HomeMy WebLinkAbout10 - Pacific Coast Highway ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No, lo
November 22, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, PE
949 - 644 -3328
Idalton@city.newport-beach.ca.us
SUBJECT: PACIFIC COAST HIGHWAY IMPROVEMENTS FROM MORNING
CANYON ROAD TO CAMEO SHORES ROAD - CONTRACT NO. 3435
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Approve a budget amendment appropriating an additional $101,862.50 from the
Unappropriated Circulation & Transportation Fund Balance to Account No. 7261 -
05100650.
3. Award Contract No. 3435 to Elite Bobcat Service, Inc., for the total bid price of
$249,452.50, and authorize the Mayor and the City Clerk to execute the contract.
4. Provide a contingency of $20,000 to cover the cost of testing and unforeseen work.
DISCUSSION:
At 11:00 a.m. on November 3, 2005, the City Clerk opened and read the following total
bid prices for this project:
Low Elite Bobcat Service, Inc.
2 Alliance Streetworks Inc.
3 J.D.C. Inc.
4 Sequel Contractors, Inc.
5 Damon Const. Co.
Bidder Total Bid Price
$245,452.50
260,990.00
272,775.00
304,838.00*
313,667.50
corrected Total Bid Price is $304,848.00
The low Total Bid Price is 2% below the Engineer's Estimate of $250,000. The low
bidder, Elite Bobcat Service, Inc., possesses a General Engineering Contractor Class A
license as required by the project specifications. EBS has not performed contract work
Subject: Pacific Coast Highway Improvements from Morning Canyon Road to Cameo Shores Road - Contract No. 3435
November 22, 2005
Page 2
for the City; however, a check of their references indicates that they have satisfactorily
completed similar -type work for other southern California municipalities.
This contract requires for the Contractor to provide traffic control; remove signage,
vegetation and five street trees from the southerly parkway of Pacific Coast Highway;
excavate the slope and pavement as needed to construct curb and gutter, a two foot
maximum height slough wall and a sidewalk; and construct said improvements, traffic
striping and new signage adjacent to Cameo Shores tract (see attached Location Map).
The completed project will provide a safer pedestrian way adjacent to the highway,
rather than in the highway, and will facilitate the Cameo Homeowners Association's
efforts to beautify the area between Hampden Road and Pacific Coast Highway. Public
Works staff has obtained archaeological clearance and a waiver of the Coastal
Development Permit for the project.
The five street trees to be removed will be replaced in the same general area with new
street trees under an upcoming Cameo Association contract. Tree specie and exact
planting locations will be shown on Cameo's ponstruction plans for tract entrance,
screen wall and re- landscaping between Hampden Road and Pacific Coast Highway.
Those plans will soon be brought before the PB &R Commission for approval.
Environmental Review:
The City's project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers minor alterations of public highways involving negligible or no
expansion of use beyond that existing at the time the project was authorized by City
Council.
Funding Availability:
Upon approval of the recommended budget amendment, sufficient funds will be
available for award and contingency in the following accounts:
Account Description
PCH Sidewalk & Wall
Between Morning Canyon & Cameo Shores
Circulation & Transportation Fund Budget Amendment
Total
Prepared by:
4&4
Dalton,
Attachment: Bid Summary
Location Map
Budget Amendment
Account Number Amount
7261- C5100650 $163,590.00
7261- C5100650 101,862.50
$265,452.50
Submitted by:
Stephen um
Public Works Director
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City of Newport Beach NO. BA- OGBA -028
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
AMOUNT: 5101,862.50
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditureapgropriations from the Circulation and Transportation Fund unappropriated fund balance for
Pacific Coast Highway Improvements from Morning Canyon Road to Cameo Shores Road, C -3435.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Amount
Fund Account
Description
Debit Credit
260 3605
Circulation & Transportation Fund Balanc
$101,862.50 '
REVENUE ESTIMATES (3601)
Fund /Division Account
Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7261
Circulation & Transportation Fund
Account
Number C5100650
East Coast Highway Widening
$101,862.50
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Entry.
Signed:
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Financial Approval: Adminis ve Services Director
Date
Signed:
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Administrative AppKoval:
City Manager
Ddle
Signed:
City Council Approval: City
Clerk
Date