HomeMy WebLinkAbout19 - BA-056 - Video Streaming SolutionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
April 26, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LaVonne M. Harkless, City Clerk
949 - 644 -3005, Iharkless(a city.newport- beach.ca.us
Paul Malkemus, MIS Manager
949 - 644 -3092, pmalkemus(@—city .newport- beach.ca.us
SUBJECT: Approval of Agreement with Granicus, Inc. for the purchase of a
Video Streaming Solution and Approval of Budget Amendment
RECOMMENDATION:
1) Approve the contract with Granicus, Inc. for the video streaming solution and
authorize the Mayor and the City Clerk to execute the contract ($42,367.13);
2) Direct staff to proceed with the purchase of additional hardware as required
($7,000); and
3) Approve a budget amendment (05BA -_) transferring $42,367.13 from the
Unappropriated General Fund reserves to 0630 -8080 and $7,000 from the
Unappropriated General Fund reserves to 0630 -9000.
DISCUSSION:
Background:
In early February Council Member Daigle requested that staff explore ways to provide
the public with access to council meetings through the world wide web. Providing this
service would provide flexibility on time and location and include residents that don't
currently subscribe to cable but have internet connectivity to have full access to Council
meetings both live and archived.
After researching this request and looking at the solutions used by other cities in
California, staff contacted the firm of Granicus, Inc. to provide a demonstration of what
Video Streaming Solution
April 26, 2005
Page 2
they could offer as a streaming media solution provider, as well as a price quote for their
services. The solution offered by Granicus was developed specifically for local
government with the primary focus on City Clerk functions. Further research by city
staff indicates there are no other vendors currently offering a solution that has been
designed specifically to meet the needs of city clerk's workflow as it relates to their role
in the legislative meeting process.
California cities currently using Granicus to provide an internet webcast solution to their
residents are: Apple Valley, Baldwin Park, Berkeley, Brentwood, Calabasas, Cerritos,
Chino, El Segundo, Gilroy, Irvine, Long Beach, Manhattan Beach, Milpitas, Pasadena,
Petaluma, Pinole, Richmond, Roseville, Sacramento, San Carlos, San Diego, Santa
Monica, Stockton, and Torrance.
After receiving their proposal and demo of their services, staff scheduled a meeting with
the Web Site Review Committee (Council Members Daigle, Ridgeway and Nichols) on
March 29 to meet with Granicus for a demonstration of their solutions and to provide
further direction to staff. It was the consensus of the committee that this item should be
presented to the full Council for review and discussion, as well as a short demonstration
by Granicus, at the April 26, 2005 Council meeting. It was the consensus of the
committee to recommend implementation of the system in the current fiscal year, which
would also require the approval of a budget amendment since this item was not
budgeted for in the current fiscal year.
By selecting Granicus as our streaming media solution provider, we will greatly improve
external and internal access to our public meetings. The meetings will be available live
over the Internet, and searchable archives can be used for efficient long -term record
keeping. Streaming with Granicus improves public access beyond what can be
provided through cable broadcast. The availability of searchable archives allows a
section of any meeting to be retrieved at anytime using a simple keyword search. In
addition, documents like staff reports, agendas and minutes can be synchronized and
linked to the audio and video archive all of which will be available through the City's web
site.
In addition, Granicus will be able to provide us with detailed usage reports concerning
streaming requests (citizens visiting the site), average user bandwidth (bandwidth being
used), outbound bandwidth (bandwidth being streamed — quality of the broadcast),
content popularity (which items users are viewing), and media storage usage.
While public meeting broadcasts are a popular use of the Granicus solution, the system
can be used by all city departments to present video content internally or externally over
the web. Other cities use the Granicus solution to deliver public education content,
public service announcements, and video on demand training. Staff envisions that this
system will be used to greatly enhance our ability to provide public outreach to the
residents on important community projects, topics and issues. Video streams such as
Video Streaming Solution
April 26, 2005
Page 3
public service messages, public safety alerts and annoucements could be made
available to the public on demand 24 hours per day, 7 days per week.
The Granicus solution delivers the functionality desired by the City, and does it in a way
that minimizes the overall cost. The proposed solution integrates with our current
infrastructure and audio video equipment instead of replacing or duplicating it.
Additionally, the storage and distribution of the streaming content is offloaded to the
Granicus Media Center eliminating the need to invest in additional dedicated bandwidth
and servers, which are necessary to support video streaming. Agenda items can be
indexed in real time, and archives are published to the City's web site through an
automated process minimizing the involvement of our MIS staff. Because meeting
archives are readily available on the internet, the need for the Clerk's office to retrieve
and prepare extensive meeting records will also diminish over time. Using this system
the Clerk's office will actually be preparing the minutes through an automated system
that time codes the items for video streaming and the minutes will be prepared as the
meeting occurs. Since the minutes will be linked to the video, the format of the minutes
will change from a nearly verbatim format to an action format, which will save hundreds
of hours in staff time in the Clerk's office.
The cost for the solution, which includes all of the MediaManager software licenses and
the internal /external storage and distribution is $49,367.13. This cost includes $7,000
for additional hardware (two PC's for the Media Manager and Media Vault) that is
required for the system and will be purchased separately. This enterprise level of
service grants all departments within the City access to the tool and will allow other
departments to use the service for any of their video streaming needs, access to the
MinutesMaker application, live streaming of all meetings and cable channel 24/7,
archiving of meetings for on- demand playback, archiving that links minutes with support
documentation and video, search feature for the archives, installation and configuration
of all software, three (3) days of on -site training, integration of the Granicus software
with our website and other customizations, and the first month of managed service. In
addition to the start -up costs, the ongoing monthly maintenance cost for the service is
$1400, which provides access to an unlimited 24/7 help desk, management of all
hardware that is on our site, unlimited storage of our public meetings (12 month
retention schedule), unlimited bandwidth for streaming live and on- demand content and
lifetime updates to the software. M.I.S. staff will implement and manage the Media
Vault that will be used for serving streaming video to Intranet (internal) users as well for
serving archived streams that exceed the 12 month Granicus retention schedule.
Environmental Review: N/A
Video Streaming Solution
April 26, 2005
Page 4
Funding Availability:
This item has not been budgeted for, therefore a budget amendment transferring
$49,367.13 from the Unappropriated General Fund reserves will be necessary to
implement the system.
Submitted by:
PAw a2,
LaVonne M. Harkless Paul alkemus
City Clerk MIS manager
Attachment: Proposal from Granicus, Inc.
T,• I:
747ehima St., San`Fmncisco; CA 94105
Proposed Solution Pricing
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415..357.3618'.
Your Granicus solution was designed based on the City- of Newport Beach's specific streaming needs.
Our pricing reflects our commitment to supply our customers with the highest value and utmost quality.
Your solution consists of the components detailed below.
Granicus Media Manager
Hardware (Provided by City)
$0.00
Intel Xeon 2.8GHz processor
$0.00
1 G RAM, On -Board RAID 1 option
Two (2) 18GB SCSI Hard Drives
windows XP Professional
Configuration
Hardware
$0.00
Software
$500.00
Software
Basic (one encoder /parser)
$6,500.00
Meeting Manager
$9,750.00
Enterprise
$5,200.00
Bundle Discount
($3,250.00)
Sales Tax 7.75% $1,410.50
Subtotal $20.110.50
Granicus MediaVault
Hardware (Provided by City)
$0.00
Intel Xeon 2.8GHz processor
1 G RAM, On -Board RAID 1 option
Two (2) 72GB SCSI Hard Drives
Windows Server 2003 Standard Edition
Configuration
Hardware
$0.00
Software
$500.00
Software
MediaVault Software
$7,800.00
Software License Bundle Discount
($3,250.00)
Sales Tax 7.75% $352.63
Subtotal $5,402.63
Granicus Stream Repiicator
Hardware (Uses MediaVault Hardware) $0.00
Software
Stream Replicator Software $3,250.00
Sales Tax 7.75% $251.88
Subtotal $3,501.88
.104 Tehama St., San Francisco, CA 94105
Professional Services & Other Hardware
Hardware
Osprey 230
$350.00
Training
(3) Days Onsite
$4,800.00
Remote Installation
$600.00
Web Site Integration
$6,500.00
Sales Tax
7.75% $27.13
Subtotal
$11.927.13
First Months Managed Services $1,400
Total Bundle Discount ($6,500.00)
Total Sales Tax 7.75% $2,042.13
Total $42,367.13
Total Monthly $1,400.00
415.357.3618
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74 Tehama St., San Francisco', CA 54105 '415.357.3618'
Granicus Managed Services
All managed services plans are billed on a monthly basis, and require the first month be paid during the
initial setup of your Granicus solution. All plans include full Managed Services, complete monitoring and
maintenance of your on -site hardware and 24/7 technical and user support for your complete solution.
Managed Services also includes all software upgrades and bug fixes for all of the City's Granicus software
components. The goal of our Managed Services program is to help the City realize the highest level of
value and satisfaction from Granicus solution, without incurring additional or unexpected costs.
Granicus Managed Services include the following:
Technical and user Surmort
Granicus offers continuous customer support and is dedicated to ensuring that the City is completely
satisfied with Granicus products and services. Granicus staff is available to the City 241ars a day, 365
days a year, via the contact info below.
Direct (8:00am to 6:00pm Pacific time): 415 -357 -3618
Toll Free (8:00am lo 6:00pm Pa fc linre): 877- 889 -5495
On -call Technical Support (available 24 hourr. 7 days a week): 415- 637 -0520
Site: wxvw.eranicus.com
Email: support@granicus.com
Monitoring
As part of the City's Managed Services Granicus will continually monitor, on a 24/7 basis, all the
software and hardware included in your solution. Should any malfunction appear, Granicus will
immediately notify the City and proceed to resolve the issue. Granicus is committed to repair or replace
any non - functioning hardware, provided directly from Granicus, within 24 hours for up to 3 years.
Software UD2rades
Granicus provides its software as a "Lifetime License ", and all software upgrades are included as part
of tour Managed Services program. This includes both the rights to use the upgraded software and any
services required as part of the upgrade process.
Bandwidth and Storage
Through Granicus Managed Services we will provide all of the bandwidth and storage necessary to utilize
your solution. The Granicus Managed Services plan includes "Unlimited Bandwidth" for streaming
the City's live and on- demand content over the Internet through the Granicus Media CenterT"'.
The Granicus Managed Services plan also includes 12 months of archiving for all public meetings and
20 hours or 3 Giga bytes of storage for additional content at the Granicus Media CenterTM. Additional
storage beyond the 3 Gigabytes can be purchased at 5 cents per megabyte per month.
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UTehama St., San Francisco, CA 94105
Project Implementation Timeline
415.357.3616
Granicus is pleased to begin a promising and successful relationship with the City of Newport Beach. To
begin the process, we have outlined a timeline to ensure the efficient and organized implementation of
your Granicus solution. Granicus guarantees a 30 -dap implementation period, which begins the day the
service contract and initial fees are received.
1. The City of ;seaport Beach delivers signed proposal and service contract to Granicus
3. Full purchase order is issued by the City of Newport Beach.
3. On site installation project plan completed by Granicus & the City of Newport Beach.
4. Hardware built, configured and tested by Granicus engineers
5. Granicus in conjunction with the City \C'ebmaster will complete the City of Newport Beach's
website Integration
G. The City of Newport Beach completes onsite installation and Granicus provides onsite training.
7. The City of Newport Beach completes two -day solution testing and final implementation sign
off.
S. The City of Newport Beach releases remaining project funds to Granicus.
Unless otherwise stated in a program announcement or solicitation, this signed and accepted proposal
must be received by July 1st, 2005.
Sign to Accept proposal.
Return to representative or:
City of Newport Beach
Client Signature:
Date:
Granicus, Inc.
74 Tehama St.
San Francisco, CA 94105
Granicus, Inc.
Signature:
Date:
74 Tehama St., San Francisco, CA 94105 415.357.3618
Professional Services Description
Conreuration:
Configuration of Granicus hardware includes the assembly of all server and encoder components. Base
operating systems are installed on Granicus or client supplied hardware. The hardware and software is
optimized for streaming media applications. Granicus software is then installed and initial configuration
and testing is performed.
Web Site Integration:
Web site integration includes incorporating the public components of the Granicus Media
ManagementTM software into the clients website, matching the look and feel, and integrating the
navigation. This service also includes the custom design of a client specific pop -up video player, or skin,
and a custom agenda parser to increase indexing quality and efficiency. In addition, our MinutesMaker
feature can be customized to provide automatic generation of cross -linked meeting minutes to meet your
specific needs.
Onsite Installation & Training
Onsite installation of hardware at client's location includes configuration of: analog audio and video
feeds to the encoder, Internet and LAN connectivity, configuration of firewalls and proxies, all hardware
with power and backup power supplies, and fatal system configuration with the Granicus Media Center.
Once the system is up and running Granicus' engineers finish the setup by tuning the audio and video
remotely. A r=aining session concludes the onsite visit.
Once the system is installed, our engineers will remotely- monitor your equipment to assure that it is
continually operating to original specifications.
'14.Teheme St.,
Sen Francisco, CA 94105
Granicus Media Manager TM Software
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415.357.3618
Granicus \fedia\fanagerTM consists of proprietary web -based software tools designed to efficiently
organize and manage your streaming content. These tools put the control of broadcast activity, user
account management, lice event management, and usage reporting in your hands.
The software has been broken up into for segments to meet the unique needs for a variety of Cities and
Counties. These three components are: 1) Media \lanagerTM — Basic, 3) Media \lanagerTM — Enterprise,
and 3) Media \lanagerTM, - Minutes \faker. Fach of these components are described in detail below.
\fedia\IanagerTM - Basic is the foundation technology of every solution and is required before addling the
Enterprise or \Iinutes\faker software modules.
MediaManagefrm Basic
Public Site:
Our solution includes several pages for your Internet users to access on- demand media and live
broadcasts. Users will use these pre -built pages to search out specific footage, and jump to specific events
within your audio /video archive. The Granicus solution also allows for a key word search based on all of
the index points associated with the Chi's complete library of video archives. This functionality
substantially increases the convenience of access to and use of meeting archives. Around these core
pages you can instantly control user access using a registration and log in system. All public web pages
are seamlessly integrated into your current website, so that the look and feel of your site remains
consistent. The \fedia\fanager — Basic software license allows for one custom build archiving listing
page, and one video skin. By adding \fedia\fanagerTM — Enterprise you will the ability to create and
customize an unlimited number of public pages by utilizing our templates and views tools. See
Media \lanagerTM - Enterprise for more information.
Protected Administration Site:
As a client of Granicus, you will have access to a web based administrative site that will allow you to
create and manage archives, schedule and index live events, link documents and minutes of meeting to
the video, view real time usage reporting, and configure content distribution. You will also have access to
a series of video editing tools that can be used to enhance your on- demand content once it has been
broadcasted or encoded.
Media Acquisition tools give you the ability to add audio and video content to your content
library from a variety of sources. Utilizing the Granicus OutcastTM encoder, live events can be
simultaneously broadcast and archived to the library easily and directly through the live event
manager. During a broadcast you can add times stamped data, such as agenda item indices or
slides, allowing you to create rich multimedia presentations. You are also given a simple media
import tool that can be used to import any pre- encoded content from your desktop into your
archive listing. Finally, the Granicus OutcastTM encoder, which is included with
Media \lanagerTM - Basic, can be used to encode your analog video by replacing the live signal
with that of a standard video playback device such as a standard VCR or D \'D player. In this
scenario, the same capture tools for managing alive broadcast can be used to make your valued
offline content available online. Granicus also offers in house from encoding from VHS or
D\•D as part of our professional services.
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74 Uhama St., San Francisco, CA 94105 415.357.3618
Automatic Live Event Scheduler and Archive Publishing - Live events, such as City
Supervisors meetings, can be easily scheduled to be both broadcast live and archive through the
Granicus Live Event ilanager. By utilizing this tool, the City will not require staff time or
technical assistance to start, stop or archive their lire events. _Archives are automatically
transferred from the Granicus OutCastTM encoder to the Granicus illediaCenterTM and
automatically published the City's web site. These features substantially decrease the need for
staff time to manage content creation and publishing to the City's web site.
Media Clip Administration provides clients the tools to create, edit, delete, index, trim and
merge digital video clips. Once the media is in the archive library you can utilize indexing tools
that allow you to set multiple "Jump To" points into the video, providing your end user the
ability to easily navigate your streaming content. Various other editing and organizational tools
allow you to modify your archives and add to the searchable \leta data associated with each
archive.
Meeting Agenda Parser allows the City to index its video archives based on agenda item titles,
by automatically pulling the agenda item titles and descriptions from the City's agenda and
loading them into the Granicus \ledia\lanagerTM. These agenda item tides are than loaded into
the live event manager, which allows you to index your video in real time by simply clicking on
an agenda item title and pressing enter when the council or board begins discussing that issue.
Other solutions, if they offer indexing, force you to manually retype and load the text for each
agenda item. The .Agenda Parser feature assures quality indexing and substantially decreases the
staff time need to create indices.
Searchable Indexes — -Audio and Video archives, which are viewable over the Internet, can be
easily indexed with multiple jump points through the Granicus \ledia\lanagerTM software.
These indexes allow users to jump directly to the specific point in the City's audio /video archive.
The Granicus solution also allows for a key word search based on all of the index points
associated with the City's complete library of video archives. For example a key cord search on
"%Vater" will return to the user a direct link to all of the audio /video archives, which discuss
water usage in the City. This functionality substantially increases the convenience of access to
meeting archives.
Searchable Closed Captioning — The Granicus solution supports the use of closed captioning,
and the association of the captioning with the streaming media. Captions are viewable during
Eve and archived streaming for full AD_A compliance. For archived meetings the captions can
also be searched by key words allowing the user to jump to the appropriate point in the video
archive. In addition captions can also be used to create a transcript for a particular agenda item
through the Granicus Media \lanagerTM Software.
Document Management enables documents to be manually loaded and linked to video
archives and directly associated to the appropriate agenda items, resulting in a searchable archive
that includes both the audio /video record of your meeting and the staff reports or other
documents that were used during the meeting. Cross - linking documents and audio /video
archives provide the most comprehensive records archive system available. To improve the
efficiency of integrating and linking your meeting documents with your meeting audio / video
see the Document management Integration option included with ilLnutes\IakerTM.
CD Download with Indexing- -Audio /Video ..Archives can be quickly downloaded and burned
to CD by any administrator of the Granicus solution. The CD download also includes the
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74Tehama
San Francesco, CA 94105
415.357.3610
agenda item indexing information so users of the CD can still jump directly to the agenda items
they are interested in. This tool conveniently provides offline copies of your meetings for those
citizens without Internet access.
Media Delivery subsystems, such as the Granicus StreamReplicatorTM and Media\ aultTM
maximize your existing infrastructure investment by allowing you to deliver content using local
storage and bandwidth when appropriate. These systems function transparently as part of the
Granicus solution, and complement the robust delivery architecture at the Granicus
\fediaCenterTM. No special training is required to operate these devices as they function
autonomously and are controlled by Granicus Media .NfanagerTM software.
• Summary Reports provide you with detailed usage reports concerning: streaming requests,
average user bandwidth, outbound bandwidth, content popularity, and media storage usage.
MediaManagefrm - Enterprise- Enterprise
User /Group Administration provides clients with the tools to set login and registration
requirements and create new user accounts. Tools are also provided to manage and utilize the
account information for registered users and export valid e -maii addresses into a quick mailing
list. \lost importantly, the group management tools allow you to categorize your media hbrarv,
automatically limiting a users access to those clips that you specifically- made available to them.
By creating group administrators who control certain clips and managing users accounts, you can
distribute the responsibility of managing your media library.
Access Control— Access control for content and groups of content allows you to define exactly
who can access what content and from where. Access control can be based on IP address,
username /password or both.
Complete Template Language — The Granicus Media \lanagerTM software uses a tag -based
template language to display all published content. This allows you to finely control the look and
feel of your video and video- related pages, and does not restrict your layout like a header /footer
based publishing system would. By utilizing the Granicus Media \fanagerTM - Enterprise license
}"ou can create and edit an unlimited number of publishing templates. These templates can be
easily managed through our HT \IL editor by your webmaster.
T'iews System —The views system is the counterpart to the template language. The Granicus
\fedia\fanagerTM software allows you to publish video archives and a list of upcoming live
broadcast to the web by creating views. To create a view you simply select the appropriate
template and specific content you would like to have published. For example, a city may want
to publish all of its City" Council archives and the upcoming live broadcast of the Cite Council
meeting on one webpage. To do this simply select the City Council archive folder and City
Council event and then select the appropriate template. This will generate an HTJiL webpage
with the appropriate look and feel and content. Link this page into your existing websire and
your ready to go.
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74 Tehama St., San Francisco; CA 94105. 415.357.3616 `
MediaManaQefrm - MinutesMakefrm
Granicus MinutesMakert" acts as a substitute to the City Clerk's current live audio recording
equipment and minutes annotation tools, making it simple to annotate your meeting nru utes live
during the meeting. By using the Minutes Maker software you can capture motions, votes, and
discussion summaries as they occur leaving you with minimal annotation work the next morning.
The \linutes\fakerTM software logic is based on Robert's Rules of Order and standard
parliamentary procedure. Thus, allowing the system to easily record a variety' of motion types
including, amendments, substitute, and free form motions. In addition, the system easily
handles updating of the role call during the meeting, recording the times that voting members
join and leave a meeting. Votes are recorded live through a simple interface, which defaults all
members to yes or absent based on their current attendance at the meeting. Every item that is
annotated through the software is automatically linked to the audio and video record of your
meeting as you type, enabling very efficient cleanup of your nilrmtes after the meeting.
If the Clerk does need to review the audio of the meeting the nest day in order to update their
minutes, you can simply click on the test of your minutes and the \Iinutes\fakerTm software will
play back the audio and video from that precise point in the meeting. R•'hile you are watching or
listing to the meeting record you can simply and quickly edit the text of your minutes. As a result,
you will no longer have to spend hours fast forwarding and rewinding through the audio tape of
your meeting in order to finish you minutes.
Minutes Templates are utilized to format the look and feel of your minutes document. Using
the minutes template tools Granicus will develop an HT \IL minutes document that looks
virtually identical to your current minutes format. However, the new minutes document will
include links to the audio / Video archive of your meeting as well as links to the appropriate
supporting documents like staff reports for that meeting.
• Searchable Voting Record Report — In addition to publishing your minutes to the web the
Granicus \leeting\IanagerTm also generates a voting record log. The voting log simply displays
the agenda item or motion and each members Vote in a web ready table. The voting log is
displayed in a simple table, but also allows for search for Voting and attendance records on a
particular Voting member or by a keyword in the agenda item titles.
Mobile Encoder Option — The Granicus MeetingManagerTM also enables you to utilize the
Granicus \IobileEncoderTm. The \lobileEncoderTM will allow you to utilize all of the
functionality of the \Iinutes\Iakerrm to record and index the audio / video of your meeting, and
take your meeting annotations at a remote locations without Internet access. \G'hen you return
to your office, you can simple upload the audio file to the Granicus Media Manager. At which
point it can be automatically published to the city's web site or edited just like the meetings that
take place in the council or board chambers.
• Document &Agenda Management Integration— Grarucus \feetingManagerT "talloysfor
the integration of the Granicus Streaming media solution with a document management or
agenda management solutions in order to create the most complete and accessible archive of
your public meetings and legislative history. Granicus and its partners are working together to
produce a system that will archive and manage all aspects of your public meeting records. This
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includes meeting agendas, minutes, documents and audio /video recordings. All of these media
types are automatically synchronized and cross - linked allowing for intuitive web based search
and retrieval of information. In addition, the document and agenda management integration will
allow the two systems to automatically share information and streamlining your agenda and
minutes workflow.
Voting System Integration - Granicus Nlinutes\lakerTM is required for integration with the
Granicus \'otingSystemTM software. The Granicus PotingSystemTM workflow is integrated
tightly with the Clerks use of the Granicus Nlinutes\fakerTM software, which together allows
legislative motions, votes, and attendance information to be recorded directly from the council
member's finger into the clerks meeting minutes. Additional detail regarding the Voting s`-stem
functionality can be found below.
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74 Tehame St.,.San Francisco, CA 94105 415.357.3618 <�
Granicus MediaCenterTm - Content Management and Delivery
To deliver reliable, high- quality audio and video content over the Internet you must have a secure and
scalable distribution facility able to support hundreds or thousands of concurrent users; with this as our
goal we created the Granicus \IediaCenterTM. The Granicus \IediaCenterTM enables us to store and
distribute your content over the Internet to ensure your audience consistently receives a high quality
stream.
How it Works
The Granicus \IediaCenterTM is the core of all Granicus Internet broadcast solutions. This secure and
reliable facility stores and distributes rich -media events to the public over the Internet. Live streams are
encoded at your location and one stream is sent to our streaming servers at the Granicus \IediaCenterTM
.-archive files can also be uploaded directly to our servers Your streaming content will be available
through your web site, but the Granicus \IediaCenterTM handles all requests for both live and archived
streams. The only streaming that will travel over your network is the one stream per source, you are
sending to the Granicus \IediaCenterTM
The Granicus \IediaCenterTM is well equipped to handle all of your streaming needs. It has direct
redundant Internet connectivity at optical wavelength speeds to a variety of major Internet backbone
providers, including Qevest Communications, SBC /Pacific Bell and others.
In addition to providing standard Internet Data Center power facilities the Granicus \IediaCenterTM has
the significant added benefit of being a Designated Block SO facility. Allowing the facility to be exempt
from rolling blackouts.
MediaCenterT' Features:
• Flexible Storage Programs
• Flexible Distribution Programs
• 34/; System Support
• Redundant Storage
• Redundant Network Connections
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Granicus OutcastTm Encoder - Feature Rich Encoding
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415.357.3618''-1.: - -.
The Granicus Outcast encoder coupled with the Granicus MediaManagerTM Software makes live
streaming and archiving a simple and hands off process. Most encoders simply convert an audio video
signal into a digital format that can be used for streaming; the Granicus OutcastTM does much more.
Using the Granicus OutcastTM with your Granicus solution allows for live event scheduling, automatic
web publishing, live indexing, slides, closed captioning, and automatic archiving and file transfer to
distribution servers
How it Works
The OutcastTM Encoder integrates with the web -based Granicus Media \fanagerTM software and transfers
Eve broadcasts to the Granicus NiediaCenterTM in real time. The Granicus NlediaCenterTM then
duplicates and distributes Your high quality audio and video content to the audience requesting the
content.
While broadcasting alive event, the on -site Granicus OutcastTM Encoder can also archive your
broadcasts for on- demand viewing later. Once your broadcast is complete, the encoded event is
automatically transferred to the Granicus \fediaCenterTM where our suite of streaming media tools are
accessible for editing, management and publishing functions.
OutcastTM Encoder Features:
• Live & Scheduled Broadcast Control
• _Automatic Archiving
• Multiple Bit Rate Support
• _Automated Broadcast and .Archive Publishing
• Live event management: Indexg, Slides, and Closed Caption
74 Tehama St., San Francisco, CA 94105
Granicus StreamReplicatorTM - Intranet Stream Delivery
• 7O7��ry
415.357.3618
To deliver a live broadcast to a large audience inside your network without exorbitant bandwidth costs, a
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How it Works
The Granicus StreamReplicatorTM replicates live broadcasts to Viewers within your network. It delivers
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StreamReplicator't" Features:
• Broadcasts Multieast Live Events
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74 Tehame Sf, San Francisco, CA 94105 415.357.3618
Granicus MediaVaultTM - Large Archives at Low Cost
An audio /video archive requires storage, management and delivery. The Granicus \fediaVaultTM
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How it Works
The Granicus MediaVaultTM integrates with the Granicus \fediaCenterTM and transfers archived video to
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City of Newport Beach
BUDGET AMENDMENT
2004 -05
EFFECT ON
BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X
Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
PX
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 056
AMOUNT: 349,367.13
NIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from General Fund unappropriated fund balance for the purchase of video
streaming software license and equipment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Descri
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 0630 Administrative Services - MIS
Account Number 8080 Services - Professional & Technical
Account Number 9000 Office Equipment
Division Number
Account Number
Division Number
Account Number
Signed:
Signed:
Signed:
Approval: Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$49,367.13
$42,367.13
$7,000.00
,41-If-0 5-
Date
�
date
Date
Forwarded Message:
Subj: Streaming Video for the City Websitel
Date: 4/26/2005 1:12:43 PM Pacific Daylight Time
From: Prkringbo2
To: dandeeoearthlink.net, raneng (Wadelphia.net, tbdgeway @citw.newport- beach.ca.us, don2webb(d)earthlink.net,
Leslieidaigle, Parandigm
CC:DKiffWcity.newport- beach.ca.us, SWooda)city.newport- beach.ca.us, PMalkemus(cDcity.newport- beach.ca.us
Congratulations to all for making a worthy decision for Bye City of Newport
Beach and establishing Streaming Video from the City Wabsits.
A couple of words of cau0on howww., First of at/ ...somewhere In Me bid
to Me dty is Me download maxdmum. Nothing is worse than not having
enough band width to support lob of bib on your webalb. Hopefully, previsions have been made to Increase and
decrease the available band width
so that no one will get a 404 405, 505 or onerous message meaning ..... ' Sony
Chadle. .... no access at this timei" k really ruins your day... when someone has
put a special time Into their sehoc*ji& ... like 3:00wn.... only to find that the
programs are unavailable.
The second and most Important arpect of agreement should be the 9ntemet
darify of ties presentadon". The quality of the transmission In either Real Player or Microsoft Media player must be 70
RFS downloads minimum....for OK clarity to 220 KFS for exceptional deft - like CBS or other major playsm it is
also very very Important NOT to utilize Quids Timel Quick 77me requires brat Me complete No be downloaded
beibm it can be played. This causes real
consternation and locked up computers - all over the place. NO Quids Time
even though for small packets It Is probably superior clarity. Rbsl Playw and
Media Playw come In every new computer now sold.
Finally, a decision must be made now to either support dial up modems or
only allow Mose with cable or del connections: Supporting dal up modems
first of dl Is a total pain In the behind and only people who don't understand
technology or streaming media still have this lype of connection. Please
require Cable or DSL and the world and our city will be a happy place.
One last thought • The Archives ........ Me most recent five City Council Meetings
should be avaliable by placing Attie video boxes with the dales on the Streaming Video pegs. From tike Streaming
Video page • all Archived shows
older titan five Meetings back should be In tiw archives.
Good luck with this and please make sure you consider our suggestions N
you want a demo of what it abould look like • go to our webeib. The only
difference Is brat our Archives are only available from tike Home Page.
Ron d Anna Winship
producers
Parkes- Longbow productions
Cutting Edge - a talk show
www.r,utfin-gedge-atalkavow.com
P.O. Box 89"
Newport Beach, Ca 93058.99"
800 272 8488 in USA
90 760 8338 bWw
818 8018455 call
TW"W, "X Wa AOWt.OnWr:hbb"4 ►yes i