HomeMy WebLinkAbout20 - 06BA-029 - Maintenance & OperationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 20
December 13, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
MAINTENANCE AND OPERATIONS BUDGET FOR FY 2005/06.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $81,900 in Account
No. 4010 -5893 and increase maintenance & operation expenditure estimates by the
same amount in Division 4090, Foundation.
DISCUSSION:
A check from the Newport Beach Public Library (NBPL) Foundation in the amount of
$81,900 approved by the Library Board of Trustees November 1, 2005 will be presented
to City Council. The entire amount of the check will be deposited into 4010 -5893.
The Newport Beach Public Library Foundation continues its generous support of Library
resources and collections. Their gifts contribute to the success of our excellent Library
by underwriting experimental services such as Live Homework Help that connects
students to an online tutor for interactive assistance with homework. Homework Help
will be available both from home and the Library as long as the student has a Newport
Beach Public Library card. The Foundation is also helping us expand the highly
successful "Check out a Laptop" program to the branches. Thanks to a previous
Foundation gift, customers at Central have been able to check out a laptop computer
and use it through our wireless network anywhere in the Library. No laptops have been
stolen or damaged. We notify customers we have a "lojack" system in place.
The Foundation assists us with purchasing DVDs, bestsellers, audiobooks and supports
some of our special programs. We have also asked for support to send two of our staff
to the annual "Internet Librarian" workshop. The highly technical and cutting edge focus
of this workshop allows our staff to create our own nationally recognized web pages,
provide innovative services such as email pre notification of overdues, and effectively
select and use the newest databases to meet the rapidly changing needs of our
community.
The entire donation will be used to improve Library Services in the expenditure
accounts as specified below:
4090 -8010 (Advertising and Public Relations)
Marketing $13,500
START /Center for the Book .............................. $ 500
Imagination Celebration .... ............................... $ 2,000
Corona del Mar Christmas Walk ........................ $ 1,000
Marketing... creation of a mailer product .............. $10,000
4090 -8012 (Programming)
Youth Services $4,400
Children's Programs ........ ............................... $2,600
Young Adult Programs ..... ............................... $1,800
4090 -8105 (Training)
Internet Librarian Workshop $4,000
4090 -8260 (Library Materials)
Collections $48,000
Tumble Books Story Book ...... ............................... $ 2,000
Live Homework Help ............. ............................... $24,000
Audiobooks ......................... ............................... $ 2,000
Best Sellers . ............................... ........................$10,000
DVDs......... ............................... ........................ $10,000
4090 -9010 (Computer Equipment)
Wireless Laptop Computers (7) $12,000
Total Amount of Check $81,900
Submitted by:
Linda Katsouleas, Library Services Director
Attachments: Copy of check for $81,900 from NBPLF
Newport Beach Library Foundation 09/02
1000 Avocado Ave.
Newport Beach, CA 92660 -7915
949 - 717 -3690
G PAY TO THE
ORDER OF _
Eighty -C
WELLS FARGO BANK
NATIONAL ASSOCIATION
AGOURA HILLS, CA 91301
16- 24/1220
1707
11/11/2005
Newport Beach Public Library 1 $ "81,900.00
>ne Thousand Nine Hundred and 00/ 100"""""" " " " " " " " " " " " " " " " " " " " " " " " " " " " " " "'
DOLLARS B
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Transfer to
11100L707'1r 1:L2 2000 24 71:32L2 St. L60
Newport Beach Library Foundation
Newport Beach Public Library
7040 Transfers to Library
L�j 1 7 2005
ADMINISTRATION
NEWPORT BEACH PUBLIC LIBRARY
11/11/2005
1707
Wells Fargo Business Transfer to Library 81,900.00
City of Newport Beach NO. BA- 06BA -029
BUDGET AMENDMENT
2005 -06 AMOUNT: $81,900.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
pX Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of a donation from the Newport Beach
Public Library Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5893
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4090
Account
Number
8010
Account
Number
8012
Account
Number
8105
Account
Number
5260
Account
Number
9010
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed:
Description
Description
Library - Library Foundation
Description
Library - Library Foundation
Advertising & Public Relations
Programming
Training
Library Materials
Computer Equipment
Financial Approval: Administrative rvices Director
/ i
IL
Administrative Approv City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$81,900.00
$13,500.00
$4,400.00
$4,000
$48,000
$12,000.00
/ /•o1e1 -OS
Date
Date
Date