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Home My WebLink About05 - C-3369 - Jamboree-MacArthur Intersecton ImprovementsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. s May 10, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department R.Gunther, P.E. 949 - 644 -3311 rgunther@city.newport-beach.ca.us SUBJECT: JAMBOREE ROAD — MACARTHUR BOULEVARD INTERSECTION IMPROVEMENTS — COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3369 RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Release the Faithful Performance Bond one year after Council acceptance. DISCUSSION: On June 24, 2003, the City Council authorized the award of the Jamboree Road - MacArthur Boulevard Intersection Improvements contract to Hillcrest Contracting. The contract provided for the widening of a portion of northbound MacArthur Boulevard between Jamboree Road and Fairchild Road, adding a second left -turn lane on MacArthur Boulevard at Jamboree Road for both directions, and a right -turn lane on northbound MacArthur Boulevard. To accommodate the roadway widening and traffic realignment, retaining walls, various utility relocations, PCC sidewalks, asphalt concrete pavement, traffic signal and street lighting, modifications were constructed. The southbound Jamboree Road right -turn lane and the adjacent traffic island at MacArthur Blvd was reconstructed to improve traffic flow. The existing curb -side bus stop along northbound MacArthur Boulevard in front of the Koll Center Newport was replaced with a new mid -block bus "turn -out' SUBJECT: Jamboree Road — MacArthur Boulevard Intersection Improvements - Completion And Acceptance of Contract No-3369 May 10. 2005 Page 2 pocket. New landscaping, irrigation system, various drainage facilities, and pavement striping and markings were constructed throughout the work limits. This project was approved by the Orange County Transportation Authority for competitive Intersection Improvement Program (IIP) funds under the Combined Transportation Funding Program. The IIP is funding $657,740.40 for the completed construction work. They will also be funding up to $87,600 for administrative, testing, and inspection services. In addition, since the improvements are within both the City of Newport Beach and the City of Irvine, the City of Irvine will reimburse the City of Newport Beach $733,533.94 for their portion of the contractor costs ($713,544.51 as their share of costs of the contract with Hillcrest, and $19,989.43 as part of Irvine's reimbursement to Newport Beach for Newport Beach's payment to IRWD for relocating a watermain within the City of Irvine. See attached letter from the City of Irvine). Irvine will also reimburse Newport Beach for 2/3 of the costs for administrative and construction services provided by the City of Newport Beach. The contract has now been completed to the satisfaction of the Public Works Department and the City of Irvine. A summary of the contract cost is as follows: Original bid amount: $1,440,944.80 Actual amount of bid items constructed: 1,483,668.50 Total amount of change orders: 119,263.98 Final contract cost: $1,602,932.48 The increase in the amount of actual bid items constructed over the original bid amount resulted from the need for additional deep lift asphalt concrete, 18 -inch diameter RCP storm drain, and concrete for the retaining wall footing. The overall construction cost including change orders was 11.2 percent over the original bid amount. The City Manager has given his written authorization to exceed the original contract by over 10% per the City Council Policy F -3. Nine Change Orders in the amount of $119,263.98 were issued for the project. They were numbered and described as follows: 1. In the amount of $9,010.53 providing for the removal of a tree at the retaining wall and potholing for relocation of a watermain. 2. In the amount of $7,856.26 providing for the removal of conflicting utilities and construction of a wall subdrain. 3. In the amount of $13,090.58 providing for additional concrete work for the revised right turn island at the northwest corner of the intersection, storm drain work, and traffic signal work. 4. In the amount of $7,519.31 providing for the addition of a new Myers cabinet and electrical service to the irrigation controller. 5. In the amount of $7,288.49 providing for additional work at watermain connections. SUBJECT: Jamboree Road — MacArthur Boulevard Intersection Improvements - Completion And Acceptance of Contract No.3369 May 10, 2005 Page 3 6. In the amount of $6,195.13 providing for storm drain modifications on CNB Line A -1. 7. In the amount of $5,034.00 providing for replacement of pavement markers, directional signs and additional groundcover required. 8. In the amount of $39,413.94 providing for additional over - excavation at the retaining wall and irrigation and myroporum groundcover behind the retaining wall. 8a. In the amount of $4,314.85 providing for a correction to CO8 for the additional over - excavation behind the retaining wall. 9. In the amount of $19,540.89 providing for removal of extra thick asphalt at the northwest corner of the intersection, additional electrical work, and other miscellaneous items. Environmental Review: The City of Irvine prepared the Initial Study and the Negative Declaration (without mitigation measures) document. No public comments were received. Funding Availability: Funds for the project were expended from the following accounts: Account Description Circulation and Transportation Contribution from City of Irvine Intersection Improvement Program Account Number Amount 7261- C5100584 $211,658.14 7251- C5100584 $733,533.94 7284- C5100584 $657,740.40 Total: $1,602,932.48 The original completion date was June 4, 2004. The project completion was extended to October 2004 due to change order work. The traffic signalization and traffic lanes were substantially complete in October 2004. The landscape maintenance period ended on January 15, 2005 when the City of Irvine accepted the landscaping on Irvine right of way. All work was completed by March 1, 2005, when as -built documents, CD's, and warranty and product brochures were delivered by the contractor. Since that time, staff has worked with the contractor to finalize costs and with the City of Irvine to finalize cost - sharing. Prepared by: Submitted by: Q 'Ole R. Gunther, P. . S�pph G. Badum Construction Engineer �PubJjWorks Director Attachment: City of Irvine Letter Dated April 19, 2005 le �ie \ 7a pF u � m err{ of rvine, Ore Cmc Center Plaza. P.G. Box '9575 Irv,r.e, Caliiomr a 92623 -9575 (949) 721 -6000 April 19, 2005 R. Gunther Construction Engineer City of Newport Beach P.O. Box 1768 Newport Beach, CA 9265 8 -89 1 5 SUBJECT: J.AvIBOREE ROAD / NIACARTHUR BOULEVARD INTERSECTION IMPROVEMENT PROJECT — C-3365 Dear Gunther: Thank you for your letter, dated April 7, 2005, explaining in detail, the additional excavation and irrigation activities and costs associated with this complex joint project. The City of Irvine appreciates the City of Newport Beach's efforts in leading .he final design and construction phases of this project. After a careful review of the final cost sharing summary, dated March 16, 2005, as well as your recent letter and several telephone conversations explaining the additional excavation and irrigation costs, the City agrees with and approves the final cost sharing summary, as submitted on March 16, 2005. Per the final cost share summary, the City of Irvine is responsible for its share of project costs in the amount of $713,544.51, plus the reimbursement to Newport Beach for IRWD costs within the City of Irvine, in the amount of $19,989.43. If you have any questions, please feel free to call me at (949) 724 -6262. Sincerely, Sun -Sun T. Murillo, P.E. Senior Transportation Analyst C: Jon Toolson, Project Development Administrator Tim Kirkham, Right -of -Way Administrator Dave Mori, Project Development Administrator Eric Gruber, Senior Construction Inspector Bill Patapoff, City of Newport Beach Fong Tse, City of Newport Beach