HomeMy WebLinkAbout05 - Marina Park Project— Marina Basin Construction Including Dredging, Bulkheads, Grading and Soil Remediation (Bid Package 2) — NOC of Contract No. 3897-B (CAP-09-0070)CITY OF
NEWPORT BEACH
City Council Staff Report
February 10, 2015
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Iris Lee, Senior Civil Engineer
PHONE: (949) 644 -3323
TITLE: Marina Park Project— Marina Basin Construction Including Dredging, Bulkheads,
Grading and Soil Remediation (Bid Package 2) — Notice of Completion of Contract
No. 3897 -B (CAP -09 -0070)
ABSTRACT:
On December 10, 2013, City Council awarded Contract No. 3897 -B, Marina Park Project — "Marina Basin
Construction Including Dredging, Bulkheads, Grading and Soil Remediation" to Dutra Construction
Company, Inc. ( Dutra) for a total contract cost of $4,576,079.00 plus a 10 percent contingency allowance.
The required work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Marina Park 7411- C4002002 $ 344,816.60
Tidelands Capital Fund 7241- C4002002 $ 4,497,952.50
Total: $ 4,842,769.10
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DISCUSSION:
Overall Contract Cost/Time Summary
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the construction contract cost is as follows:
Original bid amount: $ 4,576,079.00
Actual cost of bid items constructed: $ 4,567,952.50
Total change orders: $ 274,816.39
Final contract cost: $ 4,842,768.89
The Marina Park Project is divided into four general construction plan sets and bid packages: (1) Site
Demolition and Tree Relocation; (2) Marina Basin Construction; (3) Buildings and Site Development; and
(4) Marina Docks. Contract No. 3897 -A - Site Demolition and Tree Relocation was awarded by City
Council on October 22, 2013 and has been completed. This contract, Contract No. 3897 -B, was awarded
for work related to Bid Package 2, which included improving /stabilizing the underlying ground for the future
Community and Sailing Center buildings through the use of stone columns; installing the marina
bulkheads /groin walls with dead -man tie backs and pre- fabricated handrails; dredging of the marina basin;
and placing and grading of the dredged sand material onto targeted beaches.
The final construction contract cost was approximately 4.17 percent above the original bid amount. Four
additive and one deductive change orders were issued for a net total of $274,816.39. The majority of the
change order work, $243,000, resulted from additional work required to repair a portion of the buildings'
subsurface that was lost due to the bulkhead tieback installation. The deductive change order of
$26,543.04 was issued due to a change in the tieback anchoring system.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule October 9, 2014
Project Awarded for Construction December 10, 2013
Contract Completion Date with Approved Extensions September 26, 2014
Actual Substantial Construction Completion Date September 25, 2014
The project was substantially complete as of September 25, 2014 with all dredging, excavation, foundation
work, bulkhead wall and railing installation complete. Some miscellaneous site work, boundary related
work with the American Legion site and financial /close out paper work lingered through October to
December and needed to be addressed prior to the Notice of Completion Action.
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Actual
Awarded
Final Cost at
Contingency
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$4,576,079.00
4 842 768.89
10% or less
+4.17%
-0.10%
+4.27%
Allowed Contract Time (days) =
Actual Time
Approved Extensions
155
1
Under ( -) or Over ( +)
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the construction contract cost is as follows:
Original bid amount: $ 4,576,079.00
Actual cost of bid items constructed: $ 4,567,952.50
Total change orders: $ 274,816.39
Final contract cost: $ 4,842,768.89
The Marina Park Project is divided into four general construction plan sets and bid packages: (1) Site
Demolition and Tree Relocation; (2) Marina Basin Construction; (3) Buildings and Site Development; and
(4) Marina Docks. Contract No. 3897 -A - Site Demolition and Tree Relocation was awarded by City
Council on October 22, 2013 and has been completed. This contract, Contract No. 3897 -B, was awarded
for work related to Bid Package 2, which included improving /stabilizing the underlying ground for the future
Community and Sailing Center buildings through the use of stone columns; installing the marina
bulkheads /groin walls with dead -man tie backs and pre- fabricated handrails; dredging of the marina basin;
and placing and grading of the dredged sand material onto targeted beaches.
The final construction contract cost was approximately 4.17 percent above the original bid amount. Four
additive and one deductive change orders were issued for a net total of $274,816.39. The majority of the
change order work, $243,000, resulted from additional work required to repair a portion of the buildings'
subsurface that was lost due to the bulkhead tieback installation. The deductive change order of
$26,543.04 was issued due to a change in the tieback anchoring system.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule October 9, 2014
Project Awarded for Construction December 10, 2013
Contract Completion Date with Approved Extensions September 26, 2014
Actual Substantial Construction Completion Date September 25, 2014
The project was substantially complete as of September 25, 2014 with all dredging, excavation, foundation
work, bulkhead wall and railing installation complete. Some miscellaneous site work, boundary related
work with the American Legion site and financial /close out paper work lingered through October to
December and needed to be addressed prior to the Notice of Completion Action.
5 -2
BUDGET SUMMARY:
Staff has included a running summary table of the total Marina Park Budget to date (see Attachment B).
The all -in estimated total project budget was established at $39,500,000. This cost includes conceptual
design and permitting; land acquisition; all soft costs such as project design, geotechnical testing and
inspection, and construction management; hard construction cost for all four bid packages, Fixtures
Furniture & Equipment; as well as a City Reserve. With the completion of Package 2 and the award of
Package 4, which is also being presented to Council tonight, the actual total cost of the project is projected
to be under budget by approximately $515,470 ever if all contingencies and reserves are expended (as of
this date, the entire City Reserve of $2,081,000 is unspent, as well as about $2,000,000 in construction
contingency). The project is also now running ahead of the scheduled Spring 2016 opening and on target
for a Winter 2015/2016 Opening.
ENVIRONMENTAL REVIEW:
All significant environmental effects for the Marina Park project have been addressed in the previously -
certified Marina Park Environmental Impact Report No. (SCH No. 2008051096) ( "EIR "). This EIR also
included mitigation, monitoring & reporting program, and statement of overriding considerations, and the
City of Newport Beach intends to use said document for this approval. Copies of the previously prepared
environmental document are available for public review and inspection at the City of Newport Beach
website at www. newportbeachca .gov /cegadocuments.
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The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
Attachment B - Budget Summary
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NEWPORT CHANNEL
ROJECT LOCATIO
W. BALBOA
BOULEVARD
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OCEAN =
FRONT WEST �1
a PACIFIC OCEAN
NTS
MARINA PARK — PACKAGE 2
MARINA BASIN CONSTRUCTION
LOCATION MAP
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C- 3897 -B 1 2/10/15
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MASTER BUDGET
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Items noted in Red are unconfirmed costs Last Updated 1 -30-15 5 -5
BUDGETED
BUDGETED
ACTUAL
ACTUAL
TASK DESCRIPTION
DETAIL COST
TOTAL
DETAIL COST
TOTAL
COMMENTS
1
CONCEPTUAL DESIGNIPERMITTING
$ 1,680,441
$ 1,680,441
Complete
2
LAND ACQUISITION
$ 600,000
$ 605,116
$600k cash plus closing fees
a
SCE Parcel
$ 600,000
$ 605,116
3
SOFT COSTS
$ 5,035,156
$ 5,023,363
Total Includes $54,034 Design Contingency
4
HARD COSTS
$ 29,543,281
$ 29,034,610
Total Includes $2,075,619 Construction Contingency
a
PACKAGE 1: Demolition and Tree Relocation
$ 410,471
Final Total Contract Amount = $337,614
Original Contract
$ 405,130
Unlimited Environmental Inc.
Remainder of 10% Contingency (Began with $40,513)
$
None Used in Contract
Change Order No. 1
$ (67,516)
Credit for Mobile Homes
b
PACKAGE 2: Marina Basin Construction
$ 3,671,724
Final Total Contract Amount = $4,816,594
Original Contract
$ 4,576,079
The Dutra Group
Remainder of 10% Contingency (Began with $457,608)
$ -
Final - Used 6% Contingency
Bid Item Adjustment Amount
$ (8,127)
Final addition /deduction in bid quanties
Change Order No. 1
$ (26,543)
Deletion of Deadman Support
Change Order No. 2
$ 13,565
Install Additional Rock/Fabric for GS Facility Pad
Change Order No. 3
$ 10,493
Changed Condition regarding American Legion wall
Change Order No. 4
$ 243,000
Excavation of additional 4000 cy sutible beach sand
Changed sub - surface condition on bulkhead install
Removal of unknow & abandon utilities & structures.
Change Order No. 5
$ 34,302
WiFi, Added Sand 18th ST, grout tie -back holes
c
PACKAGE 3: Community Center and Park
$ 17,421,081
Original Contract
$ 18,748,000
KPRS Construction Services Inc.
Remainder of 10% Contingency (Begin with $1,874,800)
$ 1,781,853
9.5% Contingency Remaining
Change Order No. 1
$ 27,247
Additional asbestos, footing /concrete removals in Demo
Change Order No. 2
$ 948
Delay Cost associated with Pad delievery
Change Order No. 3
$ 17,026
Change Order No. 4
$ 47,726
d
PACKAGE 4: Docks
$ 2,217,741
Includes roughly 90k in dock FF &E
Original Contract
$ 2,937,661
Not Awarded Yet
Remainder of 10% Contingency (Begin with $221,774)
S 293,766
10% Contingency Remaining
Change Order No.1
5
FIXTURES, FURNISHINGS, & EQUIPMENT (FF &E)
$ 560,000
$ 560,000
6
CITY RESERVE
$ 2,081,000
$ 2,081,000
PROJECT TOTAL
$ 39,500,000
$ 38,984,530
Items noted in Red are unconfirmed costs Last Updated 1 -30-15 5 -5