HomeMy WebLinkAbout10 - Bristol Street North RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
May 8, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy
949 - 6443311 or sluy @city.newport- beach.ca.us
SUBJECT: BRISTOL STREET NORTH REHABILITATION FROM CAMPUS DRIVE
TO JAMBOREE ROAD - COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3815
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk tc
the Notice of Completion
portions of the Civil Code.
release the Labor and Materials Bond 35 days after
has been recorded in accordance with applicable
3. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On October 10, 2006, the Newport Beach City Council approved an agreement with the
County of Orange to add resurfacing of County owned portions of the intersection at
Bristol Street North and Campus Drive to the Bristol Street North Rehabilitation Project.
The County agreed to pay up to $58,000, plus a 10% contingency cost, as its share of
costs for construction in and around the intersection of Bristol Street North and Campus
Drive. The City also received a grant through the Arterial Highway Rehabilitation
Program (AHRP), federal funds administered through CalTrans, up to a maximum of
$163,260 for construction on Bristol Street North.
On November 14, 2006, the City Council awarded Bristol Street North Rehabilitation,
Contract No. 3815, to All American Asphalt for the total contract bid price of $537,487.
Council also approved a Budget Amendment appropriating $58,000 representing the
above mentioned contribution from the County of Orange for work around the intersection
of Bristol Street and Campus Drive. This project consisted of removing and
reconstructing roadway, driveway approaches, curb access ramps, curb and gutter;
placing asphalt base course, grinding and placement of asphalt overlay; and other
incidental items of work.
Bristol Street North Rehabilitation from Campus Wive to Jamboree Road — Completion and Acceptance of Contract No. 3815
May 8. 2007
Page: 2
The contract has now been completed to the satisfaction of the Public Works
Department and that portion of work in the County of Orange has been approved to the
County's satisfaction. As soon as the City receives confirmation of the recordation of
the Notice of Completion, staff will invoice the County for funding reimbursement. The
Contractor was allowed 40 working days for completion of work and completed the
project in approximately 35 working days.
A summary of the contract cost is as follows:
Original bid amount: $537,487.00
Quantity extras $ 21,348.67
One change order: $ 14.617.01
Final contract cost: $573,452.68
One change order, in the amount of $14,617.01, was approved for additional irrigation
modifications, traffic striping, cold milling, asphalt, curb and gutter, sidewalk, access
ramps and the installation of a temporary fence. Quantities were adjusted In the field to
meet actual conditions. Funding for the extra costs will come from the project
contingency. The final construction cost, including the change order and quantity
extras, was $573,452.68, which is 6.7 percent over the original bid amount.
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from the following funding sources, Bristol Street Relinquishment Fund,
Arterial Highway Rehabilitation Program, County of Orange contribution. Total project
expenses are summarized as follows:
Construction $573,452.68
Construction Inspection $ 1,800.68
Geotechnical Materials Testing $ 9,450.00
Incidentals $ 1.082.13
Total Project Cost $585,785.49
Environmental Review:
This project qualified for a Categorical Exemption pursuant to Section 15302
(Replacement or Reconstruction) of the Implementing Guidelines of the California
Environmental Quality Act. This exemption permits minor alterations to exiting public
and private structures that involve negligible expansion of use. Existing drainage
patterns, hydraulic flow, and flood control were not impacted and the site had no
sensitive vegetation.
Bristol Street North Rehabilitation from Campus Drive to Jamboree Road - Completion and Acceptance of contract No. 3815
May 8, ZDD7
Page: 3
Funding Availability:
Funds were encumbered from the following accounts to pay for construction:
Account Description
Bristol Street Relinquishment
County Contribution
AHRP Funds
Prepared by:
Stephen J. Luy, PE
Project Manager
Account Number
7253- C5100875
7251- C5100875
7285- C5100875
Total:
Submitted by:
Amount
$447,128.29
$29,047.77
$109,609.43
$585,785.49
Badum
s Director