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HomeMy WebLinkAbout05 - Jamboree Road Street RehabilitationCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. s July 26, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Sean Crumby, Associate Civil Engineer 949- 644 -3315 scrumby @city.newport- beach.ca.us SUBJECT: JAMBOREE ROAD STREET REHABILITATION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH DEWAN, LUNDIN AND ASSOCIATES RECOMMENDATION: Approve a Professional Services Agreement with Dewan, Lundin and Associates Inc., of Garden Grove, California, for Jamboree Road Street Rehabilitations, (1) from University Drive to Bristol Street, and (2) from San Joaquin Hills Road to Ford Road at a contract price of $85,708.00 and authorize the Mayor and City Clerk to execute the Agreement. DISCUSSION: Over the past few years several segments of Jamboree Road have been rehabilitated. Those sections are: • Coast Highway to San Joaquin Hills Road in FY 1998 -1999 • Ford Road (Eastbluff Drive) to Bison Avenue in FY 2003 -2004 • Bison Avenue to University Drive (Eastbluff Drive) in FY 2002 -2003 This year the Orange County Transportation Authority (OCTA) approved an allocation of approximately $85 million in federal roadway funds to cities and the County in Orange County as part of the Arterial Highway Rehabilitation Program (AHRP) to rehabilitate arterial streets. These funds require a City match and are to be administered through Caltrans over the next two years. On January 25, 2005 the agencies in Orange County submitted applications for qualified projects. The City of Newport Beach had seven such applications of which six were approved (one is still pending). Two of those projects are to rehabilitate the remaining sections of Jamboree Road that lie between Coast Highway and Bristol Street. Those sections are (1) University Drive to Bristol Street, and (2) San Joaquin Hills Road to Ford Road. The proposed improvements for the first section (University to Bristol) are budgeted as a FY 2005/06 Capital Improvement Program project. The proposed improvements for the second section (San Joaquin Hills to Ford) are scheduled to be budgeted in the FY 2006/07 Capital Improvement Program. The construction cost is estimated to be $800,000 for each project. The City's matching portion for each project will be SUBJECT: Jamboree Road Street Rehabilitation - Approval of Professional Services Agreement With Dewan Lundin and Associates July 26, 2005 Page 2 $400,000 and will be funded from either Gas Tax or Measure M Tumback. In addition to rehabilitating the streets, the median curbs will be re- established in both sections. Dewan, Lundin and Associates performed engineering services for the last two segments of Jamboree Road (Ford to Bison and Bison to University). In both cases numerous proposals were received and DL &A was chosen based upon firm qualifications, past experience with similar projects, and availability. Both of those projects were successfully constructed near the contract cost with minimal change orders. Due to this recent high level of performance and timing needed to effectively submit the plans to Caltrans, staff negotiated with DL &A to provide the necessary scope of services for a fee of $42,854.00 for each section totaling $85,708.00. This fee is approximately five (5 %) percent of the projected construction cost. The scope of DL &A's professional services will include: • Aerial topographic survey • Ground topographic survey • Utility investigation and coordination • Preparation of plan and profile improvement plan sheets • Preparation of pavement cross section plan sheets • Preparation of pavement striping and signage plans Preparation of project Specifications • Preparation of construction quantity and cost estimates • Assistance during bidding • As -built plans. Environmental Review: Engineering design services are not a project as defined in the California Environmental Quality Act (CEQA) Implementing Guidelines. However, at the time of award (for construction) it is likely that the project will be determined exempt from the CEQA pursuant to section 15302 of the CEQA Implementation Guidelines. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Funding Availability: There are sufficient funds available in the following account for the project: Account Description Gas Tax — Jamboree Road Rehabilitation Prepared b r Sean Crumby, P.E. �/ / Associate Civil Engf{{eer Attachment: Professional Services Agreement Project Location Map Account Number Amount 7181 C5100831 $85,708.00 Submitted b i Stepp G. Badum Pudic Works Director FY 2002/2003 PROJEC TO AREA 1 RESURFACED ?� FY 2003 /2004'• PROJECT AREA 2 D FORD RD TO SAN JOAQUIN HILLS RESURFACED FY 1998/1999' CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT JAMBOREE ROAD REHABILITATION PROJECTS JULY 2005 SC N.T.S