The URL can be used to link to this page

Home My WebLink About07 - Storm Drain Trash and Debris Interceptor Project - Notice of Completion and Acceptance of Contract No. 5551 (CAP14-0039)CTY OF F NEWPORT BEACH City Council Staff Report February 24, 2015 Agenda Item No. 7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeachca.gov PREPARED BY: Peter Tauscher, Civil Engineer PHONE: (949) 644 -3316 TITLE: Storm Drain Trash and Debris Interceptor Project - Notice of Completion and Acceptance of Contract No. 5551 (CAP14 -0039) ABSTRACT: On June 10, 2014, City Council awarded Contract No. 5551, Storm Drain Trash and Debris Interceptor Project to GRFCO, Inc. (GRFCO), for a total contract cost of $1,277,350.00 with a $128,650.00 (10 percent) allowance for contingencies. The required work is now complete and staff requests City Council acceptance and close out of the contract. RECOMMENDATION: a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and c) Release the Faithful Performance Bond one year after acceptance by the City Council. FUNDING REQUIREMENTS: Funds for the construction contract were expended from the following accounts Account Description Account Number Amount Matching General Fund 7012- C2502010 $ 82,500.00 Measure M2 Tier I: Hyatt, CPP 7284- C2502010 $ 247,500.00 Matching General Fund 7012- C2502015 $ 154,357.00 Measure M2 Tier II: Begonia 7284- C2502015 $ 352,353.00 Matching General Fund 7012- C2502016 $ 38,000.00 Measure M2 Tier I: Domingo 7284- C2502016 $ 106,000.00 General Fund 7012- C2502014 $ 308,850.00 Total:$ 1,289,560.00 7 -1 DISCUSSION: On April 23, 2013, Council adopted resolution No. 2013 -36 authorizing and supporting the submission of grant applications for funding Orange County Transportation Authority (OCTA) Measure M2 Environmental Cleanup Tier I and Tier II grant programs (Attachment B). OCTA established an environmental cleanup grant funding program to address water quality degradation associated with transportation generated pollution as a component of Measure M2. The OCTA provides Measure M2 grant funding opportunities to support cleaning urban and storm water runoff associated with transportation corridors. Furthermore, Measure M2 Tier I and Tier II grant funding requires a minimum City match of 25 and 30 percent, respectively. Staff initially reviewed locations within the City where storm water trash and debris interceptors would improve runoff water quality before entering the bay or ocean. From this effort, staff identified five locations that would be good candidates and then applied for and received three OCTA grants to fund the design and construction of these storm water trash and debris interceptors. The five interceptors are located at Channel Place Park, Domingo Drive, Hyatt Regency Parking Lot, Begonia Park, and Hampden Road (Attachment A). On June 10, 2014, City Council awarded a $1,277,350.00 contract to GRFCO to construct these five structures. The work required involved excavating, removing existing improvements, installing the hydrodynamic separation units, backfilling and compacting, replacing landscaping, and restoring pavement. The required work is now complete and staff requests City Council acceptance and close out of the contract. Overall Contract Cost /Time Summary Original bid amount: Actual cost of bid items constructed: Total change orders: Final contract cost: A summary of the project schedule is as follows: Estimated Completion Date per 2015 Baseline Schedule Project Awarded for Construction Contract Completion Date with Approved Extensions Actual Substantial Construction Completion Date ENVIRONMENTAL REVIEW: $ 1,277,350.00 $ 1,289,560.00 $ 0.00 $ 1,289,560.00 February 23, 2015 June 10, 2014 February 25, 2015 February 5, 2015 This project is exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302 (c) (Construction resulting in no expansion of facility capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. 7 -2 Actual Awarded Contract Final Cost at Contingency % Due to % Due to Amount Completion Allowance Contract Directed Unforeseen Change Change Change $1,277,350.00 $1,289,560.00 10% or less 1% 1% 0% Actual Time Allowed Contract Time (days) 109 -13 Under ( -) or Over ( +) Original bid amount: Actual cost of bid items constructed: Total change orders: Final contract cost: A summary of the project schedule is as follows: Estimated Completion Date per 2015 Baseline Schedule Project Awarded for Construction Contract Completion Date with Approved Extensions Actual Substantial Construction Completion Date ENVIRONMENTAL REVIEW: $ 1,277,350.00 $ 1,289,560.00 $ 0.00 $ 1,289,560.00 February 23, 2015 June 10, 2014 February 25, 2015 February 5, 2015 This project is exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302 (c) (Construction resulting in no expansion of facility capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. 7 -2 NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Location Mao Attachment B - Resolution No. 2013 -36 7 -3 ATTACHMENT A MAR VISTA DRIVE 0 ,NUf O c_Z C 0 \ Q CORONA I H DEL MAR a PEAS NEWPORT II tN N_J LL HYATT =J� REGENCY BEGONIA OQ- CO �� PARK O 10, Ci Q 2 �lT 07 it - - - - -- i HYATT REGENCY YS�DE DRNE PARKING BA LOT � F,gST c OAST r�� tidy so �o NITS UP HAWDEN ROAD yy�� LEGEND CONSTRUCTION LIMITS STORM DRAIN TRASH AND CITY OF NEWPORT BEACH DEBRIS INTERCEPTOR PROJECT PUBLIC WORKS DEPARTMENT LOCATION MAP C -5551 2/24/15 7 -4 RESOLUTION NO. 2013 -36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING AND SUPPORTING THE SUBMISSION OF A GRANT PROPOSAL FOR FUNDING UNDER THE ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) ENVIRONMENTAL CLEANUP, TIER 1 AND TIER 2 GRANT PROGRAM. WHEREAS, the Orange County Local Transportation Ordinance No. 3, dated July 24, 2006, known and cited as the Renewed Measure M Transportation Ordinance and Investment Plan, has announced funding available through the Environmental Cleanup Program to help protect Orange County beaches and waterways from transportation generated pollution (urban runoff) and improve overall water quality; and WHEREAS, the Environmental Cleanup, Tier 1 Grant Program consists of funding to purchase and install catch basin Best Management Practices (BMPs), such as screens, filters, inserts, trash collection devices and other "street- scale" low flow diversion projects; and WHEREAS, the Environmental Cleanup, Tier 2 Grant Program consists of funding to purchase and install large scale BMPs, such as trash collection devices, constructive wetlands, infiltration basins and low flow diversion projects; and WHEREAS, the Orange County Transportation Authority has established the procedures and criteria for reviewing proposals; and WHEREAS, the City of Newport Beach has developed a targeted program to reduce transportation generated pollution and improve water quality; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH DOES RESOLVE AS FOLLOWS: Section 1. The City Council has reviewed and supports the proposal, and hereby authorizes the City Manager or his designee to submit the proposal. 7 -5 Section 2. The City of Newport Beach is capable of providing the amount of funding and /or in -kind contributions, specified in the funding plan and agrees to provide necessary funding and /or in -kind contributions if awarded a grant. Section 3. If awarded a grant, the City Council (at a future meeting) will decide to accept the funds and work with OCTA to meet established deadlines. Section 4. This resolution shall become effective immediately upon its passage and adoption. I HEREBY CERTIFY that the foregoing resolution was duly and regularly adopted at a Regular Meeting of the City Council of the City of Newport Beach on this 2350 day of April, 2013. Keith D. Curry Mayor leilani f. Brown, City Clerk „ 7 -6 STATE OF CALIFORNIA } COUNTY OF ORANGE J ss. CITY OF NEWPORT BEACH } 1, Leilani 1. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2013 -36 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 23`d day of April, 2013, and that the same was so passed and adopted by the following vote, to wit: Ayes: Gardner, Petros, Hill, Selich, Henn, Daigle, Mayor Curry Nays: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 24th day of April, 2013. AkiI/Ut S swv--- City Clerk Newport Beach, California {Seal} 7 -7