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Home My WebLink About17 - Planning Commission AgendaCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 17 February 13, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Planning Department David Lepo, Planning Director 949-644-3228;dlepo@cfty.newport-beach.ca.us SUBJECT: Planning Commission Agenda for February 8, 2007 Report of the actions of the Planning Commission Meeting: Item 1: The minutes of January 4, 2007 were approved as corrected (All Ayes). Item 2: Santa Ana River Vision Plan — Advisory Committee Formation The Planning Commission Chairman appointed Commissioner Earl McDaniel to the City's Santa Ana River Trails Advisory Committee. Item 3: Planning Commission E -mail Policy Responding to concerns that a -mails from Commissioners to staff and last- minute printed correspondence from applicants about upcoming Planning Commission Agenda Items were resulting in a loss of transparency in decision making and effectively precluding public participation and disclosure on these Agenda Items, the Planning Commission voted to add Paragraph H to Section X of the "Rules of Procedure of the Planning Commission." The new paragraph limits responses to e -mails regarding upcoming Planning Commission Agenda Items to minor factual clarifications. E -mails from Commissioners raising or expanding upon substantive issues on Agenda Items will be compiled and distributed to all Commissioners for consideration at the Planning Commission meeting when the respective Agenda Item is up for consideration. Mirroring language already included in the "Rules of Procedure" relating to printed materials submitted by applicants after agenda packets have been distributed, a -mails from applicants to Commissioners) received in the seven days prior to the respective Planning Commission meeting will be considered by the entire Commission at the public meeting and may be cause for continuation of the Agenda Item if Planning Commission members agree that the eleventh hour communiques require additional time for review. Item 4: Planning Department Web Site Planning Commission members literally applauded Planning GIS Analyst Dan Campagnolo's presentation demonstrating the great strides made in updating and expanding computer applications to enhance the efficiency and accessibility of Planning Department operations. The presentation highlighted the Page 2 Department's new web page, the Permits Plus application, on -line maps and aerial photography of the City, and all the related fascinating things available on the Planning site. Planning Commissioners asked that they each be provided access to the City's Intranet site so they, too, could avail themselves of use of the tools Campagnolo previewed. Item 5: Standard project conditions of approval. Planning Commissioners discussed their requirements for updating and reorganizing the Planning Department's standard and project - speck conditions of approval. Commissioners agreed that significant time could be saved in their review of staff reports if those conditions of approval specifically tailored to the project under consideration were somehow clearly distinguished from those conditions routinely applied to all projects. Commissioners voted to allow staff to come up with ways of accomplishing this in future staff reports. Item 6: Update on Planning Department Organization Planning staff provided an oral report on on -going improvements in the Planning Department's continuing push to provide superior customer service. This included the current recruitment for four new staff positions recently approved by City Council, the reorganization of the Current and Advanced Planning staffs, contemplated physical changes at the first floor Planning counter, and many of the procedural and technological changes previously highlighted in the earlier presentation about the Department's web page. Item 7: Isla Vista Homes (PA2004 -123) 1499 and 1515 Monrovia Avenue Continued from Planning Commission Agenda of January 4, 2007. General Plan Amendment, Zone Code Amendment, Tract Map and Modification Permit to develop 44 detached residential condominium units on a 3.25 acre site. The general plan designation would be changed from General Industry to Multi - Family Residential and the zoning district would be changed from M -1 -A (Controlled Manufacturing) to MFR (Multi - Family Residential). The applicant has requested that this item be removed from the agenda. This item was removed from calendar. Prepared and submitted by: David Lepo, Plann!P4 Director Planning: shareMPlanning Commission\pcagendarpt.doc Agenda Item No. 11 February 13, 2007 • NEWPORT BEACH PLANNING COMMISSION AGENDA. Council Chambers - 3300 Newport Boulevard February 8, 2007 Workshop — 4.00 p.m. ROLL CALL CURRENT BUSINESS 1. Ethics Training - AB 1234 REGULAR MEETING 6:30 pm. NEW BUSINESS: CALL TO ORDER 6:30 p.m. PLEDGE OF ALLEGIANCE ROLL CALL: PUBLIC COMMENTS: Public comments are invited on non - agenda items generW considered to be within the subject matter jurisdiction of the Planning Commission • Speakers must limit comments to. 3- minutes. Before speaking, please. state. your name for the record. REQUEST FOR CONTINUANCES: ITEM NO. 1 Approval of minutes ACTION: Approve as written and order filed. ITEM NO. 2. Santa Ana River Vision Plan — Advisory Committee Formation SUMMARY. The Planning Commission is to appoint a member to serve on the City's Santa Ana . River Trails Advisory Committee. ACTION: By minute order of the Chairman, appoint one Planning Commission member to the - City's Santa Ana River Trails Advisory Committee. CEQA COMPLIANCE: Not defined as a project and, therefore, not subject to the requirements of the California Environmental Quality Act. •ALL TESTIMONY GIVEN BEFORE THE PLANNING COMMISSION IS RECORDED. SPEAKERS MUST LIMIT REMARKS TO THREE MINUTES ON ALL ITEMS. (Red light signifies when three minutes are up; yellow light signifies that the speaker has one minute left for summation.) ITEM NO. 3. Planning Commission Email Policy SUMMARY: Establish a policy for a -mails relating to Planning Commission Agenda items. • ACTION: After discussion and comment, adopt Policy by minute order. CEQA COMPLIANCE: Not defined as a project and, therefore, not subject to the requirements of the California Environmental Quality Act. ITEM NO.4. Planning Department Web Site SUMMARY: Receive oral report from staff. CEQA COMPLIANCE: Not defined as a project and, therefore, not subject to the requirements: of the California Environmental Quality Act. ITEM NO. 5. Standard project conditions of approval. ACTION: Comment, then receive and file "Conditions of Approval ". CEQA COMPLIANCE`. Not defined as a project and, therefore, not subject to the requirements of the • California Environmental Quality Act. ITEM NO. 6. Update on Planning Department Organization SUMMARY: Receive oral report from staff. CEQA COMPLIANCE: Not defined as a project and, therefore, not subject to the requirements of the California Environmental Quality Act. ITEM NO. 7. Isla Vista Homes (PA2004 -123) 1499 and 1515 Monrovia Avenue SUMMARY: Continued from Planning Commission Agenda of January 4, 2007. General Plan Amendment, Zone Code Amendment, Tract Map and Modification Permit to develop 44 detached residential condominium units on a 3.25 acre site. The general plan designation would be changed from General Industry to Multi- Family Residential and the zoning district would be changed from M -1-A (Controlled Manufacturing) to MFR (Multi- Family Residential). The applicant has requested that this item be removed from the agenda. ACTION: Receive and file. • ADDITIONAL BUSINESS: • a) City Council Follow -up - b) Report from Planning Commission's representative to the Economic Development Committee- c) Report from the Planning Commission's representative to the General . PlaNLocal Coastal Implementation Committee - d) Matters which a Planning Commissioner would like staff to report on at a subsequent meeting - e) Matters which a Planning Commissioner may wish to place on a future agenda for action and staff report - f) Project status — g) Requests for excused absences - ADJOURNMENT: • F- -I LJ