HomeMy WebLinkAbout06 - C-3677 - 05BA-071 - Street Rehabilitation & Median ModificationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
June 28, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 -644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: NEWPORT HEIGHTS, CLIFFHAVEN, SEAWIND AND PACIFIC VIEW
STREET REHABILITATION AND SOUTHBOUND MACARTHUR
BOULEVARD MEDIAN MODIFICATIONS - AWARD OF CONTRACT NO.
3677
RECOMMENDATIONS:
1. Determine that the project is exempt from environmental review pursuant to
Section 15302 of the California Environmental Quality Act.
2. Approve the plans and specifications.
3. Award Contract No. 3677 to All American Asphalt, Inc. for the Total Bid Price of
$1,574,574, and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $100,426 to cover the cost of unforeseen work.
5. Approve a Budget Amendment transferring $20,000 from Gas Tax, Account No.
7181- C5100063, $60,000 from Gas Tax, Account No. 7181- C5100070, and
$322,000 from Gas Tax Unappropriated Fund Balance 180 -3605, to account
7181- C5100782.
DISCUSSION:
At 10:00 am on June 14, 2005 the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low All American Asphalt, Inc. $1,574,574.00
2 R.J. Noble Company $1,688,829.05
3 Sequel Contractors, Inc. $1,723,205.00
4 Excel Paving Company $1,905,814.00
Subject: Newport Heights, Cliffhaven, Seawind and Pacific View Pavement Rehabilitation — Award of Contract
No. 3677
June 28, 2005
Page: 2
The low total bid amount is 4 percent below the Engineers Estimate of $1,640,000. The
low bidder, All American Asphalt, Inc., possesses a General "A" California State
Contractors License as required by the project specifications. A check of the Contractors
references indicates that they have satisfactorily completed similar projects for the City
of Newport Beach and other municipalities.
This project consists of rehabilitating the roadway pavement within selected streets at
various locations throughout the City. The rehabilitation methods include replacing the
pavement where it has failed and grinding and overlaying the pavement with a new
surface where the pavement still has remaining structural integrity. The streets selected to
receive rehabilitation are located within the Newport Heights, Cliffhaven, and Seawind
areas, Pacific View Drive east of San Miguel Drive and Marguerite Avenue north of San
Joaquin Hills Road.
Also included in this project is the Southbound MacArthur Boulevard Median Modifications
which reconfigures a portion of the median in MacArthur Boulevard just north of Coast
Highway. Included in the construction activities are removing existing improvements,
constructing curb, stamped colored concrete pavement, asphalt roadway, modifying and
relocating existing irrigation system, and installation of landscaping. These median
modifications were bid as their own project in April of 2005. Council rejected bids as the
low bid of $78,645 was 64 percent higher than the engineer's estimate of $48,000.
Incorporating this construction into the larger street rehabilitation project saved the City
$29,596, as the low bid is now $49,049 for this work.
Pacific View Drive and Marguerite Avenue were originally slated for improvements in
Fiscal Year 05 -06. However the condition of these roads after this year's heavy rain
season has deteriorated significantly. The addition of those two streets brought the project
cost from the original projection of $1.3 million to the current project cost of $1.6 million.
Per the Contract Specifications the Contractor will have seventy (70) consecutive,
working days to complete the work.
Environmental Review:
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines. This
exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive. The
project involves removal and resurfacing of existing asphalt concrete roadway.
Subject: Newport Heights, Cliffhaven, Seawind and Pacific View Pavement Rehabilitation — Award of Contract
No. 3677
June 28, 2005
Page: 3
Fundina Availability:
Upon approval of the recommended Budget Amendment, sufficient funds are available
in the following accounts for the project:
Account Description
Measure M
Measure M
Measure M
Gas Tax
Transportation & Circulation
Prepared by:
Sean Crumby, P.E.
Associate Civil Engine
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number
7281 C5100795
7281 C5100783
7281 C5100782
7181 C5100782
7261 C5200736
Total
Submitted by:
Amount
$268,000.00
$410,000.00
$540,000.00
$402,000.00
$55,000.00
$1,675,000.00
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City of Newport Beach NO. BA- 071
BUDGET AMENDMENT
2004 -05 AMOUNT: $ao2,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
X Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer and increase expenditure appropriations for the Newport Heights, Cliffhaven, Seawind, and Pacific
View Street rehabilitation and southbound MacArthur Boulevard median modification project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
180 3605 Gas Tax Fund Balance $322,000.00 *
REVENUE ESTIMATES (3601)
FundlDivision Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number
7181 Gas Tax
Account
Number
C5100063 Street Widening ROW Acquisiton
$20,000.00
Division
Number
C5100070 EIR/Preliminary Plans
$60,000.00
Account
Number
C5100782 Seawind Community Pavement Rehab
$402,000.00
Division
Number
Account
Number
Division
Number
Account
Number
' Automatic System Entry.
Signed:
%
6
Financial
ppro�la1: 'Admix istr Services r
Date
Signed:
Administrative
App City Manager
/
val:
Dat
Signed:
_
City Council Approval: City Clerk
Date