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Home My WebLink About10 - Amendment to Joint Agreement for the Operation, Maintenance and FinancialTO: FROM: PREPARED BY: PHONE: CTY OF Fti NEWPORT BEACH City Council Staff Report February 24, 2015 Agenda Item No. 10 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Dave Kiff, City Manager— (949) 644 -3002, dkiff @newportbeachca.gov Rob Houston and Angela Crespi (949) 644 -3033 and (949) 644 -3352 TITLE: Amendment to Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 MegaHertz Countywide Coordinated Communications Systems ABSTRACT: The City of Newport Beach, as a member of the 800 Megahertz Countywide Coordinated Communications System (CCCS), agrees to the joint management and governance of the shared communication system. This amended agreement addresses the estimated cost of upgrading aging backbone equipment through a cost - sharing allocation and memorializes the City's commitment to funding of the Next Generation Project. RECOMMENDATION: Approve the terms of the Amendment to the Joint Agreement for the Operation, Maintenance, and Financial Management of the 800 Megahertz Countywide Coordinated Communications System. FUNDING REQUIREMENTS: Funding for the FY15 -16 partnership cost will be included in the proposed budget and will continue to be included in the budget development process through FY17 -18. The estimated cost for the project over the next three fiscal years is $5,266,351. DISCUSSION: The City of Newport Beach, along with 33 other Orange County municipalities, the County of Orange, and the Orange County Fire Authority, jointly govern and finance the 800 MHz Countywide Coordinated Communications System (CCCS). The 800 MHz CCCS provides a fully interoperable communications network that is utilized by several departments at the City, including Fire /Marine, Police, Municipal Operations /Utilities, and Public Works. The 800 MHz system is a nationwide resource that has provided reliable communications in time of crisis for Public Safety and Public Works agencies. The rise in the growth of cell phone use has resulted in an increase in radio interference from cellular sites, resulting in missed or poor transmissions nationwide, 10 -1 including the County's public safety network. This interference is because the cellular frequencies are mixed with the public safety 800 MHz frequencies. The Sheriffs Communications Division worked closely with local cellular companies to alleviate some of this interference and to monitor future cellular installations, but was unable to fully address the interference issues. On October 29, 2004, the Federal Communications Commission (FCC), mandated a national program that involves the reallocation of frequencies in the 800 MHz band so that the cellular frequencies are separated from the public safety frequencies ( "FCC Order "). The extensive County 800 MHz radio communication system is near its expected end of life and requires a complete replacement of both the large backbone equipment and the individual radios. The FCC Order requires that any replacement system must be P25 700MHz compatible to ensure clear communications that will work across County agencies and provide interoperability with FEMA and the Department of Homeland Security. The CCCS member agencies, including the City of Newport Beach, engaged in significant discussions as to how to take on this upcoming replacement project and have decided on a four year phased cost allocation beginning in FY14 -15 and continuing through FY17 -18. The terms of the agreement and estimated cost sharing allocations are outlined in the Amendment to the Joint Agreement attached to this report. In preparation for Next Generation project, adopted budgets have slowly set aside portions of the necessary funds within the Equipment Fund to pay for the radios, stations, and backbone. Our first share of the project in the amount of $114,857 was approved in an amendment to the FY14 -15 budget. ENVIRONMENTAL REVIEW: This action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060 (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers this item). ATTACHMENTS: Description Attachment A - Amendment to Joint Agreement Attachment B - Budget Estimates 10 -2 ATTACHMENT A AMENDMENT TO JOINT AGREEMENT FOR THE OPERATION, MAINTENANCE AND FINANCIAL MANAGEMENT OF THE ORANGE COUNTY 800 MEGAHERTZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM THIS AMENDMENT ( "Amendment") is entered into on , 2015 by and between the Parties listed on Exhibit A, attached hereto, which are sometimes individually referred to as "Party" or collectively referred to as the "Parties." RECITALS A. On November 23, 2004, the Parties executed that certain document entitled Joint Agreement.for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System ( "Agreement "), which provides for the management and governance of the 800 MHz Countywide Coordinated Communications System ( "800 MHz CCCS "). B. The 800 MHz CCCS requires significant enhancement in order to extend the life of the system. C. Pursuant to Section 15.10 of the Agreement, the Governance Committee and the County have developed a long -range implementation plan to extend the CCCS, and have developed a scope of work, which includes all the activities, infrastructure and project schedule information for fiscal years 2014 -19 described on Exhibit B, attached hereto ( "System Extension "). D. The Governance Cormmittee and County have also developed the overall estimated cost of the System Extension, including each Party's estimated funding share by fiscal year described on Exhibit C, attached hereto. E. A Party's funding plan for the System Extension may consist of one or more of the following: 1) a Party's cash contribution, 2) a Party or a group of Parties financing all or a portion of the System Extension through the issuance of tax exempt bonds or other public financing mechanisms, and /or 3) a Party or group of Parties financing all or a portion of the System Extension through the County approved System Extension vendor. F. The Parties desire to amend the Agreement to provide their commitment to the System Extension and describe their implementation and funding obligations. G. This Amendment has been approved by the Governance Cormrrittee. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: Page 1 of 11 10 -3 1. Implementation Obligations. The Parties hereby commit to fund and implement the System Extension as described on Exhibit B and :Exhibit C. a. California Environmental Quality Act ( "CEOA "). The County shall be the lead agency for purposes of CEQA and shall obtain all necessary approvals for the System Extension. b. Party Cost Share. The Parties intend to implement and fund the System Extension over several years beginning in fiscal year 2014 -15 through fiscal year 2018 -19. Each Party is responsible for its fair share contribution to the System Extension. The total estimated budget for the System Extension and each Party's fair share contribution is depicted on Exhibit C ( "Cost Share "). A Party's Cost Share is determined by the number of subscriber radios used by the Party on the CCCS, as well as the Party's proportionate share of the System Extension dedicated to System Backbone. Each Party shall pay its total Cost Share in five fiscal year payments beginning in fiscal year 2014 -15 through fiscal year 2018 -19 in accordance with the procedures in Subsection (c) below. Each Party acknowledges that its Cost Share for the System Extension is an estimate and is expressed as a not to exceed amount. Each Party's Cost Share will be based on an actual quote by a third party vendor who will perform the System Extension under a contract or series of contracts approved and managed by the County ( "Contractor "). A Party's actual Cost Share amount will be determined prior to the beginning of each fiscal year in which it is due and will be based on the Contractor's scope of work for the respective fiscal year. Therefore, the Cost Share depicted on Exhibit C may change, and may be periodically updated by the Parties to reflect any changed equipment or authorized System Extension modification expenses. C. Invoicing & Pa nom. The County will calculate the actual Cost Share amount due the following fiscal year, and will invoice each Party by July 1. Each Party shall pay its respective Cost Share to the County within thirty (30) days of the start of the fiscal year. A Party is exempt from the payment procedures of this Subsection Lc for the relevant fiscal year if it has: i. Executed a binding agreement with the County approved Contractor, agreeing to pay or finance its Cost Share through the Contractor directly, or ii. Executed a binding agreement with the County agreeing to jointly finance its Cost Share. d. Cost Share Responsibility. Upon execution of this Amendment, each Party is responsible for its actual Cost Share regardless of the form and manner of payment described herein, such that the Party cannot terminate its Cost Share obligation for any reason. In the event of a withdrawal from the system in accordance with Section 20 of the Agreement or in the case of a default for failure to pay its Cost Share in accordance with this Amendment, each Party remains obligated to pay to County the Party's outstanding Cost Share as that obligation becomes due. Should any Party fail to pay its respective Cost Share when due, the County shall take action as is appropriate to obtain such payment. Nothing herein shall be construed as the County's exclusive remedy for the remediation of defaults by a Party or Parties, Page 2 of 11 10 -4 and the County reserves the right to pursue any and all available rights and remedies at law or in equity. e. County Trust Account. The County shall deposit all Cost Share contributions into a trust account that is managed solely for the purpose of the System Extension. 2. System Extension Administration. The Orange County Sheriff - Coroner Department/Communications & Technology Division shall administer all agreements for the System Extension, and regularly report such progress to the Governance Committee. 3. Participating Agencies. The Parties hereby update the list of Participating Agencies described on Exhibit D, attached hereto, which shall replace in its entirety Exhibit C of the Agreement. Participating Agencies will continue to contribute to overall backbone costs through the payment of a separate and established entry fee for every radio added to the system. 4. Capitalized Terms. Any capitalized terms not defined herein shall have the meanings set forth in the Agreement. 5. Counterparts. This Amendment may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute but one and the same instrument. 6. Full Force. Except as expressly set forth herein, the Agreement shall remain unmodified and in full force and effect. Page 3 of 11 10 -5 IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first written above. THE COUNTY OF ORANGE, a political subdivision of the State of California By: Chairman of the Board of Supervisors SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors County of Orange, California APPROVED AS TO FORM: COUNTY COUNSEL By: APPROVED AS TO FORM: CITY ATTO NE 'S OFFICE Date: By: Aar n C1 Harp q Cit orney ATTEST: Date: By: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation By: Edward D. Selich Mayor Page 4 of 11 10 -6 EXHIBIT A PARTIES TO THE AMENDMENT Page 5 of 11 10 -7 RESPONSIBLE ENTITY . ADDRESS PHONE #, ADMINISTRATOR , Aliso Viejo City Manager 12 Journey, Suite 100 949/425 -2512 Aliso Viejo, CA 92656 -5335 200 S. Anaheim Blvd. Anaheim City Manager 714(765 -5162 Anaheim, CA 92805 City Manager 1 Civic Center Circle 714/990 -7770 Brea Brea, CA 92821 -5732 6650 Beach Blvd. Buena Park City Manager 714/562 -3550 Buena Park, CA 90620 77 Fair Drive Costa Mesa City Manager 714/754 -5328 Costa Mesa, CA 92626 5275 Orange Avenue Cypress City Manager Cypress, CA 90630 714/229-6688 33282 Golden Lantern, Suite 203 Dana Point City Manager 949/248 -3513 Dana Point, CA 92629 10200 Slater Avenue Fountain Valley City Manager 714/593 -4410 Fountain Valley, CA 92708 303 W. Commonwealth Ave Fullerton City Manager Fullerton, CA 92832 714/738 -6310 11222 Acacia Parkway Garden Grove City Manager 714/741 -5100 Garden Grove, CA 92840 2000 Main Street Huntington Beach City Administrator 714/536 -5575 Huntington Beach, CA 92648 l Civic Center Plaza City Manager 949/724 -6246 Irvine Irvine, CA 92623 -9575 201 E. La Habra Blvd. La Habra City Manager 562/905 -9701 La Habra, CA 90633 Page 5 of 11 10 -7 ENTITY RESPQNSIBT 'ADM ADDRESS PHONE # INISTRATOR - 7822 Walker Street La Palma City Manager La Palma, CA 90623 714/690 -3333 505 Forest Avenue Laguna Beach City Manager Laguna Beach, CA 92651 949/497 -0704 24035 El Toro Road Laguna Hills City Manager 949/707 -2610 Laguna Hills, CA 92653 27801 La Paz Road Laguna Niguel City Manager 949/362 -4300 Laguna Niguel, CA 92677 24264 El Toro Road Laguna Woods City Manager 949/639 -0525 Laguna Woods, CA 92653 Lake Forest City Manager 25550 Commercentre Drive 949/461 -3410 Lake Forest, CA 92630 3191 Katella Avenue 562/431 -3538 Los Alamitos City Manager Los Alamitos, CA 90720 ext. 201 Metro Cities Fire 201 S. Anaheim Blvd., Suite 302 Authority Manager Anaheim, CA 92805 714/765 -4077 200 Civic Center Mission Viejo City Manager 949/470 -3051 Mission Viejo, CA 92691 100 Civic Center Drive Newport Beach City Manager Newport Beach, CA 92660 949/644 -3000 300 East Chapman Ave. Orange City Manager 714/744 -2222 Orange, CA 92866 Orange County Fire 1 Fire Authority Road Fire Chief 714/573 -6010 Authority Irvine, CA 92602 333 W. Santa Ana Blvd. Orange, County of CEO 714/834 -6200 Santa Ana, CA 92701 Page 6 of 11 (J ENTITY RESPONSIBLE ADDRESS PHONE # `` " -.. ADMINISTRATOR - R 401 East Chapman Ave Placentia City Administrator Placentia. CA 92870 714/993 -8117 Rancho Santa City Manager 22112 El Paseo 949/635 -1800 Margarita Rancho Santa Margarita, CA 92688 ext. 210 100 Avenida Presidio San Clemente City Manager 949/361 -8322 San Clemente, CA 92672 32400 Paseo Adelanto San Juan Capistrano City Administrator 949(443 -6317 San Juan Capistrano, CA 92675 20 Civic Center Plaza Santa Ana City Manager 714/647 -5200 Santa Ana, CA 92701 211 8th Street 562/431 -2527 Seal Beach City Manager Seal Beach, CA 90740 ext. 300 7800 Katella Avenue 714/379 -9222 Stanton City Manager Stanton, CA 90680 -3162 ext. 240 300 Centennial Way Tustin City Manager Tustin, CA 92780 714/573 -3010 17855 Santiago Blvd. Villa Park City Manager Villa Park, CA 92861 714/998 -1500 West Cities Police West -Comm 911 Seal Beach Blvd. 562/594 -7243 Communications Administrator Seal Beach, CA 90740 8200 Westminster Blvd. 714/898 -3311 Westminster City Manager Westminster, CA 92683 ext. 402 4845 Casa Loma Avenue Yorba Linda City Manager 714/961 -7110 Yorba Linda, CA 92886 Page 7 of 11 10 -9 EXHIBIT B GENERAL DESCRIPTION OF SYSTEM EXTENSION AND PROJECT SCHEDULE 1.0 Overview The System Extension plan will focus on extending the life of the existing CCCS radio system by systematically replacing end -of -life equipment in strategic phases culminating in an upgrade to P25 compliance with the goal of continuing to provide quality radio communications to the law, fire, lifeguard and public works agencies in Orange County. 2.0 Description of System Extension 2.1 System Backbone — Radio infrastructure equipment that is at or near the end of its expected life will be directly replaced with the current version of the same equipment that will maintain all existing features and functionalities and is able to work with the existing backhaul network. Specifically, this will involve the replacement of 565+ existing Quantar radio base stations and ancillary equipment at 25 radio sites with 800 MHz 3600 baud GTR8000 base stations and ancillary equipment. This will be accomplished in accordance with the following schedule: System Backbone schedule Northwest Cell = 24 Quantars replaced in 2015 Southwest Cell = 40 Quantars replaced in 2015 Laguna Cell = 33 Quantars replaced in 2016 Moorhead IR Site = 8 Quantars replaced in 2016 North Cell = 105 Quantars replaced in 2016 South Cell = 135 Quantars replaced in 2017 Crystal Cove IR Site = 4 Quantars replaced in 2017 Countywide Cell = 210 Quantars replaced in 2017 Carbon Canyon IR Site = 3 Quantars replaced in 2017 Silverado IR Site = 3 Quantars replaced in 2017 2.2 Law Enforcement Dispatch Consoles — Police Dispatch Gold Elite consoles will be out -of- service by the vendor in 2018 and will need to be replaced prior to 2018 to maintain the existing console priority feature once the system is upgraded to P25. Console priority is a feature unique to law enforcement dispatch and allows dispatch to have the ability to transmit and receive audio simultaneously and is an officer safety necessity. Existing Gold Elite Console equipment will be replaced with its successor console, the MCC7500. Due to the complexity of the replacement at each law dispatch center, only 6 dispatch centers can be upgraded each year. A schedule has been developed to address the 20 law dispatch centers on the system, as shown below. Page 8 of 11 10 -10 Console schedule: FYI 4/15 - Loma Ridge, Irvine, Laguna Beach, Huntington Beach FYI 5/16 - Anaheim, Brea, West Comm, Santa Ana, Tustin FYI 6/17 - Orange, Fullerton, Costa Mesa, Garden Grove, Westminster FYI 7/18 - Placentia, La Palma, Newport Beach, Fountain Valley, Buena Park, La Habra 2.3 System Field Equipment — When the System Backbone is upgraded to the P25 standard in FY 2018/2019, all subscriber radio equipment will also need to be P25 capable. Subscriber radios that are capable of being upgraded will need to receive the software /firmware upgrade prior to the backbone upgrade. Older subscriber radio equipment that is not capable of being upgraded to the P25 standard will need to be replaced prior to the P25 upgrade. Each agency will be responsible for the purchase of either replacement radios, or the necessary subscriber upgrade package for upgradable radios. 2.4 P25 Upgrade — When all backbone sites and law dispatch consoles have completed their equipment replacement, the vendor will initiate the necessary equipment and software update to bring the system up to the 7.18 software platform for P25 compliance. This final phase of the System Extension plan is scheduled for FY 2018/2019. Page 9 of 11 10 -11 EXHIBIT C TOTAL ESTIMATED SYSTEM EXTENSION COST & ESTIMATED PARTY COST SHARE BY .FISCAL YEAR '- It is lecemrneMeG test the PortnelMip coorGnate a bak e9ulpment purchase In FY 16-17. Page 10 of 11 JxmaI,,mm 10 -12 FY 15-16 RaAio Counts' _ �iC /A enc4,,C�os ��'ru,IWigusr'- a MEMO M -k �1N "?�- t,,��^^ �1�%,M1 �'1i1 J y�t1'4L�� Cf1,YlAGENGY�:f�f Upgrade V4M Sehae ah Replace I Meal Poxtlda) Total ConeWe mOnrentU qy�(�_n !ft_' .ear t ReUo yfyY;�j EWi nt 1 ,y 1`�i ., "cllht. F�.S iw 161611 .1o"A�HwNB i'LgM1�'+ �,Sfr%?r IbUY,� YFY1617.,9}, 5481' 1�1',Cr e�`iyvA4'�S YV.2FY 1718 1'N�151 �. &iWbo !FF,aw',3a.,idfi 7TOTAL'-p vY�'1"b+ t r 1. AA3GmE 11 21 32 S S 138.659 5 7028 S 18.930 S 43599 5 208276 2 AJWHEml 432 1 1 1783 1 28669 8602800 391 5 1054758 429268 14407.241 3. 6REA 62 302 364 648137 1883300 79891 215.329 495936 3 22593 4. BIIENA PARK 76 258 334 569804 1635400 73 76 19]582 455062 2931.124 5. OOSIAMESA 105 523 628 660,354 3 58750 137,966 371,502 ass,W6 5,304197 e crPRESS 24 170 194 0 1047600 4 604 174763 261317 1469.265 7. WN MW 15 49 64 0 311250 14051 37860 8]198 450 2 S. F UNTAINVALIEI' 45 204 249 443290 1 75750 54702 147.299 339 3 2 60294 9. F GRION 125 513 638 507 417 3 21.750 140141 377 418 869 5100 976 10. GARDEN GROVE 115 475 590 369.240 2982250 129 8 349.023 803852 4 33972 It. WIMNGTONSF 452 820 1272 1 718 5439.800 279 8 7 469 1733051 9 0.'1436 11 IWNE 111 5113 614 432209 3145.650 134 78 363.220 836551 4 12,509 13. IA HASRA ]3 190 263 573584 1 _ .40 57 9 155581 35632] 369.252 14. IAPAIAW 31 51 82 166901 341.650 IS.(= 46.508 111722 666789 16. IAGUNASEAGH 85 247 332 526652 1 9750 7 863 196399 45 337 2 . ,021 1B. IAGUNAM IS 4 41 45 0 250.600 98]5 26620 61311 34 407 17, IAGUNAMGUEL 9 55 64 0 340350 1d081 37660 87199 479.439 19.1 UNAW0 2 4 6 0 26.300 1330 3.549 8175 39354 19.L EFOREST 21 67 88 0 426,150 19325 7058 779897 61]429 R LOS AM9T03 15 45 00 0 28]250 13 We 35494 81748 417668 21. MEBOt4ET 37 10 47 1966 50 10 55D 10 7 2]803 64036 2170960 22 UM014 M10 30 90 120 0 574500 26366 988 163495 835349 23. tJEYIPOR.TBFACH 438 401 839 532934 2909700 184290 496 2 1143105 5266351 2a. GRARGE 175 514 629 598012 3216250 137889 371094 856%8 5161233 25.ft CGJM 30 107 13] 413090 676500 30119 81044 186657 1 7410 m RANCHO 6NTA MARO. ] 29 38 0 182050 ]906 21296 49049 260 1 9. SAN CtEMEN7E 12 97 109 0 595.600 29 1 64.480 148508 8 719 29. SANJI.IANG ISTRANG 6 33 39 0 204900 8 25 23071 53138 289,632 M.. SAWA ANA 219 ale 1037 591620 5159650 227713 613ASI 1.41 872 8005506 J99FAL SFACH 25 97 122 0 610750 26844 72171 166220 875.985 31. STM N 10 0 73 0 3595011 16051 43184 99460 SU1195 321USRN 81 243 324 483266 t 51750 71126 191667 441437 2738 Me n ml A PARK 0 6 6 0 36,ODD 1 18 3,549 8,175 49,042 31. WEST -COM1w, 4 13 17 611052 fiW 3733 7005] 23162 ]50004 W. WE37MIN37ER 73 274 347 549621 V27950 76137 205273 4 774 3031755 3a. YORSAUNOA 35 62 97 0 41 250 21302 57382 132159 623092 37. GLFA 950 863 1613 3 17500 6270500 397622 10 505 2.470142 1 428 69 33. =A 70 43 113 0 338500 24 75 66847 153958 564179 39. aC UFEGUARO 7 47 54 438,900 290.050 11,885 31941 73,573 846,333 4a. IRYiNEVLV.CLLG. PD 1G D 16 0 78,400 ],527 9,465 21,793 53192 41. SAIRAANAUNIF, 50. PO 51 2 53 0 70,650 11,639 31,353 72,210 185,852 425A1'OLESAM1 GP0 Is 0 16 0 20700 3,953 10,848 24,5_'4 59,625 43. CEO 1 1 2 0 T 150 439 1 183 7 725 11 497 44. OA 0 225 225 0 1350.000 49411 733102 554 1 9067 45. HCA 184 98 282 0 799,600 61804 166821 384 4 7,412,439 40. WIA 39 194 233 536250 1 850 51175 137834 317453 51.%3 47. OGAMIM CONRtGL 10 110 120 350800 671500 26386 70988 163495 12 369 48. OC dVb1PO1Ni NAP60.l 0 13 13 0 78000 822 7690 17712 106225 49. OC ?ARKS 131 248 379 0 1638.650 83218 224 518373 24 443 61002M 10 469 479 0 2825500 105270 283359 652619 3866.]48 51. =VR 59 3 62 0 Mesa 13602 3867] 64 473 20 602 52P BAT1CN 177 435 612 0 2,813,50 134695 362,037 833826 4,144108 51 SHERIFF 857 1 2779 6628829 12 17550 610525 1643955 3,786 2987 39 54.330 19 0 19 0 21600 4173 11240 5887 63149 <TOTAL.'2 ,> '.x; ^ve a,vt .. ,. ".:.. "t r.' .r• :o:,. +.r a9d4- u.:`. +13 Ptd °.i: 5,1:.4.162.452. 5- L:11214905 -2 82727, The costs stated heren are esGmaledmxts expressed as not to exceed amounts subject to the lnalsYStem datlgp. t +:kF 'i."a'.4,-,'!541 19 7 0 84 f :G: S'e7 Wit✓ ::r��{ ,,-4FMTIIERSHiFTOTAUY: It is lecemrneMeG test the PortnelMip coorGnate a bak e9ulpment purchase In FY 16-17. Page 10 of 11 JxmaI,,mm 10 -12 EXHIBIT D PARTICIPATING AGENCIES AGENCY` RESPONSIBLE ADDRESS' " ADMINISTRATOR, Irvine Valley College Police Chief 5500 Irvine Center Drive, Irvine CA 949/451 -5201 Police Department 92618 Orange County Administrator Transportation 600 S. Main Street, Orange CA 92868 714/560 -6282 Authority Saddleback College 28000 Marguerite Parkway, Mission Police Chief 949/582 -4390 Police Department Viejo CA 92692 Santa Ana Unified Police Chief 1601 E. Chestnut Avenue, Santa Ana CA 714/558 -5536 School District Police 92701 Department US Ocean Safety (OC 34127 Pacific Coast Highway, Dana president 949/276 -5050 Lifeguards) Point CA 92629 Page 11 of 11 10 -13 8110 MHz CCCS Next Generation - Budget Estimates ATTACHMENT B NEWPORT BEACH (updated Jan. 2015) The costs stated herein are estimated costs expressed as not to exceed amounts subject to the final system design. It is recommended that the Partnership co- ordinate a bulk equipment purchase in FY 16-17. NEWPORT BEACH Jan 2015 10 -14 FY 15 -16 Radio Counts ESTIMATED COST Cit 7A cy Cost Partnership Cost Upgrade Replace Total Console Radio FY 15 -16 FY 16 -17 FY 17 -18 TOTAL Equipment Equipment* North & South 1 Remaining (P25Lapable (upgrade To Laguna Countywide Backbone With Software P26 Not Cells Cells CITYIAGENCY upgrade) Possible) NEWPORT BEACH: -Law 195 176 371 $ 532,934 $ 1,280,250 $ 81,492 $ 219,470 $ 505,473 $ 2,619619 - Fire 178 39 217 0 438,700 47 665 128,369 910388 Public Works 29 160 189 0 993350 41,515 111 806 57,505 ��295,654 1,404,175 - Other - Lifeguard 36 26 62 0 197,400 13 619 36,677 84,473 332,168 TOTAL 438 401 839 $ 532,934 $ 2,909,700 $ 154,2901$ 496,322 $ 1,143,105 $ 5,266,351 The costs stated herein are estimated costs expressed as not to exceed amounts subject to the final system design. It is recommended that the Partnership co- ordinate a bulk equipment purchase in FY 16-17. NEWPORT BEACH Jan 2015 10 -14 800 MHz CCCS Next Generation- Budget Estimates Al, Agencies Summary (updated Jar. 2015; FY 15.16 Radio Counts ESTIMATED COST City/Agency Cost Partnership Cost CITY /AGENCY Upgrade (P2e QMM WIN &Mrn Replace tUparada TO P26 Not POeenaw Total Console Equipment Radio Equipment' FY 1518 North& Laguna Cella FY 16 -17 South,& Countyside Celle FY 17-16 Remaining Backbone TOTAL 1. ALISO V EJO 11 21 32 E E 138.650 E 7,028 $ 18 930 $ 43 599 $ 208 208 2. ANAHEIM 432 1,351 1,783 1,928,869 8 602 800 391,545 1,054,758 2 429 268 14,407,241 3. BREA 62 302 364 648,137 1,883,300 79,891 215,329 495,936 3,322,593 4. BUENA PARK 76 258 334 569,804 1,635,400 73,276 197,582 455,062 2,931,124 5. COSTA MESA 105 523 628 680,354 31258,750 137 966 371 502 855,626 5.304.197 6, CYPRESS 24 170 194 0 1,047,600 42 604 114,763 264,317 1,469,265 7. IDANA POINT 15 49 64 0 311.250 14.054 37.860 $7,198 450,362 B IFOUNTAIN VALLEY 45 1 204 1 249 443,290 1,275,750 54 702 147,299 339.253 21260.294 9. FULLERTON 125 513 1 638 501,417 3221750 140,141 377418 869,250 5,109,976 10. GARDEN GROVE 115 475 590 369,240 2,982,250 129608 349,023 803,852 4,633,972 11. HUNTINGTON BEACH 452 820 1.272 1,097,718 5439600 279.398 752.469 1.733,051 9.302.436 12. IRVINE 111 503 614 432,209 3 145 650 134,878 363,220 836.551 4 912 509 13. LA HABRA 73 190 263 573,584 1,223,950 57 809 155,581 358,327 2.389.252 14. LA PALMA 31 51 82 166,901 341.650 18,008 48 508 111,722 686.789 15. LAGUNA BEACH 85 247 332 526,652 11579,750 72 883 196,399 452,337 2.828.021 16. LAGUNA HILLS 4 41 45 0 250,600 9,875 26,620 61,311 348,407 17. LAGUNA NIGUEL 9 55 64 0 340,350 14,081 37,860 87,198 479,489 18. LAGUNA WOODS 2 4 6 0 28300 1,330 3,549 8,175 39,354 19. LAKE FOREST 21 67 88 1 0 426.150 1 19.325 52.058 119,697 617.429 20. LOS ALAMITOS 15 45 60 0 287,250 13,176 35,494 81,748 417,668 21. METRONET 10 47 1 966 250 102,550 10,321 27,803 64,036 2,170,960 22. MISSIONVIEJO 90 120 0 574.500 26,366 70.988 163.495 835.349 23. NEWPORT BEACH 401 839 532,934 2 909 700 184,290 496,322 1,143,105 5,266.351 24. ORANGE 514 629 598,012 3,216,250 137 889 372,094 856,988 5,181,233 25. PLACENTIA 107 137 413,090 676,500 30,119 81,044 186,657 1,387,410 26. RANCHO SmA. MARG L219 29 36 0 182 050 7,906 21 296 49 049 260,301 27 SAN CLEMENTE 97 109 0 595 800 23,931 64 480 148:508 832,719 28. SAN JUAN CAPISTRANO 33 39 0 204.900 8,525 23.071 53.136 289.632 29. SANTA ANA 818 1 037 591,620 5 159 850 227 713 613 451 1 412 872 8 005 506 30. SEAL BEACH 97 122 0 610 750 26 844 72 171 166 220 875 985 31. STANTON 63 73 0 389,500 16.051 43,184 99,460 548.195 32. TUSTIN 81 243 324 483,266 1,551,150 71,126 191,667 441,437 2,738646 33. VILLA PARK 0 6 6 0 36,000 1 318 3,549 8,175 49,042 34. WEST -COMM 4 13 17 631,052 82.600 3733 10,057 23162 750.604 35. WESTMINSTER 73 274 347 549,621 1,727,950 76,137 205,273 472.774 3,031,755 36. YORBA LINDA 35 62 97 0 412,250 21,302 57,382 132,159 623,092 37. OCFA 950 863 1,813 3,217,500 6,270,500 397,622 1,072,505 2,470,142 13,426,269 38. OCTA 70 43 113 0 338,5D0 24,875 66,847 153,958 584,179 39. OC LIFEGUARD 7 47 54 436,900 290,050 11,865 31,944 73,573 846,333 Q. IRVINEVLLY. CLLG PD 16 0 16 0 18,400 3,527 9,465 21.799 53,192 41. SANTA ANA UNIF. SO. PD 51 2 53 0 70,650 11,639 31,353 72.210 185,852 42. SADDLEBACK CLLG. PD 18 0 18 0 20,700 3,953 10,848 24.524 59,825 Ci CEO 1 1 2 0 7,150 439 1,183 2,725 11,497 44, DA 0 225 225 0 1350,000 49 411 133.102 306.554 1,839,067 45. HCA 184 98 282 0 799.600 61,804 166.821 384,214 1.412.439 46, JWA 39 194 233 536,250 1,208,850 51 175 137,834 317,453 2,251,563 47, OC ANIMAL CONTROL 10 110 120 350,000 671.500 26386 70.988 163,495 1,282,369 40. OC DANA POINT HARBOR 0 13 13 0 78.000 2,822 7.690 17,712 106.225 49. OC PARKS 131 248 379 0 1.638.650 83 218 224 203 516,373 2 462 443 50, OCPW 10 469 479 0 2,825,500 105 270 283 359 652,619 3866,748 51, OCWR 59 3 62 0 85,850 13.602 36,677 84,473 220,602 52. PROBATION 177 435 612 0 2.813.550 134 695 362 037 833,826 4,1 d4 108 53. SHERIFF $57 1922 2779 4428829 12517550 610,825 1,643,955 3,786,280 22,987439 54. SSA 19 0 19 0 21850 4,1731 11240 25,887 63,149 TOTAL 1 $ 0192452 $ 11211906 $ 25,822,727 The roses >tarert m ena $41197064 PARTNRme SHIP TOTAL It is recommended that the Partnership rA- Ordinale a bulk equipment purchase in FY 16 -17. January 2015 AlApndaaSUmmary Jan ]pry 10 -15