HomeMy WebLinkAbout07 - Water and Sewer Main ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
October 26, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael J. Sinacori, P.E.
949 - 644 -3311
msin aco ri@ city. newport- beach. ca. us
SUBJECT: IRVINE AVENUE FROM UNIVERSITY AVENUE TO BRISTOL STREET
WATER AND SEWER MAIN REPLACEMENT - AWARD OF CONTRACT
NO. 3411
RECOMMENDATIONS:
1. Determine that the project is exempt from environmental review pursuant to
Section 15302 of the California Environmental Quality Act Implementing
Guidelines.
2. Approve the plans and specifications.
3. Award Contract No. 3411 to W.A. Rasic Construction for the Total Bid Price of
$2,457,067.00 and authorize the Mayor and the City Clerk to execute the
contract.
4. Establish an amount of $246,000 to cover the cost of unforeseen work.
5. Approve a Budget Amendment increasing revenue estimates in the Water Fund,
by $464,227.50 for the Costa Mesa Sanitation District (CMSD), 500 -4886, and
$454,767.50 for the Irvine Ranch Water District (IRWD), 500 -4887, and
increasing expenditure appropriations in the same amount in Account No. 7501 -
05500386.
DISCUSSION:
At 11:00 A.M. on October 14, 2004 the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low W.A. Rasic Construction $2,457,067.00
2 Trautwein Construction $2,487,400.00
Subject: Irvine Avenue from University Avenue to Bdstol Street Water and Sewer Main Replacement — Award of
Contract No. 3411
Date
Page: 2
3 Majich Brothers, Inc.
4 GCI Construction, Inc.
5 Mladen Buntich
6 ARB, Inc.
$2,687,025.00
$2,829,900.00
$2,989,940.00
$3,618,955.00
* Corrected Bid Amount
The low total bid amount is 18 percent below the Engineer's Estimate of $3,000,000.
Staff, in concert with the Consulting Engineer, was more conservative in estimating this
project. Recent bids have been well above estimates with the increase in construction
material, especially any project with cement and steel components. The City's proposed
24 -inch water main is cement coated steel cylinder pipe.
The low bidder, W.A. Rasic Construction ( Rasic), possesses a General "A" California State
Contractors License Classification as required by the project specifications. Rasic recently
completed the previous reach of the Irvine Avenue Water Transmission Main for the City
between University Avenue and Santiago Drive along with a reach of pipeline on
Jamboree Road between San Joaquin Hills Road and Ford Road. They have also
completed and continue to work with several other local municipalities on similar water
main projects.
PROJECT DESCRIPTION:
As part of the Water Master Plan, the pipeline facilities within Irvine Avenue and Dover
Drive were targeted to be replaced due to their age and a recommended need to meet
capacity in the airport area. The majority of the existing system was built in the 1950's
and has outlived its useful life. Due to funding constraints, these recommended pipeline
improvements were split into five smaller projects. The projects are as follows:
Reach
Proposed
Limits
Status of Project
Work
1
24 -inch
Irvine Avenue - University Dr. to
Project Considered under this Contract
South Bristol St.
2
24 -inch
Irvine Avenue - Santiago Drive to
Construction Completed - 10/14/2003
University Drive
3
24 -inch
Irvine Avenue -Dover Drive to
Under design — Fall 2005 Construction
Santiago Drive
4
24 -inch
Dover Drive — Irvine Avenue to
Under design — Fall 2005 Construction
West Cliff Drive
5
12 -inch
Irvine Avenue — Dover Drive to
Construction Completed - 3/23/2004
Sherington Place
This project (Reach 1) includes the replacement of approximately 4,300 linear feet of 12-
inch transmission main within Irvine Avenue between University Drive and South Bristol
Street for a total bid cost of $1,621,617. In addition to the City water mains, the project
includes water and sewer improvements for the CMSD and IRWD. The cooperative
agreements for the efforts were approved by the City Council on May 11, 2004.
Subject: Irvine Avenue from University Avenue to Bristol Street Water and Sewer Main Replacement — Award of
Contract No. 3411
Date
Page: 3
Significant traffic control and working hour limitations have been included in the bid
documents to minimize impacts to the residents and the commuting public. The
residents of these areas will be notified well before any night work activity takes place,
which will be kept to a minimum. Depending on how the contractor approaches the
project, these work hours may be reevaluated to accelerate the construction operations
and minimize the total number of working days impacting the commuters and residents.
HISTORY
On April 24, 2001, the City Council approved a professional services agreement with
Daniel Boyle Engineering for the design of the Irvine Avenue 24 -inch Water
Transmission Main Replacement Project between University Drive and South Bristol
Street. The plans and specifications were to be included in the County of Orange Irvine
Avenue Street Improvement project for the same limits. However, the County has been
delayed and is reducing the project limits to between Mesa Drive and South Bristol
Street. Unfortunately, the City's existing 12 -inch water transmission main through this
area could see more failures before the road project is completed, now planned for
2006/07 fiscal year. Therefore, the City is proceeding with the water main replacement
ahead of the County road improvements.
In an effort to minimize community impacts and to prepare for the planned road
improvements, City staff has coordinated with IRWD and CMSD who have facilities
within Irvine Avenue. IRWD had plans to replace a 6 -inch local distribution water main
between Mesa Drive and University with a new 12 -inch water main to better provide
additional fire protection and supply. In addition, the CMSD needs to relocate and
replace some older sewer facilities in preparation of the City water main replacement
project. By jointly building these facilities all agencies are saving costs on
administration, mobilization, and traffic control. The County also appreciates relocating
and replacing all utilities ahead of their road improvements to simplify that effort. The
City, IRWD, and CMSD are much more familiar with utility type projects and can better
manage these projects directly. The total bid cost, including a 10 percent contingency,
for the CMSD and IRWD efforts is $918,995.
The City is lead agency for the replacement of IRWD and CMSD facilities. They will
both provide inspection for their specific facilities, but, the City will have overall authority
for implementing the replacement facilities. Per the Contract Specifications the
Contractor will have 200 consecutive working days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Subject: Irvine Avenue from University Avenue to Bristol Street Water and Sewer Main Replacement — Award of
Contract No. 3411
Date
Page: 4
Funding Availability:
The CMSD and IRWD will be billed for their efforts throughout the course of
construction and will be reimbursed to the Water Fund. The recommended Budget
Amendment accounts for the revenue and appropriates the anticipated funds from the
two agencies. Upon approval of the recommended Budget Amendment, sufficient funds
will be available in the following account for the project:
Account Description Account Number Amount
Water Transmission Main Master Plan Improvement 7501- C5500386 $2,703,067.00
Prepared by: A Submitted by:
lel J. Singcori, P.E.
pal Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Stepan . Badum
Public Works Director
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City of Newport Beach NO. BA- 023
BUDGET AMENDMENT
2004 -05 AMOUNT: $s�a,sss.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations ANQ Decrease in Budgetary Fund Balance
Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations for Irvine Avenue Water and Sewer Main
Replacement Project, Contract 3411.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Costa Mesa Sanitation District
Irvine Ranch Water District
Description
Division Number 7501 Capital - Distribution & Piping
Account Number C5500386 Water Transmission Main Master Plan
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Financial Approval: Administra :ve Services Director
i
Administrative
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$464,227.50
$454,767.50
$918,995.00
Date
6 D ale
Date