HomeMy WebLinkAbout09 - C-3697 - 05BA-011 - West Newport & Marine Avenue Streetlight Replacement & Streetscape ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
September 14, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael J. Sinacori, P.E.
949 - 644 -3311
msinacori @city.newport - beach.ca.us
SUBJECT: WEST NEWPORT / MARINE AVENUE STREETLIGHT
REPLACEMENT /STREETSCAPE IMPROVEMENTS - AWARD OF
CONTRACT NO. 3697
RECOMMENDATIONS:
1. Determine that the project is exempt from environmental review pursuant to
Section 15302 of the California Environmental Quality Act Implementing
Guidelines.
2. Approve the plans and specifications.
3. Award Contract No. 3697 to Moore Electrical Contracting for the total bid price of
$466,582.20, and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $46,000 to cover the cost of unforeseen work.
5. Approve a Budget Amendment transferring $12,649.20 from Account No. 7295-
05100570 to Account No. 7295- C5300035 and appropriating $99,593.00 from
Unappropriated General Fund, 010 -3605, to Account No. 7013- C5300035,
Streetlight Replacement Program, and $31,577.84 from Unappropriated General
Fund, 010 -3605, to Account No. 7014- C5100717, Marine Avenue Streetscape
Improvements.
DISCUSSION:
At 2:00 p.m. on August 25, 2004 the City Clerk opened and read the following bids for
this project:
BIDDER
Low Moore Electrical Contracting
2 Pouk & Steinle, Inc.
3 Dynalectric
TOTAL BID AMOUNT
$466,582.20 *
$507,266.00
$688,213.07 *
* Corrected Bid Amount
Subject: West Newport / Marine Avenue Streetlight Replacement — Award of Contract No. 3697
September 14, 2004
Page: 2
The low total bid amount is 3.7 percent above the Engineer's Estimate of $450,000. The
low bidder, Moore Electrical Contracting of Corona, possesses a California State
Contractors License Classification C -10 and General A License as required by the project
specifications. A check of the Contractors references indicates they have satisfactorily
completed similar projects for other municipalities.
West Newport Streetlight Replacement
The West Newport Streetlight Replacement portion of this project is an area identified in
the City's 15 -Year Master Plan for upgrades of older streetlight systems. Council
approved $300,000 in the 2004/05 Capital Improvement Program (CIP) for this project in
anticipation of Underground Utility District No. 69 approval on July 27, 2004. The
proposed underground power facilities could not reasonably maintain the costly 5000
volt series system without excessive cost to the residents. Since the City had plans to
upgrade the streetlights in the master plan and reduce the power requirements to 240
volts, it made sense to recommend the replacement and minimize impacts to the public
in the future. Unfortunately, with the increase in construction costs for steel, PVC, and
cement, these improvements are roughly S100,000 more than anticipated at the time
the budget was prepared. The cost of the wires alone for the new system is roughly
50% higher than previous projects. Also included in this contract are minor streetlight
pull box repairs on the Ocean Front between Island Avenue and 20`h Street.
Marine Avenue Streetlight and Streetscape Improvements
The Council approved the Marine Avenue Streetscape Improvement Project in the CIP
for a total budget of $191,000.00. The overall project includes the replacement of the
existing benches, litter receptacles, and streetlights along with new tree well treatments.
The City Council approved the pre - purchase of the streetlight poles, benches and litter
receptacles on July 13, 2004. The contract for Moore Electrical is the installation of the
pre - purchased poles along with installation of a new streetlight in front of Wilma's Cafe,
as requested by the Marine Avenue Business Improvement District. In addition,
Trademark Concrete System will be the sub - contractor installing decorative paving in 47
tree wells along Marine Avenue. The total project cost for the Marine Avenue
Streetscape is roughly S36,000 more than anticipated at the time the budget was
prepared, again noting the increase in construction material costs.
Per the Contract Specifications the Contractor will have 60 consecutive working days to
complete the work. However, it appears their will be some conflicts with other
construction projects in West Newport (undergrounding and water main replacement),
which will require a time extension. The first order of work for Moore Electric will be
Marine Avenue to allow for completion prior to the holiday season. The delivery of the
pre - purchased 14 streetlight poles, 38 benches, and 25 litter receptacles are still on
schedule for the end of September and early October and all work on Marine Avenue
should be completed by Thanksgiving.
Subject: West Newport / Marine Avenue Streetlight Replacement — Award of Contract No. 3697
September 14, 2004
Page: 3
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Fundinq Availability:
Upon approval of the recommended Budget Amendment, sufficient funds are available
in the following accounts for the project:
Account Number Account Description Amount
7013- C5300035 General Fund — Streetlight Replacement $395,017.00
7014- C5100717 General Fund — Marine Ave. Streetscape $104,916.00
7295- C5300035 Oil Spill Remediation - Ocean Front $12,649.20
Streetlight Repairs
Total: $512,582.20
Prepared by:
Mi *l J. f acori, P.E.
Princi evil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Submitted by:
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City of Newport Beach
BUDGET AMENDMENT
2004 -05
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PXq Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
AMOUNT: $14E,47S.79
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To Increase and transfer expenditure appropriations for West Newport/Marine Avenue Streetlight Replacement, C -3697.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund Fund Balance
REVENUE ESTIMATES (360 1)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed
Signed:
Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$135,829.59 "
$12,649.20
Automatic
$ 12,649.20
$99,593.00
$36,236.59
Date
�
4
Date
Description
Division
Number
7295
Oil Spill Remediation
Account
Number
C5100570
Balboa Peninsula Beach Walkway
Division
Number
7295
Oil Spill Remediation
Account
Number
C5300035
Streetlight Replacement Program
Division
Number
7013
Street
Account
Number
C5300035
Streetlight Replacement Program
Division
Number
7014
Miscellaneous & Studies
Account
Number
C5100717
Marine Avenue Streetscape Improvements
Signed:
Signed
Signed:
Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$135,829.59 "
$12,649.20
Automatic
$ 12,649.20
$99,593.00
$36,236.59
Date
�
4
Date