HomeMy WebLinkAbout20 - Mariners Mile Waterfront WalkwayCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 20
July 26, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
949 - 644 -3328
Idalton @city.newport- beach.ca.us
SUBJECT: MARINER'S MILE WATERFRONT WALKWAY: APPROVAL OF
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
WITH CASH & ASSOCIATES
RECOMMENDATIONS:
Approve Amendment No. 2 to the Professional Services Agreement with Cash &
Associates, and authorize the Mayor and the City Clerk to execute the
Amendment.
2. Approve a budget amendment appropriating $175,750 from Tide and
Submerged Land reserves, 230 -3605, to account 7231- C5100703.
DISCUSSION:
Since June of 2003, City staff has been working with Cash & Associates (Cash) to
determine the feasibility of constructing a public walkway along the Mariner's Mile
waterfront from Newport Boulevard to the Balboa Bay Club. Cash performed a study of
the issues associated with such a project and presented it to City Council during its
March 23, 2004 Study Session (see attached staff report).
The study concluded that it is feasible to construct the public walkway; however, a key
component of constructing the walkway would be to find ample space needed for the
walkway. In order to provide space for the walkway, yet maintain the existing amount of
dock space, the City directed Cash to appeal to the federal government to move the
pierhead line bayward by the dimension that is needed to construct the walkway. This
relocation would eliminate the need to compensate dock owners for loss of dock space
whenever the walkway must be built over water. In addition, a relocated pierhead line
would provide additional dock space to other dock owners when the walkway does not
need to be built over water.
On June 8, 2004, the City Council amended Cash's contract to provide for the
investigation of extending the pierhead line further into the bay. Cash has completed
the investigation and submitted its findings and a proposal for further work for Council
consideration (see attached June 27, 2005 summary and proposal letter from Cash &
Associates).
To summarize progress on the project since last summer, Cash has arranged and held
meetings with local, State and Federal permitting agencies to identify concerns that
could be critical to their approval of the project. Minutes that document the two major
meetings are attached to Cash's summary and proposal letter.
SUBJECT: Mariners Mile Waterfront Walkway — Approval of Amendment No. 2 to Professional Services Agreement with Cash
& Associates
July 26, 2005
Page 2
could be critical to their approval of the project. Minutes that document the two major
meetings are attached to Cash's summary and proposal letter.
Cash feels that the agencies will be supportive of a 20 foot extension of the pierhead
line in order to mitigate property owners' loss of water space due to construction of a
public waterfront walkway; however, Cash cautions that the agencies' positive feedback
will not preclude comments and /or concerns surfacing from them once the project is
formally submitted for their review and approval (see attached Exhibit).
Cash requests that the City provide direction regarding the next steps in the process to
gain entitlement for the project. If the City desires to proceed with the project, Cash
proposes that it be retained to provide the following services:
Task 1A: Preparation of CEQA Initial Study /Mitigated Negative Declaration [The
Chambers Group]
Task 1 B: Coordination of Effort & Preparation of Documents to support CEQA.
Task 1 C: Property Owner Meetings /Coordination
Task 2: Project Permitting [The Chambers Group]
Cash has roughly described many other services as "Deferred" in their proposal since, at
this time, it is impossible to envision exactly what additional work will be needed. Cash
therefore recommends that the City amend its contract to provide for Tasks 1A -1C and
Task 2 only at this time. If during the completion of these services staff determines that a
change in scope of work is needed, staff will request the City Council to redirect the work
under Amendment No. 2.
Environmental Review:
Environmental review will constitute a major portion of the work authorized by
Amendment No. 2.
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds will be
available in the following account for this project:
Account Description
Mariners Mile Waterfront Walkway Study
Elm
. !• R. Dalton,
Design Engineer
Account Number Amount
7231- C5100703 $175,750
Submitted by:
S ephen. adum
Public (7Vorks Director
Attachment: March 23, 2004 Staff Report
Amendment No. 2 to Professional Services Agreement
June 27, 2005 Summary and Proposal letter from Cash & Associates
Exhibit
Budget Amendment
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Study Session Item No.
March 23, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, PE
949 - 644 -3328
Idalton@city.newport-beach.ca.us
SUBJECT: MARINERS MILE WATERFRONT WALKWAY FEASIBILITY STUDY
RECOMMENDATION:
Review the study results and provide staff direction on possible further actions
regarding the walkway feasibility.
DISCUSSION:
The FY 02 -03 budget contained an appropriation to retain a consultant to determine the
feasibility of constructing a waterfront walkway along Mariners Mile from Newport
Boulevard to the Balboa Bay Club. This Study has been completed by Cash &
Associates Engineers and Architects (Cash), and it has been reviewed by the Harbor
Commission. The summary of the Study and the Harbor Commission's comments are
attached hereto. Copies of the complete Study are available in the Public Works
Department for review.
A major portion of Cash's work was to research property and business ownership along
the waterfront and to schedule individual onsite meetings with business and property
owners. In these meetings, Cash explained the components of the Study, disclosed
ownership of easements within the parcels, and received verbal input concerning the
project. Some owners agreed to follow up the meeting with their written comments, all
of which are included in the appendix to the Study.
In summary, the Study indicates that it is feasible to construct the walkway, although it
would be a lengthy, controversial, and costly project. Many easements already exist
along the waterfront for such a project and from Pacific Coast Highway (PCH) to the
waterfront. Certain of these easements may need to be widened or renegotiated in order
to be used for the proposed project, while other easements would need to be purchased
or voluntarily dedicated to make the project viable.
SUBJECT: Mariners Mile Waterfront Walkway Feasibility Study
March 23, 2004
Page 2
Many privately -owned buildings and structures along the waterfront would need to be
modified or strengthened in order to build the walkway. The Appendix of the Study
includes photographs of each parcel along the waterfront and estimated costs to buy land
and construct the walkway within or adjacent to each parcel.
Today, most Mariners Mile dock installations extend into the Bay to the maximum legal
limit, as defined by a federally - established 'pierhead line'. If a waterfront walkway was to
be built along Mariners Mile, the 10± foot space needed to construct the walkway could
be provided by relocating or removing some of the boat docks. Removing the docks
would be very costly, since the City would need to compensate their owners for their
permanent loss of dock space. Removing them would also be counterproductive to the
City's renown as an enclave for pleasure and commercial boating facilities.
There is no space to relocate docks within the Mariners Mile waterfront. However, the
docks could be moved further into the bay, but then most of them would cross over the
pierhead line. To mitigate this, Staff could request the federal government to reestablish
the pierhead line further out into the bay. This would allow the existing docks to be simply
moved outward, thus eliminating the need to compensate dock owners for permanent
loss of slip space.
Obtaining federal permits and approvals needed to reestablish the pierhead line would be
a lengthy, tedious, and costly exercise. The Summary of the Study cites that it would take
approximately 18 to 39 months and cost about $150,000.00 to $500,000.00 to produce
the environmental detail and assessments required to accomplish this task. The time and
cost relates to the extent of pierhead extension requested and the number and type of
studies required to justify the extension.
Certain Mariners Mile business and property owners would also seek compensation from
the City for devaluation of property value due to impeded access to docks, obstruction of
views, or other physical impairment caused by the walkway. This is the case where the
proposed walkway would interfere with views from a restaurant, impede use of boat
launching facilities, etc.
During the Harbor Commission meeting, several comments were made relating to
providing more analysis regarding the physical and economic benefits and investigating
complimentary issues such as pedestrian circulation and parking in the Mariners Mile
area. The project would undoubtedly attract more visitors to the Mariners Mile area;
accordingly, the project must be coupled with the need to provide additional public
parking and pedestrian access to the walkway. It was suggested that it may be feasible
to build a public parking garage on the inland side of PCH and a pedestrian bridge over
PCH to facilitate public access from the parking garage to the walkway. These concepts
were not included in the scope of work for the walkway feasibility study.
If the City Council desires to move forward with the project, staff recommends that the
City Council direct staff to begin obtaining the approvals and permits needed to extend
the pierhead line into the turning basin so as to avoid displacing dock space. In addition,
the City Council may wish to direct staff to investigate the pedestrian circulation and
SUBJECT: Mariners Mile Waterfront Walkway Feasibility Study
March 23, 2004
Page 3
parking issues throughout the Mariners Mile business area including the feasibility of
building a public parking garage on the inland side of PCH and a pedestrian bridge over
PCH to join the walkway.
If staff determines that consultant services are needed to accomplish the City Council's
direction, staff will request the City Council to approve a budget amendment to provide for
such services at a later date.
Environmental Review:
Not applicable at this time.
Funding Availability:
Not applicable at this time.
Prepared by:
Lloyd Dalton, P.E.
Design Engineer
Attachments: Study Summary
Harbor Commission Comments
Submitted by:
Stephen G. Badum
Public Works Director
AMENDMENT NO.2
TO
PROFESSIONAL SERVICES AGREEMENT
WITH CASH & ASSOCIATES
FOR MARINERS MILE WATERFRONT WALKWAY
THIS AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this day of , 20_, by and between the CITY OF
NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "City ") and
CASH & ASSOCIATES, whose address is 5772 Bolsa Ave., Suite 100, Huntington
Beach, California, 92648, (hereinafter referred to as "Consultant'), is made with reference
to the following:
RECITALS
A. On June 24, 2003, City and Consultant entered into a Professional
Services Agreement, (hereinafter referred to as Agreement) to prepare a
feasibility study for the proposed Mariners Mile Waterfront Walkway,
(hereinafter referred to as 'Project').
C. On June 8, 2004, City and Consultant entered into Amendment No. 1 to
reflect additional engineering services not included in Agreement and to
extend the term of Agreement to July 1, 2005.
D. City desires to enter into Amendment No. 2 to reflect additional
engineering services not included in Agreement or Amendment No. 1, and
to extend the term of Agreement to July 1, 2007,
E. City desires to compensate Consultant for these additional professional
services needed for Project.
E. City and Consultant mutually desire to amend Agreement, hereinafter
referred to as "Amendment No. 2 ", as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Consultant shall be compensated for services performed pursuant to
Amendment No. 2 according to "Exhibit A ", dated June 27, 2005 and
attached hereto. At this time, City desires to have Consultant perform
only the Phase I adnd 2 tasks outlined in Exhibit A.
2. Total additional compensation to Consultant for services performed
pursuant to Amendment No. 2, including all reimburseable items and
subconsultant fees, shall not exceed One Hundred Seventy Five
Thousand, Seven Hundred Fifty Dollars ($175,750).
3. The term of Agreement shall be extended to July 1, 2007.
4. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed Amendment No. 2 on the
date first above written.
APPROVED AS TO FORM:
City Attorney
for the City of Newport Beach
ATTEST:
LaVonne Harkless,
City Clerk
Attachment: Exhibit A
CITY OF NEWPORT BEACH,
A Municipal Corporation
0
Mayor
for the City of Newport Beach
CASH & ASSOCIATES:
0
CASH & ASSOCIATES
Engineering and Architecture
June 27, 2005
City of Newport Beach
Public Works Department
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92658 -8915
Attention: Mr. Lloyd Dalton
Subject: MARINER'S MILE WALKWAY
ENTITLEMENT PROCESSING
(C&A Proposal No. 96039.03)
Gentlemen:
BACKGROUND
Elliott H. Boone
Randy H. Mason
Wiltrido B. Simbol
Kerry M. Simpson
We have completed all work previously authorized to Cash & Associates by the City of Newport Beach for the
subject project. This work includes obtaining available site and ownership information, preparing conceptual
layouts of the potential public walkway, meeting with the various stakeholders and property owners to obtain
their comments about the project, and estimating the various construction and entitlement costs thatwould be
part of the project. Additionally, we conducted preliminary meetings with all major local, State and Federal
permitting agencies to identify any preliminary concerns and /or specific issues that could be critical to the
feasibility of this project. Meeting minutes documenting two such meetings conducted on August 26, 2004 and
May 4, 2005 are attached.
Based on initial discussions with State and Federal agencies, it is our preliminary conclusion that the various
agencies are generally supportive of the Mariner's Mile Walkway Project and desire the public to have access
to the water's edge. Our inquiries regarding extending the pierhead line to mitigate property owner's loss of
water space due to construction of a public waterfront walkway were generally accepted. It is anticipated that
an extension of the pierhead line by up to 20 feet, if required, will be supported by both the California Coastal
Commission and the Army Corp of Engineers. The generally positive feedback we obtained from the various
agencies does not preclude future comments and /or concerns from surfacing once the project is formally
submitted for agency review.
At this time, we request that the City of Newport Beach provide further direction regarding the next steps in the
process to gain entitlement for this walkway project. The following proposal outlines our recommendations for
proceeding with the various steps involved in submitting permit applications to the various local, State and
Federal agencies having jurisdiction over the proposed project. Cash & Associates Team will be responsible
for submitting permit applications including preparing the associated studies, assessments and graphics
required for agency review of the proposed Mariner's Mile Walkway and associated pierhead line extension.
With this type of processes, it is impossible to anticipate all questions, potential requests and /or studies that
maybe generated by the agency review process. As new requests surface, we will assess the requirements
and effort necessary to address specific agency concerns. Our assessment and opinions will be presented to
the City of Newport Beach for review and approval, prior to commencing any additional effort.
5772 Balsa Avenue. Suite 100 . Huntington Beach, CA 92649 USA . TE1:714.895.2072 . FAX 714.895.1291
Web Site: www.cashossociates.com. . A California Corporation
City of Newport Beach
Lloyd Dalton
June 27, 2005
Page 2
MARINER'S MILE WALKWAY
PIERHEAD LINE EXTENSION
ENTITLEMENT PROCESSING
(C&A Proposal No.96039.02)
The following proposal represents the joint effort of Cash & Associates and the Chambers Group. A
description of services to be provided by The Chambers Group is outlined in Exhibit 1.
BASIC SERVICES
Task 1A: Preparation of CEQA Initial Study /Mitigated Negative Declaration
(Chambers Group, See Exhibit 1).
This work will include
1. Project Initiation /Kick Off Meeting & Site Walk
2. Project Descriptions, including the Marine Biology Survey and a Mitigation Plan.
3. Prepare Screencheck IS /ND Document
4. Public Review
5. Response to Public Review Comments
6. Meetings
7. Mitigation Monitoring Program (MMP) for Project Construction
Task 1 B: Coordination of Effort & Preparation of Documents to support the CEQA Process.
(Cash & Associates)
Cash & Associates will prepare a set of plan, elevation, section and critical detail drawings
that will be used in the permitting process to describe the project to the various reviewing
agencies. Existing report documents will be used for this effort, to the extent practical. The
intent of these drawings will be to identify legal parcel lines and boardwalk geometry,
relocations for existing amenities, and construction methods, as well as the impacts and
proposed plans associated with the pierhead extension. It is estimated that this package will
consist of 15 drawings.
Note: The Mariner's Mile Waterfront Walkway project encompasses privately owned parcels
and various assumptions must be made by the Cash & Associates Team when preparing
documents for agency presentations. These assumptions would include the nature of capital
improvements that individual property owners may initiate in response to the walkway and
extension of pierhead line. Any conditional approvals that may be obtained by our Team
would be contingent on agency approvals of permit applications that are submitted
separately, at a later time, by various individual private property owners affected by the
proposed walkway route.
2. Cash & Associates will prepare documents, on a case -by -case basis, for various agencies
based on the specific issue requests. Documents may be composed of bay bottom contours,
(based on available hydrographic surveys from the City and Army Corps of Engineers), as
well as takeoffs of water space gained and /or lost, mudflat shading, etc.
3. Navigational Study. It is our plan to prepare an abbreviated Navigation Study to evaluate
channel navigation based on the impact of this project. We will utilize State of California
Standards for channel navigation and compare proposed channel widths with other harbors
in Southern California. Sub -tasks associated with this work will include:
Response to agency comments.
City of Newport Beach
Lloyd Dalton
June 1, 2005
Page 3
MARINER'S MILE WALKWAY
PIERHEAD LINE EXTENSION
ENTITLEMENT PROCESSING
(C&A Proposal No.96039.02)
Standards for channel navigation and compare proposed channel widths with other harbors in
Southern California. Sub -tasks associated with this work will include:
1. Response to agency comments.
2. Preparation of project descriptions and assessments.
3. Meeting attendance and documentation.
4. Preparation of a geotechnical assessment opinion letter.
5. Preparation of ownership listings and mailings.
6. Preparation of channel navigation assessments /comparisons.
The scope of our Navigation Study would include preparation of a letter of opinion based on
experience and observations in the portion of the harbor to be effected by the project. The
scope of this effort does not include computerized modeling of the harbor and or traffic
patterns. Agencies that will be contacted in this process would include:
• City of Newport Beach (City)
• County of Orange (County)
• U.S. Army Corps of Engineers (USACE)
• U.S. Coast Guard (USCG)
• National Marine Fisheries Service (NOAA Fisheries)
• U.S. Fish and Wildlife Service (USFWS)
• California Department of Fish and Game (CDFG)
• California Coastal Commission (CCC)
• California State Lands Commission (SLC)
• California Regional Water Quality Control Board (CRWQCB)
For the purposes of this proposal, the scope of our Navigation Study does not include the
preparation of computer simulations of vessel movements, traffic flow and /or analyses to
assess navigational safety that may become part of this effort. These are very specific tasks
that can be involved and costly. Should this additional work be requested by one or more the
reviewing agencies, we will seek direction and approval from the City of Newport Beach before
proceeding.
Task 1C: Special Meetings with Mariner's Mile Property Owners
Although not required as part ofthe CEQA evaluation process, it is important to discuss the proposed plan and
program with the impacted property owners to obtain feedback and comments. We estimate two (2) group
meetings would be conducted for this process. Meetings would be conducted in a Workshop format. Workfor
this effort would include preparation of presentation materials, meeting time, and documentation of the
feedback and comments obtained from the various stakeholders and attendees. These meetings would be
coordinated and attended by Cash & Associates and the Chambers Group, as well as City officials as deemed
appropriate.
Task 2: Provide Project Permitting (Refer to Exhibit 1)
City of Newport Beach
Lloyd Dalton
June 27, 2005
Page 4
SCHEDULE
MARINER'S MILE WALKWAY
PIERHEAD LINE EXTENSION
ENTITLEMENT PROCESSING
(C&A Proposal No.96039.02)
It is anticipated that the tasks defined in Scope of Work will be completed in the following timeframe:
BASIC SERVICES: CEQA Process, Only: 6 to 12 Months
This proposal is based on a project encompassing the CEQA process, only. It is our plan to meet with
the various agencies having jurisdiction over this project as early as possible, to determine if the CEQA
process only, will satisfy their requirements and concerns. If an EIS /EIR process is required, we will
temporarily stop work and discuss the implications with the City of Newport Beach and obtain further direction.
FEE ESTIMATE
It is anticipated that the Scope of Work presented will be completed according to the schedule presented in
Task 2 above, on a time and materials.
Task 1A: CEQA Process (Chambers Group, See Exhibit 1) . ............................... $ 52,750
2. Task 1 B: CEQA Process Assistance (Cash & Associates)
General Layout Drawings, Major Sections /Details $35,000
Response to Agency Comments
Project Descriptions, Reports, Studies
Meetings & Meeting Documentation
Geotechnical Assessment Opinion Letter
Ownership Listing /Application Postage
Channel Navigation Assess ment/Comparisons
$10,000
$15,000
$10,000
$ 2,500
$ 2,000
$15,000 .................... $ 89,500
3. Task 1 C: Property Owners Meetings/ Coordination ................ ............................... $ 13,500
4.
Task 2: Project Permitting (Chambers Group; See Exhibit 1) ............................
20,000
Total:
$175,750
5.
Hydrographic Surveying (Other than that available from City & ACOE) .................
Deferred
6.
Geotechnical Report(s) (Other than Geotechnical Opinion Letter in Task 1 B) ......
Deferred
7.
Marine Biology (Eelgrass) Construction Monitoring ................. ...............................
Deferred
8.
Land Acquisition /Severance Damage Assessment / Reports ... ...............................
Deferred
9.
Seawall Assessments .............................................................. ...............................
Deferred
10.
Property Ownership Preliminary Title Search /Final Report ...... ...............................
Deferred
11.
Special City Council or Public Presentations ........................... ...............................
Deferred
12.
Cost Estimating, Other Than Existing Estimate Updates ........ ...............................
Deferred
13.
Legal Counseling /Risk Assessment ........................................ ...............................
Deferred
14.
Right of Entry Coordination ...................................................... ...............................
Deferred
15.
Architecture and Engineering ................................................... ...............................
Deferred
16.
Dredging Study( s) .................................................................... ...............................
Deferred
17.
Additional Documentation Requested By Agencies .......................... Unknown At This Time
For Engineering Services outside the Scope of Work, we propose to charge in accordance with Exhibit D,
"Rate Schedule" dated July 2005. This rate schedule will apply for 12 months beginning July 1, 2005, and be
applicable for 12 calendar months, at which time it will be such to change again. Our procedure is to invoice
at the end of the month for work completed during the month, or upon completion of the work if completed
within thirty days. Our terms are Net 30 Days from date of invoice.
City of Newport Beach
Lloyd Dalton
June 1, 2005
Page 5
ITEMS PROVIDED BY OTHERS
MARINER'S MILE WALKWAY
PIERHEAD LINE EXTENSION
ENTITLEMENT PROCESSING
(C&A Proposal No.96039.02)
Bathymetric survey of the harbor, within the limits of this study. It is our understanding that
the City has recent survey data provided by the Army Corp of Engineers that should meet this
requirement.
ITEMS EXCLUDED
EA/EIS /EIR effort.
NPDES permit compliance.
If this proposal is acceptable, please sign in the space provided below and return one copy to us, or create a
change orderto our existing contract with the City of Newport Beach. All terms and conditions established for
our existing contract with the City of Newport Beach would be binding for this effort, as well.
The proposed Mariner's Mile Waterfront Walkway is an interesting and challenging project. We thank the City
of Newport Beach for this opportunity to present our proposal for this portion of the work and we look forward
to continuing to be of service to the City.
Very truly yours,
CASH & ASSOCIATES
12 ,
Randy H. Mason, P.E.
President
Enclosures:
February 2, 2005 Chambers Group Proposal
August 26, 2004 Meeting Minutes
May 14, 2005 Meeting Minutes
This proposal and the attached Exhibits D have been read and are understood. The undersigned authorizes
CASH & ASSOCIATES to proceed with the work described.
CITY OF NEWPORT BEACH
By:
Title:
Date:
REF: 9 :iprojectsirhm \603902 Change Order Request 3.2 — Entitlement
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City of Newport Beach NO. BA- 06BA -003
BUDGET AMENDMENT
2005 -06 AMOUNT: 5175,750.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for Mariner's Mile Waterfront Walkway.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
230 3605 Tidelands Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed
Signed
Signed:
Financial Approval: Administrative Services Director
Approval: City
City Council Approval: City Clerk
Amount
Debit Credit
$175,750.00 '
Automatic
$175,750.00
—14
Date
7 -1;-(X
Date
Date
Description
Division
Number
7231 Tidelands - Capital
Account
Number
C5100703 Bulkhead Walkway Mariners
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed
Signed:
Financial Approval: Administrative Services Director
Approval: City
City Council Approval: City Clerk
Amount
Debit Credit
$175,750.00 '
Automatic
$175,750.00
—14
Date
7 -1;-(X
Date
Date
"RECEIVED AFTER AGENDA
PRINTED:" 412-0 7- ov (,-05
City of Newport Beach MARINER'S MILE WALKWAY
Lloyd Dalton PIEP.HEAD LINE EXTENSION
June 1. 2005 ENTIT LEMENT PROCESSI :�)G
Page o (Ci:A Proposal No.96039.02;1
JULY �-10:; ^ATS SCFiED1 -1 ;_- =OR Et•i� =(id_:°.'?_RI "'G i1.= RPi
.- ._ -----
-.. -- -Old
:�F ..
A TIf�,1E ' •'r MAT
SiS
HO U= LY
_OVER. -11
PROJECT DIRECTO:<
173.25
173.?:
TERMINAL PLANNING SPECiP,LIST
173.25
17375
SR. PROJECT MANAGER
152.25
15235
PROJECT MANAGER
147.00
147.00
SENIOR ENGINEERING SPECIALIST
141.75
141.75
SENIOR ENGINEER /PROJECT ENGINEER
136.50
136.50
PROJECT ARCHITECT
120.75
120.75
ARCHITECT
105.00
105.00
ENGINEER III
120.75
120.75
ENGINEER II
115.50
115.50
ENGINEER 1
99.75
99.75
ENGINEER
89.25
89.25
COST CONTROL MANAGER
78.75
7875
PROJECT DESIGNER 111
99.75
119.70
PROJECT DESIGNER 11
89.25
107.10
PROJECT DESIGNER 1
84.00
100.80
SENIOR DESIGNER /CAD OPERATOR 111
78.75
94.50
DESIGNER /CAD OPERATOR 11
73.50
88.20
DRAFTER /CAD OPERATOR 1
68.25
81.90
PERMIT PROCESSOR /COORDINATOR
78.75
94.50
SPECIFICATION PROCESSING
71.40
85.68
WORDPROCESSOR
71.40
85.68
CLERICAL
52.50
63.00
In addition, for direct out -of- pocket expenses (if and when they occur) we quote the following:
1) In -House Repro:
Blueprint $.10 to $1.50 per square foot - depending on type of paper
Plotting $.80 to $2.00 per square foot - depending on type of paper
2) Automobile: $.375 per mile
3) Travel Expense: at Cost
4) Subsistence: Away from home office more than one day: at Cost, not to exceed
$150.00 /day /per man.
5) Plan Check and Building Permit Fees: at Cost plus 15% mark -up.
6) Third Party Services: at Cost plus 15% mark -up.
a) Surveying
b) Soils investigation
C) Materials testing laboratory work
d) Consultant and subcontract professional fees
e) Outside reproduction services
Ciry :)r Newpor, EeaC.nl
L;ova DaitCn
June 200
Ja, _
Mr. Randy Mascn, P. .
President
Cash & Associates
5772 3olsaAvenue, Suite 100
Huntington Beach, CA 92349
MARINER'S MILE WALKVvlA.Y
PIERHEAD LINE —Xi ENSION
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Subject Environmental Compliance and Permitting for the City of Newport Beach Manner's Miie
Walkway Waterfront Development Project
We are pleased to present this scope of work (SOW), and estimated cost for preparation of documentation to
comply with the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)
for the proposed project. The project, referred to as the Mariner's Mile Walkway Waterfront Development
Project, covers the existing dock system and navigation channel between Lido Island and the Pacific Coast
Highway in Newport Bay, Newport Beach. The project would extend the dock and its pierhead line up to
20 feet farther in the water toward the existing federal navigation channel dredging limit to improve public
access and increase navigability to some of the dock areas.
Depending on how the regulatory agencies perceive the scope of the potential impacts of the project,
especially on the issue of whether a loss of open water may occur, the environmental compliance for this
project could range from preparation of CEQA Initial Study /Mitigated Negative Declaration (IS /MND) with the
Army Corps of Engineers preparing its own NEPA documentation for 404 permitting; to afull Environmental
Impact Report/Environmental Impact Statement (EIR /EIS).
This proposal addresses the general scope of work for both scenarios, but the fee breakdown for the
CEQA Initial Study /Mitigated Negative Declaration, only.
BASIC SERVICES: PREPARATION OF INITIAL STUDY /MITGATED NEGATIVE DECLARATION
Task 1A: Prepare an Initial StudV /Mitigated Negative Declaration (ISIMND)
General Approach
This scope of work provides our approach to preparation of the Initial Study /Mitigated Negative Declaration
(IS /MND) for the project in compliance with the CEQA. It is assumed under this approach that NEPA
compliance will be completed by the Corps. The IS will provide a concise public document, for which a state
or local jurisdiction is responsible, which briefly provides analysis and substantiation for an MIND. It is
assumed that an expanded IS checklist will be prepared for this project. The IS will identity which
environmental areas have potential for adverse impacts. The MIND would provide sufficient information to
establish mitigation measures to reduce any potential significant adverse impacts to levels less than significant
and comply with responsible agency criteria, resulting in an MND. At this time, from our knowledge of the
project, significant impacts which will occur during construction will be short term and will be reduced to less
than significant levels through mitigation, as such it is assumed for the purpose of this proposed that an
IS /MND will be the appropriate CEQA document. The Chambers Group will handle the IS /MND process, with
support from Cash & Associates in the preparation of descriptions, presentation documents, and estimates.
Project Initiation /Kick Off Meeting /Site Walk
Chambers Group staff (three staff members) will attend a kick -off meeting and site walk to gain a full
understanding of the project and to gather project information provided by Cash & Associates and any
City of Newport Beach
Lloyd Dalton
June 1, 2005
Page 8
MARINER'S MILE WALKWAY
PIERHEAD LINE EXTENSIGN
ENTITLEMENT PROCESSIN--
(C&A PrODOSai No.96039.02)
additional City dxumer,ts. Chamber Group already has a s.a o`the Ci`', of Newport ,each General Plan and
Elements. During Vi :=. rr:eeting, we would review the project so that Chambers Group has a oorn . '.
underssanding ofwb -t is proposed, and how construction would occur. Tnrough this meeting, we may rec:_
clarincation on aspects of the project ',hat v✓Hl he necessary io include is c:c project aescnption, if neeo:.u.
Project Description
Chambers Group will develop a project description that will be sufricient for the CEQA documentation, with
assistance from Cash & Associates. We assume that this will be based on information gathered in the kick -of"
meeting, supplemented by additional information, if necessary. It is important that the project description be
as complete and detailed as possible, including Information on the purpose and need for the project, the
ultimate plan of the project, the method(s) of construction, construction equipment, period of construction, and
(if pertinent) operational factors (maintenance). In advance of preparing the Project Description, the
Chambers Group will conduct a Marine Biology Survey of the area, and a Mitigation Plan that addresses the
various impacted life forms.
Prepare Screencheck IS /ND Document
For the IS, the format will be based on the current CEQA Guidelines. This format follows that of an expanded
CEQA checklist focusing on responding to the level of impact associated with issues typically found in 15
separate environmental disciplines. A brief substantiation for level of impact for each checklist item or
grouping of items will be prepared. Mitigation, 4 needed, will be provided, as will determination of whether any
residual impacts would remain after implementation of mitigation measures.
Chambers Group will submit three screencheck (or administrative draft) copies for review. Reviewcomments
will be incorporated. It is assumed, for costing purposes, that two (2) iterations and revisions of the
screencheck CEQA document will be prepared.
For purposes of costing for this proposal, we are assuming 40 copies of the IS /MND will be produced.
Chambers Group will prepare one camera -ready copy and submit an electronic version on disk. Chambers
Group will prepare the CEQA MND Notice of Determination (NOD) form for submittal to the City for review and
processing.
Public Review
The IS /MND will be subm itted to the public fora 30 -day review period if the document is submitted through the
State Clearinghouse. The document will be submitted to the County Clerk and interested parties. The
mailing list will be developed by Cash & Associates, and provided to the Chambers Group for use. The
Chambers Group will distribute the document based on this mailing list.
Prepare Responses to Public Review Comments
The City will provide Chambers Group with copies of all oral and written public comments received on the
documents during the public review period. We will review the public comments and prepare responses.
Responses and the public comments will be included under separate cover and submitted for review.
Chambers Group will revise the responses, if necessary, and resubmit the responses. It is assumed, for
costing purposes, that one (1) iteration and revision of responses to public review comments will be prepared,
and 10 copies each of the responses will be prepared.
Meetings
This scope of services includes three meetings with Cash and Associates and the city related to
preparation /review /response to comments of the documentation. If additional meetings are requested, they
City of Newport Beach MARINEP.'S MILE WALKWAY
Lloyd Dalton PIERHEAD LINE EXTENSION
June 1, 2005 ENTITLEMENT PROCESSING
Page 9 (C &A Proposal No.9 939.C2j
Will be billed 7n 3 tii le- and -maNt .-ials bade. N: me—IN-2 time is c sum--' for a'i:enj:ar::3 at pub lic `CarCI gS or
council meetings, at this
P'-:, p are iJiition ig Pr cr.m (1,116') (Construrrrion
Chambers Group will proviGe a Deft (AMP at the ims of submittal c the resrcn as to the evie ; :: mmer;o
forany potential impacts thatwould require mitigation. The plan will include ell propesed miiigation measures
and the following:
project time period to which the measure applies,
future review or reporting requirements involved in a measure,
> responsibility for implementation of the mitigation,
requirements for monitoring,
➢ monitoring and reporting frequency, and
> sanctions for noncompliance.
Discussion of Issues Involved in the IS /MND Process
The CEQA Initial Study /MND will respond to all checklist questions providing substantiation on the
potential impacts to the environment and mitigation measures, such that it would withstand public
scrutiny and potential challenges. Key issue areas include the following:
Biology
The eelgrass survey shall be conducted early in the process. Based on recent surveys conducted by
the City, it is our understanding that several patches of eelgrass exist along the route of this proposed
project. The eelgrass in the proposed dock expansion area will be mapped by an underwater survey.
We estimate that the survey will take 3 days. The presence of eelgrass will be mapped. The area of
eelgrass that would be affected by the dock expansion will be quantified. Eelgrass density, percent
cover and condition will be documented.
The results of the eelgrass survey in the proposed dock expansion area will be discussed, as will
potential impacts associated with other biota during construction.
Water Quailty
Potential for impacts to water quality during construction (from sediment disturbance, dredge and fill,
oils /fuels in the water) will be addressed and appropriate mitigation will be presented.
Noise
Noise generated during construction will be assessed and the associated potential for impacts on the
nearby land uses will be evaluated. Generally, noise is subject to the local noise ordinance, and
limited to set hours. However, the limits and types of noise and effects on land uses can result in a
temporary nuisance, such as from pile driving, and thus will be discussed.
City of Newport Beac : MARINER'S MILE WALKWAY
Lloyd Dalton PIERHE.AD LINE EXTENSION
June 1, 2005 ENTITLEMENT i'RGCESSING
Page 10 (C &A
Ail 011J
The temporary impacts related to f v a ^un „ent onatructien ^missions will be addressed. is is
includes iden5 ;,cationof any possii)l: =daiiy adancesorcritada for pollutants a :rotheappio;,r ie
mitigation measures to minimize any r,iP2o:c. Any reiatcd odor impacts will also be addressed.
Land Use
Construction issues include temporary impacts /temporary closure of the businesses along the
dockway. Due to the relatively small lots along the dockway, staging areas may be difficult to locate
and may require the temporary closure or inaccessibility to local businesses. For some businesses,
driveway access, if blocked during construction will also be addressed. We will also look at
compliance with existing general plan /city planning elements within the document regarding the
pierhead line realignment.
Recreation
Construction equipment may access the site both from PCH as well as via barge. The commercial
area provides the walkway that is used by a limited amount of the public to access the view the water
from the existing dockway, where currently accessible to the public. During construction, the entire
dockway or portions of the dockway might be closed to public use. Post construction, the dockway
will result in increased public use, enhancing the passive recreational experience. Such use will likely
be limited to those who are visiting the businesses along Mariner's Mile, since parking for only
recreational access is limited. These issues will be discussed in the assessment. If construction
equipment is to be barge based, then temporary impacts to recreational boaters and safety will be
addressed. Vessels currently docked along the dockway, will be required to temporarily dock at
alternative locations during construction.
Traffic (Surface Street and Waterborne)
Construction equipment may access the site both from PCH as well as from the water via barge.
Impacts to the surface street traffic may include impeded traffic conditions while heavy equipment is
accessing the site or staging areas, and impacts to waterborne traffic may result in impedance of
recreational vessels. The level of impacts to surface and waterborne traffic, related safety concerns,
and pertinent construction - related mitigation measures will be addressed. Parking issues associated
with the completed project will also be addressed.
Task 2: Provide Project Permitting
Permits to be obtained include a Section 404 permit from the U.S. Army Corps of Engineers, a Section 401
Water Quality Certification from the Regional Water Quality Control Board, a Coastal Development
Permit/Coastal Consistency Determination from the California Coastal Condition, and possible a 1601 permit
from the California Department of Fish & Game. This scope of services assumes 3 onsite meetings and one
round of requests for additional information from each agency. The Marine Biology Survey and Mitigation
Plans will be incorporated in this permitting effort.