HomeMy WebLinkAbout26 - Council Policy G-5 - Park & Street Improvement DonationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 26
December 14, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: General Services Department
David E. Niederhaus, Director, 949 - 644 -3055
dniederhaus @city.newport - beach.ca.us
SUBJECT: G -5 Policy Changes
ISSUE:
Does the City Council want to approve the proposed revisions to the existing G -5
Policy (Park and Street Improvement Donations) as recommended by the Parks,
Beaches, and Recreation Commission?
RECOMMENDATION:
Approve revisions to the G -5 Policy or make alternative revisions as deemed
necessary.
DISCUSSION:
Background:
The Council recognizes the need to provide citizens with the opportunity to
donate trees, benches, drinking fountains, or related park and street
improvement items. The G -5 Policy establishes acceptance criteria for donations
to assure attractiveness, usefulness, and staff capability to maintain the donated
items.
The G -5 Policy was adopted in July 1992 to regulate the procedures for
donations related to City park and street improvements. In March 2004, staff met
with the Recreation Activities Committee, a sub - committee of the Parks,
Beaches, and Recreation Commission (PB &R), to discuss changes that are more
appropriate to coincide with a new more comprehensive donation policy (B17)
which will be proposed separately by the General Services and the Recreation
and Senior Services Departments.
G -5 Policy Changes
December 14, 2004
-2—
ISSUES:
Staff has attached the revised G -5 Policy with strikethroughs for deletions and
underlining for new verbiage that was reviewed by the Parks, Beaches, and
Recreation Commission on October 5, 2004 (Attachments A & B). The
Commission is recommending approval of the revisions to the Council.
Some significant changes to the current policy are that donated benches and
trees are proposed not to have any donor recognition plaques and only those
donations in excess of $4,000 in value may have dedicatory plaques. These
changes are more in line with the donation policy (B -17) being proposed by the
General Services and the Recreation and Senior Services Departments.
Environmental Review:
Non - applicable.
Funding Availability:
Non - applicable.
Summary:
The proposed changes to the G -5 Policy provide for a more consistent criteria
and reduce future maintenance requirements.
Prepared by:
arceli o omeli
Parks and Trees Superintendent
Submitted by:
David E. Niederhaus
General Services Director
Attachments: (A) Revised City Council Policy G -5
(B) PB &R Commission Agenda Item No. 11 of October 5, 2004
G -5
PARK AND STREET IMPROVEMENT DONATIONS
The City Council recognizes the need to provide residents with the opportunity to
donate trees, benches, and drinking fountains or related park and street
improvement items. This policy establishes criteria for donations to assure
attractiveness, usefulness, and the capability to be maintained.
TREE DONATIONS
The [x cc [uxca walkway at 8 &S1S PaSS1veTaFE beg4ni31i3" at 5th Avenue an
MaFgueFite in Care a del Martell be identified arv.c- &_ cn -v:crc -u tfee with
a
brefize plaque can be installed. Tree donations add beauty to City parks and
facilities. Othef4Trees with plagries eanmay be donated and installed at parks and
parkway locations recommended by the General Services Director and approved
by the Parks, Beaches and Recreation Commission. The minimum size of tree
donations must be 24" bored containers unless waived by the Commission.
BENCH DONATIONS
It shall be the responsibility of the Parks, Beaches and Recreation Commission to
designate the type, style, design, and placement of City -owned benches on City
property. Areas of placement may be parks, streets, along the beachfront, within
villages, commercial districts, and neighborhoods, on a specific island, etc. Once
an area has been designated with a certain style or type of bench, the Parks,
Beaches and Recreation Commission may require that the designation be changed
only by a formal request for a redesignation.
The factors to be addressed in preparing the list of approved benches for the City
as well as the final design for a specific site will include at a minimum: size,
usage, vandalism, traffic, security, view obstructions, location, style reflective of
neighborhood, and cost. The Arts Commission will provide design review
assistance when requested as FequiFed:
Donation requests will -must be submitted to the General Services Department staff
and meet the following requirements:_
A. Bench donations along a City street, eF- beachfront, or other public right
of way will require the approval of the General Services Director and
the Tra€fie Engine ransportation /Development Services Manager.
G -5
B. Bench donations within a commercial district will require notification
of, and an endorsement from, the local business association if
applicable.
C. Bench donations for parks and facilities within a residential community
will require notification of residents within 300 feet of placement and an
favorable endorsement from the a legally established homeowners
association before submission to the Parks, Beaches and Recreation
Commission, when applicable.
PARK AND STREET AMENITIES
Items such as trees, benches, drinking fountains, tables, etc., can be donated to be
included in the pub-lie-City park and street systems. Reeegnifie en item shall
be a 2" 6" plaque and li ifed to Donated by (Name) or Donated € 'A° j-as
means of identif�ing the denatioii.
Donors of spark or street improvement gifts (54,000 or egr ater) may elect to
provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate
textdedication wording not exceeding 25 words. Plaque content must be approved
by the Parks, Beaches & Recreation Commission.
All donations must be approved by the Parks, Beaches and Recreation
Commission. The cost of a donated item, including identification plaque, where
applicable, shall be borne totally by private funds. The City will assume
ownership and maintenance if aeeepied and plaeed in a publie par4E °-
sidewalk unless other e . nts ha e been agreed uponincluding responsibility
for the upkeep of the plaque. The City will not assume responsibility for the
replacement of a donated item or a plaque due to vandalism or theft.
Adopted - July 22, 1992
Amended - January 24, 1994
Amended - June 27, 1994
Amended - June 24, 1996
Formerly I -15
o u�
C�biO���'
PB &R Commission Agenda
Item No.
October 5, 2004
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Revisions to Council Policy G -S (Park and Street Improvement
Donations)
Recommendation
To approve revisions to Council Policy G -5.
History
Council Policy G -5 (Park and Street Improvement Donations) was adopted in July
1992 to regulate the procedures for donations related to City park and street
improvements. Staff met with the Recreation Activities Committee in March to
discuss changes that are more appropriate to coincide with a new donation policy (B-
17), which is also being proposed by the Recreation and Senior Services Department.
Discussion
Staff has attached the revised policy with changes in tree donations, bench donations,
and park and street amenities with strikethroughs for deletions and underlining for
new verbiage.
A significant change is that donated benches and trees are proposed not to have any
donor recognition plaques. Additionally, only those gifts over $4,000 may have
dedicatory plaques.
The proposed revisions more closely align with proposed Council Policy B -17.
Very respectfully,
David E. Niederhaus
Attachments: (A) City Council Policy G -5, draft dated July 16, 2004
F. %USERS\GSVlihaaNPMU-- U'r, � Bah.m Rmvem Co nissi.%O ob.SpW4*&M.5mii..do.
Draft July 16, 1004
G -5
PARK AND STREET IMPROVEMENT DONATIONS
The City Council recognizes the need to provide residents with the opportunity to
donate trees, benches, and drinking fountains or related park and street
improvement items. This policy establishes criteria for donations to assure
attractiveness, usefulness, and the capability to be maintained.
TREE DONATIONS
bronze plaque can be Tree donations add beauty to City parks and
facilities. Other tTrees with plaques sanaa be donated and installed at parks and
parkway locations recommended by the General Services Director and approved
by the Parks, Beaches and Recreation Commission. The minimum size of tree
donations must be 24" boxed containers unless waived by_the Commission.:
BENCH DONATIONS
It shall be the responsibility of the Parks, Beaches and Recreation Commission to
designate the type, style, design, and placement of City-owned benches on City
property. Areas of placement may be parks, streets, along the beachfront, within
villages, commercial districts, and neighborhoods, on a specific island, etc. Once
an area has been designated with a certain style or type of bench, the Parks,
Beaches and Recreation Commission may require that the designation be changed
only by a formal request for a redesignation.
The factors to be addressed in preparing the list of approved benches for the City
as well as the final design for a specific site will include at a minimum: size,
usage, vandalism, traffic, security, view obstructions, location, style reflective of
neighborhood, and cost. The A {to Commission will provide de
aRgirt.,n,.° as required.
Donation requests wig-must be submitted to the General Services Department staff
and meet the following requirements:;
A. Bench donations along a City street, eTt-beachfront, or other public right
of way will require the approval of the General Services Director and
the Traffr... �; ncefTransportation/Development Services Manager.
Draft July 16, 2004
G -5
B. Bench donations within a commercial district will require notification
of, and an endorsement from, the local business association if
applicable.
C. Bench donations for parks and facilities within a residential community
will require notification of residents within 300 feet of placement and an
favorable endorsement from the a legally established homeowners
association before submission to the Parks, Beaches and Recreation
Commission, when applicable.
PARK AND STREET AMENITIES
Items such as trees, benches, drinking fountains, tables, etc., can be donated to be
included in the gu> is City park system. Iewgnitie ^� :tam shall he a'r: 6
plaque and limited- to . _ .. .
identif 'ing the
Donors of raajer—park improvement gifts (over $4,000 may elect to provide a
dedicatory plaque not exceeding 5" x 7" with name, date and appropriate
textdedication wording not exceeding 25 words. Content must be approved by the
Parks, Beaches & Recreation Commission.
All donations must be approved by the Parks, Beaches and Recreation
Commission. The cost of a donated item, including identification plaque, shall be
borne totally by private funds. The City will assume ownership and maintenance if
assgpted ands'laGed in a public pa-k or on a sidw- alk unlo..-s other.. angen nts
have been gig -epe including responsibility for the upkeep of the plaque. _The
City will not assume responsibility for the replacement of donated item or plaque
due to vandalism or theft.
Adopted - July 22, 1992
Amended - January 24, 1994
Amended - June 27, 1994
Amended - June 24, 1996
Formerly I -15