HomeMy WebLinkAbout07 - Maintenance & OperationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
November 8, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
MAINTENANCE & OPERATIONS BUDGET ACCOUNTS FOR
FY 2005106.
RECOMMENDATION:
Approve a Budget Amendment increasing revenue estimates by $171,950 in 4010-
5892, Library — Friends of the Library, and increasing maintenance and operations
expenditure estimates by $171,950 in Division 4091, Friends.
DISCUSSION:
A gift from the Friends of the Newport Beach Public Library in the amount of $171,950,
approved by the Library Board of Trustees on November 1, 2005, has been received
and deposited into Division 4091. A facsimile of the original check will be presented to
City Council on November 8.
The Friends see their mission as enhancing the excellent services the City already
supports. The Friends Executive Board reviewed the "wish list" developed by staff and
selected the projects listed below. The Friends have traditionally supported Children's
programs and materials. They also enhance specialized collections.
Because State funding has been terminated, the Friends are the sole source of support
for the Summer Reading Programs (SRP). These programs provide incentives and
theme related performances so that children read throughout the summer. Research
has shown that reading scores of participants increase when students attend SRP.
The Friends also provide major support for Library materials of all kinds. Over $147,000
of this donation will be used to purchase books, DVDs, books on CD and music.
Without this generous gift our collection of materials would not be the genuinely
outstanding collection it is. The HAPLER ranking, placing the Newport Beach Public
Library number one in the state in its population category, reflects the collection we
have built with the Friends' gifts.
The entire donation will be used to improve Library Services in the M &O expenditure
accounts as indicated below.
4091 -8010 (Advertising & Public Relations)
Summer Reading Program for Youth $15,000
Summer Reading Program for Adults $ 200
Student Outreach $ 6,100
4091 -8012 (Programming)
Fall (October 2006) Program for Balboa $ 500
Literacy Program $ 2,000
4091 -8140 (Office Supplies)
Storytime and Bulletin Board Supplies (Mariners) $ 300
4091 -8260 (Library Materials)
Children's Collection $70,000
Children's Collection (Crean /Mariners Joint Use) $13,000
Young Adult Collection $11,500
Adult Collection $52,000
Nautical Periodical Binding (Balboa) $ 850
4091 -9400 (Office Furniture /Fixtures)
Reading Corner in Children's Room 500
(for older elementary students)
Total Amount $171,950
Submitted by:
. O
Attachments: Copy of check for $171,950 from Friends of the Newport Beach Library
FRIENDS OF THE NEWPORT BEACH
PUBLIC LIBRARY
BOOKSTORE ACCOUNT
1000 AVOCADO ST.
CORONA DEL MAR, CA 92625
PAY
TO THE
ORDER OF
ANION BANK`6F CALIFORNIA
BAnor ♦62
1090 BAMDE DME. NB OAT RF CH, G 92660
800 238 4486
11800 l9 1011' . 1: l 2 20004961: 06 2001 180011'
1910
16-49 62
DATE I I ' I D� 1220
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$1l7/ .q. -a_,
8
City of Newport Beach NO. BA- 06BA -026
BUDGET AMENDMENT
2005 -06 AMOUNT: 5171,950.00
EFFECT ON BUDGETARY FUND BALANCE:
rq Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to gift from the Friends of the Library.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5892
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4091
Account
Number
8010
Account
Number
8012
Account
Number
8140
Account
Number
8260
Account
Number
9400
Division
Number
Account
Number
Division Number
Account Number
Signed:
Signed:
Signed:
Description
Description
Library - Friends of the Library
Description
Library - Friends of the Library
Advertising & Public Relations
Programming
Office Supplies
Library Materials
Office Furniture /Fixtures
Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$171,950.00
$21,300.00
$2,500
$300.00
$147,350
$500.00
Date
% a-
Dat6
Date