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Home My WebLink About01 - Minutes - 01-09-2007Agenda Item No. 1 January 23, 2007 CITY OF NEWPORT BEACH City Council Minutes Study Session January 9, 2007 — 4:00 p.m ROLL CALL Present: Council Member Henn, Mayor Pro Tern Selich, Council Member Webb, Council Member Gardner Excused: Council Member Curry, Mayor Rosansky, Council Member Daigle Council Member Daigle arrived at 4:08 p.m. and Mayor Rosansky arri 10 P.M. 1. CLARIFICATION OF ITEMS ON THE 2. RUNOFF REDUCTION PROGRAM: CONTROLLERS AND IRRIGATI ALAND L (100 -20071 Principal Civil Engineer Stein pr a staff port and utilized a PowerPoint presentation to display and discuss a lar we er flows in the coastal canyons, particularly in Bu y and Pe ' n ed that a lot of the runoff is subsurface run ue over irriga a reporte that the City has already conducted source identifi n will now be king on encouraging property owners to install $500 to $60 tion con llers. He added that the Pelican Hill Community o b ve ati and is currently installing controllers and working th the City mo r flows. ported that the City is working with the Irvine Ranch Water District R and the Municipal Water District of Orange County ( MWDOC) 6lative to the lity of elements of the program. In sponse until questions, Principal Civil Engineer Stein reported that this program from a IRWD program in that it focuses on the residences. He noted that about five Sm products have been certified by the landscaping industry, but the City is enco Bing the use of the product that has been successfully tested by the Metropolitan Water District (MWD); however, other products may be looked at as the City progresses in the program. He noted that MWDOC has a grant that sponsors the rebate program, and the City also utilizes a grant from the U.S. Bureau of Reclamation and funds from IRWD. He agreed that the systems need to be monitored to ensure they are performing properly. He reported that the City has asked Hydropoint to monitor water usage so a report can be generated to see if the residents are saving 20% to 40%, and to see how landscaping is handling the regulation. Principal Civil Engineer Stein reported that the residents that are not in the target area have been placed on a waiting list until funds become available since the focus is on Buck Gully and Newport Coast. He also discussed problems in the Crystal Cove development. Discussion ensued relative to who should be responsible for this area. He noted that all the permits have been issued and new conditions cannot be placed on those permits. Assistant City Manager Kiff reported that the City and the Pelican Point Community Association Volume 68 - Page 1 City of Newport Beach Study Session Minutes January 9,2007 received a letter from the State Water Board relative to the Areas of Special Biological Significance (ASBS) and, therefore, is responsible to do something within its jurisdiction. He noted that Principal Civil Engineer Stein is using some of the grant money to prove to the State Board that there is not a significant negative impact associated with a lot of activities there. He stated that the City may want to discuss this issue with County Supervisor Bates. In response to Council questions, City Attorney Clauson reported that the City is responsible for Crystal Cove once it inherits it; however, until then, the City may want to work with The Irvine Company (TIC) and the County to possibly require the installation of the controllers. Mayor Rosansky concurred that TIC should be contacted possibly via a letter from the City Attorney's office to encourage them to incorporate these devices into their building guidelines for new developments. Council Member Webb noted that IRWD sets rules and regulations related to connections to their system. Council Member Gardner emphasized that there is no mandate for any other development in the City to ins these devices. Mayor Roeansky indicated that the City needs to look into creating a am to either make installation mandatory or to have the City pay for controllers by ging an additional fee. Council Member Daigle expressed support for education an n ; however, expressed concern with creating an ordinance with penalties ched. or Pro Tem Selich expressed concern about the liability for this area. Principal Civil Engineer Stein re ported that d aper of the Crys Cove Phase III development, Lang, has agreed to install the con era. He noted that th ity is applying for additional grant funds to expand program hope to team with Rogers Garden to use their updated landscape on San Hills as an example to show homeowners what landscaping can look like that an uire a of water. He reported that a draft dry weather runoff re ction or ' nce for cos canyons and a landscape and irrigation guidance have bee dr W Director Badum indicated that permits are no quire for all ' on and Ian scape projects, but the idea behind the program is q ' that the co rollers be installed in new homes or major remodels. Le7 ja�. so mo ecenomi tion stem, versus completely relandscaping properties with De ty Genep S ervices Director Pisani utilized a PowerPoint presentation to discuss the bendNs of g a Citywide Central Irrigation Control System. He reported that the City's ParkalVA20ffiion currently spends $580,000 in water and that saving 20% to 30% is suboffntial. He added that other benefits to having an irrigation system include public safety, better plant health, and the ability to change irrigation timing for seasonal changes from the office rather than doing it manually. He displayed a map of where the controller systems are located. He reported that the City could save about 426,000 gallons of water a year and noted that the average house uses about 125,000 gallons of water a year. He reported that, in the non - Newport Coast areas, they are in year five of a ten year program, receive about $45,000 a year via the CIP budget, and convert about 40 acres per year. However, for Newport Coast, they are in year three of the five year program that only converts about 40% of the controls and has a CIP budget of $40,000 a year. In response to Council questions, Deputy General Services Director Pisani reported that completely converting the non - Newport Coast areas would cost about $125,000 and it would cost $125,000 to $150,000 to convert Newport Coast completely. He confirmed that the change out is done by City staff. He indicated that they have not advertised the program well, but could increase their CIP budget request for next year. Public Works Director Volume 58 - Page 2 City of Newport Beach Study Session Minutes January 9, 2007 Badum clarified that the $45,000 CIP funding is through the water budget and, when it was first created, the City didn't want to put too much stress on the water fund. However, at Council's direction, this program can be accelerated but it would affect the water rate and how they calculate capital improvements and capital replacements in the water budget. Deputy General Services Director Pisani reported that, of the $580,000 water budget, about $130,000 goes to IRWD for Newport Coast, Bonita Canyon Sports Park, and Bay View Park, and the remaining $450,000 is a general fund transfer from the General Services budget into the water fund. Mayor Rosansky believed that this should be fully budgeted if there was a way to accelerate the program, realize a savings, and get the program running quicker. He suggested looking into using contractors to install the controllers. Council Member Henn requested a more refined cost estimate to accelerate the program and a better calculated payback. Council Member Webb indicated that the water rates will probably be significangO increasing soon and that the City needs to look at how it allocates expenditures in ater fund. Council Member Gardner indicated that Council needs to consider this Ae'sneas the General Plan. She reminded everyone that the genesis for today's disc educe runoff. City Manager Bludau stated that staff will look into what it - o, it relates to cost benefits. 3. CABLE CASTING. [481100 -8007] Assistant City Manager Kiff utUiw&& PowerPoilLpr esentation and reparted that Time Warner Cable (TWC) indicated tha will no ger provide the crews to cablecast Council meetings after the end of Fe 7. He viewed the coverage TWC and Cox Communications provides in the Ci , their re nships with the City, the cable regulations, and ho 'ty s Pub , E o vernment (PEG) programming works. He ' ted a capital. from t cable companies, the ongoing PEG support , the the G channel and the franchise fee amount. He reported that the options t meetings d are to (Option 1) see what TWC would charge the co a ro se (Option 2) rent or purchase used cameras, hire eelancers to era a came improve the editing equipment, save most of the $1.13 illion capital ant ney for new equipment when a new City Hall is built, and use C's support oney supply costs and to hire the fimelancers and production specialist; (Option 3) new emote - controlled cameras and accessory equipment, hire or contract fo rodu ' specialist using TWC's support money, use part of one of the new trailers for the du ' n specialist office, bulletin board system, and editing bay, and possibly hire freela mera assistance. He noted that Public Information Officer Jackson feels that the qualit of the City's productions suffer if it does not have a reliable production specialist. In response to Council questions, Assistant City Manager Kiff indicated that providing staff to air the Council meetings was not part of their contract. He stated that, instead of writing this service into the contract, the City requested the money with the option to do whatever it wanted to with it. Council Member Daigle indicated that TWC also wants to get out of PEG programming. She added that the City may also want to consider partnering with TWC for video -on- demand, but would need to request digital channels from them. Assistant City Manager Kiff recommended that the City try Option 1 and see how much TWC would charge for this service temporarily. He indicated that TWC would probably deduct it from the $8,500 monthly franchise agreement money. It was the consensus of Council to start with Option 1 , as long as the City doesn't have to Volume 58 - Page 3 City of Newport Beach Study Session Minutes January 9, 2007 pay TWC the entire $8,500. Gordon Glass suggested that the City drop in its own cable line when cable companies are updating their lines. He emphasized the importance of continuing to televise Council meetings and indicated that the City could save money on personnel by partnering with the local colleges. PUBLIC COMMENTS -None. ADJOURNMENT - 5:26 p.m The agenda for the Study Session was posted on January 8, 2007, at 3:20 p.m on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. The amended agenda for the Study Sess' n was posted on January 4, 2007, at 9:15 am on the City Hall Bulletin Board ated outside of the City of Newport Beach Administration Building. Clerk Volume 58 - Page 4 Secretary CITY OF NEWPORT BEACH City Council Minutes Regular Meeting January 9, 2007 — 7:00 p.m. STUDY SESSION - 4:00 p.m. CLOSED SESSION - 5:26 p.m. A. B. ROLL CALL Present: Council Member Henn, Council Member Rosansky, Council Member Webb, Cow Gardner C. CLOSED SESSION REPORT -Mayor Ros rc City Council reviewed the possible purchase y the Pacific Coast Highway. Subsequent to a Indic were no longer interested in selling the prope" 1 longer consider purchase of the property property by eminent domain or any other means. D. PLEDGE OF ALLEGIANCE - CoWopq Member E. INVOCATION - Jim de Boom, F. PRESENTATIONS Presentation Marian Berg9n Marian Be gggpal Council Membe district, the targn 2007 date Cd t $ >OOQzn c efforts and ev'en'ts additional 14nd`4 Recognition of I present acq u ,- the 15 -ai Declara_W" of T Meteorologist $an of storm - ready* ^an recognition status authorized to use Mo' t._Pro Tem Selich, Mayor mber'TJgle, Council Member Y h > I that during" tenors ` d session the of the vrouerty on the property ow '° ";`maid they x As a result, th ,,Vity will no ill not attempt a taking of the Council Bergeson t4iaise Mons' for the Corona del Mar Pool - resea a progress report on the $750,000 refurbishing efforts for the )ol at na del Mar Hio School. She thanked school officials, staff and !r their*sistance and cob ition. Subject to confirmation by the school Arch 200 and completion is anticipated by early May kN m T acilities Foundation (CCAF) has received more tsh ations as we "s significant pledges. Other fundraising outreach are lWkway. If the Newport -Mesa Unified School District approves Is antic p4M.'W' , l e challenge will have been met. Donp' by Marian Bergeson on Sunset Ridge Park - Mayor y. special recognition plaque to Marian Bergeson for her help in et Ridge Park property for the City. miamiReady City by the National Weather Service - Jim Purpura, Diego National Weather Service Forecast Office, presented a Certificate I tsunami -ready jurisdiction recognition to the City. The jurisdiction continues through September 8, 2009 during which time the City is the storm -ready and tsunami -ready logo on its letterhead and other Volume 58 - Page 5 City of Newport Beach City Council Minutes January 9, 2007 G. H. I. suitable documents. Chief Lewis acknowledged the City's outstanding accomplishment in attaining the jurisdiction recognition, a recognition afforded few municipalities in southern California. Information about the tsunami plan is available on the City's website. The first Tsunami workshop is scheduled for January 16, 2007 at 6:00 p.m. in City Hall. Council Member Gardner encouraged extensive public outreach. Restaurant Week Presentation - Peggy Fort, on behalf of & Newport Restaurant Association announced the first "Newport Restaurant Week ", nl'*nuary 21 through January 25 supported by 75 local restaurants. Shed public support and participation. NOTICE TO THE PUBLIC REPORT (NON DISCUSSION ITEM): Council Member. Gardner asked that a report Foundation be placed on the agenda. Council Member Daigle thanked announced that due to reside residential areas the City would p.m. for supp 3 about b ssion and Council Member We Fasked for an iipdate on Mariners School -e of the Arts the Corona del Mar pool. She Activities spilling over into "um on January 23 at 4:00 of a crossing guard at Council Mew,,; Curry i6'4ted that while, Washington D.C. he visited the offices of Congressmen Jc CampW11 and Senator Dftinrib Feinstein and was assured that they were dedicated to p tip kal appmpr}atiions for the Cites efforts in dredging the bay - call Membery soir h(:.' cerned about vehicles for sale on Old Ford Road sud ' '*.the CitaNf eager sign a turnout for two -hour parking to help mitigate the problem R,,; J Mayor Rosansky tsald'jhe was pldhsed to serve as starter last Sunday for the Orange County MiSathon involvingpproximately 13,000 participants. He reminded residents that they couharticipate in ig ongoing fundraising effort for the Centennial Memorial. Individuals inteii( ted in partidp ing are invited to call City Hall. 1. MINUTES OF THE ADJOURNED REGULAR MEETING OF DECEMBER 11, 2006, AND THE REGULAR MEETING OF DECEMBER 12, 2006.[100-20071 Waive reading of subject minutes, approve as written and order filed. 2. READING OF ORDINANCES AND RESOLUTIONS. Waive reading in full of all ordinances and resolutions under consideration, and direct City Clerk to read by Volume 58 - Page 6 City of Newport Beach City Council Minutes January 8, 2007 J. title only. ORDINANCE FOR ADOPTION 3. DAY CARE REGULATIONS (PA 2006 -211) - CODE AMENDMENT NO. 2006- 007 - TO REVISE THE LAND USE REGULATIONS TO DISTINGUISH DAY CARE CENTERS FOR CHILDREN AND THOSE FOR ADULTS AND ESTABLISH SPACING, CONCENTRATION, PARKING, AND OPERATIONAL STANDARDS FOR LARGE FAMILY CHILD CARE HOMES * 1100-2007] Adopt Ordinance No. 2006 -27 appro_ A, I ode Amendment No. 2006 -007. RESOLUTION FOR ADOPTION h 4. RESOLUTION UPDATING THE LIST OF JAIGNAT EMPLOYEES FOR 2007 UNDER THE CITY'S CONFLICT pF 4NTEREi DE. 1100-20071 Adopt Resolution No. 2007 -1 adopting t1071esignated Empl s List. MISCELLANEOUS w; 6. APPOINTMENT OF JOHN MOFT } , TQ€13d RONMENTA4 QUALITY AFFAIRS COMMITTEE. 1100-20071 t John Moftakhar to the Environmental Quality tfairs Committee (E S15. RESOLUTION 2007 -4 1 TO THE �RMATION OF THE BAY ISSUES COMMITTEE (A'" NCIL AD Hf3%€IMITTEE). 1100 -20071 1) Adopt Resolution 2007- Issues CIO , imittee (a City Council Ad Hoc Committee); and 2) con m th pointments of Council Members Selich, Dan a and Gardner to Cu9ffimittee "$ 516. PROP, (25ED Cam; COUNCIL eRPORT LIAISON COMMITTEE. 1700 -20071 w. Con4 item.?. a Motion by MaQ Pro Tem Selich to ap iSve the Consent Calendar, except for those items removed (5, ,x ntmufan6e of Item S16. '(`he mo�tr8n domed by thQUowing roll call vote: Ayes: Council 11 ember Hejin '6c l Member Curry, Mayor Pro Tem Selich, Mayor Rosansky, Cot -1 Mem}aer' ebb, Council Member Daigle, Council Member Gardner 5 =- OINTMENTS BY THE MAYOR TO THE COUNCIL /CITIZENS AD HOC 6§"IT1?E'1ES, THE JOINT GOVERNMENTAL COMMITTEES, AND THE CIT _.i i ADVISORY COMMITTEES. [100 -2007] Mayor Rosansky requested two corrections: Item #1P - the Marina Park Committee sunsetted and he asked that it be deleted from committee appointments. Council Member Webb recalled that Council extended the committee beyond the one -year timeframe and felt that because the design had not been completed it would be beneficial to maintain the committee until completion of the project. Mayor Pro Tem Selich believed that in lieu of the ad hoc committee a new three- Volume 58 - Page 7 City of Newport Beach City Council Minutes January 9,2007 member committee was appointed to work on the project. Assistant City Manager Kiff clarified the committee as previously stated by Mayor Rosansky. Mayor Rosansky asked for a change on Item V to remove his name and offered that Council Member Gardner should serve as Chair of the committee. Dolores Otting felt that public outreach was important agdasked what committees were open to the public and which were not. City Attornk : &a.uson suggested that when committees are posted the list would indicate which committees were subject to the Brown Act and which were not. M to ion by Mayor Pro Tem Selich to staff report as amended. The motion carried by the following roll ;'C Ayes: Council Member Curry Con#ii Mayor Webb, Council Member Dail Gardner ACCEPT ASSISTANCR OFIREFIG] vote: outlined in the Mayor Pro T _ Rosansky, fiber Henn, Council Member AWARD. [100 -2007] Dolores Otting verified vd%Eh �c that the a unt. z f matching funds was $55,476. She asked if the City '6-- d? a any of the S4 ids for purchasing a siren warning system. -0 Motion Pro Tem h� to 1) a pt the Department of Homeland Secunty� ' tration As�iatance to firefighters Grant for $221,904 in fundnl for Fue: _ erations and Firefighter Safety; and 2) approve a budget aneYYont (07B 7) mcreasuig revenue estimates by $221,904 in 2320 -45941 and inciixtg a tore appropnalCina in 2320 -9032 by $277,380 which includes $55, 476 fretLxe „, Pond unprepriated fund balance for the required 25 °h The carried". the following roll call vote:, Ayes: Co Membeiiirry, Council Member Selicb, Mayor Pro Tem Rosansky, Mayo „ebb, Council Member Daigle, Council Member Henn, Council Member 8. "= AELIMIN RY DESIGN ANALYSIS FOR COMPRESSED NATURAL GAS iOft Fl�rXT MAINTENANCE SHOP. [100 -2007] Dolor'Otting was concerned about the potential for explosion of the propane gas. She Was also concerned about the fact that this facility would be open to any and all persons because there was no entry screening process. In the event of an explosion the City would lose two of its evacuation routes, Newport Boulevard and Superior. If the City feels compelled to move forward with this project the City Council should consider that newer types of diesel fuels are being developed by Mercedes. The City has diesel trucks and if the City used only transfer vehicles to run trash to Stanton the City could cut back on maintenance, save money on tires, mileage, maintenance, etc. and would not have to turn over the regular pickup vehicles as often. She said Volume 58 - Page 8 City of Newport Beach City Council Minutes January 9, 2007 her main concern was about health and safety issues with respect to the emergency preparedness plan because the facility is located adjacent to a convalescent home and hospitals. Motion by Council Member Webb to receive and file. The motion carried by the following roll call vote: Ayes: Council Member Curry, Council Member Selich, Mayor Pro Tem Rosansky, Mayor Webb, Council Member Daigle, Council M nn, Council Member Gardner K. PUBLIC HEARING 9. KOLL CENTER NEWPORT BEACH - 4456 "UACART UR BOULEVARD - GENERAL PLAN AMENDMENT NO S && Oc (PA200fl iS A GENERAL PLAN AMENDMENT TO INCREASE THE TOTAL S AREA OF GENERAL OFFICE IN ANO SITE 1 OF THE A'I�RT AREA (STATISTICAL AREA L4) OF T�� USELEMENT BY txRO55 SQUARE FEET. (100 -2007] Interim Planning Director Lepo reported th was a proposal by Koll Center Newport Beach to allow t� -to build a 21,000'f ' . e foot office center after adding 24,016 gross square feet '6 4'oWable building an the statistical area of the .. general plan. He stated tli are no addition facts on the project as a result of this proposal. A N" alive ,ion was a , ted in September and the Planning Commission recomm ded C approval in October. Council „_�-�iardner said ' reviewed, minutes of the meeting during which,fiMs issue Res approved a> ,had questions because there seemed to be no dise cut When je read the Seember 6, 2006 Planning Commission minutes they 4d theie�was an intent toieduce land use elements. She is confused that staff says a " intended {iiid that it was an oversight. City Attorney neon res d flto resolution indicated there was intent to make a0 ductio square "Yge and floor area but not below the amount au m t)t" need Community text on this particular parcel. Staff determi that the Jicant could not preclude moving forward with a General Plan amdent. ` ,t stant Ci Wb anager Wood explained to Council Member Daigle that it appeared PC text Oid been amended to provide this amount of development. It would been perable had the amendment been included in the current General Plan the*gtaff nor the applicant remembered to do so which necessitates tonight's Council Member Gardner had issues with certain mitigation measures. She requested that Measure 3.16 -1 include "smart controllers" and that Measure 3.16 -2 be "zero." Interim Planning Director Lepo pointed out that the Mitigated Negative Declaration was adopted in October 2006. Council Member Gardner asked that her recommendations be considered to comply with the City's direction. Interim Planning Director Lepo recommended that staff be directed to re- advertise the Public Hearing before changes were considered. Volume 58 - Page 9 City of Newport Beach City Council Minutes January 8, 2007 Council Member Webb asked if the City could direct staff to write a letter to the applicant asking for compliance and Interim Planning Director Lepo responded affirmatively. Mayor Rosansky opened the public hearing. Carol McDermott, representing the Koll Company, agreed with staffs presentation and indicated that Koll Company would be happy to use the smart controllers. With respect to changes in the purview of services because this; rPart of a large master Tanned community and the addition connects to a 1 '' ailed area it would be P % ` -P. difficult to accomplish without being inconsistent to iest of the community. With :.. regard to the sprinkler system, Ms. McDermott stat, Koll Company would be happy to comply with Council Member Ga;,*ier's 'test. She respectfully requested Council approval of the application Mayor Rosansky closed the public Motion_bv Council Member Curxi o adopt solution No. 20Eiyapproving General Plan Amendment No 20 "p and. lopting Mitigatt Negative Declaration (SCH No. 2006 - 081039); and , x a1 to`'send a letter toahe applicant asking for compliance with proposed mitigat£t easures. The motion carried by the`: ing roll call Ayes: Council Member Cur Member Seli' _ yor Pro Tern Rosansky, Mayor Webb, Coun mber p Council Mcilber Henn, Council Member Gardner L. PUBLIC COMNI i=, -" WR Arnie Pike ed befo ' ouncil to again ask the City to address the ADA requirement for parking' d that a City did not giply with the ADA parking requirements he would take the Co�wt order to ense' compliance. He asked if it was appropriate to submit a claim esting. City Attorney Clauson said she would a and it would "1r' stamped tomorrow. Mayor Rosansky responded at it was Cit -4 nt to be handicapped-unfriendly �` ! y` '- and that he could not explain Mores Otting sai was unei the impression that the City would have to conduct public o ch prior to rving the storm -ready and tsunami -ready recognition and named as ups that h not had presentations by either the National Weather Service or the Fue `ft ent. Slasked how the department would respond to a disaster and how they would evaFite 300y s students at Newport Elementary School. M. QRAL REP , f FROM CITY COUNCIL ON COMMITTEE ACTIVITIES Mayor Pro Tem Selich announced that the General Plan Implementation Committee would meet in the Council Chambers Conference Room on January 17 at 3:30 p.m. Council Member Daigle reported that SCAG issued its housing allocation report. The committee felt that the City's allocation was high and that staff would be offering testimony to SCAG on Thursday and would follow up with the appeals process. Volume 58 - Page 10 City of Newport Beach City Council Minutes January 9, 2007 N. PLANNING COMMISSION AGENDA AND ORAL STATUS REPORT 10. PLANNING COMMISSION AGENDA FOR JANUARY 4,2007.1100-20071 Interim Planning Director Lepo reported on the following Planning Commission items: Thirty First Street, LLC (PA2006 -031) - 407, 409, 411 & 413 31st Street; Newport Beach Brewing Company (PA2006 -177) - 2920 Newport Boulevard; McCloskey Residence (PA2006 -046) - 212 Crystal Avenue; Zov's Bistro (PA2006 -193) - 21123 Newport Coast Drive; Code Amendment 2006 -0,.8 - Appeal Procedures (PA2006 -257); General Plan Implementation (PA2006- 277iResolution establishing Interim Development Review; and, General P1an/LCP iplementation Committee appointments. 11. UNSCHEDULED VACANCY ON THE PI KING CO ION. 1100 -20071 ,VI Mayor Rosansky announced that the mittee nominated Tim Sticks and Bradley Hillgren to be considered as Pla missionbr. "r:.. Motion by Council Member Webb to a nomination of Timothy Stoaks and Bradley Hillgren to fill the unsched ncy as a result of the election of Michael Henn to the City Council.` The motion carried by the roll call vote: "r s Ayes: Council Member Cur& Coy .0 ember Se ' 9yor Pro Tem Rosansky, Mayor Webb, Council IV)�e inber D,. cil Wznber Henn, Council Member 12. BIG � N'YO`l fi QUNTRY CI ALB (PA2006 160), 1 BIG CANYON DRIVE - GEI 1AL PL V; AMENDII( .NT TO INCREASE THE MAXIMUM ALI LED LOPMENT SUB AREA 17 (BIG CANYON COUNTRY CLUB)' TATI TICAL AREA 1 F THE LAND USE ELEMENT OF THE CITY'S` `±Iy ,TO,, W AN ADDITIONAL 10,000 SQUARE to remove the item from the calendar at the The motion ivied byAe following roll call vote: ber Curry, Council Member Selich, Mayor Pro Tern Rosansky, Council Member Daigle, Council Member Henn, Council Member 13. PLAWNG DEPARTMENT STAFFING AND ORGANIZATION. 1100 -20071 Assistant City Manager Wood reported that this item was presented to the Council as a follow up to the evaluation of the Development Review and Plan Check process study that Council received in September. One of the more significant problems was the timeliness of plan check and presentation of items to the Planning Commission. Staffs goal is a four -week turnaround for the first round of comments, a goal generally being met by the Building Department and Public Works Department, not the Planning Department. Staff found that the workload and complexity of projects Volume 58 - Page 11 City of Newport Beach City Council Minutes January 9, 2007 presented to the Planning Department over the past six years has increased. Unfortunately, the Planning staff has not grown at a rate sufficient to keep up with the workload. Interim Planning Director Lepo has instituted interim changes that have helped reduce the backlog in plan check. However, the changes will not be a long -term solution. Therefore, staff is recommending the addition of four new planning positions, three in Plan Check and Zoning administrator function, two Assistant Planners and one Planning Technician, and one Associate Planner in the current planning section for a total cost in the remaining fiscal year estimated to be about $139,000. Other changes contemplated to assist with'ublic service are more counter staff and more integration of assignments. In o ;, r to'address coordination issues for development review the City Manager ha�ecided that Assistant City Manager Wood will supervise the Building and Pl ri'f 'j)epartments. In addition, staff has obtained vendor proposals for document hagi dg 8 ated to cost the City approximately $149,000 plus staff time with the`est to be-§ad over three - years. Therefore, staff is recommending $50,000¢ e i�trst budgeV_.t nt to cover the cost of the first phase.'' Council Member Henn asked what P " tage of ti the new positiod told spend on plan checking. Assistant City Maim" "' ;Woo ' ated about h f the time for the full time plan check and zoning a r positions and leas time for the case processing. w. Council Member Daigle asks out the net gain a� in plan check and Assistant City Manager Wood responiiat ges would red *s Pxisting staff doing plan check on their own projects. `Also ' fi "' _ „nts can be Wsted as the plan unfolds. Assistant City Manager Wood„ re 5nded #�y=`: `kIfilcil Member Henn that once mchcnd _ aired it would i vide a mor`':%kperienced counter staff to answer routine,C#ueatio wing for lessterruption fo planners. CduncMember irry asked wh City waited so long to increase staff capabilit saist itv Manager d that initially staff felt that the increase in developmex� "'oI#e,,ri d over time it became a matter of finding time i 5 the nece ' " analysis additional staff. City Manager Bludau pointed out thataff wa caught up in the General Plan effort. Council Member Curry asked if mtentad,.to..present a more in -depth report to Council about other restructur} and Assr6 &nt City Manager Wood responded in the affirmative. Assistant C t Managar Wood said she did not foresee a reduction in staff, rather, implementaf of a more effective operation with respect to customer service. siatant Ci ,. Manager Wood explained the fee system to Council Member Daigle. 514 urther§7 lained that according to staff proposals are most often submitted incbhi Staff will have checklists available and a staff person will screen applications to see that they are complete before entering them into the system and staff will no longer accept incomplete applications. City Manager Bludau stated that staff would come back to Council with a set of complete procedures once they were finalized. Motion by Council Member Henn to 1) approve the addition of four positions in the Planning Department: one Associate Planner, two Assistant Planners, and one Planning Technician; and 2) approve a budget amendment (07BA -036) transferring $189,025 from unappropriated General Fund reserve to the Planning Department Volume 58 - Page 12 City of Newport Beach City Council Minutes January 9, 2007 P. budget, as follows: a) $128,125 to 2710 -7000 Salaries b) $10,900 to 2710 -9000 Office Equipment for additional staff c) $50,000 to 2710 -8080 Professional and Technical Services for document imaging The motion carried by the following roll call vote: Ayes: Council Member Curry, Council Member Selich, Mayor Pro Tem Rosansky, Mayor Webb, Council Member Daigle, Council Member Henn, Council Member Gardner 14. GENERAL PLAN IMPLEMENTATION ESTABLISHING INTERIM DEVELOPM] 2007% A Senior Planner Ramirez stated before Co resolution providing interim Deve� t Revie, General Plan's adoption and approva the. resolution requires all developments and u including Floor Area Ratio (FAR), Densities to property with two ex,. 'ons: 1) projects prior to November 7, 20 2) single -unit i completed applications in' prior to establishes legislative proce s '" of do and consistent with the Gen P Code. Planned-Community Disti c exem - RESOLUTION 3OCESS. 1681100- this even ft was ,a draft aedures as a fft of the 3 in Novembe,2006. The insistent with the General Plan General Plan policies applicable pceived discretionary approval two -unit developments with Its The resolution el , ents and uses allowed by �pient with the current Zoning n this procedure. In response to `ht* r Pro Tem Mich, Senior Planner Ramirez addressed three concerg9 expresse &§day the Plammr` Commission. With respect to the conforming status 44 ,, jecta dye cited exampl .� why staff believes that it may be more appropnat #p a issues d07mg the process of updating the City's Zoning Mayo —'Ted' staff would move forward to establish zoning bons an lement the neral Plan concurrently with the Zoning Code to av& nfo projects. Regarding the height limits, three Commissioners felt tha xojects° vi be considered for varying heights and staff recommended that all p ct shou be subject to the new code. Regarding Development Agreement§ritje procedures allow for City Council discretion and one or two of the Commissions #;` were concerned that the applicant might be stuck with an itpplication ox :agreement that had been in process for some time. Staff felt a `o coinim a mile up of staff, Planning Commissioners and Ci ty Council Members e dlook a&iprojecta as they were submitted and determine whether they might be appr&Y,e for Development Agreements. Council Member Henn asked why the Planning Commission was concerned about staff recommending a resolution and interim overlay rather than an emergency ordinance. City Attorney Clauson explained that the resolution is an interim implementation procedure and not an ordinance that enacts regulations. General Plans are adopted by resolution, the implementation process was adopted by resolution and this is a procedure devised by staff using existing ordinances and regulations to allow applicants that choose not to wait until a new Zoning Ordinance is amended to start processing projects. She said it was her opinion that this was a Volume 58 - Page 13 City of Newport Beach City Council Minutes January 9, 2007 perfectly legal and appropriate mechanism for establishing this interim process. Motion by Mayor Pro Tern Selich to adopt Resolution No. 2007 -3 adopting an Interim Development Review Process during the Comprehensive Revision of the Zoning Code. The motion carried by the following roll call vote: Ayes: Council Member Curry, Council Member Selich, Mayor Pro Tem Rosansky, Mayor Webb, Council Member Daigle, Council Me enn Council Member Gardner - Q. MOTION FOR RECONSIDERATION - None R. ADJOURNMENT - 8:58 p.m The agenda for the Adjourned Regular Mei 8:20 p.m. on the City Hall Bulletin Boar . be Beach Administration Building. An was posted on January 4, 2007 at 9.15 Regular Meeting was posted on January Bulletin Board located outside of the City Building. Volume 58 - Page 14 posted on Diary 8, 2007, at tside of the &-l" �` f Newport ned Regular meb genda �Iemental age - for the 2:45 p.m. on the City Hall vuort Beach Administration