HomeMy WebLinkAbout07 - Begonia Park Playground ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
August 9, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 -644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: BEGONIA PARK PLAYGROUND IMPROVEMENTS — COMPLETION
AND ACCEPTANCE OF CONTRACT NO. 3641
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials Bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond one year after Council acceptance.
5. Authorize the Public Works Director to approve Change Order No. 2 in the
amount of $14,447.33 and authorize the encumbrance of an additional
$14,374.21 and budget amendment appropriating the same amount from
Unappropriated BET Fund Balance, 270 -3605, to account 7271- C4120724.
DISCUSSION:
On January 25, 2005, the City Council authorized the award of the Begonia Park
Playground Improvements to Horizons CCI Services Inc.
This project involved removing and disposing of existing improvements, grading,
installing drains, constructing PCC sidewalk, playground rubber surface material, and
rubber curbing, installing City- furnished playground equipment, modifying the irrigation
system and installing sod and landscaping.
After the contractor had started construction it became apparent that a revision to the
park design was needed to create a two -level play area with connecting walkways.
While there were advantages in a single -level play area, the revised design eliminated
the safety hazard associated with retaining walls. Additionally, the park design calls for
using a shredded rubberized material that could be subject to mildew if exposed to
standing water. The revised design provided better drainage away from the play area.
These revisions added additional costs to the project, particularly for soil import,
SUBJECT: Begonia Park Playground Improvements —Completion and Acceptance of Contract No. 3641
August 9, 2005
Page 2
additional grading, and additional sidewalk. The lessons learned on this park will be
reflected in future park designs.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $74,147.45
Actual amount of bid items constructed: $74,188.27
Total amount of change orders: $32,591.58
Final contract cost: $106,779.85
The final overall construction cost including Change Orders was 44 percent over the
original bid amount. The City Manager gave his written authorization to exceed the
original contract amount up to 24% per the City Council Policy F -3.
The following two Change Orders were issued for the project:
Change Order No. 1 in the amount of $18,144.25 provided for a revised
construction plan that allowed for a tiered level of in the grading of the park which
reduced the slopes and made it safer for public use.
Change Order No. 2 in the amount of $14,447.33 provided for additional grade
changes, sidewalk adjustments, garden walls and miscellaneous work.
Construction costs for this project have exceeded the 125% threshold of the original
contract. Change Order No. 2 requires Council approval for the additional expenditure.
Staff is recommending the approval of this Change Order and is also requesting
authorization to encumber additional funds from the BET Fund Balance to accommodate
Change Order No. 2.
Upon approval of the recommended budget amendment, the expenditure breakdown
for this project will include the following:
Account Description
General Fund
General Fund
Begonia Park Playground
Contributions
Prepared by:
R. Gunther, P.E.
Construction Engineer
Improvements
Account Number
Amount
7013- C5100020
$5,200.00
7015- C4120431
$5,740.00
7271- C4120724
$64,292.40
7251- C4310708
$31,547.45
Total $106,779.85
Submitted by:
Badum
s Director
City of Newport Beach NO. BA- 06BA -005
BUDGET AMENDMENT
2005 -06 AMOUNT: S2s,s2�.5a
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND �X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for Begonia Park Playground Improvements.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
270 3605 Build Excise Tax Fund - Fund Bal.
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$28,821.54
$28,821.54
jf: -6r—
Date
tJ OS�
Date
Date
Description
Division
Number 7271
Building Excise Tax Fund
Account
Number C4120724
Begonia Park Playground Imrpovments
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
r
'nancial Approval: Administ ive Services Director
Ili Z,
Signed:
Administrative Approval:
City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$28,821.54
$28,821.54
jf: -6r—
Date
tJ OS�
Date
Date