HomeMy WebLinkAbout11 - 05BA-050 - Donation from Friends of the LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
March 22, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
EXPENDITURE BUDGET ACCOUNTS FOR FY 2004/05.
RECOMMENDATION:
Approve a Budget Amendment increasing revenue estimates by $87,000 in 4010 -5892,
Library — Friends of the Library, and increasing expenditure estimates by $87,000 in
Division 4091, Friends.
DISCUSSION:
A gift from the Friends of the Newport Beach Public Library in the amount of $87,000,
approved by the Library Board of Trustees on September 21, 2004, has been received
and deposited into Division 4091.
This gift of $87,000, plus $15,000 for the LA Times Archives online, $5,000 for the
Tolerance Collection and $93,000 donated in September '04, push the Friends donation
to $200,000 this fiscal year 04/05.
This gift is specifically designated for purchasing books, DVD's, books on CD, financial
data bases and special "Story Time" Collections" for the younger library customers.
They are also donating to our Literacy program. The Friends support of our library
materials helps make Newport Beach Public Library a truly outstanding service for the
community. The Friends are also providing funds to replace the chairs in the heavily
used Friends Meeting Room, to add some new signage to Central Library and to create
and equip a small public and staff training room. The training room will be used to
expand our "Book a Librarian" program where individuals and small groups reserve an
hour of time for personal training by a librarian on equipment, library resources and
research methodology.
The entire donation will be used to improve Library Services in the M &O expenditure
accounts as indicated below.
4060 -8260 (Library Materials)
Literacy Books and Software for Tutors and Learners $ 2,500
4091 -8260 (Library Materials)
Branch Collections Replacement
$ 5,000
DVD's Adult
$15,000
DVD's Children
$ 5,000
Audio Books on CD
$15,000
Story Time Collection
$ 2,000
Best Sellers
$ 5,000
Financial Data Bases
$ 6,750
4091 -9400 (Office Furniture /Fixtures)
New Chairs for Friends Meeting Room $ 7,000
Coffee Table for Balboa Branch Library $ 450
Area Rug for Corona del Mar Branch Library $ 375
Training Room for Public & Staff $20,000
Sign Package $ 1,500
Baby Changing Tables $ 1,000
Young Adult School Visit Tabletop Display Panels $ 425
Total Amount $87,000
Submitted by:
Linda Katsoule6is, Library Services Director
Attachments: Copy of check for $87,000 from Friends of the Newport Beach Library
Budget Amendment
FRIENDS OF THE NEWPORT BEACH 1848
PUBLIC LIBRARY
BOOKSTORE ACCOUNT
1000 AVOCADO ST. 1616 =49 62
CORONA DEL MAR, CA 92625 r T220-
224 LU
PAY 1 DATE �
TO
THE
ORDER OP ` �
r� t"�- l
OLLARS 8
NION B L OF CALIFORNIA
0 SIDE 362
10 0 BATSIDE DRIVE, NEWPORT BEACH, U 92660
800 238 4486
FOR
II.00 i84811' _1: i 2'^0004961: 06 200 i
w
City of Newport Beach
BUDGET AMENDMENT
2004 -05
EFFECT ON
BUDGETARY FUND BALANCE:
X
Description
Increase Revenue Estimates
X
4060
Increase Expenditure Appropriations AND
Account
Number
Transfer Budget Appropriations
SOURCE:
Division
Number
4091
from existing budget appropriations
X
Number
from additional estimated revenues
Library Materials
Account
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 050
AMOUNT: $87,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to a donation from the Friends of the Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4010 5892 Library - Friends of the Library
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
Signed:
Fi6ncci /al _Approval: Administrative Services Director
Signed:
Administrative Apptoval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$87,000.00
$2,500.00
$53,750.00
$30,750.00
Automatic System Entry.
3 -i0-o,57-
Date
Date
Date
Description
Division
Number
4060
Library - Literacy
Account
Number
8260
Library Materials
Division
Number
4091
Library - Friends of the Library
Account
Number
8260
Library Materials
Account
Number
9400
Office Furniture /Fixtures
Division Number
Account Number
Signed:
Fi6ncci /al _Approval: Administrative Services Director
Signed:
Administrative Apptoval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$87,000.00
$2,500.00
$53,750.00
$30,750.00
Automatic System Entry.
3 -i0-o,57-
Date
Date
Date