HomeMy WebLinkAboutSS2 - C-3558 - Coast Highway Channelization• CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Study Session Item No. SS2
December 14, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael J. Sinacori, P.E.
949 - 644 -3311
msinacori @city. newport- beach.ca. us
SUBJECT: COAST HIGHWAY CHANNELIZATION (LANDSCAPE MEDIAN
IMPROVEMENTS IN CORONA DEL MAR) — CONTRACT NO. 3558
The Corona del Mar Business Improvement District Board (BID) has been working
towards a Vision 2004 Improvement Plan since the late 1990's (see attached Vision
2004 Plan). The name has been changed to the CDM Vision Plan which calls for
decorative hard and softscape improvements generally along East Coast Highway
(PCH) between MacArthur Boulevard and Seaward Road. The project has been
reviewed with numerous business and residential groups and has gained strong support
in the community.
• In Fiscal Year 2002/03, the City Council approved a project to install raised medians
with landscaping along PCH to improve those medians which are currently outlined by
pavement striping. This $300,000 project, which is the first phase of the overall Vision
Plan, was delayed at the request of the BID as efforts were underway for the
relinquishment of PCH. Caltrans permitting is more stringent than necessary and would
greatly limit the City's ability to construct the requested CDM Vision improvements. For
example, Caltrans would have required a two foot buffer along any travel lane where
raised medians are constructed. This would make most medians in CDM unfeasible to
construct. In addition, the type of plant material would have been very limited.
In Fiscal Year 2003/04, an additional $180,000 was added to the CIP's remaining funds
of $266,595 (a portion of the funds were used for bus shelters). This brought the total
City funds available to $443,600. A $120,000 contribution from the BID was formalized
in Fiscal Year 2004/05, bringing the total funds available for the landscape medians to
$563,600.
On August 12, 2003, the BID requested that the City Council move forward with the
design efforts for the median improvements on a two track approach. One track
assuming that the highway would remain under Caltrans control and the other
assuming the relinquishment. The City Council authorized a contract with the
consultant team of DMC Engineering and Total Concept Landscape Architecture for a
not -to- exceed fee of $46,200. The team worked with Caltrans staff on developing a
concept that would meet their standards. This proved pointless at the local level and
• design exceptions would have to be reviewed and approved in Sacramento, which
would have slowed the efforts considerably.
SUBJECT: Coast Highway Channelization (Landscape Median Improvements in CDM) - Contract No. 3558
December 14, 2004
Page 2
On March 23, 2004, the City Council voted to accept the relinquishment terms and the •
design efforts for the medians changed to meet City standards. In addition, the BID
hired Peridian International to develop a detailed design concept that the City's
consultant team would use as a starting point. Since that time, City staff has been
working with the City's consultant team, Peridian and the BID to refine the concept plan
and develop the construction documents for the project. Changing design approaches
and numerous iterations with the BID and their consultant resulted in an additional
$11,000 in design costs leaving $506,400 remaining to construct the project.
Unfortunately, the cost of construction over this past year has greatly increased and the
project is now substantially underfunded. t was found through "potholing" efforts by
General Services that the old concrete highway is essentially right under the asphalt
and will need to be removed, at great expense, to have planted medians. In addition,
the BID approved concept plan includes modifications to the existing medians to better
coordinate the overall theme of the project. A formal PowerPoint presentation will be
offered for the Council's consideration at your Study Session. Staff requests direction
on how to best deal with the expanded scope of work the BID would like to see
undertaken. A few options could be as follows:
1. Direct staff to proceed within the existing budget parameters. With
$506,400 in funds available, authorize staff to proceed with improving only
the wider medians. Narrow medians may remain striped and these
improvements could be deferred to future years, or it could be decided not
to do them at all.
2. Authorize an additional $250,000 in funding necessary to install raised •
medians and landscaping on all striped areas including the narrow
medians.
3. Authorize an additional $485,000 in funding to re- landscape existing
medians to conform with the CDM BID Vision Plan to avoid future phases
and future construction impacts to the community.
Environmental Review:
The project will be exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302 of the CEQA Implementing Guidelines when the project is
authorized by the City Council. This exemption covers the maintenance and alteration
of existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
Prepared by: u Submitted
MiVael J. Sinacori, P.E.
Principal Civil Engineer
Attachment: 2004 Vision Plan
i. Badum
rks Director
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