HomeMy WebLinkAbout15 - 05BA-014 - Library ServicesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
September 28, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
MAINTENANCE & OPERATIONS BUDGET ACCOUNTS FOR
FY 2004/05.
RECOMMENDATION:
Approve a Budget Amendment increasing revenue estimates by $93,000 in•4010 -5901,
Private Donations /Contributions, and increasing maintenance and operations
expenditure estimates by $93,000 in Division 4091, Friends.
DISCUSSION:
A gift from the Friends of the Newport Beach Public Library in the amount of $93,000,
approved by the Library Board of Trustees on September 21, has been received and
deposited into Division 4091. A facsimile of the original check will be presented to City
Council on September 28.
This gift of $93,000, plus $15,000 for the LA Times Archives on line and $5,000 for the
Tolerance Collection, push the Friends donation to $113,000 this calendar year. The
Friends have decided to review wish lists twice a year in order to accommodate
unanticipated Library needs. In early Spring '05 the Friends have committed to a
second donation of $87,000 which will bring their total gift to $200,000 for FY 04/05.
The Friends also voted to provide $200,000 to the new Crean Mariners Library and a
formal presentation will be made to Council later this fiscal year.
The Friends see their mission as enhancing the excellent services the City already
supports. The Friends Executive Board reviewed the "wish list" developed by staff and
selected the projects listed below. The Friends have traditionally supported Children's
programs and materials. They also enhance specialized collections.
The entire donation will be used to improve Library Services in the M &O expenditure
accounts as indicated below.
4091 -8010 (Advertising & Public Relations)
Summer Reading Program for Youth $13,500
Summer Reading Program for Adults $ 200
Fall Program for Balboa $ 300
Incentive Books for 1St Grade Class Visits $ 1,600
Transportation for School Visits to the Library $ 2,000
4091 -8140 (Office Supplies)
Stuffed Animals for Central and Balboa $ 1,100
Five Tabletop Book Displays $ 600
4091 -8260 (Library Materials)
Children's Book Collection $28,000
Children's Audio Visual $15,000
Young Adult Book Collection $ 5,000
Popular High Interest Books for all Libraries $25,000
4091 -9400 (Office Furniture /Fixtures)
Central Storytime Projection Screen 700
Total Amount $93,000
Submitted by:
L' da Kats eas, Library Services Director
Attachments: Copy of check for $93,000 from Friends of the Newport Beach Library
Budget Amendment
FRIENDS OF THE NEWPORT BEACH
PUBLIC LIBRARY
\ BOOKSTORE ACCOUNT
1000 AVOCADO ST.
CORONA DEL MAR, CA 92625
UNION BAN OF CALIFORNIA
80 62
1090 , DE DRrvF, NMPORT BE CH, CA 92660
800 0 23 238 4486
000 179011' -j: 12 20004961: 06 2001 180011'
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1790
16'49 62
1 0
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City of Newport Beach NO. BA- 014
BUDGET AMENDMENT
2004 -05 AMOUNT: $s3,000.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to a donation from the Friends of the Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5892
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Library - Friends of the Library
Signed:
Administrative Services Director
Signed: )q/VA�z -
Administrative Approval: City Manager
Amount
Debit Credit
$93,000.00
Automatic System Entry.
$17,600.00
$1,700.00
$73,000.00
$700.00
Date
Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
4091
Library - Friends of the Library
Account
Number
8010
Advertising & Public Relations
Account
Number
8140
Office Supplies
Account
Number
8260
Library Materials
Account
Number
9400
Office Furniture /Fixtures
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Administrative Services Director
Signed: )q/VA�z -
Administrative Approval: City Manager
Amount
Debit Credit
$93,000.00
Automatic System Entry.
$17,600.00
$1,700.00
$73,000.00
$700.00
Date
Date
Signed:
City Council Approval: City Clerk Date