HomeMy WebLinkAbout07 - C-3630 - BA044 - Alley Replacement Program 2004-2005CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
February 22, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 - 644 -3311
scrumby @ city. newport- beach.ca. us
SUBJECT: ALLEY REPLACEMENT PROGRAM 2004 -2005 - AWARD OF
CONTRACT NO. 3630
RECOMMENDATIONS:
1. Determine that the project is exempt from environmental review pursuant to
Section 15301 of the California Environmental Quality Act Implementing
Guidelines.
2. Approve the plans and specifications.
3. Award Contract No. 3630 to Nobest, Inc. for the Total Bid Price of $827, 000, and
authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $82,700 to cover the cost of unforeseen work.
5. Approve a Budget Amendment increasing revenue estimates in the Contributions
Fund, 250 -5901, by $390,700.00 and appropriating $390,700.00 to account
7251- C5100277.
DISCUSSION:
At 10:00 a.m. on January 26, 2005 the City Clerk opened and read the following bids for
this project:
TOTAL BID AMOUNT
$827,000.00
$861,390.00
$896,225.00
$998,787.00
$999,684.50
$1,036,185.00
BIDDER
Low
Nobest, Inc.
2
Alliance Streetworks, Inc.
3
Sully Miller Contracting
4
Griffith Company
5
Elite Bobcat Service, Inc.
6
All American Asphalt
TOTAL BID AMOUNT
$827,000.00
$861,390.00
$896,225.00
$998,787.00
$999,684.50
$1,036,185.00
Subject: Alley Replacement Program 2004 -2005 — Award of Contract No. 3630
February 22, 2005
Page: 2
The low total bid amount is sixteen percent below the Engineer's Estimate of $982,550.00.
The disparity between the Engineer's estimate and the low total bid amount is due to
competitive bidding. The low bidder, Nobest, Inc. possesses a General "A" Contractors
License in the State of California as required by the project specifications. A check of the
Contractors references indicates they have satisfactorily completed similar projects for
other municipalities and the City of Newport Beach.
In the past few years the Oceanfront Alley between G Street and Channel Road, and
three alleys between Balboa Boulevard, Bay Avenue, 6t" and 7th Streets were impacted
by several construction projects. Assessment districts funded the undergrounding of
private utilities, and the City installed new water and sewer facilities. Due to these
construction activities, the pavement within these alleys is in need of repair.
On August 24, 2004, the City Council approved Council Policy L -25 (Policy), which
allows residents to upgrade an alley from standard paving materials to decorative
concrete pavers. Typically these alleys are reconstructed with standard Portland
Cement Concrete, but the residents on the Oceanfront Alley have satisfied all the
requirements of the Policy and are requesting Decorative Concrete Pavers be
constructed in place of the standard Portland Cement Concrete. Per the Policy, more
than 60 percent of the residents have signed a petition approving the project, and the
residents have funded the cost difference between the Decorative Concrete Pavers
above standard concrete. The funds ($390,700.00) were received by the City on
February 9, 2005.
In order to minimize impacts to the community, Nobest is required to construct the
Oceanfront alley in two phases. Each phase is to be completed within 20 working days.
Per the Contract Specifications the Contractor will have a maximum of sixty (60)
consecutive working days to complete all of the work.
Environmental Review:
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the maintenance and alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive. The project
involves removal and reconstruction of existing alley pavement.
Geotechnical /Survey Services:
Geotechnical services will be provided by an outside firm per the On -Call Professional
Services Agreement approved by Council on December 9, 2003.
Subject: Alley Replacement Program 2004 -2005 — Award of Contract No. 3630
February 22. 2005
Page: 3
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds are available in
the following accounts for the project:
Account Description
Alley Replacement Fund
Private Funding
Water Enterprise Fund
Water Enterprise Fund
Sewer Fund
Prepared by:
Sean Crumby, P.E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Account Number
7013- C5100277
7251- C5100277
7501- C5100277
7501- C5500578
7531- C5600292
Amount
$263,893.00
$390,700.00
$200,000.00
$22,369.00
$32,738.00
Total: $909,700.00
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City of Newport Beach NO. BA- 044
BUDGET AMENDMENT
2004 -05
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
P.q Increase Expenditure Appropriations ANQ
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $390,700.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations for decorative concrete pavers in the Oceanfront Alley
which will be paid for by the property owners.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
REVENUE ESTIMATES (3601)
Fund /Division Account Description
250 5901 Contributions - Private Donations $390,700.00
EXPENDITURE APPROPRIATIONS (3603}
Description
Division Number 7251 Contributions
Account Number C5100277 Alley Replacement Program $390,700.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
1
Signed: �•
aannccial Approval: Administr tivvee^, '' s Director Date
Signed:
Administrative Approval: City Manager Dp(e
Signed: _
City Council Approval: City Clerk Date