HomeMy WebLinkAbout22 - C-3724 - BA-053 - Jamboree Road & SR-73 OvercrossingCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 22
April 12, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
William Patapoff, P.E.
949 - 644 -3311
bpata poff@ city. n ewport- beach. ca. us
SUBJECT: JAMBOREE ROAD / SR -73 OVERCROSSING - APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING
C -3724
RECOMMENDATION:
Approve a budget amendment transferring $375,483 from the Transportation
and Circulation Fund Balance, 260 -3605, and appropriating the same amount in
account 7261- C5100784.
2. Approve a Professional Services Agreement with RBF Consulting, of Irvine,
California, for engineering, right of way, environmental, and construction
engineering services for the widening
bridge over SR -73) from MacArthur
price of $923,483.00 and authorize
Agreement.
DISCUSSION:
of Jamboree Road (including the Caltrans
Boulevard to Bayview Way at a contract
the Mayor and City Clerk to execute the
This project provides for the widening of the westerly side of the Jamboree Road bridge
(over SR -73) and roadway from MacArthur Blvd. to Bayview Way to accommodate a
fourth southbound through lane within these limits and a third northbound through lane
at the Bristol Street North intersection. Right of way acquisitions will be required in
order to provide for the necessary improvements. These improvements were identified
in 1997 to relieve traffic congestion in the area that was expected to result from the
University of California, Irvine deleting two master plan roadway segments that were on
the campus. In 2002, the City was successful in obtaining OCTA Measure M funding
for $548,000 for design, $131,570 for right of way acquisition, and $951,478 for
construction. Right of way costs were estimated at $460,000 in 2002 and the
construction associated costs are estimated at $4,250,000. City staff proposes to match
these amounts with Transportation and Circulation funds.
SUBJECT: Jamboree Road / SR -73 overcro5sing — Approval of Professional Services Agreement with RBF Consulting
April 12, 2005
Page 2
At one time, the San Joaquin Transportation Corridor Agency (Agency) staff agreed to
provide significant matching funds and a Draft Memorandum of Understanding (MOU)
was prepared. The MOU was never signed because of the Agency's financial
difficulties. However the Agency has included the project in their Improvement Plan
because two other Jamboree Road ramps are no longer vital to the Agency's traffic
network and the Jamboree Road widening is sufficient to resolve the congestion. Staff
will still pursue the Agency's financial involvement in the project.
Five engineering firms were invited to submit proposals to provide professional
engineering services for the Jamboree Road Widening Project.
Three firms responded to the City's request for proposals:
• Parsons, Brinkerhoff
• RBF Consulting
• Willdan
The proposals were independently reviewed and the three responding firms were
interviewed by both City and Caltrans Staff to evaluate each firm's qualifications, past
experience on similar projects, and availability before ranking RBF Consulting (RBF) the
highest. Upon selection, staff negotiated with RBF to provide the necessary scope of
services for a fee of $923,483. RBF has completed engineering services competently
and professionally on similar projects for Caltrans and other local agencies in Southern
California.
The scope of the engineering professional services is detailed in the attached
Professional Services Agreement and in general will Include:
• Research of existing conditions
• Aerial mapping
• Traffic Analyses
• Preliminary design and Advance Planning Study
• Geotechnical Assessment
• Caltrans Project Study Report/Project Report
• Environmental analysis and studies
• Design and Right of Way surveys
• Landscape design for widening and medians
• Bridge type and retrofit report
• Bridge and Roadway Plans, Specifications, and Estimates
• Caltrans coordination and approvals
• Bidding assistance
• Construction engineering services
SUBJECT: Jamboree Road / SR -73 Overcrossing — Approval of Professional Services Agreement with RBF Consulting
April 12, 2005
Page 3
RBF has indicated that the preliminary and environmental phase will require
approximately nine months to complete and the final design phase will require twelve
months. These phases include a total of seven months of Caltrans review time.
Therefore design is anticipated to be completed by January 2007.
Environmental Review:
CEQA services will be completed as part of this contract.
Funding Availability:
Upon approval of the recommended budget amendment, funds for this project will be
available in the following accounts:
Account Description
Measure M Competitive
Transportation & Circulation
Prepared by:
William Patal5off Y.E.
City Engineer
Account Number
7284- C5100784
7261- C5100784
Attachment: Professional Services Agreement
Total:
Submitted by:
Amount
$548,000
$375,483
$923,483
L /
Stephen G. da9
Public Works Director
PROFESSIONAL SERVICES AGREEMENT WITH
RBF CONSULTING FOR
FOR THE JAMBOREE ROAD WIDENING OVER SR -73
THIS AGREEMENT is made and entered into as of this day of
200_, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation
( "City"), and RBF CONSULTING, a California corporation whose address is 14725
Alton Parkway, Irvine, California, 92618 ( "Consultant "), and is made with reference to
the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now
being conducted under the statutes of the State of California and the Charter of
City.
B. City is planning to widen the westerly side of Jamboree Road, including the
bridge over SR -73, from MacArthur Boulevard to Bayview Way.
C. City desires to engage Consultant to provide professional engineering services
for the roadway and overcrossing improvements, including the preparation of a
project study report, project report, environmental document, design, plans,
specifications and estimate, and the provision of bidding assistance and
construction engineering support services ( "Project ").
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of Consultant for purposes of Project shall be Gary L.
Warkentin.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 31st day of December, 2008, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference.
The City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
3. TIME OF PERFORMANCE
Time is of the essence in the performance of services under this Agreement and
Consultant shall perform the services in accordance with the Project Schedule
included in Exhibit A. The failure by Consultant to strictly adhere to the schedule
may result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays
due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the services to be provided for the Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
3.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days
after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable
time extensions for unforeseeable delays that are beyond Consultant's
control.
3.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances, by either telephone, fax, hand - delivery or mail.
4. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Task/Hour
Breakdown Schedule attached to the Scope of Services and incorporated herein
by reference. Consultant's compensation for all work performed in accordance
with this Agreement, including all Phase I and Phase 2 (Basic and Optional)
services, and all reimbursable items and subconsultant fees, shall not exceed
Nine Hundred Twenty -Three Thousand -Four Hundred and Eighty -Three
Dollars and ho /100 ($923,483.00) without additional authorization from City. No
billing rate changes shall be made during the term of this Agreement without the
prior written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding month. Consultant's bills shall include the name
of the person who performed the work, a brief description of the services
performed and /or the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
on all work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
specifically approved in this Agreement, or specifically approved in
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advance by City. Unless otherwise approved, such costs shall be limited
and include nothing more than the following costs incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the
services that Consultant agrees to render pursuant to this
Agreement, which have been approved in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work without the
prior written authorization of City. As used herein, "Extra Work" means
any work that is determined by City to be necessary for the proper
completion of the Project, but which is not included within the Scope of
Services and which the parties did not reasonably anticipate would be
necessary at the execution of this Agreement. Compensation for any
authorized Extra Work shall be paid in accordance with the Hourly Rate
Schedule attached hereto as Exhibit B.
5. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Gary Warkentin
to be its Project Manager. Consultant shall not remove or reassign the Project
Manager or any personnel listed in Exhibit A or assign any new or replacement
personnel to the Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Bill
Patapoff shall be the Project Administrator and shall have the authority to act for
City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
C,
A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. Provide blueprinting and other services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner commensurate
with community professional standards. All services shall be performed
by qualified and experienced personnel who are not employed by City, nor
have any contractual relationship with City.
8.2 Consultant represents and warrants to City that it has or shall obtain all
licenses, permits, qualifications, insurance and approvals of whatsoever
nature that are legally required of Consultant to practice its profession.
Consultant further represents and warrants to City that Consultant shall, at
its sole cost and expense, keep in effect or obtain at all times during the
term of this Agreement, any and all licenses, permits, insurance and other
approvals that are legally required of Consultant to practice its profession.
Consultant shall maintain a City of Newport Beach business license
during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's
work promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents
and employees (collectively, the "Indemnified Parties) from and against any and
all claims (including, without limitation, claims for bodily injury, death or damage
to property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including,
without limitation, attorney's fees, disbursements and court costs) of every kind
and nature whatsoever (individually, a Claim; collectively, "Claims "), which may
arise from or in any manner relate (directly or indirectly) to any work negligently
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performed or services provided under this Agreement (including, without
limitation, defects in workmanship or materials and /or design defects [if the
design originated with Consultant]) or Consultant's presence or activities
conducted on the Project (including the negligent and /or willful acts, errors
and /or omissions of Consultant, its principals, officers, agents, employees,
vendors, suppliers, consultants, subcontractors, anyone employed directly or
indirectly by any of them or for whose acts they may be liable or any or all of
them).
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
active negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any
action on or to enforce the terms of this Agreement. This indemnity shall apply
to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by the Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or
interest in the work to be performed. City agrees to cooperate with the
Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points
in order to ensure the Project proceeds in a manner consistent with City goals
and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or his /her
duly authorized designee informed on a regular basis regarding the status and
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progress of the Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
of any permit. Current certification of insurance shall be kept on file with
City's at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
D. Coverage Requirements.
i. Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability
Insurance for his or her employees in accordance with the laws of
the State of California. In addition, Consultant shall require each
subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor's
employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by City at least
thirty (30) calendar days prior to such change. The insurer shall
agree to waive all rights of subrogation against City, its officers,
agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage, including without limitation,
contractual liability. If commercial general liability insurance or
other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
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under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Errors and Omissions Insurance. Consultant shall
maintain professional errors and omissions insurance, which
covers the services to be performed in connection with this
Agreement in the minimum amount of one million dollars
($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language;
The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insureds
with respect to liability arising out of work performed by or on behalf
of the Consultant.
ii. This policy shall be considered primary insurance as respects to
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from the Consultant's operations or services
provided to City. Any insurance maintained by City, including any
self- insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected
or appointed officers, officials, employees, agents and volunteers.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days written notice has been
received by City.
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F. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
Consultant's performance under this Agreement.
G. Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more
of the assets of the corporation, partnership or joint- venture.
16. SUBCONTRACTING
City and Consultant agree that subconsultants may be used to complete the work
outlined in the Scope of Services. The subconsultants authorized by City to
perform work on this Project are identified in Exhibit A. Consultant shall be fully
responsible to City for all acts and omissions of the subcontractor. Nothing in this
Agreement shall create any contractual relationship between City and
subcontractor nor shall it create any obligation on the part of City to pay or to see
to the payment of any monies due to any such subcontractor other than as
otherwise required by law. Except as specifically authorized herein, the services to
be provided under this Agreement shall not be otherwise assigned, transferred,
contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and
City shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense, provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City's sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to
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Consultant's deliverables under this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
All improvement and /or construction plans shall be prepared with indelible
waterproof ink or electrostaticly plotted on standard 24 -inch by 36 -inch Mylar with
a minimum thickness of three mils. Consultant shall provide to City 'As- Built'
drawings, and a copy of digital ACAD and tiff image files of all final sheets within
ninety (90) days after finalization of the Project. For more detailed requirements,
a copy of the City of Newport Beach Standard Design Requirements is available
from the City's Public Works Department.
18. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in charge of or responsible for the work. City agrees that Consultant
shall not be liable for claims, liabilities or losses arising out of, or connected with
(a) the modification or misuse by City, or anyone authorized by City, of CADD
data; (b) the decline of accuracy or readability of CADD data due to inappropriate
storage conditions or duration; or (c) any use by City, or anyone authorized by
City, of CADD data for additions to this Project, for the completion of this Project
by others, or for any other Project, excepting only such use as is authorized, in
writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
Consultant for damages and liability resulting from the modification or misuse of
such CADD data. All original drawings shall be submitted to City in the version
of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with
the City's digital submission requirements for Improvement Plans. The City will
provide AutoCAD file of City Title Sheets. All written documents shall be
transmitted to City in the City's latest adopted version of Microsoft Word and
Excel.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of
City. Since Consultant has no control over the cost of labor and material, or over
competitive bidding or market conditions, Consultant does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to City.
21. INTELLECTUAL PROPERTY INDEMNITY
The Consultant shall defend and indemnify City, its agents, officers,
representatives and employees against any and all liability, including costs, for
infringement of any United States' letters patent, trademark, or copyright
infringement, including costs, contained in Consultant's drawings and
specifications provided under this Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
invoices during regular business hours. Consultant shall allow inspection of all
work, data, Documents, proceedings and activities related to the Agreement for a
period of three (3) years from the date of final payment to Consultant under this
Agreement.
23. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
deemed to constitute a failure to pay according to the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
shall have an immediate right to appeal to the City Manager or his /her designee
with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of return that City earned on its
investments during the time period, from the date of withholding of any amounts
found to have been improperly withheld.
24. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and /or
restoration expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under any other sections of this Agreement.
25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the
Project.
26. CONFLICTS OF INTEREST
The Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose any financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits such
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persons from making, or participating in making, decisions that will foreseeably
financially affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
27. NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, to City by Consultant and conclusively shall
be deemed served when delivered personally, or on the third business day after
the deposit thereof in the United States mail, postage prepaid, first -class mail,
addressed as hereinafter provided. All notices, demands, requests or approvals
from Consultant to City shall be addressed to City at:
Attn: Bill Patapoff, City Engineer
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92663
Phone: 949 - 644 -3311
Fax: 949 - 644 -3308
All notices, demands, requests or approvals from CITY to Consultant shall be
addressed to Consultant at:
Attention: Gary Warkentin, Vice President
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
Phone: 949 - 855 -3625
Fax: 949 - 837 -8007
28. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of two (2) calendar days, or if more than two (2) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within two (2) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, the non - defaulting party may terminate the
Agreement forthwith by giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
seven (7) calendar days prior written notice to Consultant. In the event of
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termination under this Section, City shall pay Consultant for services
satisfactorily performed and costs incurred up to the effective date of termination
for which Consultant has not been previously paid. On the effective date of
termination, Consultant shall deliver to City all reports, Documents and other
information developed or accumulated in the performance of this Agreement,
whether in draft or final form.
29. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
30. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
31. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
32. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement
and the Scope of Services or any other attachments attached hereto, the terms
of this Agreement shall govern.
33. AMENDMENTS
This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
34. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
12
35. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
36. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
Aaron C. Harp
Assistant City Attorney
ATTEST:
By:
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
In
Mayor
for the City of Newport Beach
RBF CONSULTING:
S. Robert Kallenbaugh
President
and
0
Gary L. Warkentin
Vice President
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule Hourly Rates
f: \users \pbw\shared\agreements \fy 04- 05 \rbf- jamboree- SR- 73.doc
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SR -73 / Jamboree Road Overcrossi
PSR /PR, Environmental Document and Final Design
EXHIBIT A
In this Section:
■ Project Methodology
■ Scope of Work
■ Schedule
2.1 Project Methodology
The following detailed Scope of Work has been developed in accordance
with the typical project design methodology and technical approach for
Caltrans Combined Project Study Report/Project Reports. It is structured
to clearly identify the required design elements and has been successfully
used by RBF on previous projects.
Project Management. This task includes overall project management,
liaison with affected agencies, meeting leadership, progress monitoring and
maintenance of project files.
Agency Liaison. A number of agencies, organizations and consultants
are involved in this project. An important consideration is to ensure that
the key players are well coordinated and kept informed regarding issues
status, resolution and schedule progress. RBF will lead the Project Team's
effort and interface with agencies and other interested parties to facilitate
project delivery.
Quality Control. RBF will supervise, coordinate, monitor and review
design for conformance with City of Irvine and other local apricy
standards, policies and procedures.
2.2 Scope Of Work
PHASE I
Existing Data Research and Investigation
Existing data will be researched, obtained and input into the project's
CARD database as appropriate. Included are:
Necessary right -of -way maps will be obtained from the City, County, and
Caltrans. Property ownership from assessor records, assessor parcel
numbers and parcel size will be researched. The right -of -way data w ill be
Proposal For Transportation Consulting Services
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graphically plotted onto the base maps. The area will be limited to parcels
with potential right -of -way acquisitions.
As -Built Mapping. As -built maps of the freeway and adjoining roadways
will be obtained from Caltrans and the City.
Utility Information. Contacts with utility agencies /owners having
facilities within the project area will be made. Utilities, which may impact
the project, will be plotted on the base plans. Planned utility improvements
will be ascertained. The base maps will be forwarded to each utility
agency /owner for review, correction and certification of correctness. The
utility research will be isolated to areas likely to be affected by the proposed
overcrossing alternatives.
Field Review. This task will include a reconnaissance of the existing
conditions as they relate to the as -built and existing aerial mapping.
Discrepancies will be noted and where possible, dispositioned. Photographs
from the field reconnaissance will be assembled.
2. Aerial Topographic Mapping
Y New aerial topographic mapping will be prepared at a metric scale of 1:500
with 0.5 meter contour intervals in accordance with Caltrans standards.
This task includes field survey control, aerial photography and topographic
compilation and CAD files in AutoCAD and Microstation.
Mapping
3. Traffic Forecasts /Operational Analyses
Long -range traffic projections for 2030 will be obtained from the City. An
analysis of intersection operations will be conducted utilizing eadsting and
design year traffic projections using the HEM methodology and used as the
basis for preliminary design. This task will include a Syncro and Sim Traffic
analysis for the study area, similar to that recently prepared by RBF for the
MacArthur Boulevard /Jambore"owsprit analysis.
4. Preliminary Design
Preliminary engineering geometric plans will be prepared for the roadway
and overcrossing improvements at a metric scale of 1:500. Plan and profile
will be prepared for the proposed overcrossing. The designs will include
geometric descriptions, such as centerline bearing and radii; vertical grades
and alignment; and limits of cut and fill slopes. Preliminary right -of -way
needs will be determined and plotted on the Preliminary Geometric
Layouts. The information shown on the maps will include:
• Assessor Parcel Number
• High Risk and Low Risk Utilities
• Proposed Right -of -Way Lines
• Limits of Access Control
• Property Ingress Modifications
• Local Roadway Modifications
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PSR /PR, Environmental Document and Final Design
Impacts on existing utilities will be determined. Potential relocation cost
estimates will be developed by RBF. The responsible agency will be
identified and contacted. Probable utility relocations will be plotted. High
and low risk utilities will be identified in accordance with Caltrans'
Standards.
Potential construction traffic impacts and potential mitigatiorr'.measures will
be identified. Mitigation measures may include recommendation of a
Traffic Management Plan (TMP) or physical improvements. Conceptual
construction staging/handling concept plans will be prepared to verify
contractability and feasibility of traffic handling.
The Project will be evaluated for necessary permit requirements. These
permits may require mitigation actions, necessitating identification in the
PSR/PR process. Agencies and entities requiring permits will be identified
and where applicable, contacted to confirm permit requirements.
S. Advance Planning Study
An Advance Planning Study will be prepared to identify the most feasible
type and most cost - effective structure for the SR -73 /Jamboree Road
Overcrossing widening.
Careful consideration will be given to the clearance of the existing and
future SR -73, span lengths, structure depths, column locations, approach
slabs, falsework requirements, existing retaining wall and other controls. Tc
ensure that traffic handling is given proper consideration in the early design
stages, traffic handling and falsework assumptions will be identified
including falsework openings during construction.
6. Preliminary Geotechnical Assessment
Conduct preliminary geotechnical evaluation of the site. The evaluation
will be based on a review of e)dsting data and initial site reconnaissance and
will not require field investigations, borings or testing. The primary sources
of geotechnical data will be Log of Test borings sheets for the existing
structures, and published geologic maps and reports. Neither detailed
materials reports or foundation reports will be required in the PSR/PR
phase.
7. Storm Water Data Report
In accordance with the Project Planning and Design Guide dated
September 2002, a Storm Water Data Report (SWDR) shall be prepared
for this project. The SWDR will be prepared as a first order of work during
the PANED phase based on the Build Alternative presented in this PSR/PR.
Specific objectives of the SWDR:
a. Define storm water quality issues and pollutants of concern.
b. Form the Project Development Team (PDT), including the
District/Regional National Pollutant Discharge Elimination System
(NPDES) Storm Water Coordinator.
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C. Evaluate a potential storm water impacts.
d. Develop a list of potentially feasible permanent storm water Design
Pollution Prevention and Treatment BMP's to be evaluated during
later phases of project design.
C. Develop the preliminary costs for BMPs and the associated right -of-
way costs for incorporating BMPs.
f. Discuss the project with the Regional Water Quality Comrol Board
(RWQCB) and local agencies, if advised by the District/Regional
NPDES Storm Water Coordinator or requested by the RWQCB.
g. Program the project construction costs, costs for right -of -way
associated with construction, and storm water quality related costs.
h. Perform and document in the field review and research of other
projects in the same general area.
The SWDR will be signed by the Project Engineer, the District/Regional
Design Storm Water Coordinator, the cesignated Landscape
Representative, the designated Maintenance Representative, and approved
by the Project Manager to verify that storm water quality design issues have
been addressed, and the data is complete, current, and accurate.
8. Draft Project Study Report/Project Report (PSR /PR)
A draft PSR/PR will be prepared in accordance with 7th (or latest) Edition
of the Caltrans Project Development Procedures Manual.
Project costs will be developed in conformance with Caltrans Guidelines.
Cost estimates will be prepared on a unit price basis using the Caltrans
format. Structural cost estimates will be developed as part of the Advance
Planning Studies and incorporated within the overall cost estimate.
Separate costs for right -of -way and utility relocations will also be included.
The draft PSR/PR AU be circulated for oversight review comments.
Caltrans will circulate internally for functional group review and comments.
The PSR/PR will also be circulated to the PDT and other affected agencies.
9. Prepare Fact Sheet (Mandatory and Advisory)
Exceptions to design standards will be prepared detailing nonstandard
design elements of the overcrossing. These will be prepared in close
coordination with and reviewed by Caltrans. Revisions will be made as
appropriate and the final design exception documentation will be prepared
10. Preliminary Environmental Analysis Report (PEAR)
A Preliminary Environmental Analysis Report (PEAR) will be prepared
identifying the necessary level of technical assessment required to identify
and support the appropriate environmental documentation for the project.
The PEAR is intended to summarize specific critical environmental issues
that may affect project approval, programming, scheduling, design
considerations, and project costs. As part of the PEAR process, RBF will
participate in an early coordination meeting with Caltrans, conduct a field
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visit with Caltrans staff and will initiate informal consultation with affected
local and State agencies.
The PEAR will provide a cursory level review, examining.potential
environmental issues associated with the project, including traffic, historic
resources, visual resources, water quality, air quality and noise (including air
quality conformity review with the STIP), potential displacement /relocation
of businesses and/or residences, hazardous materials, temporary and long-
term effects upon local streets and circulation, and construction- related
effects.
Environmental issues that may require further detailed study or that may
delay or affect the viability of the proposed project will also be identified.
The most appropriate ED (anticipated to be a Categorical Exemption),
processing procedures and schedule will also be identified. The resultant
PEAR will become the work scope for the required CEQA compliance
documentation. Additional technical analyses may be required as
documented in the PEAR, and /or may be satisfied through technical
memoranda or screening level analyses.
RBF will coordinate with the City and Caltrans to discuss the scope of the
required technical studies, the format and content of the technical studies,
and the procedures for processing the CE for review and approval.
11. Environmental Studies
11.1 Project Kick -Off and Project Description
Our work program will be initiated with the kick -off meeting/discussion that
will define the parameters of the analysis, scheduling and understanding of
the project. A critical initial step will be to accurately define the project
description. Based upon concept plan information and supporting data,
RBF will draft a preliminary project description for review and approval by
the City and Caltrans staff. For the purpose of this proposal, RBF has
assumed that the technical studies identified within the following Tasks will
provide the necessary evaluation to satisfy CEQA requirements.
11.2 Research and Investigation
RBF will evaluate the necessary information with respect to the proposed
project. Project research will include coordination with appropriate City
Departments to acquire relevant environmental data, project plans previous
studies for the area and other available files, exhibits, maps and reference
documents. RBF's review all available information to determine what
additional information will be necessary to complete the environmental
phase of the project. The initial investigation will include a site visit, review
of existing land uses and environmental conditions and a photographic
recording of on -site and surrounding uses.
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11.3 Phase I Initial Site Assessment
RBF will prepare a Phase I Initial Site Assessment (ISA) in accordance with
ASTM Standard Practice 1527 -00 and the Caltrans Project Development
Manual to determine if the proposed project area has been compromised by
hazardous materials or wastes. The ISA will be prepared based on the
following objectives: (1) evaluate the potential for hazardous materials on
the site based upon readily discernible and/or documented present and
historic uses of the property and uses immediately adjacent to the site, and
(2) generally characterize the expected nature of hazardous materials that
may be present as a result of such uses, within the limits imposed by the
scope of the assessment. Materials that may constitute a hazardous waste
include, but are not limited to petroleum products, pesticides, organic
compounds, heavy metals, or other compounds injurious to human health
and the environment. Field samples and laboratory analysis are not
proposed, although they will be recommended where appropriate.
11.4 Historic Resources
Cultural Resources Records Search. Obtain a cultural resources
records search from the South Central Coastal Information Center
( SCCIC) at California State University, Fullerton. The SCCIC is the state -
designated repository for records concerning cultural resources in Orange
County. The records search will provide information on known cultural
resources and on previous cultural resources investigations within one -mile
of the project. Data sources that will be consulted at the SCCIC include
archaeological site and artifact records, Historic maps, reports form previous
studies, and the state's Historic Resource Inventory (HRI) for Orange
County, which contains listings for the National Register of Historic Places
(NRHP), California Register of Historic Resources (CRHR), California
Historical Landmarks (CHL), and California Points of Historical Interest
(CPHI) properties. The County of Orange's Historical Sites Inventory will
also be consulted.
In accordance with Caltrans guidelines, augment the records search by
contacting the Native American Heritage Commission (NAHC) in
Sacramento regarding the potential for special Native American resources
near the project area. The NAHC will be asked to provide a list of Native
Americans in the local area who may be contacted in regard to resources in
the vicinity.
Archaeological Field Survey. Conduct a reconnaissance archaeological/
historical field survey of the project area. Any and all soil exposures will be
visually examined for evidence of prehistoric (Native American) or historic
(Non -Native American) archaeological materials. The general area of the
project will also be examined for other potential historical resources such as
buildings, structures, bridges, or walls. Any previously unrecorded
resources identified during the survey will be recorded on State of
California DPR 523 forms to meet Caltrans and Office of Historic
Preservation (OHP) standards,
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11.5 Screening Air Quality Assessment
Regional Conformity/ Project Consistency Determination.
Perform a review of the project's consistency with the SCAQMD AQMP to
determine if the project meets Federal Conformity requirements as set forth
by the Clean Air Act (CAA) Amendments. RBF will coordinate with the
Southern California Association of Government (SCAG) to formally verify
that the project is included within the currently conforming Regional
Transportation Plan (RTP) and Regional Transportation Improvement
Program (RTIP).
Short -Term Construction Impacts. Discuss potential project short -
term impacts upon climate and air quality, focusing on temporary
construction dust and exhaust emissions. This Section will also include a
comprehensive analysis evaluating construction equipment and worker
vehicle- related emissions for the project construction phase. The
construction emissions will be calculated using the URBEMIS2002
computer model, which is based on the generation factors adopted by the
California Air Resources Board (CARB). The development will then be
compared to the established pollutant thresholds for the South Coast Air
Basin (SoCAB) to determine if thresholds are exceeded and mitigation is
necessary. For those thresholds, which are exceeded, RBF will recommend
mitigation measures based on the criteria provided in the URBEMIS2002
model with the intent to reduce any potential impacts to less than significant
levels. The reduction of emissions from implementation of mitigation
measures will be quantified in the study.
PM10 Qualitative Analysis. Prepare a qualitative level PM10 evaluation
consistent with Caltrans PM10 protocol requirements for operational
emissions. This section will be completed detailing the methodology and
conclusions of the screening -level analysis.
11.6 Biological Constraints Survey
Prepare a Biological Constraints Survey. The analysis of the impact
area of the proposed project will include a review of the available
information regarding the project site and other document as appropriate.
A literature review will be conducted to identify special status species,listed .
by the state, federal, and local resource agencies and organizations, and
have potential to occur on the project site that may be subject to direct and
indirect impacts of project implementation. A general walkover survey will
be conducted. Vegetation types will be mapped to identify and describe the
extent and distribution of various vegetation types on the project site,
including any special status vegetation types. A description of the existing
quality and species composition of the vegetation types on the project site
will be compiled based upon observations and field notes taken during he
survey. A representative listing of plant and wildlife species that occur on
the project site will be compiled in the field notes during survey
observations.
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Focused surveys for special status plant. and wildlife species are not included
within this scope of work The report will make recommendations as to
which species may require additional surveys based on the concerns of state,
federal and local resource agencies, and the presence of suitable habitat on
the project site.
Upon completion of the field survey, a letter report will be degeloped based
on the results of various biological surveys, analysis, and data compilation
described above. The report will describe: (1) the methodology used to
conduct the biological survey; (2) the existing vegetation types and
associated wildlife resources on the project site; (3) the potential of the site
to support special status biological resources; (4) potential direct and
indirect impacts on the biological resources; and (5) conceptual mitigation
options.
12. Categorical Exemption (CE)
Prepare and process a Categorical Exemption (CE).
Deliverables:
• HRC
• Initial Site Assessment
• Screening Air Quality Assessment
• Biological Constraints Survey
• Categorical Exemption
13. Final Project Study Report /Project Report (PSR /PR)
RBF will provide project team coordination during the review and approval
process for the Final PSR/PR. Comments will be addressed and revisions
made as appropriate. Obtain Caltrans approval for Final PSR/PR and
provide copies of approved and signed Final PSR/PR.
14. Meeting Attendance
RBF will lead the monthly meetings of the PDT. The PDT will guide the
project in accordance with the Caltrans Project Development Procedures
Manual. RBF will arrange meetings, provide discussion materials and
agendas and develop and distribute meeting notes. RBF will document all
project decisions and distribute correspondence copies to all Project Team
members as appropriate. A budget for seven (7) PDT meetings is included
in this task.
"IIAN
15, Project Management and Coordination
This task includes overall project management, liaison with affected
agencies, PDT leadership, progress monitoring and maintenance of project
files. A number of agencies, organizations and consultants are involved in
this project. An important consideration is to ensure that the key players
are well coordinated and dept informed regarding issue status, resolution
and schedule progress. RBF will lead the PDT's effort and interface with
agencies and other firms to facilitate project delivery. RBF will supervise,
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Proposal For Transportation Consulting Services ■
C CNSII LTING
SR -73 / Jamboree Road Overcrossing
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C[ieOPM�
coordinate, monitor and review design for conformance with Caltrans and
local agency standards, policies and procedures.
PHASE 2 — FINAL PLANS, SPECIFICATIONS AND
ESTIMATES (PS &E)
1. Design Surveys
RBF will provide surveying to facilitate the preparation of the design
documents and shall submit all design survey calculations and notes to the
City. As a minimum, notes and calculations used to compile topographical
information and the culture notes indicating specific locations of all existing
facilities and obstructions within the project right -of -way shall be submitted.
Survey shall include locations of centerline monuments for determination of
the roadway right -of -way. This task assumes that sufficient centerline
monuments exist in order for the survey to be completed. If additional
surveys are required to complete the survey due to a lack of viable existing
monumentation, Client and RBF will review the status of the survey to
determine whether additional fee authorization to complete the survey is
appropriate. This scope specifically excludes the re- establishment of any
lost or destroyed monuments identified prior to the start of construction.
All monuments shall be shown on the plans.
A. Cross Sections
RBF will provide topographic cross sections of the west side of Jamboree
Road at 20 meters intervals from MacArthur Boulevard to 500m south of
Bristol Street North.
Cross sections shall include horizontal and vertical locations of curbs,
flowlines, walkways, grade breaks, centerlines, above ground utility
appurtenances, manholes, major signs, trees with trunk diameters larger
than 6 inches, power poles, culverts, headwalls, catch basins and cross
gutters.
A detailed Survey of the bridge undercarriage shall include bottom of soffit
grades, location and dimensions of accessible bents, abutments and cut -off
walls and elevations of the freeway surface immediately under the
overcrossing.
The basis of horizontal control shall be North American Datum 1953 as
published by the County of Orange.
The basis of vertical control shall be North America Vertical Datum of 1929
as published by the County of Orange.
Traffic control shall be provided in accordance with Caltrans Standard Plans
for any lane or shoulder closures that will be required to collect
supplemental survey data along the state highways.
RBF will obtain necessary encroachment permits for all traffic control and
Survey work on State Highways.
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All topography shall be electronically field data collected and detailed on a
hardeopy back up and field notes.
B. Utility Pothole Surveying
RBF will also provide horizontal and vertical locations for up to twelve (12)
utility potholes. 3
C. Data Processing and Deliverables
RBF will data process all topography in AutoCAD and Microstation.
Linestyles will be per City of Newport Beach electronic file criteria. Text
annotation will be stored in layers separate from the graphic elements. An
AutoCAD and Microstation file, layering, linestyle and color specification
will be provided by RBF to the Client, if requested.
The topographic map shall include the basis of horizontal and vertical
control, North arrow, date of survey, Survey Crew Chief review and sign off,
notes and details
Deliverables shall include digital files formatted in AutoCAD LDD2.
Deliverables
• Design Survey Data
2. Right -Of -Way Surveys / Constraint Mapping
RBF w ll perform research and investigation of erasting record data at the
offices of the County of Orange, City of Newport Beach, Caltrans District
12, and others as required to locate the appropriate information needed to
prepare a Constraint Map and perform the necessary field boundary
surveys.
The Constraint Map will show the project boundary as compiled from maps
and documents of record, easements of record, as -built drawings and
erdsting utilities based upon research and up -to -date title reports provided
by the City.
RBF will request the California Department of Transportation to
monument erdsting right -of -way lines as needed. RBF will then locate said
right -of -way monument along with existing centerlines and property corners
to establish the ownership lines adjacent to the planned property takes
needed to construct the proposed improvements.
This task assumes that sufficient monumentation will be locatable in order
for the survey to be completed. If additional surveys are required to
complete the survey due to a lack of viable existing monumentation or
failure of the State to provide for monumentation in a timely manner,
Client and RBF will review the status of the survey to determine whether
additional fee authorization to complete the survey is appropriate.
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Deliverables
• Electronic Constraint Mapping information for use in designing
subject improvements (no formal "hard copy" is to be issued)
3, Geometric Approval Drawings (GAD)
3
RBF will prepare 1:500 metric scale geometric approval drawings (GAD) in
accordance with Caltrans plan preparation criteria for GAD.
The GAD shall include existing topographic and planimetric mapping,
approximate right -of -way acquisition lines, center lines, calculated
geometric layouts, typical sections, and a preliminary Title Sheet. This task
ensures a clear understanding of the more detailed design elements of the
project by all Project Team Members and is instrumental in identifying key
design parameters that may not be known at the level of detail for a Project
Report.
RBF will design roadway geometry including horizontal and vertical
geometry the proposed widening.
RBF will determine conceptual contour grading for establishing preliminary
right -of -way limits for use in right -of -way delineation plans.
RBF will develop typical cross sections to illustrate lane and shoulders in
the lane configurations and other basic cross sectional data.
Submittal of the GAD will be concurrent with the submittal of the Structure
Type Selection and General Plan. Note that the Engineering Service
Center (ESC) will not schedule the Type Selection meeting prior to GAD
approval. Both the GAD and Structure Type Selection will be submitted to
Caltrans and the City for review and approval. The final design will proceed
with the approval by Caltrans and the City.
Deliverables
• Geometric Approval Drawing
4. Preliminary Landscape Design Concept Plan
RBF will prepare conceptual landscape plans at 1:500 metric scale based on
criteria established by the City of Newport Beach and Caltrans. This task
shall include conceptual planting of graded parkway areas, research and
investigation, meeting attendance at one (1) landscape concept meeting
with the City of Newport Beach and Caltrans, and preliminary cost estimate
preparation.
Deliverables
• Conceptual Landscape Plan (1:500 metric scale strip map)
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5. Supplemental Design Exception Reports
RBF will prepare a supplemental Fact Sheet and a supplemental Advisory
Design Exception Report, if applicable, for any additional non - standard
mandatory or advisory design standards that were not identified in the
PSR/PR phase of the project.
Deliverables
Supplemental Design Exception Reports
6. Bridge Type Selection/ Retrofit Strategy Report
Prepare General Plan for the SR -73 Overcrossing based upon the Advance
Planning Study contained in the approved PSR/PR. Consideration shall be
given to spanning all existing travel lanes with falsework, vertical clearance,
aesthetics, construction phasing and construction cost. This task shall
include a seismic analysis of the combined structure and identification of
deficiencies in the existing bridge, if any. RBF will prepare and deliver to
Caltrans Engineering Service Center (ESC, formerly Division of Structures)
the proposed General Plan, General Plan Estimate, Type Selection
Memo /Strategy Report and Vicinity Map.
The Scope of Work for this task shall include the following:
A. Review Existing Conditions and Requirements
1. Review record drawings of the existing adjacent. bridge which
are available from Caltrans, including original construction,
seismic retrofit, and bridge maintenance reports.
2. Conduct a field review to ensure that the record drawings
accurately represent the existing conditions.
B. Coordination
RBF will coordinate with other involved agencies for compatible design and
phasing of construction with existing conditions. Coordination may include
but will not necessarily be limited to coordination with: Caltrans, County of
Orange, City of Newport Beach and other agencies.
RBF will submit General Plan to Caltrans for review. Cooperation and
close coordination with Caltrans shall be maintained throughout the design
process.
C. Submittals
The culmination of preliminary design work shall lead to the submittal and
presentation for review and approval of a combined Type Selection
Memo /Strategy Report and General Plan for the structure. This process
shall be considered the "Structure Type Selection' process and no further
design work shall be performed until written approval of the structure type
is received from the Caltrans ESC.
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A Type Selection/Strategy Review Meeting shall be held in Sacramento, in
which RBF will be prepared to discuss and provide information on
foundation requirements, falsework requirements, seismic and aesthetic
considerations, seismicretrofit requirements, traffic handling and
construction phasing, construction cost and other pertinent information that
is needed to determine the proper structure type.
Fifteen (15) copies of the proposed General Plan, General Plan Estimate,
Type Selection Memc/Strategy Memo and Vicinity Map shall be submitted
for review two weeks prior to the Structure Type Selection/Strategy Review
Meeting.
Issues raised will be resolved by the design team and agreed upon changes
will be made to the Bridge Type Selection/Strategy Report. The revised
report will be submitted for approval prior to beginning final bridge design.
Within two weeks after receiving written approval of the proposed General
Plan and structure type, RBFwill furnish Caltrans ESC with 40 reduced
(11" x 17 ") copies of the approved General Plan.
Deliverables
• Approved Bridge Type Selection, Retrofit Strategy and
General Plan
7. Geotechnical Design Report /Materials Report and
Preliminary Foundation Report/ Foundation Report
Geoteehnical Field Investigation. Under the supervision of Earth
AJS. Earth Atechaniu.Ino Mechanics, Inc. (EMI), a total of ten (10) exploratory borings will be
Groie.-.mua 6 EanMuaxe Eripineenry
excavated for the proposed bridge and roadway widening. The borings are
being performed for the purpose of logging subsurface conditions and
collecting soil samples. Three borings will be drilled for the bridge widening;
one boring will be drilled at each abutment and one boring will be drilled in
the SR -73 median for the bent support. Seven borings will be drilled for two
retaining walls, along Jamboree Road, that will accommodate the roadway
widening. The borings for the bridge widening and roadway widening will be
drilled to maximum depths of 24 m and 9 in below existing grade,
respectively, or until refusal is encountered.
The borings will be excavated using a truck. - mounted drill rig equipped with
200 -mm diameter hollow -stem augers. Subsurface soils and conditions will
be logged and samples of soils will be collected for laboratory testing. EMI
will collect bulk, small disturbed, and relatively undisturbed samples of
subsurface soils. To collect small disturbed and relatively undisturbed soil
samples, split -spoon samplers will be used at depth intervals of 1.5 m,
alternating between the Standard Penetration Test (SPT) sampler and the
Modified California Drive sampler. Large bulk samples of near- surface soils
will be collected for R -value and maximum density tests. After logging and
sampling is completed, spoils from the boreholes will be mixed with cement
and water and used to back-fill the boreholes. Asphalt concrete cold -patch
will be used to replace AC that may be removed by the field investigation.
2 -13
Proposal For Transportation Consulting services
CON6U LTINO
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design a
To excavate the boring at the north abutment of the OC structure, EMI will
have to close a portion of the left lane of Bristol Street North. Also,
portions of the eastbound right lane along Jamboree Road may have to be
closed temporarily to accomplish geotechnical field work.
Laboratory Testing. The field boring logs will be reviewed ?b select
representative bulk and ring samples for laboratory testing. Various
laboratory tests will be performed on subsurface samples to determine or
derive their physical and engineering characteristics. Laboratory tests
anticipated for the project include in -place moisture and density, grain size
distribution, Atterberg limits, direct shear, unconsolidated - undrained
triaxial tests, consolidation, R- value, maximum density/optimum moisture,
and soil corrosivity. Laboratory tests will be conducted in general
accordance with California Test (CI) Methods or ASTM Standards.
Geotechnical Engineering Analyses. Results obtained from the field
investigation and laboratory testing program will be used to establish
idealized soil profiles and soil strength parameters used for analyses and
design. The following analyses will be performed for the project:
• Evaluate seismicity and estimate Peak Bedrock Acceleration.
• Foundation analysis including axial and lateral pile capacity for
the bridge widening, and bearing capacity and settlement of
spread footings for proposed retaining walls along eastbound and
westbound Jamboree Road.
• Determine lateral earth pressures.
• Evaluate global stability of retaining walls.
• Pavement structural section design.
In addition, EMI will provide earthwork recommendations for proposed
improvements including depth of remedial removals based on data from
field and laboratory tests. Results of soil corrosivity tests will be presented
in the Materials Report.
Report Preparation. EMI will prepare four separate reports for the
project: (1) a Preliminary Foundation Report (PFR) to support the
Advanced Planning Study, (2) a Structure Foundation Report for the
proposed bridge widening; (3) a Geotechnical Design Report (GDR); and
finally, (4) a Materials Report addressing proposed pavement
improvements and soil corrosivity. The PFR and Foundation Report will be
prepared in accordance with the Caltrans Guidelines for Foundation
Investigations and Reports Manual (2002). The GDR will be prepared in
accordance with the Caltrans GDR guidelines dated October 1995. Finally,
the Materials Report will be prepared in accordance with Topic 114 of the
Caltrans Highway Design Manual and CT 130. The reports will summarize
the findings of the field investigation and laboratory tests, results of the
geotechnical engineering analyses, and present recommendations for the
proposed improvements. Reports will include boring logs summarizing the
observations at each boring location.
z -ra
Proposal For Transportation Consulting services IMF
CONSULTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
Five copies of each report (PFR, Structure Foundation report, GDR and
Materials report) will be provided to RBF for distribution and review.
Review comments (by RBF, Caltrans, and the City of Newport Beach)
related to geotechnical issues will be addressed by EMI in separate letters.
Upon approval of all responses, EMI will incorporate responses and
comments into final reports. Five copies of each final report Al be
provided to RBF for distribution.
Deliverables
Geotechnical Design Report (GDR) presenting results of field
investigation and laboratory testing, engineering analyses for
embankment stability and settlement.
Materials Report presenting field and laboratory results and
engineering analyses for pavement design and corrosion
protection for buried utilities.
• Preliminary Foundation Report (PFR) for Bridge Type Selection.
Foundation Report (FR) for bridge widening and retaining wall.
10. Aerially- Deposited Lead Content Testing
10.1 Field Investigation. EMI will excavate seven (7) shallow borings
to collect near- surface soil samples for Aerially - Deposited I-cad (ADL)
content testing. Borings will be excavated using a 76.2 -mm stainless steel
hand- auger. Soil samples will be collected at depths of approximately 152,
305, 610, and 915 into below existing grade from each boring, assuming
refusal does not occur. The hand -auger will be triple rinsed to
decontaminate the stainless steel sampler before collecting each soil sample.
On -site soils will be mixed with cement and rinsate will be used to back-fill
the boreholes.
10.2 Laboratory Testing. EMI will forward the soil samples to.a
California Certified analytical laboratory for testing. The laboratory
program will include: testing all samples for Total I-cad content; testing
10% of samples, containing more than 50 mg/kg and less than 1,000 mg/kg
Total I-cad, for Soluble I-cad content using California WET method
(citrate); testing 10% of all samples for pH; testing 10% of samples,
exceeding 350 mg/kg Total I-cad, for Soluble I-cad content testing r
California WET method (de- ionized water); and finally, testing 5% of
samples, containing more than 1,000 mg/kg Total I-cad, for Soluble I-cad
content using TCLP method.
10.3 Report Preparation. A letter report will be prepared for the
project, Summarizing the findings of the lead testing investigation. The
report will include findings of the field investigation, results of laboratory
tests, results of our statistical analysis, and recommendations for placement
of on -site soils excavated during construction (within the project area). Five
copies of the letter report will be submitted to RBF for review and
distribution.
2.15
Proposal For Transportation Consulting services
CONSULTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
o s
C4vOw�1�'
Deliverables
• Aerially Deposited Lead Testing Technical Memorandum Report
Preliminary Cost Estimate
Prepare a preliminary estimate of construction quantities andxosts based
upon the approved geometric approval drawings utilizing current edition of
Caltrans Contract Cost Data book Preliminary cost estimates shall be
provided with each plan check submittal.
Deliverables
• Preliminary Cost Estimate
10. Final Design -Draft PS &E -Roadway
All plan types shall be completed in conformance with the latest available
design, drafting, policy and procedure manuals of Caltrans. The following is
a listing of plan sheets with corresponding metric scale:
Task
10.01
Plan
Ttle Sheet
Wletiricftale
1:25,000
10.02
Typical Cross Sections
Varies
10.03
Layout Plans /Key Map
1:500
10.04
Profile and Superelevation Plans
1:SOOH, 1:50V
10.05
Construction Details
1:200, Varies
10.06
Contour Grading
1:500
10.07
Drainage Plans
1:500
10.08
Utility Location Plans
1:500
10.09
Construction Stage and Traffic Handling
1:500
10.10
Construction Area Signs
Varies
10.11
Pavement Delineation Plans
1:500
10.12
Summary of Quantities
N/A
10.13
Sign Plans
1:500
10.14
Retaining Wall Plans
1:200 '
10.15
Highway Planting and Irrigation Plans
1:500
10.16
Electrical - Traffic Signals
1:200
10.17
Electrical - Lighting Plans
1:500
10.18
Roadway Cross Sections
Varies
Note that the professional fees established for the various types of plans are
based on the following:
All plan types for all phases will be prepared in Caltrans Metric plan
format.
2 -16
Proposal For Transportation Consulting services IMF
CONSULTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
• Highway Planting/Irrigation will consist only of re- establishing
disturbed irrigation facilities and planting resulting from the bridge
and roadway widening.
• Utility relocation plans, or new utility facilities required, will be
provided by the respective utility company.
• High risk underground utilities will be shown in conformance with
Caltrans policy. Surveying of potholes will be completed by RBF.
• The Scope of Work includes the identification of existing deficient
storm drain systems, but does not include design services for
upgrading existing deficient storm drain systems. Upgrading of
existing deficiencies, if any, will be performed upon authorization of
the City for an additional fee.
• There will be two (2) traffic signal modifications at the following
locations:
Bristol Street North
Bristol Street South
Traffic signal interconnect is not included in the scope of work.
11. Bridge Plaits, Specifications And Estimate (PS &E)
Upon approval of the Bridge Type Selection, the design of the bridge
widening will proceed. All plans, specifications and quantity calculations
will conform to Caltrans' requirements and will be made available to
Caltrans for review and approval at stages specified in the milestone
schedule and upon request.
The latest editions of the following publications will be used as design
criteria:
Caltrans Bridge Design Specifications (BDS);
Caltrans Seismic Design Criteria (SDC).
Bridge Plans will be prepared in accordance with:
Bridge Design Details Manual; '
Caltrans Office of Special Funded Projects (OSFP) Information and
Procedure Guide;
Bridge Design Aids Manual;
Bridge Memos to Designers;
As required by Caltrans OSFP, an electronic submittal (Microstation)
will be made of the final bridge plans on a compact disk.
The Scope of Work will include:
A. Bridge Design
A complete structural analysis will be performed. The bridge design will
utilize in -house structural analysis and design computer programs. A
2 -17
Proposal For Transportation Consulting Services
CONSULTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
complete dynamic (seismic) analysis will be performed using in -house finite
element analysis computer programs for the combined structure (existing
and widening). A bound set of design calculations will be prepared for the
bridge widening. The bridge plans will be prepared to Caltrans standards
and formatted on Caltrans Structures Plan Sheets. In accordance with
OSFP requirements, the unchecked structures details will be submitted to
Caltrans for oversight review when 65'Yo complete. '.
B. Special Provisions and Cost Estimate
Prepare Special Provisions to Caltrans format through editing of the
Caltrans Standard Special Provisions (SSP's). Prepare initial quantity
calculations and cost estimates.
C. Independent Design Check
An independent bridge design check will be performed by a licensed civil
engineer experienced in bridge design. The process w ll be similar to, but
independent of the initial design process. The independent check includes
design calculations, review of bridge design details, review of bridge special
provisions, and bridge quantity calculations.
Design issues between the independent design check and the initial design
will be resolved in a meeting of the two bridge engineers. Required changes
will be incorporated into the bridge design documents.
Bridge Quantity calculations and cost estimates will be prepared with the
initial design and as part of the independent check. The two estimates will
be reconciled to develop the final estimate.
RBF will complete the Caltrans OSFP Consultant Quality Control
Statement and submit the completed PS&E documents (checked) for
review. This submittal will include the independent bridge design
calculations.
D. Submittals
The following submittals will be delivered to:
Caltrans
Division Of Engineering Services
The Office Of Special Funded Projects
180130" Street, Mail Station 9 -2/7G
Sacramento, CA 95816
Checked Details
One set of reproducible and five sets of U." x 17" reduced plans along with
two sets of quantity calculations, one copy of design calculations and one
copy of design check calculations and two sets of edited Structure Special
Provisions will be submitted for review by Caltrans. One copy of each will
be returned with comments.
2 -16
Proposal For Transportation Consulting services
CONSULTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
Contract Documents
Within four weeks of receiving approval of the Checked Details, RBF will
deliver the following documents to Caltrans (the total constitutes two
separate complete sets):
• Two (2) sets of mylars of final design plans s
• Bridge electronic CAD files (Microstation) on a compact disk
• 10 sets of reduced 11 "x 17" final design plans
• Two (2) sets of final Structure Special Provisions
• Two (2) copies of final quantity calculations and estimate copy of
final design calculations
• One (1) copy of design check calculations upon request
Two (2) sets of Resident Engineers File structures information
• Three (3) sets of the Final Foundation Report
Deliverables
• Bridge Structure PS &E
12. Final Cost Estimate
Prepare quantity calculations and final construction cost estimates in
accordance with Caltrans requirements utilizing current edition of Caltrans
Contract Cost Data book.
Deliverables
• Quantity Calculation Back -up Data and Cost Estimate
13. Special Provisions
The City will incorporate RBF's technical specifications into the current
City "boilerplate" Special Provisions. RBF will prepare Specifications and
measurement/payment statements for each item of work to supplement the
City's Special Provisions and will mark -up changes necessary to the City's
"boilerplate" sections. RBF will include the scope for construction field
survey to be performed by the Contractor to construct the improvements.
Deliverables
• Special Provisions
14. Hydrology/ Hydraulics Report
RBF -4111 conduct an analysis to determine the impacts this project has on
the natural drainage patterns. This analysis will incorporate the use of
available information from the City of Newport Beach, Caltrans, Federal
Emergency Management Agency (FEMA) and the Orange County Flood
Control District. RBF will prepare a preliminary drainage report utilizing
data from prior hydrology /drainage investigations in the area. RBF will
analyze existing drainage sub - basins and summarize changes in drainage
patterns that will occur from the proposed improvements. Included in the
report will be recommendations for off -site and on -site improvements such
as structures needed at pipe culverts, inlet and outlet locations, erosion
control measures and other storm drainage controls. Once the on -site
2-19
Proposal For Transportation Consulting Services
CON9l1 LTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
hydraulic analysis is completed, any deficiencies in the ultimate drainage
system will be identified. No existing box culvert extensions are anticipated
for this scope -of -work.
A hydrology map will be prepared using available aerial photography and
mapping. The hydrology map will summarize the local drainage by
indicating drainage subareas, existing and proposed storm drainage
facilities, drainage patterns, times of concentration and preliminary design
year flow rates.
Existing off -site hydrology for the tributary drainage systems will be
referenced from previous drainage studies and will not be updated or
verified for this project. Previous reports will be utilized to determine
hydraulic control for any new storm drain facilities that may be connected to
these existing cross - culverts. Extension, modification, or deficiency upgrade
of any existing cross - culverts or on -site drainage facilities not impacted by
the project is not included in the design fee estimate. An ultimate condition
hydrology analysis will be performed for the proposed roadway
improvements. The results will be used to design the proposed drainage
systems.
The Hydrology(Hydraulics Report will generally contain the following
• Project Location Map
Project Description
• Evaluation of Runoff Characteristics and Flow Patterns
Description of Existing and Proposed Facilities
• Description of Unusual or Special Conditions
• Hydrology Map and Other Applicable Hydrologic Data and
Calculations.
Deliverables
• Hydrology/Hydraulics Report
15. Utility Coordination
RBF will identify and coordinate Aith the affected utility companies
responsible for the design of relocated facilities, if applicable. RBF will
submit first, second, and final plans to the utility companies for their review
and shall request Utility Relocation Plans from the utility company, if
applicable. If utilities are required to be relocated, the City will pro�lde the
prior rights determination and will also prepare a Utility Relocation
Agreement (URA) and Joint Use Agreement (JUA) for each prior right
utility relocation within state right -of -way. URA's will also be prepared by
the City for non -prior rights utility relocations. JUA's are not required for
non -prior right utility relocations.
RBF will review Utility Relocation Plans, if applicable, received from the
utility companies for conformance to project needs.
z -zo
Proposal For Transportation Consulting Services
CONSULTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
RBFwill coordinatewith utility companies for new service point
connections for new or relocated ramp lighting, traffic signal and irrigation
facilities. Preparation of any plan required to extend utility services to the
designated service point connection is assumed to be provided by the utility
company.
RBF will prepare utility pothole exhibits for facilities to be potholed,
coordinate pothole activities and arrange for contractor to perform the
potholing. The fee has been established based on an assumed number of
twelve (12) separate pothole locations.
Deliverables (All Phases)
• Utility Coordination Services
16. Right -Of -Way and Appraisal Maps
RBF will prepare one set of Appraisal Maps at an appropriate scale to
facilitate the acquisition of the fee parcels necessary for the construction of
the project. The Appraisal Maps shall be prepared in conformance with the
Caltrans Right -of -Way Manual.
RBF will prepare one set of Right -of -Way Maps at a metric scale of 1:500.
The Right -of -Way Maps shall be prepared in conformance with the
Caltrans Right -of -Way Manual.
RBF will provide all Appraisal Maps and Right -of -Way Maps to the City
and /or the City's right -of -way agent to facilitate the right -of -way agent's
processing of the right -of -way authorization and certification with Caltrans.
This task is based on an assumption of preparing two (2) Right -of -Way map
sheets and two (2) Appraisal Map sheets.
Deliverables
Appraisal Maps
Right -of -way Maps
• Boundary Survey Data and Notes
17. Legal Descriptions And Exhibits For R/W And Easements
RBF will prepare legal descriptions with accompanying exhibits to be used
in conjunction with Grant Deed language prepared by others in the
acquisition of fee parcels.
Deliverables
• Legal Descriptions and Exhibits (2 parcels)
18. Traffic Management Plan
RBFwill prepare a traffic management plan (TMP) to qualitatively discuss
anticipated traffic impacts resulting from the proposed project, utilizing
existing and forecast traffic analysis data provided to RBF by the City.
Based on such data, RBF will recommend potential TMP measures to
2.21
Proposal For Transportation Consulting Services
CONHY LTING
SR -73 /Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
reduce traffic impacts anticipated to result from project construction.
Based on a conceptual evaluation of the staging requirements, it appears
that all existing lanes on Jamboree Road can be maintained through the use
of a staged construction, thus, a detailed technical and quantitative analysis
may not be warranted. This scope assumes no technical/quantitative
analysis, such as level of service calculations and queuing analysis, will be
prepared by RBF. The deliverable will be in the form of a memorandum.
TMP measures could include a variety of techniques, such as, but not
limited to, contractor controls, traffic management, transportation demand
management, detouring, lane restriping, intersection control modification,
traffic control officers, changeable message signs, and public awareness
measures. Special attention will be given to freeway ramp operations and
private access points to effectively facilitate continued ingress and egress
during construction.
Deliverables
• Traffic Management Plan
19. Plan Check Revisions / Approvals / Local Agency Permits
RBF will prepare, process, and obtain any permits required for construction
of the improvements, The City vill reimburse for payments of permit fees.
Submittals to local agencies should include all plans and required back-up
data for review. Plans must be submitted to the agencies in a state of
completeness to allow construction from the plans.
Consultant is expected to compete plan check in a maximum of three
submittals.
The third plan check may be used as a counter plan check for signature.
RBF will receive written comments from all participating agencies and
review with the City. RBF will draft a response to all agency comments at
one time. RBF will then meet collectively with all participating agencies to
resolve outstanding issues relative to agency comments. RBF will then
prepare final dispositions for each review comment for submittal to the
Agencies. RBF will make revisions to PS&E and right -of -way documents
following plan check for second and third plan check submittal and provide
final revised quantity take -offs and cost estimates. When revisions have
been made, RBF will obtain signatures and provide the requested number
of stamped plans to the City.
Deliverables
Comment Disposition and Final Approved Plans and Permits
20. Project Team Meetings
RBF will meet with Caltrans, City staff, utility companies and other
participating agencies to discuss work progress, schedule and related issues
in order to exchange information, discuss and resolve issues and to maintain
progress of the project. The fee has been established based on twelve (12)
meetings. RBF will prepare meeting minutes with an action item matrix
2 -22
Proposal For Transportation Consulting Services
CONSULTING
SR -73 / Jamboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
and agenda and distribute to the City, and other attendees or organizations,
as required.
Deliverables
Attendance at Project Meetings
• Meeting Minutes
Phone Logs
• Other Project Documentation as appropriate
21. Project Management/ Project Coordination
Project Management and Administration
RBF will supervise, coordinate, monitor and review design for conformance
with City, Caltrans, and local agency standards, policies and procedures.
RBF will coordinate with City, Caltrans and other appropriate agencies to
facilitate project delivery. Management support shall be provided to
facilitate resolution of project design scope and scheduling.
RBF will prepare an action item matrix, document all project decisions, and
distribute correspondence, meeting minutes, and other communication
copies to all Project Team members as appropriate.
Monthly Project Status Reports
RBF will develop a Monthly Project Status Report that summarizes
significant events, progress to date, anticipated problem areas, schedule,
upcoming significant events, and utility /Agency coordination.
Deliverables
• Project Management/Project Coordination Services
• Project Schedule
• Bi- Weekly Project Status Report
• Other Project Documentation as Appropriate
22. Bidding Phase /Contract Documents
RBF will provide construction bidding phase services during the contract
advertising period as follows:
Attend pre -bid meeting
Log questions and responses to bidders' questions regarding the bid
documents.
Evaluate need for addendum to bid documents to answer questions
raised and prepare addendum if required.
RBF will provide:
a. One (1) complete set of original sepia vellum plans
b. One (1) complete set of original plans (electronic copy)
c. One (1) set of original specifications (hard copy)
d. One (1) set of original specifications (electronic copy)
2 -23
Proposal For Transportation Consulting Services
co N.. I.
SR -73 / 3amboree Road Overcrossing
PSR /PR, Environmental Document and Final Design
Deliverables
• Support Services during Bidding
• One (1) complete set of original full -size sepia vellum plans
• One (1) complete set of original plans (electronic copy)
• One (1) set of original specifications (hard copy)
• One (1) set of original specifications (electronic copy)
23. Engineering Support Services During Construction
Provide civil and structural engineering support services during the
construction of the roadway and bridge widening improvements. All
services will be subject to the request, direction and authorization of the
City. It is anticipated the engineering support services may indluce the
following tasks:
• Pre - Construction and Field Meetings
• Field Support Services
• Response to Requests for Information (RFI)
• Change Order Review
• Plan Revisions/Processing During Construction
• Certification and Quantity Verification
24. Reproduction Services and Other Expenses
RBF will provide all reproduction services, and other related expenses for
the project. This includes all reprographics and photocopying for
submittals, all photocopying for progress plots, quality control check plots,
and in -house reproductions.
2.3 Schedule
Effective scheduling and cost control are critical activities throughout this
Project. RBF has developed an innovative approach to accomplish the
objectives of completing the Jamboree Road Overcrossing SR -73 Project as
early as possible with a resultant savings in the total time and project cost.
The following pages present RBF's proposed schedule based upon our
understanding of the scope of work. We believe this schedule is feasible
within the usual constraints experienced on past projects.
The PSR/PR and Environmental Document Phase can be accomplished in
nine months which includes three months of Caltrans review time. The final
PS &E Phase will require approximately .12 months to complete which
includes four months of Caltrans review time. The total project duration of
18 months can be reduced by four months by overlapping Tasks 1, 2 and 3 of
the PS &E phase with the PSR/PR and ED review in Phase 1.
24
Proposal For Transportation Consulting Services
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EXHIBIT B
- do--N 07 —
i �4
HOURLY RATE SCHEDULE
Effective January 2005
OFFICE PERSONNEL
$ / Hr.
SeniorPrincipal ............................................................................. ...............................
........................$215.00
Principal......................................................................................... ...............................
.........................195.00
ProjectDirector ............................................................................... ...............................
.........................175.00
ProjectManager ............................................................................. ...............................
.........................152.00
StructuralEngineer ......................................................................... ...............................
.........................152.00
ElectricalEngineer ......................................................................... ...............................
.........................134.00
Senior Engineer /Senior Planner ..................................................... ...............................
.........................135.00
LandscapeArchitect ....................................................................... ...............................
.........................123.00
Project Engineer /Project Planner ................................................... ...............................
.........................116.00
EnvironmentalSpecialist ................................................................ ...............................
.........................112.00
CorrosionEngineer ........................................................................ ...............................
.........................112.00
Design Engineer /Senior Designer/ Mapper ..................................... ...............................
.........................108.00
Designer/ Pl anner ............................................................................. ...............................
..........................94.00
GISAnalyst ...................................................................................... ...............................
..........................90.00
GraphicArtist ................................................................................... ...............................
..........................80.00
Environmental Analyst/Staff Planner ............................................... ...............................
..........................80.00
DesignTechnician ........................................................................... ...............................
..........................78.00
Assistant Engineer / Planner ............................................................. ...............................
..........................74.00
Engineering Aid /Planning Aid .......................................................... ...............................
..........................60.00
FIELD PERSONNEL
2- Person Survey Crew ......:.......................................................... ............................... ........................$200.00
1- Person Survey Crew .......................................................................................... ............................... 145.00
FieldSupervisor ........................................................................... ............................... .........................138.00
CONSTRUCTION MANAGEMENT PERSONNEL
ConstructionManager ................................................................... ...............................
........................$150.00
Resident Engineer /Project Manager ................................................. ...............................
.......................127.00
Senior Construction Inspector ......................................................... ...............................
..........................98.00
Construction Inspector .................................................................... ...............................
..........................95.00
FieldOffice Engineer ....................................................................... ...............................
..........................90.00
ConstructionTechnician .................................................................. ...............................
..........................78.00
OTHER SERVICES AND FEES
PermitProcessor ...................................................................................................
............................... $95.00
Clerical/Word Processing .............................................................. ...............................
..........................50.00
Consultation Relative to Legal Actions ......................................... ...............................
.........................270.00
VehicleMileage ............................................................................ ...............................
......................0.50 /mile
Note'.
Blueprinting, reproduction, messenger service and other direct expenses will be charged as an additional cost plus 15 %. A Sub- consultant Management Fee
of fi8een.percent (15 %) will be added to the direct cost of all sub - consultant services to provide for the cost of administration, sub - consultant consultation and
insurance.
SR -73 /Jamboree Road Overcrossing
Project Team
Htlpdata\101041141Admin\reports \Project Team.doc
Hourly
Name /Registration
Team Role
Classification
Rate
Gary Warkentin
Principal /Project Manager
Project Director
$175
Jeff Fromhertz, PE
Project Engineer
Senior Engineer
$135
Greg Rende, PE
Structural Engineer
Structural Engineer
$152
Jessica Mosquera, PE
Bridge Design
Project Engineer
$135
Sal Sheikh, PE
Bridge Special Provisions
Senior Engineer
$152
Patty McNab
Preliminary Design
Senior Designer
$94
Bruce Grove, REA, CEI
Environmental Document
Senior Planner
$135
Richard Beck
Environmental Document
Environmental Analyst
$80
J. Robert Crawford, PLS
Survey /Right of Way
Senior Principal
$215
Mike Miller, PLS
Survey /Right of Way
Project Manager
$152
Mark Bradley
Survey /Right of Way
Senior Mapper
$108
Randy Ratzlaff, PE
Roadway Design
Senior Engineer
$135
Trisha Keith, PE
Roadway Design
Project Engineer
$116
John McCarthy, PE
Hydrology /Drainage
Project Manager
$152
Carlos Ortiz, PE, TE, PTOE
Traffic
Senior Engineer
$134
John Andrew, RLA
Landscape Architecture
Senior Planner
$135
Kevin Michalski, PE
Bridge Design
Project Engineer
$116
Divyesh Vora
Bridge Technician
Design Technician
$78
Tihomir Kirilov
Bridge Technician
Design Technician
$78
Jose Saldana
Bridge Designer
CADD Designer
$94
Htlpdata\101041141Admin\reports \Project Team.doc
City of Newport Beach
BUDGET AMENDMENT
2004 -05
EFFECT ON
BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X
Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
PX
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 053
AMOUNT: $375,483.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations for the Jamboree Road /SR -73 Overcrossing project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
260 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Signed
Amount
Description Debit
Transportation & Circulation Fund Balanc $375,483.00 '
Description
Description
Number 7261 Transportation & Circulation
Number C5100784 Jamboree Road Widening /SR -73 Overcross
Number
Number
Number
Number
Number
Number
Financial, Approval: Administrative Services Director
L.
Administrative Approval: City Manager
City Council Approval: City Clerk
3
Credit
$375,483.00
3A3
Date
Date
0