HomeMy WebLinkAbout12 - Library Foundation Budget AmendmentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
October 12, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city. newport-beach.ca. us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
MAINTENANCE AND OPERATIONS BUDGET FOR FY 2004105.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $135,000 in Account
No. 4010 -5901 and increase maintenance & operation expenditure estimates by the
same amount in Division 4090, Foundation.
DISCUSSION:
A check from the Newport Beach Public Library (NBPL) Foundation in the amount of
$135,000 approved by the Library Board of Trustees on September 21, 2004 will be
presented to City Council. The entire amount of the check will be deposited into 4010-
5901.
An anonymous donor gave the Newport Beach Public Library Foundation a gift of
$250,000 to be used to enhance library programs and services, requesting she receive
no publicity. She also requested the donation be spent for needs other than the
construction of the Crean Mariners Library. The Library staff developed a wish list that
was reviewed and approved by the Board of Library Trustees and the Board of the
NBPL Foundation. This check is the first installment of the gift. The Library will submit
a request for the remainder of the gift after the first of the year.
The majority of this portion of the gift will be spent on enhancing the collections at both
the Central Library and the branches. We will purchase materials in DVD, CD and
video format in response to customer demand. We are also ordering frequently
requested research tools such as the Oxford Dictionary of Biography ($12,000) and the
New York Times Archives Online ($19,000) that we could not purchase without this gift.
Meeting room and program equipment will be repaired, appropriate furniture needed to
provide access to the alternative format materials will be purchased and our WiFi
service will be expanded.
The entire donation will be used to improve Library Services in the expenditure
accounts as specified below:
4090 -8035 (Maint/Repair, Central Library)
Exterior Support $6,500
Landscaping ..................... ..............................$ 1,500.
Lighting /Patio & Meeting Room ...........................$ 2,500.
Replace Kitchen Doors ........ ..............................$ 2,500.
4090 -8260 (Library Materials)
Collections
$85,015
Branches ............................ ...............................
$10,000.
Children' s ........................... ...............................
$ 7,000.
Reference .......................... ...............................
$31,000.
DVDs/Spoken Word ......................
.......................$32,015.
Best Sellers .......................... ..............................$
5,000.
4090 -9010 (Computer Equipment)
Wireless Support $15,100
Wireless Laptop Computers ........ .......................$15,100.
4090 -9400 (Office Furniture /Fixtures)
Interior Support $28,385
Program Furniture .................. ..............................$ 8,285.
Library Collection Furniture ............. .......................$20,100.
Total Amount of Check $135,000
Submitted by:
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Attachments: Copy of check for $135,000 from NBPLF
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City of Newport Beach NO. BA- 017
BUDGET AMENDMENT
2004 -05
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $135,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to receipt of donation from the Newport Beach
Library Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5893
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Account
Number
Account
Number
Account
Number
Division Number
Account Number
Signed:
Signed:
Signed:
Description
Description
NB Library Foundation
Description
4890
Library - Library Foundation
8040
Maint & Repair Buildings
8260
Library Materials
9010
Computer Equipment
9400
Office Furniture /Fixtures
Approval: Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$135,000.00
$6,500.00
$85,015.00
$15,100.00
$28,385.00
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