HomeMy WebLinkAbout13 - C-3731 - Newport Coast Elementary School Loop Road Landscape & IrrigationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
June 28, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: NEWPORT COAST ELEMENTARY SCHOOL (NCES) LOOP ROAD
LANDSCAPE AND IRRIGATION — COMPLETION AND ACCEPTANCE
OF CONTRACT NO. 3731
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On November 9, 2004, the City Council authorized the award of the NCES Loop Road
Landscape and Irrigation contract to FYR Landscaping, Inc. dba Pierre Sprinkler and
Landscape. This contract was an adjunct of the on -going cooperative effort between
the City of Newport Beach and Newport Mesa Unified School District to relieve traffic
congestion at Newport Coast Elementary School. The initial phase, construction of the
Newport Coast Elementary School Loop Road, Contract No. 3684, was recently
completed. Due to the proximity of the new loop road to existing residences, the City
and the School District made a commitment to soften the appearance of the new
asphalt roadway by planting trees and ground cover along the roadway perimeter. The
project also provided the replacement of existing landscape and irrigation
improvements, which were impacted by construction of the loop road. The contract has
now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
SUBJECT. NEWPORT COAST ELEMENTARY SCHOOL LOOP ROAD LANDSCAPE AND IRRIGATION — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3731
June 28, 2005
Page 2
Original bid amount: $145,460.00
Actual amount of bid items constructed: 142,303.00
Total amount of change orders: 9,984.56
Final contract cost: $152,287.56
The decrease in the amount of actual bid items constructed under the original bid
amount resulted from reduction of part of the irrigation main quantity that had already
been installed in a previous contract. The final overall construction cost including
Change Orders was 4.7 percent over the original bid amount.
Two Change Orders totaling $9,984.56 provided for the additional installation of
landscape at the lower end of the loop road, turf replacement and hydroseeding in the
playground area, a battery operated controller and miscellaneous items.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15313 (Minor Additions to Schools) of the CEQA
Implementing Guidelines, and a Notice of Exemption was filed with the County
Recorder's Office on May 10, 2004.
Funding Availability:
Funds for the project were expended from the following accounts:
Account Description
Contributions Fund
Account Number
7251- C5100745
Amount
$152,287.56
The original contract completion date was February 9, 2005. Due to the excessive
rainy season, the additional work, and the landscape maintenance period, the
completion date was revised to June 7, 2005. All work was completed by the revised
completion date.
Prepared bey):
R. G nu eth r, P.E.
Construction Engineer
Submitted by:
St en G. Bad
ublic Works Director