HomeMy WebLinkAbout08 - 2004-2005 Traffic Signal UpgradesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
May 24, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, Associate Civil Engineer
949 - 644 -3311
bsom me rs@ city. n ewpo rt- beach. ca. us
SUBJECT: 2004 -2005 TRAFFIC SIGNAL UPGRADES -AWARD OF CONTRACT
NO. 3764
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3764 to Inspection Engineering Construction for the Total
Bid Price of $330,280, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $33,000 to cover the cost of unforeseen work.
4. Approve a budget amendment in the amount of $201,968.00 from the
unappropriated balance of the Transportation and Circulation Fund, 260 -3605, to
Account No. 7261- C5200068.
DISCUSSION:
At 10:00 A.M. on May 5, 2005 the City Clerk opened and read the following bids for this
project:
BIDDER
Low Inspection Construction Engineering
2 Econolite
3 Steiny and Company
4 Pouke & Steinle, Inc.
5 Dynalectric
TOTAL BID AMOUNT
$330,280.00
$363,741.00
$396,941.00
$397,410.00
$397,729.00
The low total bid amount is 15 percent below the Engineer's Estimate of $388,000. The
low bidder, Inspection Engineering Construction, possesses a California State Contractors
Subject: 2004 -2005 Traffic Signal Upgrades — Award of Contract No. 3764
Date: May 24, 2005
Page: 2
License Classification "General A" as required by the project specifications. A check of
the Contractor's references indicates they have satisfactorily completed similar projects
for other municipalities.
The 2004 -2005 Traffic Signal Upgrades project consists of the following three
components:
1. Renovation of the existing traffic signals at the San Joaquin Hills Road /San
Miguel Drive and the San Joaquin Hills Road /Marguerite Avenue intersections.
2. Installation of Emergency Vehicle Preemption (EVP) systems at the Newport
Boulevard /Balboa Boulevard and the San Joaquin Hills Road /Newport Coast
Drive intersections.
3. Relamping traffic signal indications at 50 locations with light emitting diode (LED)
indications.
Renovation of the San Joaquin Hills Road /San Miguel Drive and the San Joaquin Hills
Road /Marguerite Avenue intersections will consist of replacing old equipment, including
wiring, traffic signal heads, pedestrian heads, pedestrian push buttons, and other
equipment necessary to maintain the existing traffic signal operation.
The EVP system installation at the Newport Boulevard /Balboa Boulevard and the San
Joaquin Hills Road /Newport Coast Drive intersections is part of an on -going cooperative
effort between the Public Works Department and Fire Department to improve
emergency response within the City.
The LED traffic signal indication relamp component of this contract is the final phase to
meet the California Energy Commission mandate in an effort to reduce energy
consumption. The mandate prohibits the installation of incandescent light bulbs into a
traffic signal indication that have a production date later than March of 2003. This contract
will complete the installation LED indications in City maintained traffic signals. This portion
of the contract was not included in the current year's CIP program and therefore requires a
budget amendment to award the contract.
Per the Contract Specifications the Contractor will have 80 consecutive working days to
complete the work.
Environmental Review:
Categorically Exempt under Chapter 3, Article 19, Section 15301, Class 1 (c) of the Title
14 California Code of Regulations. This exemption covers maintenance and repair of
existing traffic signal facilities.
Subject: 2004 -2005 Traffic Signal Upgrades — Award of Contract No. 3764
Date: May 24, 2005
Page: 3
Funding Availability:
Upon approval of the recommended budget amendment, sufficient funds will be
available in the following accounts for the project:
Account Description
Transportation and Circulation
Gas Tax
Prepared by:
Brad Sommers
Associate Civil Engineer
Attachments: Bid Summary
Budget Amendment
Account Number
7261- C5200068
7181- C5200408
Total:
Submitted by:
Amount
$347,280.00
$16,000.00
$363,280.00
Badum
s Director
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City of Newport Beach NO. BA- 061
BUDGET AMENDMENT
2004 -05 AMOUNT: szol,ssfi.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated fund balance for Traffic Signal Upgrades.
I
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
260 3605 Transportation & Circulation -Fund Balance $201,968.00 *
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Signed:
Approval:
a a. L
Approval: City
City Council Approval: City Clerk
Services Director
$201,968.00
s-Z/ 1
Date
S -tb -os
Date
Date
Description
Number
7261 Transportation & Circulation
Number
C5200068 Traffic Signal Installation /Upgrades
Number
Number
Number
Number
Number
Number
Approval:
a a. L
Approval: City
City Council Approval: City Clerk
Services Director
$201,968.00
s-Z/ 1
Date
S -tb -os
Date
Date