HomeMy WebLinkAbout14 - C-3717 - 05BA-031 - 44th Street Tidal Valve ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
December 14, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy
949 - 644 -3311
sluy@cqy.newport-beach.ca.us
SUBJECT: 44TH STREET TIDAL VALVE REPLACEMENT - AWARD OF CONTRACT
NO. 3717
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3717 to GCI Construction Inc. for the Total Bid Price of
$61,400.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $5,000.00 to cover the cost of unforeseen work.
4. Approve a Budget Amendment appropriating $36,400 from Unappropriated Tide
and Submerged Land Surplus Fund Balance, 230 -3605, to the Tidal Valve
Replacement Program, 7231- C3170722.
DISCUSSION:
At 11:00 am on December 2, 2004 the City Clerk opened and read the following bids for
this project:
BIDDER
Low GCI Construction Inc.
2 Fleming Environmental Inc.
TOTAL BID AMOUNT
$61,400.00
67,939.00
The low total bid amount is 62% percent above the Engineer's Estimate of $38,000.00.
The reason for the discrepancy between the estimate and bid is due to underestimating
the cost of control switches and the reinforced concrete valve wall.
The low bidder, GCI Construction Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the Contractor's
Subject: 44" Street Tidal Valve Replacement — Award of Contract No. 3717
December 14, 2004
Page: 2
references indicates they have satisfactorily completed similar projects for the City of
Newport Beach and other municipalities.
This project consists of removing interfering portions of an existing storm drain structure
and its sluice gate. A new sluice gate, electric operator, and operator switch will be
installed. A new storm drain structure will be constructed to replace those portions
removed from the existing structure.
Per the Contract Specifications the Contractor will have 20 consecutive working days to
complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive:.
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds will be
available in the following account for the project. In addition, several projects in the
Tidelands may realize cost savings at the end of the fiscal year which would off -set the
increase of this project.
Account Description Account Number Amount
Tidelands - Capital 7231 C3170722 $66,400.00
Prepared by:
Stephen Luy
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Submitted by:
— Stephen . Badum
— 'PubliE orks Director
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
44TH STREET TIDAL
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City of Newport Beach NO. BA- 031
BUDGET AMENDMENT
2004 -05 AMOUNT: $3s,400.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the 44th Street Tidal Valve Replacement, Contract #3717, from the
Tidelands Fund unappropriated fund balance.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
230 3605 Tidelands Fund Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed
Signed:
Signed:
Financi 1 Approval: Admi trative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$36,400.00
• Automatic System Entry.
$36,400.00
Date
Date
b
Description
Division
Number
7231 Tidelands - Capital
Account
Number
C3170722 Tidal Valve Replacement Program
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed:
Financi 1 Approval: Admi trative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$36,400.00
• Automatic System Entry.
$36,400.00
Date
Date
b