HomeMy WebLinkAbout06 - C-3731 - 05BA-028 - Newport Coast Elementary School Loop Road Landscape & IrrigationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
November 9, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Emmet Berkery, Contract Engineer
949 -644 -3311
bpatapoff@city.newport-beach.Ga.us
SUBJECT: NEWPORT COAST ELEMENTARY SCHOOL LOOP ROAD LANDSCAPE
AND IRRIGATION - AWARD OF CONTRACT NO. 3731
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3731 to FYR Landscaping, Inc. dba Pierre Sprinkler and
Landscape for the Total Bid Price of $145,460.00, and authorize the Mayor and
the City Clerk to execute the contract.
3. Establish an amount of $15,000.00 to cover the cost of unforeseen work.
4. Approve a Budget Amendment increasing revenue estimates by $160,460 from
the Newport Mesa Unified School District reimbursement agreement and
appropriating this amount to the Contributions Fund, account 7251 -CM 00745.
DISCUSSION:
At 11:00 A.M. on October 26, 2004 the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Pierre Sprinkler and Landscape $145,460.00
2 Belaire -West Landscape $147,817.00
The low total bid amount is 9.3 percent below the Engineer's Estimate of $160,407.00.
The low bidder, Pierre Sprinkler and Landscape, possesses a California State Contractor's
License Classification "A" as required by the project specifications. A check of the
Contractor's references indicates they have satisfactorily completed similar projects for
other municipalities.
Subject: Newport Coast Elementary School Loop Road Landscape and Irrigation — Award of Contract No. 3731
November 9, 2004
Page: 2
This project is an adjunct of the on -going cooperative effort between the City of Newport
Beach and Newport Mesa Unified School District to relieve traffic congestion at Newport
Coast Elementary School. The initial phase, construction of the Newport Coast
Elementary School Loop Road, Contract No. 3684, was recently completed. Due to the
proximity of the new loop road to existing residences, the City and the School District
made a commitment to soften the appearance of the new asphalt roadway by planting
trees and ground cover along the roadway perimeter. The project also provides for the
replacement of existing landscape and irrigation improvements, which were impacted by
construction of the loop road.
Per the Contract Specifications the Contractor will have 35 consecutive working days to
complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15313 (Minor Additions to Schools) of the CEQA
Implementing Guidelines, and a Notice of Exemption was filed with the County
Recorder's Office on May 10, 2004.
Public Notice:
Not Applicable.
Geotechnical /Survey Services:
Not Applicable for this project.
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds will be
available in the following account for this project:
Account Description
Contributions Fund
Prepared by:
Emmet Berkery, P.E.
Contract Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number Amount
7251- C5100745 $160,460.00
Submitted by:
�,tef�hiir6i dum
Pub c orks Director
U
a
W
W
O
a
w
W
Z
LL
O
Z
W
a
W
Y
O
U
J
m
7
a
111
Q H
o Q
o ❑
LLl
N ~
U
d
U
w W
` Y
N Q W
U _
U
U
Z W
O<
F Q
Q ❑ d
U s
O �
J m
m
}
!L
d
m
a
N
X
r
V
h
O
m
0
0
O
m
G
N
p6
N
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
O
O
nZ
oo
�n
rm
r
�noo
o�n000
000
o�nrmm�mor0000000o
e�
m
N
�
a
�a
N
O
❑
O
O
O
O
O
N
nFOOr
�D
N�D�
off
Vi
orrnN�nmNO
oi�r0000vidovi
m�n0o
o
0
yZ
O�
ono
C4
�
L6
m�L6
N
�
N
�D
�D
O
h
m
f7
N
a
J
2
H
�Q
a
d
y
ono
00
�n
�n
mono
ooroo
000
n
��
o0
00
N
ova
oro
000
0
U)
F
O
O
N
O
OJ
O
O
N
OJ
N
N
O
O
N
O
O
N
>
N
N
N
f7
N
J
a
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
wFO0000vir000vi0000o0
0
Q
Z
O
N
N
r
N
Of
O
O
N
N
O
N
0
N
0
0
O
f7
r
0
CD
0
O
0
N
0
0
0
0
0
0
O
�DvirnmLno
of
�c4o6
of
vimmvim
o
Fpm
a
N
V
ui
o
WQ
o
W
o
0
0
0
0
0�0000000000
Z
F
o
o
v
o
99
o
o
0�
N
r
0
O
0
o
0
o
0
o
o
m
m
o
o
o
0
o
0
o
0
o
0
o
(�
.
O
N
N
N
O
N
N
O
O
O
O
O
W
Z
Z
O
N
f7
N
O
N
0
0
0
W
W
N
N
N
N
m
N�
N
W
to
W
Q
W
W
W
<
W
W
U
Ul
J
tq
W
W
W
Q
W
Q
W
}
F
F
O
O
r
O
00
N
O
O
N
�D
O
O
N
Fa`
N
�
V
p
O
Z
C
O
m
E
CL
E
m
E
m
U
UlL
C
G
O
C
y
H
c
H
W
c
12
C
w
(A
C
W
V
❑
N
u'
d
C
C
m
w
o
C
2
N
m
3
0
C
t
W
g
x
x
NU(c
0
C
Q
2,C
W
m
m
JC
J
0
m
E
m
. t _
U
a
cc
°3
c
c
i
m
m
m
m
U
c
m
o
m
o
o
v
U
U
00
irn
[")
N1n
C7
C7
K
co
W
UKZZH
y
W
rn
W
N
[h
?
N
�D
r
m
O�
O
N
l2
?
N
t2
r
F
d
m
a
N
X
r
V
h
O
m
0
0
O
m
G
N
p6
N
■
74
�1111
JUM
I L
Ar..
�AA
0 -I
0
u
UP<
lzo
- Ri6
ww
m
ok op"D
. jj
nv�
ok op"D
City of Newport Beach NO. BA- 028
BUDGET AMENDMENT
2004 -05
EFFECT ON BUDGETARY FUND BALANCE:
X increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
AMOUNT: $�so,4so.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditures appropriations for transfer of Bonita Canyon Development funds to Newport-Mesa Unified
School District and increase revenue estimates and expenditures appropriations for landscaping of Newport Coast
Loop Road which will then be funded by the Newport-Mesa Unified School District per the bond indenture agreement.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
440 3605 Bonita Canyon Devt Fund Balance
REVENUE ESTIMATES (3601)
Amount
Debit
$160,460.00
Credit
Fund /Division Account Description
250 4849 School Contribution
$160,460.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7441 Bonita Canyon Development
Account
Number C5100745 Newport Coast Loop Road
$160,460.00
Division
Number 7251 Contributions
Account
Number C5100745 Newport Coast Loop Road
$160,460.00
Division
Number
Account
Number
Division
Number
Account
Number
' Automatic System Entry.
Signed:
le�-,2
Financial Approval, istr tive Services Director
Admin
Date
Signed:
W070 / C. , f'60 �
p 4
Administrative App val: City Manager
Dattf
Signed:
City Council Approval: City Clerk
Date