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TITLE:
ABSTRACT:
CITY OF
NEWPORT BEACH
City Council Staff Report
February 10, 2015
Agenda Item No. 15
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb@newportbeachca.gov
Frank Tran, Civil Engineer
(949) 644 -3340
Bay Avenue Pavement Reconstruction —Award of Contract No. 5580 (CAP15-
0010)
Staff has received construction bids for the Bay Avenue Pavement Reconstruction project and is
requesting City Council's approval to award the contract to Nobest, Inc.
RECOMMENDATION:
a) Approve the project plans and specifications;
b) Award Contract No. 5580 to Nobest, Inc. for the total bid price of $826,000.00, and authorize the
Mayor and City Clerk to execute the contract;
c) Establish a contingency of $82,600.00 (approximately 10 %) to cover the cost of unforeseen work not
included in the original contract; and
d) Approve Budget Amendment No. 15BA -033 appropriating $40,000 from Account No. 7282- C200247
(Measure M2 Fair Share project savings) to Account No. 7282- C2002044 (Bay Avenue Pavement
Reconstruction project); transferring $80,000 from 7181- C2001012 (Gas Tax project savings) to Account
No. 7181- C2002044 (Bay Avenue Pavement Reconstruction project); appropriating $80,000 from the
unappropriated Gas Tax Fund balance to Account No. 7181- C2002044 (Bay Avenue Pavement
Reconstruction project); and recognizing a contribution of $18,925 from a private party and appropriating
$18,925 to Account No. 7251- C2002044 (Bay Avenue Pavement Reconstruction project).
FUNDING REQUIREMENTS:
Upon approval of the proposed Budget Amendment, there will be sufficient funding in the following
accounts for the award of this contract:
15 -1
Account Description
Gas Tax
AD -101 Street Rehabilitation
Measure M2 Fair Share
Contribution from Private Party
Proposed uses are as follows:
Vendor
Nobest, Inc.
Nobest, Inc.
Harrington Geotechnical, Inc.
Various
DISCUSSION:
Account Number
7181- C2002044
74101 -9804
7282- C2002044
7251- C2002044
Total:
Purpose
Construction Contract
Construction Contingency
Geotechnical Testing
Printing & Incidentals
Total:
Amount
$ 849,075.00
$ 20,000.00
$ 40,000.00
$ 18,925.00
$ 928,000.00
Amount
$ 826,000.00
$ 82,600.00
$ 17,528.00
$ 1,872.00
$ 928,000.00
At 10:00 a.m. on January 21, 2015, the City Clerk opened and read the following bids for this project:
BIDDER
Low Nobest, Inc.
2 All American Asphalt
3 PALP, Inc. dba Excel Paving Co
4 Hillcrest Contracting
TOTAL BID AMOUNT
$ 826,000.00
$ 947,947.00
$ 1,124,101.00
$ 1,437,026.00'
* Bid read as $1,436,798
The low bid amount is 13% lower than the Engineer's Estimate of $950,000. The disparity between the
estimate and the actual bid prices reflects a continued favorable construction market. The low bidder,
Nobest, Inc., possesses a California state contractor's license classification "A" as required by the project
specifications. A check of the contractor's references indicates satisfactory completion of similar projects
for other public agencies, including the recently completed work on the Ocean Front Alley Replacement
project, and the Balboa Boulevard and Channel Road Pavement Reconstruction project for the City.
This pavement reconstruction project is located on Bay Avenue from 8th Street to Palm Street. The work
necessary for the completion of this contract consists of removing and reconstructing the existing concrete
pavement, upgrading all curb access ramps, adjusting street utility covers to the new surface grade, and
performing other appurtenant and incidental items of work as required. In addition to the roadway work,
the project provides an opportunity to install fiber optic conduit along Bay Avenue within the project area.
This section of conduit will allow for future extension of the existing City's traffic signal Fiber Optic
communication network to the Main Street and Palm Street traffic signals, as well as the Balboa Library
branch and Fire Station 1. By installing the conduit as part of a major roadway replacement project, there
is a substantial savings and reduction of impact to the residents.
This contract also includes removing and reconstructing the existing concrete pavement on "I" Street from
Balboa Boulevard to the bay in the Peninsula Point community. This portion of work was requested by a
private party who has contributed funds for the reconstruction of "I" Street.
In addition to the low bid amount, staff recommends approving a contingency allowance of $82,600.00
(approximately 10 %) to cover the cost of unforeseen conditions.
Pursuant to the contract specifications, the Contractor will have 50 consecutive working days to complete
the work.
15 -2
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of
capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
Attachment B - Budget Amendment
15 -3
BAY AVENUE
E
BALBOA BLVD
�n nL�n F-11 11 n0 F1
N�
a
NT9.
LOCATION MAP
N.T.S.
LEGEND
11111111111111 NEW PEE PAHAENT
BAY AVENUE PAVEMENT RECONSTRUCTION
LOCATION MAP
■1
i
I" STREET
N.rs.
(PENINSULA POINT)
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5580 02/10/2015
15 -4
ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
NO. BA- 15BA -033
AMOUNT: $218,295.00
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations �X Decrease in Budgetary Fund Balance
X Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
X from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from completed roadway repair and overlay projects
unappropriated Gas Tax Fund Balance and recognize additional revenue from a private party for the
Bay Avenue Pavement Reconstruction project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
180 3605 ST Gas Tax Fund Balance $80,000.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
250 5901 Contributions Fund - Private Donation
EXPENDITURE APPROPRIATIONS (3603)
Signed: °lR�BfrjG6�—"
twc Financial Approval: Finance FDirect
Signed:
Adminstrati+e Approval: City Manager
Signed:
City Council Approval: City Clerk
$18,925.00
$40,000.00
$80,000.00
Automatic
$40,000.00
$160,000.00
$18,925.00
Date
�S l�
Date
Date
15 -5
Description
Division
Number
7282
Measure M2 - Fair Share
Account
Number
C2002047
Major Arterial St Repair Program
Division
Number
7282
Measure M2 - Fair Share
Account
Number
C2002044
Bay Avenue Pavement Reconstruction
Division
Number
7181
Gas Tax
Account
Number
C2001012
Residential Street Overlay Program
Division
Number
7181
Gas Tax
Account
Number
C2002044
Bay Avenue Pavement Reconstruction
Division
Number
7251
Contribution
Account
Number
C2002044
Bay Avenue Pavement Reconstruction
Signed: °lR�BfrjG6�—"
twc Financial Approval: Finance FDirect
Signed:
Adminstrati+e Approval: City Manager
Signed:
City Council Approval: City Clerk
$18,925.00
$40,000.00
$80,000.00
Automatic
$40,000.00
$160,000.00
$18,925.00
Date
�S l�
Date
Date
15 -5