HomeMy WebLinkAbout12 - Code & Water Quality EnforcementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
January 11, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, Assistant City Manager
949/644 -3002 or dkiff @city.newport- beach.ca.us
SUBJECT: Position Change and Budget Amendment — Code and Water
Quality Enforcement
ISSUE:
Should the City change one existing part -time position in Code and Water Quality
Enforcement to a full -time position?
RECOMMENDATION:
1. Authorize the City Manager to change an existing PT Code and Water Quality
Enforcement Officer (Trainee) position to a FT Code and Water Quality
Enforcement Officer (Trainee) position.
2. Adopt Budget Amendment 2005 -_ (an increase of $41,223 on an
annualized basis) reflecting the above change.
DISCUSSION:
Background:
New water quality regulations adopted in January 2002 required the City to
increase the level of water quality education, inspection, and enforcement. At the
start of FY 03 -04, with Council approval, the City Manager transferred two
positions from the General Services Department and added one position to a
new Code and Water Quality Enforcement Division. This new Division reports to
the two assistant city managers and is responsible for activities like:
Enforcement of the City's Municipal Code, including planning, zoning,
business license, signage, refuse, noise, and water quality regulations.
Position Change and Budget Amendment — Code and Water Quality Enforcement
January 11, 2005
Page 2
• Compliance with the National Pollutant Discharge Elimination System's
(NPDES) reporting requirements, legal responsibilities, and meeting
mandates.
• Field inspections of City facilities, residential, commercial, and industrial
properties, and public works projects to ensure protection of water quality.
• Administration of the City's water quality education efforts, including Web
site updates, mailings, advertisements, columns, and more.
• Grant writing for water quality and habitat improvement projects.
• Administration and oversight of specific projects that protect beneficial
uses in various watersheds of interest, including Morning Canyon, Buck
Gully, and more.
The Code and Water Quality Enforcement Team today includes:
• Code and Water Quality Enforcement Division Manager Jim Sinasek
• Senior Code and Water Quality Enforcement Officer Cass Spence
• Code and Water Quality Enforcement Officer Matt Cosylion
• Code and Water Quality Enforcement Officer Shane Burckle
• Watershed and Water Quality Specialist John Kappeler
• Code and Water Quality Enforcement Officer (trainee — PT) Shannon
Swafford
Two things have changed since the Division's inception in July 2003:
1. We have taken on additional grant work — some of which includes revenue
that covers administrative costs — in the Newport Coast, for Clean Beaches
Projects, and in Buck Gully.
2. We expect to soon enter into a contract with the County of Orange to provide
code and water quality enforcement services in West Santa Ana Heights via a
$30,000 a year proposal. This proposal would remain in place until such time
as the City annexes West Santa Ana Heights.
Both of these actions cause us to suggest that the Trainee position be elevated
to a full time position to both assist with the additional grant work and to allow
Senior Code and Water Quality Enforcement Officer Spence to work up to 20
hours a week on average in West Santa Ana Heights without compromising
service to the rest of the city.
Budget and Financial Impact. This action will result in roughly a $24,000 annual
increase in salary costs and a $17,000 annual increase in benefits costs, for a
total cost impact of $41,220 annually. As noted, income from the administration
portion of received grants (and expected grants) will cover most if not all of these
increased costs. For a time (until annexation), the $30,000 County -City contract
for West SAH will assist in covering costs, too. Following annexation, if the City
Position Change and Budget Amendment — Code and Water Quality Enforcement
January 11, 2005
Page 3
is also able to administer the SAH redevelopment agency, costs for any Code
Enforcement activities in the SAH Project Area can be covered by tax increment
revenue from the Agency.
Environmental Review: The City Council's approval of this Agenda Item does
not require environmental review.
Public Notice: This agenda item may be noticed according to the Ralph M.
Brown Act (72 hours in advance of the public meeting at which the City Council
considers the item).
Submitted by:
LCA
Dav iff
Assistant City Manager
City of Newport Beach NO. 05BA -038
BUDGET AMENDMENT
2004 -05 AMOUNT: $2o,51s.1s
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations to change part-time position in Code and Water Quality Enforcement
Division to full -time.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
$20,519.16 '
$690.64
$11,812.43
$4,000.98
$110.76
$488.16
$46.51
$11.58
$612.00
$171.29
$306.00
$2,275.32
$1,374.77
/- 5 -os
Date
Bate
Date
Description
Division
Number
0330
Code & Water Quality Enforcement
Account
Number
7000
Salaries - Miscellaneous
Account
Number
7210
Health /Dental/Vision
Account
Number
7224
Retiree Insurance Reserve
Account
Number
7225
Retiree Insurance
Account
Number
7290
Life Insurance
Account
Number
7295
Employee Assistance Program
Account
Number
7373
Compensated Absences
Account
Number
7425
Medicare - Fringe
Account
Number
7438
SRP - LIUNA
Account
Number
7439
PIERS Employee Contribution
Account
Number
7440
PIERS Employer Contribution
Account
Number
7460
Retirement Part Time
Signed:
Financial Approval: Adqjin
pVative Services Director
Signed:
Administrative /�pproval:
City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$20,519.16 '
$690.64
$11,812.43
$4,000.98
$110.76
$488.16
$46.51
$11.58
$612.00
$171.29
$306.00
$2,275.32
$1,374.77
/- 5 -os
Date
Bate
Date