HomeMy WebLinkAbout12 - 05BA-046 - Sobriety Checkpoint ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
March 8, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Lieutenant Andy Gonis, Traffic Services Commander
Chief Bob McDonell
SUBJECT: Grant Award /Budget Amendment - California Sobriety
Checkpoint Program for Local Law Enforcement Agencies —
Fiscal Years 2004/2005 and 2005/2006
RECOMMENDATION:
Accept the attached grant and approve a Budget Amendment for the Police
Department budget in the amount of $7,133 in Fiscal Year 2004/2005 and in the
amount of $14,266 in Fiscal Year 2005/2006 to fund DUI sobriety checkpoints as
a part of a nationwide campaign taking place during Calendar Year 2005.
DISCUSSION:
Background:
The City of Newport Beach has received a grant award from the State of
California, Office of Traffic Safety. The grant will provide for three DUI sobriety
checkpoints.
Sobriety checkpoints have long been held to be a successful DUI awareness
program for law enforcement. The Police Department has conducted a number
of checkpoints during the past five years, in conjunction with other traffic safety
grants. This year, law enforcement agencies throughout California will
participate in "You Drink & Drive, You Lose," a Statewide and national
mobilization campaign during 18 -day periods in May, August, and December of
2005. Agencies will conduct checkpoints during these timeframes in order to
send a more unified message to drivers not to drink alcohol and drive. The
incurred costs for staffing the checkpoints will be reimbursable by the State. A
media release will be issued by the Police Department just prior to the
enforcement period (as we have in all cases) in order to increase awareness and
obtain voluntary compliance from the Community. Also, as in the past, members
of MADD will participate in the checkpoint operations on a voluntary basis.
Budget Amendment — California Sobriety Checkpoint Program
March 8, 2005
Page 2
Environmental Review: Not applicable.
Funding Availability: Funding will b e
estimates with no adverse impact on
budget amendment for account details.
Prepared by:
Andy Gonis, Lieutenant
Attachments: Budget Amendment
OTS Grant #AM05036
provided from increased grant revenue
the General Fund balance. See attached
State California
of
PROJECT NUMBER
( �' �" � r• ' OFFICE OF TRAFFIC SAFETY
v� AM05036
ORR GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECTTITLE
SOBRIETY CHECKPOINT PROGRAM FOR LOCAL LAW ENFORCEMENT AGENCIES
2. NAME of APPLICANT AGENCY
4. PROJECT PERIOD
Newport Beach Police Department
Month — Day - Year
From: 12/01/04
3. AGENCY UNIT TO HANDLE PROJECT
NBPD TRAFFIC DIVISION
To: 01/10/06
5. PROJEcr DESCRIPT10N (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product
in approximately 100 words. Space is limited to six lines.)
The goal of the Sobriety Checkpoint Program for Local Law Enforcement Agencies is to reduce the number of
victims killed and injured in alcohol involved crashes in cities participating in this program. Law enforcement
agencies will conduct sobriety checkpoints during a thirteen -month period. That time period could encompass
three "You Drink & Drive. You Lose" statewide and national mobilization periods during an 18 day period for
December 17, 2004, - January 3, 2005, an 18 day period for August 19, 2005, - September 5, 2005, and an
additional 18 day period for December 16, 2005, - January 2, 2006, as well as checkpoints outside of the
mobilization periods.
6. FEDERAL FIINDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 21,399.00
7. APPROVAL SIGNATURES
A. PROJECTDIRF.CTOR
B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Tim Newman PHosE:949.644.3720
NAME: Bob McDonell PHONE:949.644.3701
TITLE: Captain FAX: 949.644.3749
TITLE: Chief of Police FAX: 949.644.3700
ADDRESS: 870 Santa Barbara Dr.
ADDRESS: 870 Santa Barbara Dr.
Newport Beach, CA 92660
Newport Beach, CA 92660
E-MAIL: tnewm�(aann @,nbp(1d..orgg
E -MAIL: b c onell @nbpd.org
1—I�li7 `� e it B
//. n-pv
(Signature) (Date)
P� (Signature) (Dare)
C. FISCAL. OR ACCOUNTING OFFICIAL.
D. OFFICE. AUTHORIZED TO RECEIVE PAYMENTS
NAME: Dennis Danner PHONE: 949.644.3123
NAME: Dennis Danner
TITLE: Admin. Services Director FAX: 949.644.3020
ADDRESS: 3300 Newport Blvd.
ADDREss: 3300 Newport Boulevard
Newport Beach. CA 92663
Newport Beach, CA 92663
e -nLVL: ddanner @clt.newpport- beach.ca.us
(Signalure) (Date)
OTS -38 (Rev. 10/04)
Page 2 (Office of Traffic Safety Use Only)
FECTIVE DATE OF AGREEMENT: 12/1/2004
GRANTEE NEWPORT BEACH PROJECT NO. AM05036
[[El
:lion No. 1 Date: 12/23/2004
110. TYPE OF AGREEMENT Initial
X I Revision
Cont.
FUND
PROGRAM
TASK NO. F.Y.
Revision No. Date:
164
05 -AL
10 2005
9.
Action Taken
11. FUNDING DISPOSITION & STATUS
Fiscal Year Amount
Initial approval 2005 HSP funds obligated.
2004 -05 14,266.00
2005 -06 7,133.00
Total 21,399.00
Obligated This Action 14,266.00
Previously Obligated 0.00
Total Amount Obligated 14,266.00
Amount Suspended 7,133.00
State FY 2004 -05
2700- 101 -0890 (208/04)
TOTAL FUNDS PROGRAMMED 21,399.00
Federal Catalog No. 20.600
12.
BUDGET SUMMARY (From Schedule B Detail) - FISCAL YEAR GRANT PERIOD ENDING: 9/30/2005
2005
2004 -05
TOTAL PROJECT
COST CATEGORY
GRANT PERIOD
PRIOR GRANT
TOTAL GRANT
BUDGET ESTIMATE
A,,
Personnel Costs
14,266.00
0.00
14,266.00
21,399.00
B.
fravel Expenses
0.00
0.00
0.00
0.00
C.
Contractual Services
0.00
0.00
0.00
0.00
D.
Equipment
0.00
0.00
0.00
0.00
E.
Other Direct Costs
0.00
0.00
0.00
0.00
F.
Indirect Costs
0.00
0.00
0.00
0.00
OTAL FEDERAL FUNDS
1 14,266.00
0.00
14,266.00
21,399.00
13. PROJECT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS
A. APPROVAL RECOMMENDED BY
B. AGREEMENT & FUNDING AUTHORIZED BY
NAME: LESLIE WITTEN -ROOD
NAME: CHRISTOPHER J. MURPHY
TITLE: Regional Coordinator
TITLE: Interim Director
PHONE: (916) 262 -0984
E -MAIL: Iwitten -rood @ ots.ca.gov
Office of Traffic Safety
Office of Traffic Safety
7000 Franklin Blvd., Suite 440
Sacramento, C 95823
7000 Franklin Blvd., Suite 40
Sacramento, CA
//�� /
Signature ; 1 ' �.
95823
Signature �� l
OTS -38a' (Rev 5/98)
SCHEDULE A
PROTECT NO: AM05036
PROJECT DESCRIPTION PAGE I
PROJECT GOALS
To reduce the number of victims killed in alcohol involved crashes by 100 % from the base period
(December I, 2002, through December 31, 2003,) total of I to 0 by January 3, 2006.
2. To reduce the number of victims injured in alcohol involved crashes by 10 % from the base period
(December I, 2002, through December 31, 2003,) total of 47 to 42 by January 3, 2006.
3. To reduce nighttime (8 p.m. to 4 a.m.) single vehicle fatal crashes by 0% from the base period (December I,
2002, through December 31, 2003,) total of 0 to 0 by January 3, 2006.
4. To reduce nighttime (8 p.m. to 4 a.m.) single vehicle injury crashes by 8 % from the base period (December
I, 2002, through December 31, 2003,) total of 173 to 159 by January 3, 2006.
5, To reduce hit and run fatal crashes by 0 % from the base period (December I, 2002, through December 31,
2003,) total of 0 to 0 by January 3, 2006.
6. To reduce hit and run injury crashes by 10% from the base period (December I, 2002, through
December 31, 2003,) total of 36 to 32 by January 3, 2006.
PROJECT OBJECTIVES
1. To participate in DUI roll call training classes for officers and clerical personnel selected to participate in
checkpoints by January I, 2005.
2. To collect OTS baseline DUI data for each mobilization period base, on OTS -137 Form.
3. To conduct at least 3 DUI checkpoints by January 3, 2006.
4. To report to OTS, DUI mobilization data and corresponding base DUI data for each mobilization period
within 30 days after the mobilization ends.
5. To submit press releases, media advisories, and alerts to your OTS Regional Coordinator at
lwitten- rood @ots.ca.gov and the OTS Public Information Officer at pio @ots.ca.Qov for approval five days
prior to the issuance date of the release.
6. To mail to OTS Project Claim Invoices (OTS -39), on a quarterly basis. (Including zero claims)
7. All sobriety checkpoints identified for.funding reimbursement in this grant agreement are over and above
other checkpoints that may be included in another OTS grant for sobriety checkpoint funding.
Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular
police officer issue a specified or predetennined number of citations in pursuance oj'the obligation.
OTS -38b (Rev. 10104)
SCHEDULE A
PROJECT No: AM05036
PROJECT DESCRIPTION PAGE 2 1
METHOD OF PROCEDURE
Phase I Preoperational Data Collection (October 1, 2004, - December 17, 2004,)
Existing staff will collect base period data and mobilization period data.
Phase II Personnel Selection and Training (October 1, 2004, — December 17, 2004,)
It is anticipated that a predetermined number of supervisors, uniformed officers, clerical staff, community
service officers, or lab Technicians will staff each DUI checkpoint on an overtime basis. Any roll call DUI
checkpoint training needed must be provided by the applicant agency. (No overtime funds will be allocated for
training.)
Phase III Overtime Checkpoint Operational Period. (December 1, 2004, — January 2, 2006,)
Supervisors, Officers, and support personnel will be deployed, on an overtime basis, at locations and on dates
selected for DUI checkpoints.
Phase IV Post Operational Data Collection (December 1, 2004, — January 2, 2006,)
Prepare and submit to OTS data collected at the checkpoints on an OTS -137 Form. There should be one form
for each mobilization period and one form for each checkpoint conducted outside of the mobilization period.
These forms must be submitted within 30 days after each mobilization period or checkpoint conducted.
r Phase V (January 2, 2004,)
Begin the Final Report for submission to OTS within 30 days
OTS -38b (Rev. 10/04)
SCHEDULE B
PAGE 1
DETAILED BUDGET ESTIMATE
PROJECT NO. AM05036
OTS -38d (Rev. 10104)
FISCAL YEAR ESTIMATES
COST CATEGORY
TOTAL COST
FY -3
FY -1
FY -2
TO PROJECT
12/01/04.9/30/05
10/01/05.1/10/06
OVERTIME FOR SOBRIETY
CHECKPOINT
# of Checkpoints 2
2.00
$ 7,133.00 per Checkpoints
14,266.00
$14,266.00
OVERTIME FOR SOBRIETY
CHECKPONITS
# of Checkpoints 1
1.00
$ 7,133.00 per Checkpoints
7,133.00
$7,133.00
PROJECT TOTAL
$14,266.00
$7,133.00
$0.00
$21,399.00
OTS -38d (Rev. 10104)
SCHEDULE B -1
PROJECT No: AMA05036
BUDGET NARRATIVE PAGE 1
OVERTIME CHECKPOINT COSTS
The applicant agency will receive a flat rate of $7133.00 per checkpoint for conducting a minimum of 3 DUI
checkpoints during the mobilization periods and checkpoints conducted outside the mobilization periods. This
checkpoint compensation is based on the following minimum criteria. Each checkpoint will be operational for a
minimum of 4 hours and will be staffed on an overtime basis only, by a minimum of 14 swom personnel, 2, of
which will be supervisory level, and 6 non -sworn personnel. This per rate represents the approved rate from the
agencies application.
This flat rate was calculated based on the average hourly overtime salary costs including benefits of the
following:
# 12 sworn (non - supervisory) @ $55.00 per hour
# 2 sworn (supervisory) @ $73.00 per hour
# 6 non -sworn @ $34.00 per hour
Note: You may add more spaces if needed
Number of checkpoints for each mobilization period - 2
$7,133.00 Per checkpoint
Number of checkpoints outside each mobilization period - I
$7,133.00 Per checkpoint
OTS -38f (Rev. 10/04)
STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OR CONDITIONS AND CERTIFICATIONS
AL Mini -Grants
OTS -33a (New 10104)
Terms, Conditions, and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency
APPLICANT AGENCY
Beach Police
UTS PROJECT NUMBER
AM05036
The following are included herein and constitute a part of this Agreement:
OTS -38 —Page I
OTS- 33a — Terms, Conditions, and
Certifications Specific to the Agreement
Between OTS and the Applicant Agency
Schedule A — Project Description
Schedule B — Detailed Budget Estimate
Schedule B -1 — Budget Narrative
General Terms, Conditions, and Certifications*
*See OTS Grant Program Manual, Volume II, Chapter 6. Volume II is available on -line at
www.ots.ca.gov.
TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant
received as a result of this Agreement is subject to all federal and state regulations governing
grants and to those controls expressed in the California Traffic Grant Program Manuals, which
z. .
include, but are not limited to:
1. Operational Reports and Reimbursement Claims must be submitted by the Project Director to
the Office of Traffic Safety as detailed in objective 4 and objective 6 in the grant agreement.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny
future grant funding anytime a grantee fails to comply with any term or condition of the grant
contract or program guidelines (Volume II, Chapter 3.9). This may include, but is not
limited to, the following:
• Failure to submit acceptable and timely reimbursement claims.
• Failure to submit acceptable and timely Base Year and Operational reports.
3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.
4. All documentation required to request a project revision (i.e., time extensions, budget
category changes, and etc.) must be submitted to OTS prior to the effective date of change(s).
For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval
is required for all project revisions (Volume II, Chapter 3.8)
5. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTORS NAME
Tim Newman
DA I-E ESECUTF;D EXECUTED IN I IIF. COUNTY" OF
—r h, V' ( t (0�( I Orange
PROJEC'I'DIRECTOR S $IGNA "I L'RF
--h � aP-,i//
TITLE I I V v
Captain, Patrol & Traffic Division Commander, NBPD
AUTHORIZING OFFICIAL'S NAME
Bob McDonell
DATE EXECU I ED EXECUTED IN 9 I IF. COUNTY OF
11- 22-0 j� Oram4e
's
r
TITLE
CHIEF OF POLICE
9PA
OTS - Sobriety Checkpoint Program for Local Law Enforcement Agencies It
Page 1 of 2
California Home ] Tuesday, C
Welcome�to°C a
Office of Traffic Safety
OTS Profile
Campaigns & Coalitions
Grants & Pro rg ams
Nowl
2005 Sobriety Checkpoint
Mini - Grants
Nowt
2005 California Seat Belt
Com fiance Cam aign
Mini - Grants
Office of Traffic Safety I-
f My CA
2005 Sobriety Checkpoint Mini- Grants - Announcement Letter
STATE OF CALIFORNIA
BUSINESS, TRANSPORTATION AND HOUSING AGENCY
OFFICE OF TRAFFIC SAFETY
7000 FRANKLIN BLVD., SUITE 440
SACRAMENTO, CA 95823 -1899
(916) 262 -0990
(800) 735 -2929 (TT/TDD- Referral)
(916) 262 -2960 (FAX)
ARNOLD SCHWARZENEGGEI
SUNNE WRIGHT McPEAP
Nowt
The "Sobriety Checkpoint Program for Local Law Enforcement Agencies II" is designed to reduce the
Grantee Media Resource
people killed in alcohol - involved crashes in 2005 through the combined efforts of local law enforcem<
Guide
California Highway Patrol, and OTS. Sobriety checkpoints are an effective way to maximize the deter
2005 Grant Solicitation
July 20, 2004
Nowl
conducted in California and other states point to the fact that cities conducting frequent sobriety chec
Education Programs That
significant reductions in alcohol - involved crashes. Additionally, organizations such as Mothers Again:
Work
Dear Chief of Police:
Press Ro9m
The Office of Traffic Safety (OTS) is proud to announce the allocation of $5 million to the "Sobriety C
Program for Local Law Enforcement Agencies II." This statewide program for local law enforcement
Nowt
upon the success of OTS' most recent statewide sobriety checkpoint program.
Our Late.9t Video PSA
Traffic Talk
OTS is offering local law enforcement agencies overtime grants to conduct sobriety checkpoints durii
period. That time period encompasses three "You Drink & Drive. You Lose" California and national rr
Calendar of Events
periods:
Publications and Reports
IF The holiday period in December 2004 /January 2005
IF The Labor Day period in August 2005 /September 2005
Statistics
IF The holiday period in December 2005 /January 2006
tLOt_Links
In addition to the checkpoints during these time periods, you are encouraged to budget for additional
throughout the year. Cities with a population greater than 20,000 are eligible grant recipients. Those
currently have checkpoints funded in an existing OTS grant are eligible to participate in this effort as
fi :w
checkpoints are over and above the checkpoints identified in their existing grant.
To streamline grantee- reporting requirements, OTS will require grantees to only submit base year an
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data activity reports (two pages of fill in the blanks) following each mobilization period or calendar qu.
CALIFORN III OFFICE [
Of IRAF ic SAF[Tr
no final report requirement.
P q
http:// www. ots. ca. gov /grant/announcementletter.asp 10/5/2004
The "Sobriety Checkpoint Program for Local Law Enforcement Agencies II" is designed to reduce the
Many of our publications
people killed in alcohol - involved crashes in 2005 through the combined efforts of local law enforcem<
require the use of
California Highway Patrol, and OTS. Sobriety checkpoints are an effective way to maximize the deter
Acobat Reader ,-- (pdf)
increase the perception of apprehension of motorists who would operate a vehicle while impaired. St
format. You can
conducted in California and other states point to the fact that cities conducting frequent sobriety chec
download the Adobe
significant reductions in alcohol - involved crashes. Additionally, organizations such as Mothers Again:
Reader for free.
Driving, the National Highway Traffic Safety Administration and the National Transportation Safety Br
- - - --
sobriety checkpoints one of the most effective DUI countermeasures available to law enforcement ac
http:// www. ots. ca. gov /grant/announcementletter.asp 10/5/2004
OTS - Sobriety Checkpoint Program for Local Law Enforcement Agencies II
Page 2 of 2
To apply for the grant, simply complete the enclosed "You Drink & Drive. You Lose Mini -grant Reque
submit to OTS no later than August 27, 2004. Once OTS has reviewed all of the mini -grant request k
successful applicants will be mailed the "fill in the blanks" project agreement form to finalize their grai
The Mini -grant process Includes:
• August 27, 2004 Mini -grant application due to OTS.
• September 2004 OTS will review proposals.
• October 2004 OTS will e-mail notification letters to awarded agencies along with
completed Mini -grant to the agency by e-mail for review and signa
• October 2004 The final mini -grant will be mailed to the agency.
• November /December 2004 Mini -grant training will be conducted on November 10, 2005, at tht
Traffic Services Seminar, Palm Desert, CA.
OTS will also conduct two additional regional trainings.
Thank you for your interest in traffic safety. If you have any questions, please contact Leslie Witten -F
Coordinator, at (916) 262 -0984. Be sure to visit OTS' web site at www.ots eck .cagpv4ran_dchoinVsc
copies of forms and updated information.
Sincerely,
li
CHRISTOPHER J. MURPHY
Deputy Director
L W R:lo
Enclosures
cc: Traffic Commanders
Click on the following links to access the Mini -grant request forms and calculation criteria for
overtime hours.
• Mini- grant,Request Form
• Mini grant Personnel Overtime Hours
Back to Top of Page
The content found herein may not necessarily represent the views and opinions of the Schwarzenegger Administration.
Conditions of Use I Privacy Policy I Contact Us
http:// www. ots. ca. gov /grant/announcementlettet".asp 10/5/2004
City of Newport Beach NO. BA- 046
BUDGET AMENDMENT
2004 -05 AMOUNT: $21,399.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure AppropriatiorANQ Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to a receipt of a grant from the Office of Traffic
Safety to conduct DUI checkpoints.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
FY 2004 -05 1820 4865 Police - OTS Grant
FY 2005 -06 1820 4865 Police - OTS Grant
EXPENDITURE APPROPRIATIONS (3603)
Description
FY 2004 -05
Division Number 1840 Police - Traffic
Account Number 7010 Overtime - Safety
Account Number 7425 Medicare Fringe
Division Number
Account Number
Account Number
Signed:
Signed:
Signed
FY 2005 -06
1840 Police - Traffic
7010 Overtime - Safety
7425 Medicare Fringe
Approval; Admini rative=-Servic`es Director
ative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$7,133.00
$14,266.00
$7,040.00
$93.00
$14,080.00
$186.00
Date
bate
Date