HomeMy WebLinkAbout04 - Harbor Piers Maintenance Project - Completion and Acceptance of Contract No. 5756 (CAP14-0023)CITY OF
NEWPORT BEACH
City Council Staff Report
February 10, 2015
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Fong Tse, Assistant City Engineer
PHONE: (949) 644 -3321
TITLE: Harbor Piers Maintenance Project - Completion and Acceptance of Contract No.
5756 (CAP14 -0023)
ABSTRACT:
At the May 27, 2014 regular meeting, City Council awarded the Harbor Piers Maintenance Project
Contract No. 5756 to Associated Pacific Constructors, Inc. (APC) for a total contract amount of
$181,986.75. This work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Tide and Submerged Lands 7231- C4401002 $ 189,425.32
Total: $ 189,425.32
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DISCUSSION:
Overall Contract Cost /Time Summary
The contract has now been substantially completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $ 181,986.75
Actual cost of bid items constructed: $ 182,977.38
Total change orders: $ 6,447.94
Final contract cost: $ 189,425.32
Prior to this project, ten of the twelve public piers along Newport Bay were in need of maintenance, with
decking surfaces needing the most attention. These locations were M- Street, Washington Street,
Fernando Street, 15th Street, 19th Street, Coral Avenue, Opal Avenue, Emerald Avenue, Sapphire
Avenue, and Park Avenue.
The project revitalized these piers with new composite decking, handrails, side railings, and new benches
from City stock.
During the course of the work, it was brought to the Project Manager's attention that at some of the project
locations, hardware at structure members deteriorated more than originally anticipated. This below -deck
space was not easily accessible during the non - destructive inspection design phase. It was determined
upon further examination that it would be both prudent and cost effective in the long term to replace these
components while the piers were under construction. Accordingly, a contract change order was issued to
make these additional replacements. The final construction contract cost, including said change order, was
4.09 percent above the original contract amount.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule 12/19/2014
Estimated Project Award for Construction 6/24/2014
Actual Project Award 5/27/2014
Contract Completion Date Per Notice To Proceed 1/2/2015
Actual Substantial Construction Completion Date 12/23/2014
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Actual
Awarded
Final Cost at
Contingency
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$181,986.75
$189,425.32
10% or less
4.09%
0.55%
Actual Time
Allowed Contract Time (days)
50
6
44
The contract has now been substantially completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $ 181,986.75
Actual cost of bid items constructed: $ 182,977.38
Total change orders: $ 6,447.94
Final contract cost: $ 189,425.32
Prior to this project, ten of the twelve public piers along Newport Bay were in need of maintenance, with
decking surfaces needing the most attention. These locations were M- Street, Washington Street,
Fernando Street, 15th Street, 19th Street, Coral Avenue, Opal Avenue, Emerald Avenue, Sapphire
Avenue, and Park Avenue.
The project revitalized these piers with new composite decking, handrails, side railings, and new benches
from City stock.
During the course of the work, it was brought to the Project Manager's attention that at some of the project
locations, hardware at structure members deteriorated more than originally anticipated. This below -deck
space was not easily accessible during the non - destructive inspection design phase. It was determined
upon further examination that it would be both prudent and cost effective in the long term to replace these
components while the piers were under construction. Accordingly, a contract change order was issued to
make these additional replacements. The final construction contract cost, including said change order, was
4.09 percent above the original contract amount.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule 12/19/2014
Estimated Project Award for Construction 6/24/2014
Actual Project Award 5/27/2014
Contract Completion Date Per Notice To Proceed 1/2/2015
Actual Substantial Construction Completion Date 12/23/2014
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Although the contract was awarded in May 2014, the decking material manufacturer did not have sufficient
stock for the entire project. Therefore, rather than requiring APC to proceed in phases and incur the
associated demobilization and re- mobilization costs, staff directed APC to begin work after all of the
required materials arrived (five months later in October 2014). Even with the delayed materials delivery,
the project was completed essentially on time.
ENVIRONMENTAL REVIEW:
The Project was determined to be exempt from the California Environmental Quality Act ( "CEQA ")
pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines. This Exemption
covers the replacement or reconstruction of existing facilities where the new improvements will be located
on the same site as the facilities replaced and will have substantially the same purpose and capacity as
the facilities replaced.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
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ATTACHMENT A
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PIER
PACIFIC
OCEAN
* = WORK
LOCATION
HARBOR PIERS MAINTENANCE
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5756 02/10/15
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