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HomeMy WebLinkAbout07 - Water and Sewer Main ReplacementCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 7 October 26, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Michael J. Sinacori, P.E. 949 - 644 -3311 msin aco ri@ city. newport- beach. ca. us SUBJECT: IRVINE AVENUE FROM UNIVERSITY AVENUE TO BRISTOL STREET WATER AND SEWER MAIN REPLACEMENT - AWARD OF CONTRACT NO. 3411 RECOMMENDATIONS: 1. Determine that the project is exempt from environmental review pursuant to Section 15302 of the California Environmental Quality Act Implementing Guidelines. 2. Approve the plans and specifications. 3. Award Contract No. 3411 to W.A. Rasic Construction for the Total Bid Price of $2,457,067.00 and authorize the Mayor and the City Clerk to execute the contract. 4. Establish an amount of $246,000 to cover the cost of unforeseen work. 5. Approve a Budget Amendment increasing revenue estimates in the Water Fund, by $464,227.50 for the Costa Mesa Sanitation District (CMSD), 500 -4886, and $454,767.50 for the Irvine Ranch Water District (IRWD), 500 -4887, and increasing expenditure appropriations in the same amount in Account No. 7501 - 05500386. DISCUSSION: At 11:00 A.M. on October 14, 2004 the City Clerk opened and read the following bids for this project: BIDDER TOTAL BID AMOUNT Low W.A. Rasic Construction $2,457,067.00 2 Trautwein Construction $2,487,400.00 Subject: Irvine Avenue from University Avenue to Bdstol Street Water and Sewer Main Replacement — Award of Contract No. 3411 Date Page: 2 3 Majich Brothers, Inc. 4 GCI Construction, Inc. 5 Mladen Buntich 6 ARB, Inc. $2,687,025.00 $2,829,900.00 $2,989,940.00 $3,618,955.00 * Corrected Bid Amount The low total bid amount is 18 percent below the Engineer's Estimate of $3,000,000. Staff, in concert with the Consulting Engineer, was more conservative in estimating this project. Recent bids have been well above estimates with the increase in construction material, especially any project with cement and steel components. The City's proposed 24 -inch water main is cement coated steel cylinder pipe. The low bidder, W.A. Rasic Construction ( Rasic), possesses a General "A" California State Contractors License Classification as required by the project specifications. Rasic recently completed the previous reach of the Irvine Avenue Water Transmission Main for the City between University Avenue and Santiago Drive along with a reach of pipeline on Jamboree Road between San Joaquin Hills Road and Ford Road. They have also completed and continue to work with several other local municipalities on similar water main projects. PROJECT DESCRIPTION: As part of the Water Master Plan, the pipeline facilities within Irvine Avenue and Dover Drive were targeted to be replaced due to their age and a recommended need to meet capacity in the airport area. The majority of the existing system was built in the 1950's and has outlived its useful life. Due to funding constraints, these recommended pipeline improvements were split into five smaller projects. The projects are as follows: Reach Proposed Limits Status of Project Work 1 24 -inch Irvine Avenue - University Dr. to Project Considered under this Contract South Bristol St. 2 24 -inch Irvine Avenue - Santiago Drive to Construction Completed - 10/14/2003 University Drive 3 24 -inch Irvine Avenue -Dover Drive to Under design — Fall 2005 Construction Santiago Drive 4 24 -inch Dover Drive — Irvine Avenue to Under design — Fall 2005 Construction West Cliff Drive 5 12 -inch Irvine Avenue — Dover Drive to Construction Completed - 3/23/2004 Sherington Place This project (Reach 1) includes the replacement of approximately 4,300 linear feet of 12- inch transmission main within Irvine Avenue between University Drive and South Bristol Street for a total bid cost of $1,621,617. In addition to the City water mains, the project includes water and sewer improvements for the CMSD and IRWD. The cooperative agreements for the efforts were approved by the City Council on May 11, 2004. Subject: Irvine Avenue from University Avenue to Bristol Street Water and Sewer Main Replacement — Award of Contract No. 3411 Date Page: 3 Significant traffic control and working hour limitations have been included in the bid documents to minimize impacts to the residents and the commuting public. The residents of these areas will be notified well before any night work activity takes place, which will be kept to a minimum. Depending on how the contractor approaches the project, these work hours may be reevaluated to accelerate the construction operations and minimize the total number of working days impacting the commuters and residents. HISTORY On April 24, 2001, the City Council approved a professional services agreement with Daniel Boyle Engineering for the design of the Irvine Avenue 24 -inch Water Transmission Main Replacement Project between University Drive and South Bristol Street. The plans and specifications were to be included in the County of Orange Irvine Avenue Street Improvement project for the same limits. However, the County has been delayed and is reducing the project limits to between Mesa Drive and South Bristol Street. Unfortunately, the City's existing 12 -inch water transmission main through this area could see more failures before the road project is completed, now planned for 2006/07 fiscal year. Therefore, the City is proceeding with the water main replacement ahead of the County road improvements. In an effort to minimize community impacts and to prepare for the planned road improvements, City staff has coordinated with IRWD and CMSD who have facilities within Irvine Avenue. IRWD had plans to replace a 6 -inch local distribution water main between Mesa Drive and University with a new 12 -inch water main to better provide additional fire protection and supply. In addition, the CMSD needs to relocate and replace some older sewer facilities in preparation of the City water main replacement project. By jointly building these facilities all agencies are saving costs on administration, mobilization, and traffic control. The County also appreciates relocating and replacing all utilities ahead of their road improvements to simplify that effort. The City, IRWD, and CMSD are much more familiar with utility type projects and can better manage these projects directly. The total bid cost, including a 10 percent contingency, for the CMSD and IRWD efforts is $918,995. The City is lead agency for the replacement of IRWD and CMSD facilities. They will both provide inspection for their specific facilities, but, the City will have overall authority for implementing the replacement facilities. Per the Contract Specifications the Contractor will have 200 consecutive working days to complete the work. Environmental Review: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time the project was authorized by the City Council. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Subject: Irvine Avenue from University Avenue to Bristol Street Water and Sewer Main Replacement — Award of Contract No. 3411 Date Page: 4 Funding Availability: The CMSD and IRWD will be billed for their efforts throughout the course of construction and will be reimbursed to the Water Fund. The recommended Budget Amendment accounts for the revenue and appropriates the anticipated funds from the two agencies. Upon approval of the recommended Budget Amendment, sufficient funds will be available in the following account for the project: Account Description Account Number Amount Water Transmission Main Master Plan Improvement 7501- C5500386 $2,703,067.00 Prepared by: A Submitted by: lel J. Singcori, P.E. pal Engineer Attachments: Project Location Map Bid Summary Budget Amendment Stepan . Badum Public Works Director gnw..w.vu..uu w rvwe r PROPOSED 24° 8•• CITY OF NEWPORT ♦ WATER LINE ♦ PROPOSED \ WATER MAIN s•• PJ S "ft, rJ- Legend CMSD SEWER N Existing IRWD Pipelines — — — Proposed 12" IRWD Water Main w E Proposed 24" City of Newport Beach S Water Main NTS IRVINE AVENUE WATER MAIN REPLACEMENT 6 i i umxaawvn.ewu / DMSD SEWER / rRO•n•m rr'..�m rt.rur . 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BA- 023 BUDGET AMENDMENT 2004 -05 AMOUNT: $s�a,sss.00 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates Increase in Budgetary Fund Balance �X Increase Expenditure Appropriations ANQ Decrease in Budgetary Fund Balance Transfer Budget Appropriations PX No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations for Irvine Avenue Water and Sewer Main Replacement Project, Contract 3411. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Costa Mesa Sanitation District Irvine Ranch Water District Description Division Number 7501 Capital - Distribution & Piping Account Number C5500386 Water Transmission Main Master Plan Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Signed: Financial Approval: Administra :ve Services Director i Administrative Manager City Council Approval: City Clerk Amount Debit Credit $464,227.50 $454,767.50 $918,995.00 Date 6 D ale Date