architect Project Manager
TD6 hrs. x
--S1T 6
/hr.
= bTT-,O-G-O-
Architectural Designer
-766 hrs. x
--T�7/hr.
= �J,
Architect Technical
00 hrs. x
75
/hr.
= 0
Civil Engineer
20 hrs. x
130
/hr.
= 2,600
Structural Engineer
36 hrs. x
140
/hr.
= 5,040
Mechanical /Plumbing Engineer
32 hrs. x
120
/hr.
= 3,840
Electrical Engineer
32 hrs. x
120
/hr.
= 3,840
Landscape Architect
27hrs. x
120
/hr.
= 2,400
Cost Estimator
72 hrs. x
5120
/h r.
= 8,640
Subtotal:
$ 84,800
Credit of $5,000:
($5,000)
Total:
$79,800
Rounded to:
$79,000
Design Development (With the Library
Architect Principal
100 hrs. x
$140
/hr.
= $14,000
Architect Project Manager
1 25-0- hrs. x
110
/hr.
= 13,200
Architectural Designer
---T8-0 hrs. x
95
/hr.
= 7,100
Architect Technical
200 hrs. x
75
/hr.
= 15,000
Civil Engineer
40 hrs. x
130
/hr.
= $5,200
Civil Tech
40 hrs. x
75
/hr.
= 3,000
Structural Engineer
---- 66 hrs. x
iT4-0
/hr.
= 8,400
Structural Technical
60 hrs. x
77
/h r.
= $4,500
Mechanical /Plmbg. Engineer
hrs. x
x120
/hr.
= 4,800
Mechanical Technical
40 hrs. x
77 5
/h r.
_ $3,000
Electrical Engineer
40 hrs. x
$120
/hr.
_ $4,800
Electrical Technical
40 hrs. x
75
/hr.
= 3,000
Landscape Architect
36 hrs. s
120
/hr.
= 4,320
Landscape Technical
36 hrs. x
75
/hr.
= 2,700
Cost Estimating
80 hrs. x
1 20
/hr.
= 9,600
Subtotal:
$112,620
Credit of $5,000:
($5,000)
Total:
$ 107,620
Rounded to:
$107,000
onsfruction Documents (Without the Library
A. Preparation of Construction Plans and Specifications.
Architect Principal
60 hrs. x
$140
/hr.
= $8,400
Architect Project Manager
300 hrs. x
110
/hr.
= b33,000
Architect Technical
900 hrs. x
77 5
/hr.
= 7500
Civil Engineer
40 hrs. x
130
/hr.
= 5,200
Civil Technical
80 hrs. x
75
/hr.
= 6,000
Structural Engineer
80 hrs. x
STTF/hr.
= 200
Structural Technical
� hrs, x
75
/hr.
= 9,000
Mechanical /Plmbg. Engineer
---;T hrs. x
120
/hr.
= 7,2
wr,2o33 NEICW]Jir` Net port aaulFee P,oposa! 04 os 20.x;, Dough erg' + Dougherh- Architects LLP
Mechanical Technical
100 hrs.
x $75 /hr.
= $7,500
Electrical Engineer
hrs.x
--T'ZO /hr._
677
Electrical Technical
--TYhrs.
x 75 /hr.
= 50
Landscape Architect
---47 hrs.
x --5T-2(T /hr.
= �4 04T
Landscape Technical
---T7 hrs.
x 75 /hr. =6�0
40 hrs.
Cost Estimating
--797 hrs.
x -TT-2-(T/hr. =
= 0
Clerical (Specifications)
---47 hrs.
x --567/hr. =
20
Subtotal:
_ ,920
Electrical Engineer
$196,600
Rounded to:
5120
/hr.
$196,000
B. Plan checking /backchecking
Architect Project Manager
60 hrs.
x
$110
/hr.
= $6,600
Architect Technical
120 hrs.
x
75
/hr.
= 9,0 0
Civil Engineer
---T6- hrs.
x
30
/hr.
= 2,080
Structural Engineer
40 hrs.
x
5140
/hr.
= 0
Mechanical Engineer
16 hrs.
x
20
/hr.
_ ,920
Electrical Engineer
---70- hrs.
x
5120
/hr.
= 2,400
Landscape Architect
8 hrs.
x
--sT20
/hr.
= 960
Subtotal:
x
75 /hr.
_ ,800
Electrical Engineer
$28,560
Rounded to:
120 /hr.
= 9,600
Electrical Technical
40 hrs.
$28,000
Bidding Phase (With the Library)
A. Provide bidding support services, including response to inquiries, issue of addenda,
attendance at bid opening, and evaluation of bids.
Architect Principal
Architect Project Manager
Architect Technical
Engineering Support
Subtotal:
Rounded to:
16 hrs. x
$140
/hr.
= $2,240
72 hrs.x
110
/hr.
= 7,920
120 hrs. x
75
/hr.
= 9,000
80 hrs. x
71 20
/hr.
= 9,600
onstruction Admmrsfrahon rf the r rar
A. Provide construction administration (includes punchlist and as- builts)
Architect Principal
40 hrs.
x
$140 /hr.
= $5,600
Architect Project Manager
320 hrs.
x
bTTO-/hr.
= 35,200
Architect Technical
�7 hrs.
x
75 /hr.
= --Tf 6,-5-O0
Civil Engineer
40 hrs,
x
130 /hr.
= 5,200
Civil Technical
24 hrs.
x
75 /hr.
_ ,800
Structural Engineer
00 hrs.
x
iT40 /hr.
= 4,000
Structural Technical
48 hrs.
x
75 /hr.
= 3,600
Mechanical /Plmbg. Engineer
80 hrs.
x
12 /hr.
= 9,600
Mechanical Technical
24 hrs.
x
75 /hr.
_ ,800
Electrical Engineer
80 hrs.
x
120 /hr.
= 9,600
Electrical Technical
40 hrs.
x
75 /h r.
= b3,000
Landscape Architect
40 hrs.
x
120 /hr.
= 4,800
Landscape Technical
20 hrs.
x
$75 /hr.
= 1,500
S u btota1:
Rounded to
Total Fee
Total Fee Rounded To:
$28,760
$28,000
$112,200
$112,000
$553,540
$550,000
m- aoc3r,n, =c; :ten, 2 a,�po,aiO4n;2o..a DougherA , +Dougherp•ArchitectsLLP
Notes:
1. Reimbursable expenses for submittals to include reproduction and delivery N.T.E. $25,000
as required at 1.10 x direct cost (not including bid or construction).
?. Fee does include a virtual model, and photographic services.
3. Fee does include 100% electronic documents, plotting, fax, e -mail, and in -house
printing for A/E use.
4. Interior design services (FFE) are available as an additional service and may be
authorized as an amendment to the contract at a later date.
BOD:abs
m':Qoca Pmjecal..20312 uewPOrt coaSffee PMPosai 04 05 20.0; Dougherh, + Dougherh, Areldfeets LLP
City of Newport Beach NO. BA- 04BA -079
BUDGET AMENDMENT
2003 -04 AMOUNT: Ssoo,000.00
''CECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations A No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from the Newport Coast Building Fund for design of the Newport Coast
Communitv Center.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
298 3605
'ENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Npt Coast Building Fund - Fund Balance
Description
Division Number
Account Number
Signed
Sinned:
Signed:
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$600,000.00 *
$600,000.00
Date
Date
Date
Description
Division
Number
7298 Newport Coast Building Fund
Account
Number
C5100705 Newport Coast Community Center
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Signed
Sinned:
Signed:
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$600,000.00 *
$600,000.00
Date
Date
Date