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Home My WebLink AboutSS2 - Budget PresentationsCity of Newport Beach Department Budget Presentations FY 2007 -08 City Council & City Manager ................................................................ ..............................1 CityClerk ................................................................................................................. .............................10 HumanResources .........................:.............................................................. .............................13 CityAttorney ........................................................................................................ .............................18 Administrative Services ......................................................................... ............................... 22 Police ......................................................................................................................... ............................... 36 Fire ............................................................................................................................... ............................... 82 Planning. .................................................................................................................. .............................90 Building..................................................................................................................... .............................97 General Services 118 Library....................................................................................... ............................... ............................134 Recreation 149 Utilities .................................................................................................................. ............................... 168 AdditionalBudgets ...................................................... ............................... ............................180 55 z O= N E Ad co C r- 0 R .3 G. V O El CITY COUNCIL To protect Newport Beach's unique quality of life for the full enjoyment of its residents, visitors, and business owners and to direct the efficient and effective delivery of municipal services. 1 2004 -05 2005 -06 2006 -07 2007 -08 Actual* Actual* Estimated* Proposed ** Salaries and Benefits $ 239,265 $ 258,922 $ 256,192 $ 244,778 Maintenance and Operations $ 1,390,787 $ 1,791,445 $ 2,045,461 $ 935,919 Capital Outlay $ 8,869 $ 3,419 $ 7,000 $ 7,000 Total $ 1,638,921 $ 2,053,786 $ 2,308,653 $ 1,187,697 * Includes Spheres Issues and Centennial a )penditures ** Includes Spheres Issues ® I Council Grants Already included in FY 08 Budget Recipient Funding forNumber of Years Amount NMUSD Athletic complex at Third and final year of Leadership Tomorrow Sponsorship Since FY 04 $10,000 Newport Beach Film Festival Sponsorship Since FY 00 $75,000 Newport to Ensenada Race Sponsorship Since FY 05 $15,000 OC Marathon Sponsorshin Since FY 06 $50,000 2 Estanica HS $75,000 Balboa Island Historical Operations Since FY 02 Society $15,000 Balboa Island Improvement Flowers and holiday Since FY 05 Assn decorations /storage $11,250 CdM Chamber CdM 5K Since FY 05 — grant is in addition to agreement for race proceeds. $5,000 CdM Chamber CdM Christmas Walk Since FY 04 — Grant funds the event expenses. $10,000 Leadership Tomorrow Sponsorship Since FY 04 $10,000 Newport Beach Film Festival Sponsorship Since FY 00 $75,000 Newport to Ensenada Race Sponsorship Since FY 05 $15,000 OC Marathon Sponsorshin Since FY 06 $50,000 2 • 0 I CITY MANAGER =w y r To maintain the delivery of high quality municipal services and legislate and manage the affairs of the city according to law N and for the benefit of residents and property owners 3 2004 -05 2005 -06 2006 -07 2007 -08 Actual Actual Estimated Proposed C C wa Salaries and Benefits $ 2,066,053 $ 2,288,055 $ 2,523,282 $ 2,709,096 V Maintenance and Operations $ 663,611 $ 1,457,640 $ 1,803,443 $ 1,203,669 _0 Capital Outlay $ 24,860 $ 36,368 $ 136,000 $ 38,000 Q Total $ 2,754,524 $ 3,782,063 $ 4,462,725 $ 3,950,765 3 INS 651, City Manager —Key Divisions o Code & Water Quality Enforcement 6 full -time employees and .25 FTE $663,325 o Harbor Resources 8 full -time employees and 6.28 FTE $1,930,168 o Public Information 0 2 full -time employees and 1.5 FTE $305,356 • 4 � City Manager's Office o Major Accomplishments: • Completion of Spheres Agreement • General Plan completion and approval by voters o Major Challenges: • Fully implementing proposed CIP • Reaching agreement on new MOUs with employee associations 5 Code Enforcement O Major Accomplishments: • Keeping up with the current caseload, having a high percentage of violation appeals found in City's favor. More, and successful, use of all tools to gain code compliance (e.g., inspection warrants, public nuisance procedures and criminal cases) • Meeting all inspection requirements under the NPDES permit O Major Challenges: • Effectively monitoring and regulating recovery facilities • Implementing the new 5 -year NPDES • Providing adequate staff to respond to departments 0 permit issues in all Harbor Resources O Major Accomplishments: • Securing RGP -54 and Balboa Island Sand Replenishment permits • China Cove dredging -CDM State Beach sand replenishment O Major Challenges: 7 • Addressing pyrethroids in the LNB before a LNB Dredging project (and the LNB Project itself) • Funding the rest of the UNB Dredging Project • Getting more reasonable eelgrass regulations • � I PIO /Video Communications O Major Accomplishments: • Securing capital grants and ongoing grants for community programming • Transitioning Government (the "G" in PEG) programming from Time Warner to city O Major Challenges: • Making effective use of new revenue for community programming • Integrating community programming with a larger strategic communications plan 93 • � Changes Harbor Resources o Convert part -time Marine Refuge Supervisor to full -time Public Information o Additional Full -Time PIO a CITY CLERK g a) To provide service to the Mayor and City Council, City Manager, administrative ai E departments, and the public in a courteous, timely, and efficient manner white remaining neutral and impartial. To improve the administration of the affairs of the City Clerk's office consistent with applicable laws and through sound management practices to provide easier access to local government and fulfill our responsibility to the residents of Newport Beach. 10 2004 -05 2005 -06 2006 -07 2007 -08 p (0 Actual Actual Estimated Proposed CL U o Salaries and Benefits $ 288,860 $ 326,349 $ 338,205 $ 327,976 Q Maintenance and Operations $ 34,089 $ 97,730 $ 65,204 $ 54,804 Capital Outlay $ 2,901 $ - $ 6,500 $ - Total $ 325,850 $ 424,079 $ 409,909 $ 382,780 Elections $ 49,606 $ - $ 100,000 $ - Grand Total $ 375,456 $ 424,079 $ 509,909 $ 382,780 10 CITY CLERK Service Indicators 2004 -2005 2005 -2006 2006 -2007 2007 -2008 Actual Actual Estimated Projected Council Meetings, Regular 23 23 23 23 Council Meetings, Special or Adjourned 23 27 22 25 Resolutions adopted 78 89 80 80 Ordinances adopted 27 26 30 30 Municipal elections 1 0 1 0 Registered voters 60,529 60,373 59,885 60,000 Municipal Code Supplement pages distributed 52,479 56,595 55,000 55,000 Claims /Summons and Complaints processed 169 117 127 150 Contracts /Agreements processed 113 115 120 120 Notices of Completion /Release Bonds 17 20 14 15 Documents processed to Orange County Recorder 17 31 20 20 Pages scanned into Document Imaging System 80,000 50,000 50,000 50,000 Passports processed 655 457 400 400 CITY CLERK FY 07 Accomplishments ■ 2006 General Municipal Election & Related Campaign Filing Information ■ Staffing Issues /Training /Comprehensive Procedure Manual FY 08 Challenges • Staff Training Involving Election Issues /Conflict of Interest Code /Campaign Filings • Updating City Clerk's page on City's Website 12 c o � C O V O 24 UUMdH Uescurces To increase the City's effectiveness through recruitment and retention of employees committed to providing quality public service that meets e goals and objectives e uiiv uouncii an nager. We further this mission by the development of systems which recognize the value of each employee and provide the necessary tools to recruit, retain, and develop a workforce capable of high performance. We accomplish this mission by having a "customer first" attitude; demonstrating a spirit of cooperation; being a trusted and valued source of human resources knowledge and expertise; and by being responsive to and aware of internal and external customer needs. 13 2004 -05 2005 -06 2006 -07 2007 -08 Actual Actual Estimated Proposed Salaries and Benefits $ 856,861 $ 962,811 $ 1,086,901 $ 1,160,270 Maintenance and Operations $ 421,983 $ 582,767 $ 589,547 $ 663,660 Capital Outlay $ 9,364 $ 10,152 , $ 7,347 $ 8,000 Total $ 1,288,208 $ 1,555,730 $ 1,683,795 $ 1,831,930 13 Uuman U 4dministration /Operations Risk Management $19317,835 $514,094 Staffing: 5.5 plus 1.5 FTE Staffing: 3.5 ian Resources Director (5) Oman Resources Manager Human Resources Director (5) Human Resources Analyst Risk Manager Sr. i Resources Analyst (2 @ .75) Human Resources Analyst nan Resources Specialist 11 Human Resources Specialist 11 iin. Asst. to the HR Director Office Assistant Administration Civil Service Board Support Employee /Labor Relations Citywide Training Recruitment/Selection Classification /Compensation PERS /PARS Assistance nployee & Supervisor Counseling Grievances & Disciplines ersonnel Transaction Processing General Liability Workers' Compensation Claims Admin. Disability Benefits Benefits Administration Retiree Medical Insurance Retirement Counseling Disability Retirements Contract Review & Insurance Compliance Loss Control Safety 14 Oil Service Indicators 2004 -2005 2005 -2006 2006 -2007 2007 -2008 ^ Gt ;a l- a4Gtua 1 - posed Firefighter Pre - Employment Process 15 25 15 25 Unemployment Claims 16 20 21 21 gym. ,� � �. dti.�. a _ y �'�`r-��_ �:; '� � � Fl•1�, =52ff Classification /Compensation Studies 38 40 25 25 Surveys for other agencies 168 180 189 189 PERS /PARS Issues 98 105 110 110 Fingerprints entered 368 384 449 470 Trainings Conducted 13 27 25 30 Contract Negotiations meetings 40 20 60 40 Employee Relations Matters 26 30 35 40 General Liability Claims 77 45 116 105 Workers' Compensation & Disability Claims 126 133 191 173 Industrial Disability Retirements Processed 3 3 9 6 New EMD]ovee Orientations Conducted 35 69 88 105 15 Uuman Resources • $55,719 = temporary p/t HR Analyst • $80,000 = increased litigation costs • $20,000 = tuition reimbursement 16 Human Resources V 19 AV • Automated processes to work more efficiently. • Implemented MERP. Challenges; • Recruiting and retaining high quality employees in an increasingly competitive fob market. • Providing faster service to departments so that they have the motivated staff to provide high quality service to our citizens. • Provide employee training programs and succession planning with limited staff. 17 O _ m E �U D, C c O of Ca U O Q CITY ATTORNEY To represent and /or advise City Council, Boards and Commissions, and City Staff with respect to all legal matters Salaries and Benefits Maintenance and Operations Capital Outlay Total pertaining to the City 2004 -05 2005 -06 2006 -07 2007 -08 Actual Actual Estimated Proposed $ 649,068 $ 831,051 $ 849,824 $ 820,204 $ 312,857 $ 187,002 $ 197,655 $ 238,305 $ 8,548 $ 2,067 $ 4,000 $ 4,000 $ 970,473 $ 1,020,120 $ 1,051,479 $ 1,062,509 112 CITY ATTORNEY Staffing Changes FY 2006 -07 1 City Attorney 1 Assistant City Attorney 1 Deputy City Attorney 1 Administrative Assistant to the City Attorney 1 Department Assistant .8 FTE Contract Attorney (Part -time) Total Staffing 5 plus .8 FTE FY 2007 -08 1 City Attorney 1 Assistant City Attorney 1 Administrative Assistant to the City Attorney .63 FTE Office Assistant (Part - time) 1.5 FTE Contract Attorneys (Part -time) .75 FTE Paralegal (Part -time) Total Staffing 3 plus 2.88 FTE 9 CITY ATTORNEY Service indicators Requests for Opinions /Advice (In- House) Council, Board, and Commission Meetings Preparation /Review of Contracts, MOUs, Agreements Litigation Caseload Code Enforcement Caseload Development/review of Resolutions and Ordinances Court and Hearing Appearances Public Assistance (phone or in person, by attorney or support staff) Legislative Advocacies Public Records Act Requests 2004 -05 Acfiial 5,500 100 300 50 80 85 80 2005 -06 Actual 5,500 100 400 50 80 85 80 2006 -07 Estimated 6,000 100 500 25 70 100 40 2007 -08 Projected 6,000 100 600 5 50 100 10 7,200 7,200 7,000 7,200 20 20 20 20 40 60 70 80 20 CITY ATTORNEY • Successes FY 2006/2007 Approval of General Plan and EIR by City Council Defended legal challenges to Initiative and to General Plan EIR Department Reorganization Address group home concerns of residents • Challenges FY 2007/2008 General Plan Implementation /LCP Certification CIP Implementation and infrastructure planning and financing Title 17 Harbor Code Update Legally Defensible zoning amendments for group home residential uses. 21 Administrative Services XMMMMM 22 Administrative Services Department Overview Fiscal Year 2006 -07 • Original Budget $7,531,503 • Employees — 56 Full -time — 5.83 FTE Fiscal Year 2007 -08 • Proposed Budget $7,449,877 • Employees — 56 Full -time — 6.42 FTE 23 Division Information rr r r 0 RESOURCE MANAGEMENT Budget Management Investment Management Internal Control Staffing: 3 $500,362 25 FISCAL SERVICES Central Cashiering Purchasing Warehousing & Inventory Control Printing & Reproduction Postal Services Remittance Processing Accounts Payable Parking Meter Operations Staffing: 16 plus 2.82 FTE $1,754,479 INFORMATION TECHNOLOGY Computer Applications Support Telecommunications Geographic Information System PC Technical Support Network Management Database Management Staffing: 17 plus .5 FTE $2,722,902 MA REVENUE Municipal Billing Intergovernmental Transfers Licenses Regulatory Permits Revenue Development Receivables & Collections Staffing: 12 plus 1.6 FTE $1,420,665 ACCOUNTING General Accounting Payroll Property Control & Fixed Asset Tracking Audit Coordination Debt Administration Financial Reporting Budget Development Staffing: 8 plus 1.5 FTE $1,051 A9 29 Department Service Indicators Budget Administered is limited to gross actual expenditures for FY05 & FY06; while FY07 & FY08 represent the gross budget administered (including internal service charges). " Increase due to unusually high CIP.activity. Increase due to new field license inspector. Prior to FY08, only Business Tax Notices sent to new businesses were calculated; FY08 also includes notices sent to businesses renewing their business license. 30 2004 -05 2005 -06 2006 -07 2007 -08 Actual Actual Estimated Projected Budget Administered ' $186,822,264 $189,686,214 $252,769,561 " $208,924,710 Warrants Issued 17,613 16,443 17,500 19,500 Value of Payments Processed $118,250,333 $117,981,345 $123,050,000 $129,500,000 Checks Deposited 213,170 182,557 180,500 178,900 Value of Currency Deposited $2,688,069 $2,912,678 $3,098,734 $3,042,310 Annual Payroll & Benefits $88,156,993 $100,311,429 $100,389,842 $108,494,514 Paychecks Processed 27,275 27,150 27,400 27,700 Purchase Orders 669 636 640 650 Images Printed 3,961,101 4,443,911 4,046,245 4,376,227 Printing & Binding Jobs 4,333 4,854 4,354 4,555 Mail Room Volume 213,557 239,872 217,269 220,000 Municipal Statements 179,047 178,417 205,000 205,000 Accounts Receivable Billings 5,337 4,687 10,000 10,000 New Business Licenses 5,294 5,530 4,800 7,000 " Business License Renewals 14,192 15,233 13,000 13,000 Dog Licenses Issued 2,078 1,525 3,600 5,200 Parking Citations Processed 73,014 73,012 75,000 75,000 Administrative Citations Processec 8,047 7,223 5,000 5,000 Ajudications 3,468 3,321 3,200 3,600 Business Tax Revenue $3,458,165 $3,848,381 $3,300,000 $3,465,000 Business Tax Notices 9,643 6,891 13,000 41,000 Transient Tax Revenue $9,215,862 $9,791,057 $10,738,983 $11,275,932 Transient Tax Notices 2,839 2,768 3,100 3,100 Film Permits - 140 155 Contracts Administered - - - 48 City Owned Telephone Units 835 865 835 840 Service & Repair Calls 1,944 1,953 1,911 1,900 Average Monthly Calls 79,135 81,358 82,967 84,000 Budget Administered is limited to gross actual expenditures for FY05 & FY06; while FY07 & FY08 represent the gross budget administered (including internal service charges). " Increase due to unusually high CIP.activity. Increase due to new field license inspector. Prior to FY08, only Business Tax Notices sent to new businesses were calculated; FY08 also includes notices sent to businesses renewing their business license. 30 Rolling Stock Leases Water Revenue Refunding Bonds Balboa Marina Loan Pre - Annexation Agreement Refunding Library COP Section 108 Loan Total DebtSeMce Other Activities 2008 Original Balance 11,130,000 Balance Total 2016 Issuance 07/01/2007 Additions Deletions 06/30/2008 Payments Interest 25,198, 725 1,700,049 49,490 - (49,490) - 49,820 330 14,225,000 4,540,000 - (1,445,000) 3,095,000 1;613;833 168,833 3,457,930 1,469,202 - (170,948) 1,298,254 237,062 66,.114 18,000,000 12,000,000 - (1,200,000) 10,800,000 1,200,000 - 7,330,000 4,980,000 - (315,000) 4,665,000 564,480 249,480 2,400,000 2,134,000 - (78,000) 2,056,000 193;482 115,482 47,112,979 25,172,692 - (3,258,438) 21,914,254 3,858,677 600,239 Year of Principal Final Paid to Date Payment 1,700,049 2008 11,130,000 2009 2,159,676 2016 7,200,000 2017 2,665,000 2019 344,000 2024 25,198, 725 Significant Revenue Info Administrative Services administers many user fees and is responsible for all City billing including the issuance of 205,000 Municipal Services Statements annually. Some of the larger billings include: Water charges $ 1799329085 Sewer fees 357399330 Fire Medics memberships 2979600 Recycling fees 8759000 Franchises fees 3,422,900 Use of Money and Property 7,756,750 WA Major Charges /Fees /Taxes Administrative Services actively manages the four largest City tax revenue sources: Total Property Tax $ 7310831537 Sales Tax 2218771127 Transient Occupancy Tax 1112751932 Business License Tax 3,465,000 $ 11017011596 This represents almost 75.3% of the City's total estimated 2007 -08 General Fund Revenue of $146,964,943. 33 Major Charges /Fines Administrative Services also levies and collects the following charges: Administrative Fines /Citations $ 2459000 Parking Citations 295009000 Alarms/Fines/Renewals 3759000 Tidelands Billings 790159763 And many others 01 Administrative Services Successes and Challenges • Successes FY 2006/2007 Preparation of cost of services and cost allocation studies Facilities Financing Plan Design and implementation of the new Retiree Insurance Program • Challenges FY 2007/2008 Implementation of the cost of services study Updating the Facilities Financing Plan Coordinating the Performance Benchmark Study Implementation of GASB 45 35 m &M (0 Budget Overview City Council Budget Presentation - Fiscal Year 2008 �aQarer e. APO IGE 38 Budget Totals ACCOUNT DESCRIPTION AMOUNT Salaries & Benefits $34,357,561 Maintenance & Operations $6,693,543 Capital Outlay $412,770 TOTAL $41,463, 874 39 City Council Budget Presentation - Fiscal Year 2008 C J Maintenance & Capital 4. Operations Outlay 16.1% 10% $696939543 $4129770 MIMI- J �` W PpPT pP f Y e x +`x Changes from FY 2006/07 • Summary of Changes - Salaries Et Benefits - $1,224,795 • 4% increase from FY 2006/07 Salaries - M Et 0 - $429,541 • 7% increase from FY 2006/07 M 8t 0 Capital Outlay - - $135,418 from FY 2006/07 Capital Outlay it Budget Presentation- Fiscal Year 2008 41 Fte.If.E �� • Total Changes = $15181,916 or 4% Increase from FY 2006/07 • Salaries Et Benefits - $1,224,795 Increase • Adjustments Based on MOU Agreements • Salary Step Increases • MERP Costs 42 City Council Budget Presentation-Fiscal Year 2008 • Maintenance Et Operations $429,541 Increase • Vehicle Fuel Cost Increase • Increase in Various Contracts /Other Adjustments • ABLE Increase City Council Budget Presentation - Fiscal Year 2008 43 Capital Outlay - - $135,418 Decrease • Completion of the conversion from a Computer Lease to a Computer Purchase Program City Council Budget Presentation - Fiscal Year 2008 44 Budget by Division Budget Number Division Description Budget Amount 1810 Office of the Chef of Police $1,876,877 1820 Support Services $10,155,564 1830 Patrol $15,827,292 1840 Traffic /Parking /Animal Control $4,885,727 1850 Detective $7,095,939 1860 Fleet Services $1,622,476 45 City Council Budget Presentation - Fiscal Year 2008 '-,,D:ETECTIVE,,,� I PEAT 4 PF f O p� O �.Y.t. %'�' �7r Personnel 4 rh City Council Budget Presentation- Fiscal Year 2008 aywppgT o � n U lc9 S �aF� Salaries &t Benefits • Personnel - Salaries Et Benefits - $34,357,562 - 82.9% of Total Budget is Direct Costs Associated with Salaries Et Benefits City Council Budget Presentation - Fiscal Year 2008 m F RCF nry � .1 F f � � A )� { '� � ,� ", �' �.�" w e'.�rt C � �� ' � � F }rte F; ,��*�' �.� .� tip, s bd� i a ^'c� i �.w :k m r v r Cii � ,� so,. E t, s, ',:xv. w x�" _ _ ._ � _ _ _� • Total Fuli -time Employees - 240 - Sworn - 148 - Non -sworn - 92 City Council Budget Presentation- Fiscal Year 2008 50 'a � 9 ' L 4 F? f 5 d y Ful[=Tl*me Employees Budget Number Division Description Number of Employees 1810 Office of the Chief of Police 10 1820 Support Services 55 1830 Patrol 97 1840 Traffic /Parking /Animal Control 32 1850 Detective 44 1860 Fleet Services 2 City Council Budget Presentation - Fiscal Year 2008 �aAr 52 � I ' 1� I , • There are no new positions for the FY 07/08 budget year. 6M City Council Budget Presentation - Fiscal Year 2008 (9 Office of the Chief of Police 0 Chief of Police Administrative Assistant Executive officer Community Services/Plo Payroll Clerk Supervisor Environmental Services Drug Abuse Resistance Education (D.A.R.E.) Crime Prevention Volunteer Program Citizen Academy Teen Academy Professional Standards Unit Manager/ Police Legal Advisor (Lieutenant) Professional Standards Supervisor (Sergeant) 56 City Council Budget Presentation - Fiscal Year 2008 (9 Office of the Chief of Police 0 Environmental • Professional Standards/Legal Review • Community/Media Relations (PIO) • Crime Prevention Department Payroll 57 City Council Budget Presentation- Fiscal Year 2008 D 4�p$ Support Services Division Division Commander Secretary to the Fiscal Services & Division Commander Facilities Maintenance Personnel & Training Supervisor Services Commander Records Dispatch Computer Supervisor Supervisor Systems Manager Background Senior Investigators Community Applications Coordination Services Officers Data Entry Staff Electronics Front Specialist Dispatchers Desk Officers PC &Network Coordination Polygraph Property & Operator Evidence ieo Production Unit Range Master Planning & Research Cadet & Intern Programs Records Staff I Senior Dispatchers Applications Coordination Data Entry Staff Dispatchers PC &Network Coordination Correspondence Coordination Alarm Officers MIS Techs City Council Budget Presentation - Fiscal Year 2008 Department Web Site Mechanics Wel vo cc • Communications • Video Services • Personnel d Training e"Tg SS P.w.. .O� City Council Budget Presentation- Fiscal Year 2008 • Records Section • Range Training/Armor • Computer Systems ® Facility Maintenance ® Electronics Engineering /Repair ® Fleet Acquisition / Maintenance City Council Budget Presentation - Fiscal Year 2008 61 C` Pf W ppeT o4P,'T Patrol Division Qivsion Commander Administrative Assistant Day Watch Mid Watch Night 14tFleld SWAT Helicopter Commander Commander Comm Commander Commander Field Field Tim Pilots Supervisors Supervisors SMembers Patrol Patrol Officers Officers Mechanics Jail ield Training Reserve Program [OF fficer Program Reserve Canine Unit Bicycle Unit Officers ___P Central West Newport East Newport L. Newport POP POP POP City Council Budget Presentation - Fiscal Year 2008 62 �D 0 I : Fe IMOI PBw�Br 04 Y F U ,y r Accident Investigators Traffic Investigators Traffic Division Accident Investigation Supervisor Special Events Traffic Services Commander Motorcycle Parking /Animal Unit Control Supervisor Supervisor E*71 Motorcycle u Parking Control Officers f I H Officers City Council Budget Presentation- Fiscal Year 2008 Animal Control Officers Crossing Guard Program 65 F Traffic Division Traffic Services • Crossing Guard contract Administration • Traffic Education • Animal Control • Special Events Planning BB City Council Budget Presentation - Fiscal Year 2008 Juvenllelgex Cnmas Supervisor Detective Division Division Commander Administraave Aaslstant e� a lo�i :ROUGE :. Services Crime Suppression Namotics - Vice Commander Unit Supervisor Secdon Supervisor Crime Analyst Orflry carssarvicos Detectives Detectives RNSP Detectives 1 Crlmm Agaiust Pa aan Crimes Against 1 Ecsnemlc Crimes Supervise Property supervisor DeteC[ives Detectives Auto Theft Task Force Detectives School Resource Detectives Officers 67 City Council Budget Presentation - Fiscal Year 2008 Nil! n-jjs oil qN, P As o AT ti AW AV Investigations • Crime Analysis Orange County Auto Theft Task Forclidt, (OCATT) Regional Narcotics Suppression Program (RNSP) School Resource Officer Program City Council Budget Presentation - Fiscal Year 2008 Qo e� � rpkT .... ; ... Fleet Maintenance Division ty 1 , I�uY�w • Vehicle Purchasing • Vehicle Ma• intenance Parts Inventory • • Replacement Vehicle Set-up City Council Budget Presentation - Fiscal Year 2008 70 .�F.N'hogT Of � ?n I ; I'S'' rl`�, vttl , I IN I Vm City Council Budget Presentation- Fiscal Year 2008 71 At PO,.,CE �pweoa T O � Y F U � Y �CiPoNd♦ Revenue • Total Estimated Police Department Generated Revenue - $7,128,939 • Significant Revenue Sources: - Orange County Public Safety Augmentation - $800'P000 - Alarm Related (permit renewals, fines, PD alarm monitoring) - $375,000 - Parking Fines - $2.5 Million - Administrative Citation Fines - $165,000 gostr�. 72 City Council Budget Presentation - Fiscal Year 2008 l dFWPOA� Revenue - Jail Booking Fees - $13 5, 000 - ABLE - $297,322 - School Resource Officers - $155,000 - Narcotics Assets /Forfeitures Fund - $78,697 City Council Budget Presentation- Fiscal Year 2008 rig] �NWPOR T a � A i � .a, Grants Supplemental Law Enforcement Services Fund (State COPS Funding): • $120Y000 - Partially Funds Two Sworn Police Officer Positions To Staff Our Crime Suppression Unit - Miscellaneous Equipment 74 City Council Budget Presentation - Fiscal Year 2008 P� tE Grants Orange County Integrated Law and justice (uc.iLJ) vrant tuna tsaiances: COPS Technology 2002 - $864.1745 COPS Technology 2003 - $248.1375 COPS Technology 2004 - COPS Technology 2005 - $296,843 $2461661 Urban Area Security Initiative Grants (UASI) Sub - grantee - $25,949 City Council Budget Presentation - Fiscal Year 2008 75 ga�aq �y i oaf w>pq a c 1'n �J<ifOXP i Grants Orange County Integrated Law and Justice (OCILJ) Grant Funding: • City of Newport Beach - Agency assigned grant responsibility on behalf of the OCILJ Project • Data Sharing Integration Project - COPLINK • OCILJ Joint Powers Agreement FP CE ' 76 City Council Budget Presentation - Fiscal Year 2008 C Yt � Significant Accomplishments: 00 During Last Year • Recruitment Et Retention: - 478 Police Officer Applicants Tested from 1 -'06 to 4 -'07 • 21 Police Officers hired (7 recruits and 14 laterals) • Crime Trends Remain In Check - Down 2% in 2006 - Down another 2% after 3 months of 2007 City Council Budget Presentation - Fiscal Year 2008 � ��w PaR 6 F Y fI U �. Q N �* c CRIME TRENDS (PART 1) Seventeen Year Trend & Average 6000 5000 3 4000 3000 2000 1000 0 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 City Council Budget Presentation - Fiscal Year 2008 01 Pi3L f� 040 SIGNIFICANT CHALLENGES IN COMING YEAR • Recruitment &t Retention - It will continue to be a challenge as it is for all of law enforcement in the State /Region • Facility Issues: - Operating in a 33 year old facility (built for a 25 year life cycle • 24 hour per day /7 day per week wear taking its toll (not built for today's requirements) 79 City Council Budget Presentation-Fiscal Year 2008 0 SIGNIFICANT CHALLENGES 40 (CONT'D) • Facility Issues (cont'd) - Dispatch Remodel - Emergency Generator Replacement - Station Security Upgrade - Front Lobby "Facelift" - Selected Workspace Upgrades - Need to begin the planning process for a new facility • Needs Assessment /Capital Facilities Plan 80 City Council Budget Presentation - Fiscal Year 2008 -_ t - t... � � �T I K 'P _ M'jti'S Hk T -` ^� �. �Pr _.. K+A.:: - R 'v'Yt {'. FF •i , i 13 Department Summary FY 2007 Amended Budget FY 2008 Proposed Budget % Inc TOTAL 291415,155 29,587,854 0.59% Salaries 83.24% 24,434,983 24,629,190 0.79% Maint & Ops 15.74% 4,459,611 4,656,329 4.41% Capital Outlay 1.02% 5207561 302,335 -41.92% 84 Department Detail FY 2008 % of Total Budget 154 people + 33.13 FTE Admin. $114481976 4.9 9 & 1.00 Fire Ops 191193,648 64.87 115 Prevention 11218,289 4.12 6 EMS 21025,648 6.85 2 Training 1,885,807 6.37 7 & 10.74 Lifeguard Ops 378157487 12.9 15 & 21.39 85 Revenue Generation • $1,997,600 — Paramedic Program • $814,000 — Junior Lifeguard Fees • $800,000 - Public Safety Augmentation Fund (Prop 172) shared with Police Dept. • $617,000 — Fire Prevention Fees & Fines Department Challenges — Development of Professional Expertise of Young and Inexperienced Personnel — Response Coverage; Down Coast — Facility Infrastructure M. Department Successes Station 7 / Training Tower New Truck 4th FF/PM on Truck 3 — USAR Capability — Expansion of CERT and all Disaster Preparation Training — Transition of Leadership M. . V 0 11) taF.NPOR T pQ d Planning Department Budget Cgt1poR��P Ii FY 2006 -2007 Estimated FY 2007 -2008 Proposed Salaries and Benefits $2,015,808 $ 2,279,202 Maintenance and Operations $1,833,047 $ 416,117 Capital Outlay $ 135,997 $ 57,750 CDBG Fund $ 135,692 $ 129,000 Total $4,120,544 $ 2,882,069 Ii � s Of FY 2006 -2007 FY 2007 -2008 Planning Staffing: 16 FTE Staffing: 2004 FTE Administration $3,446,599 $2,260,700 Economic Staffing: 3 FTE Staffing: 3 FTE Development $673,945 $621,369 Of PF, W PORT o`` c n V tea" S Administration Planning Director David Lepo Planning Department Organization Current Planning Case Processing Zoning Admin Front Counter Team Team Team Senior Planner Patrick A /ford Associate Planner Jamie Murillo Associate Planner Brandon Nichols Associate Planner Rosalinh Ung Assistant Planner Russell Bunim Assistant Planner Vacant Senior Planner Tay Garcia Assistant Planner Kay Sims Dept. Assistant Ruby Garciamay `Lead Assistant Planner Marina Morello Assistant Planner Janet Brown Admin. Assistant 6inger Varin Dept. Assistant ................ bay /ene O /san Office Assistant Erin Steffen LCP 1 Zoning Code Update Team Plan Review Specialist Zr Vacant Plan Review Specialist I Fern Nueno Plan Review Specialist I Vacant Advanced Planning ............................... Assistant City Manager i Sharon Wood Economic Development Program Manager George Berger Program Manager Daniel Trimble GIS Analyst Dan Compagnolo 11 3 Current Planning Customer Service Planning Commission Plan Checking Permit Compliance Plan Check 33% Advanced Planning General Plan Zoning Ordinance Local Coastal Program Administration 3% Current Planning 33% Economic Development BIDs and Outreach Fiscal Impact Analysis Business Assistance CDBG / Housing Advance Planning 12% Economic 10% Clerical Support 9% �q ■ General Plan Update Completed FY 2006/2007 ■ Zoning Code Update FY 2007/2008 ® Increased Staffing FY 2007/2008 ■ Training Programs FY 2007/2.008 ■ Printing and Archiving FY 2007/2008 15 ■ 0 Planning Department Successes and Challenges Successes FY 2006/2007 Completion of General Plan Department Reorganization Challenges FY 2007/2008 General Plan Implementation Staffing Assignments and Recruitments ea4 a'uK Building' Department v ,..; 36 lrasrtrons -29 perrngnerst full fins 7part 8m6 Butldntl Director AdmInistiation (949) 644 -3275 5 Building c0 inter (949) 6443288 Jay FJSetter Fex;7 (949)644.3250 y Inspections Plan Check & PernlitSemces Administration* erieat:es. —m for all Lld�cisioas CM1ie 8undtn i ar Dan Builds ifl�. ate pootad by ae1»wisvaiiap. Steve Hook � Faisal Jurdi x3268 x3277 ( yjmni.. -ui: Y i 1Ni• F Li fdneioat tnsoeetor PHrtcioal lnsoeptor Permit Counter AdministrafNe Records. Commercial Residential Supervisor Assistant Specialist John'earckle Ray Baltara Yousef Barer Susan McCourt Montka Goodmin Lanny Krage x3262 x3261 x3278 x3289 x3276 4293 Ben Chin ., r. .. .., . X3121 Senior Bund'inn o Suzanne Kusik Petmit Technlatatis Deoartment Assistant 3futlent Aitle Senior Bulldna n r X3286 Cara Die aey Debt Schenk Cheryl Campbell Inspectors Mike Dexter AS Haft S x32 x3267 x3292 Leslit Duane Steve Michael X329g Office. Assistant x3268 -. Erk Skarin x''276 Jessioa Sanchez Susan Yamada x3287 x3289 PautBObek Sam Shaker X3208 Bulldina inspectors 11 X3279 PR Permit Ttoknletan PIT DIficeJlsalsfanl Su de Plans Jamlo Harris Opm WTI x3274 x3264( I . Dan Macey Student Aides Student Aides Mel Fteener X=g Judah Gilbert Raymum/Reyes rC.2' 7t - .1 Les lie TrenfitM Residential Bmldinp Edward Ho4 Open Pas. Recordsinsoechr Outside Ran Check Con IFU tantr Jana Egan Don Taylor 4216 +3:63 Cttat(as Abbott B Assoc. (949)302.?820 Jim Uitermark , s Harris& Assoc (049)6564POO X3272 VCA Group (7141678A7S0 Lmmj Oeotech Consultant Bagahl Enumeedng (049)282.5292 May 2007 Professional Expertise • 1 Building Director — California licensed civil engineer (PE) MSSE, 4 code certifications • Plan Check 1 Deputy Building Official (PE, MSCE), 1 code certification 6 engineers, 5 state licensed civil engineers (PE) & 1 state licensed structural engineer (SE), 1 trades plans examiner Total 33 code certifications, 1 MSCE • Permitting 1 permit counter supervisor, 4 technicians, 3 code certifications • Inspections 1 chief inspector Commercial — 1 principal inspector, 2 senior inspectors Residential — 1 principal inspector, 1 senior inspector and 5 inspector III Total: 58 code certifications .. Building Regulations • State of California Building Code • State of California Electrical Code • State of California Mechanical Code • State of California Plumbing Code • State of California Fire Code • State of California Energy Standards • State of California Disabled Access Standards • State of California Health and Safety Code • State of California Business and Professions Code • State of California Historical Building Code • State of California Building Standards Code • Uniform Administrative Code • Uniform Housing Code • Uniform Code for Building Conservation • Uniform Spa and Pool Code • Newport Beach Municipal Code Grading Provisions • Newport Beach Municipal Code Flood Damage Prevention Provisions • Newport Beach Municipal Code Relating to Building Construction 100 '' riae, is .our Building Department Divisions Budget and Staffing • Plan Check and Permits 12 full -time employees and 1.13. FTE $1,705,781 • Inspections 12 full -time employees and .63 FTE $1,524,440 • Administration 5 full -time employees and .8 FTE $544,702 103 I D a • I A I Plan Check I Miscellaneous 1,830,500 1,737,8001 170,4501 � �_ s "- r '` r ,' _� 1 �� Significant Projects Santa Ana Heights Fire Station $ 4,700,000 Pacific Club $ 6,200,000 Fairmont Hotel $ 4,200,000 Back Bay Science Center $ 4,000,000 Lexus $ 22,000,000 St. Marks Church $ 3,248,200 Newport Coast Community Center $ 7,100,000 Big Canyon Country Club $ 21,500,000 Marriott $ 36,513,979 Hoag- Child Care Building $ 2,800,000 o• 1 11 1111' 41 Service Indicators 1l75X7LCl"lOf7S iBi_it _ildi_Dq Code Enfnrcement !_ _259 - — - — 1 n3 i i 2781 - . 1801 Irspec_ions related to Complaints 1052 i 9481 9731 �n00! IRBR Irspec_ions 1 2 1, 922 9721 500 IConstruction In 3- 1,335, 33;816 _ 31,255] 30,0001 Total Inspections: 37;48T 3.5;909` 33,7$ 31;580 1 ssued in lieu of sub permits effective November 2006' 109 i '► NNI °;,-y 325 $651112,049 �a is�elslaFr� .w d. 2,404 $36,2267436 20 MOMUMN rA U c� Le < 10 11 -20 21 -30 31 -40 41-50 > 50 Days ill 250 200 N Q 150 100 E Z 67111 N 0 Large Pacific Inst. Lexus T.I. T.I. Duplex Large Res APC Comm Club Project Res Add Projects 112 II' - = I= 3( T'.. i _ les fry -'v{y i ... "€ iii` Dias. `om �.. &' C �usltmmer „yk, tt�i'til � � �u omen' �. 'j” NEW ,. .:MS &°� �_ �•-- -me Dame }, A� IMA3+- ame �.+ ►me me �'+ v . I�eme� xaa } Tame Tame x f � x�t2�m� ger1 3 IBM 5 v5f�i e?: � "•.fie .iH44RllFb... _ _eA A4 e�� y�@ b2��t 1x134: -2006 ` 23 34 28 21 14 49 9 51 12610=2005 .!, 16 19 13 9 5 8 6 14 7 2 2495 - -2005. 16 46 7 47 9 48 10 1479: =2005. ` 38 25 10 25 8 12 19+1®'2006 ".'' 10 7 ,'0847 °�2006�_ 6 22 $ 2 2'46 -= 2005'!'; 26 78 11 27 17 1x200:=20.0t ! 19 159 8 38 14 15 �t IT 2668 =2006 20 10 15 25 I I 3 ** Review times will be determined by staff based on the project complexity, not to exceed time listefl14 .411 V o Same day OTC w/ same reviewer Over the Counter (20 minutes) or 3 days if submitted By appointment (3-7 days) Mp Check Appointment Plan (1 hour) Submitted plans Q , pick Check (two weeks) (3-7 days) Fee' Expeditef Submitted plans (3-7 days) 1 to 2 weeks�* 'PV A" Submitted plans tRegul a r Plan' Check " (4 weeks) 2 weeks ** Review times will be determined by staff based on the project complexity, not to exceed time listefl14 Challenges &Successes est Successes of Last Fiscal Year • Accomplishing City plan check turnaround goal: More than 90% of plan checks done in less than 4 weeks • Completed digitizing all permits now available to customers to view over the web • Implementation of combination permits • Providing wireless connectivity to all field inspectors. All actions are real time and available on the Building Department web page igLyest C es for Co Fiscal Year • Code adoption and training and codes purchase • Implementing Workflow Committee and Technology Committee recommendation 115 i �.. "i � '�:: - ,:�, � A 1 U�3i d 4 MW T�RCi _ � A 1 U�3i d 4 MW City of Newport Beach General • 118 Department Structure Administration 7 FTE Field Maintenance 25 FTE Equipment Maintenance 15 FTE Operations Support 32.75 FTE Refuse /Recycling 30.5 FTE Parks/Trees 18 FTE General Services Department: 128.25 FTE 121 Department Budget Overview Department Total $25,633,931 $26,638,399 122 FY 06-07 FY 07 -08 Administration $ 802,412 $ 822,640 Field Maintenance $3,782,488 $3,902,166 Operations Support $5,349,346 $5,553,661 Refuse /Recycling $6,252,163 $6,568,432 Parks $5,400,799 $5,837,432 Total General Fund $21,587,208 $22,684,331 Equipment - Maintenance $2,035,523 $2,049,368 - Replacement $2,011,200 $1,904,700 Total Int Svc Fund $4,046,723 $3,954,068 Department Total $25,633,931 $26,638,399 122 Significant Expenditures Field Maintenance Asphalt Materials- $308,300 Concrete Materials- $287,900 Operations Support Dump Fees- $197,800 Facility Maintenance /Repair- $68,600 Custodial Contracts- $226,276 Alley Debris Sweeping- $76,620 Culvert Cleaning- $135,000 Refuse /Recycling Newport Coast Refuse Collection- $763,816 City Dump Fees - $1,803,120 Parks Parks /Facilities Mowing and Maintenance $474,997 Newport Coast Landscape Maintenance- $386,856 Median /Roadside Maintenance- $422,280 Trees Grid Tree Trimming- $600,752 Newport Coast Tree Pruning/Tree Injections- $153,515 Equipment Maintenance Auto Parts /Supplies- $348,500 New Household Hazardous Waste Collection • Anti Freeze, Battery, Oil and Paint (ABOP) Collection • Available to City of Newport Beach residents a Proposed Collection - 20 hours per week ® Materials Collected at City Yard 124 Maintained Areas Pre 1994 (Two Supervisors) �� Ceneml5e wrvmem 2 ` .f j ,M1�S r T u ?R *� Stlf✓" W / - /u Z / �'j r i 7 ... y ,• r- f' s _ �� t t I� t l r/p � '` t v � e .!- ♦. w c t I3 Vi�� - t - • �`"^L, ..Y, i� mss" hr n ti u, PACT I 1 F ♦ ,A'�4 t'�r 1 y ppII \ 6 'L. I �' li '1 f ✓ f.� '�' I'�i i617 N 4 ZkL FA(.11 F I C OCEA to Present Areas and Sites Under Dec�elo er p lent � Gn.ml srh,.s a,arm,em � ,g F - t - 1 t 1 N 4 ZkL FA(.11 F I C OCEA Proposed Reorganization- Parks Division Parks /Trees Superintendent Parks Supervisor Parks Supervisor Contracts Operations/ New Position Development Crew Chief Parks /Facilities Contract Bonita Canyon Sports Park Contract 142 Acres 15 Contract Staff Members Crew Chief Medians/Roadsides Contract 93 Acres 10 Contract Staff Members Newport Coast Contract 63 Acres 10 Contract Staff Members Crew Chief �asifian Staff Maintained Areas/ Project and Irrigation Crew 145 Acres 9 Staff Members Special Events Donation Requests 129 ��; _�. S •,. '�u i k' m Mandates the replacement of diesel fleets with alternative fuel trucks — Rule 1186.1: Affects Public and Private street sweeping fleets — Rule 1193: Affects Public and Private waste collection fleets — Rule 1196: Affects Public heavy duty (HD) fleets — City's fleet: 25 refuse, 5 sweepers, 25 other vehicles affected by the AQMD fleet rules Alternative Fuel HD Vehicles HD vehicles that use: — Compressed Natural Gas (CNG) — Liquefied Natural Gas (LNG) 131 7 7 I 133 -91 , t r rr Newport Beach Public Library Mission Statement To serve as the cultural, educational, and informational heart of the City through the Central Library and branch libraries. 135 Library Services Core Services Statistics Customers visit the 4 Newport Beach Library buildings over 950,000 times a year. The libraries are open a total of 242 hours a week. 1.7 million items are checked out annually. 188,000 reference questions are answered by staff. 275,000 customers access Library resources online each year. 136 � �: .. _ a +r �� {i rr tl Funding by Division 2006-2007 20072008 ADMINISTRATION $2,221,181 $27353,809 BALBOA $246,998 $244,112 CDM $175,509 $122,257 MARINERS $618,394 $572,113 CENTRAL $2,431,600 $2,429,246 LITERACY $121836 $21,612 ARTS & CULTURE $1771502 $178,389 Total $5,884,020 $519211538 0.64% Difference CP � o� 0GeT G,� 2006 - 2007 M 2007 -2008 LME3 Library's 2007 -08 o Salaries & Benefits 0 Library Materials ' ® Facilities m Software & Computer 139 Software & I Salaries & Library Computer Benefits Materials Facilities Equipment 2006 -07 4,293,440 639,740 388,579 137,144 2007 -08 4,339,413 639,740 424,079 145,094 2007 -08 o Salaries & Benefits 0 Library Materials ' ® Facilities m Software & Computer 139 d _ RUO%venue Donations to the Library vary. Last year we received $425,863.141 General Tax Revenue Fees for Service Intergovernmental Reimbursements* Fines 20072008 5,531,413 22,625 240,000 127,500 2006 -2007 59306,263 30,000 448,904 1639376 Donations to the Library vary. Last year we received $425,863.141 LIBRARY SERVICES TOTAL FTEs 67.06 2006 -2007 2007 -2008 Part Part Full Time TOTAL Full Time TOTAL Time FTE FTE Time FTE FTE Library Admin & Support Services 12 1.15 13.15 12 3.11 15.11 Balboa Branch Library 1 3.24 4.24 1 2.91 3.91 Corona del Mar Branch Library 1 1.81 2.81 1 0.96 1.96 Mariners Branch Library 5 5.24 10.24 5 4.91 9.91 Central Library 21 14.1 35.1 21 13.77 34.77 Literacy .0 0.19 0.19 0 0.4 0.4 Arts & Cultural Services 1 0 1 1 0 1 Total Employees 41 25.73 66.73 41 26.06 6 142 Facilities and failing electrical switches. iwv,m `S°R�` ®� 144 k °a r i ye �- �� ^� \e / `I y � g 1 1 fi'°':"fvl. t W + _ ; -- w-:: Y � k •i q1+j a fi I �_• Mii { �x� a �I4�f, +ihVA' °.4 _ _ _ Recreation & Senior Service Recreation A Senior Services Deportment Overview Salaries: $3,018,749 Maintenance & Operation Capital outlay Total Department Budget $2,963,719 770750 $6,060,218 . ■ 27 Full-Time staff ■ 75 Part -Time staff ■ 180 Independent contract class instructors, umpires and scorekeepers coaches, referees, 152 Department Structure ?4922 \2 \f «2T +\ 3 Full Time .5 Part-Time FTE »?2� 14 Full Time MEMEM : MWOME M 153 1 D `p t ,s A+a- rt 11 MIII' e' �iil !III IF d o TOTAL •/ • ] 60%P-1A WA rSU; '%M DI \'I f•`� [ 0 a fill, -ix Additional Funding/ Services Support to OASIS 07/08 ■ Fof0: Program Support ■ Fof0: Transportation Support ■ Hoag: Transportation Support ■ OCTA : Transportation ■ SCSS: Meals Services . Coastline CC: Free classes TOTAL ADDITIONAL SUPPORT: $6,000 $50,000 $81,500 Grant $87,000 Grant $120,000 Value $112,000 Value $224,000 Cash $232,000 In Kind 159 What's New for FY 2007/08 ■ Opening of Newport Coast Community Center (NCCC) ■ Additional Part -Time Hours for Park Patrol Staff to cover Newport Coast Area ■ Increased Program Expenses -- $ 622,404 ■ Increased Revenue Expenses -- $ 274,075 160 t' D • • . :. 8:00 10:00 p 1, 1 1 1 • Saturda • The Center wi /l be a vai /ab /e for rentals on Friday and Saturday evenings and all day Sundays `1:11 Facility Use of Newport Coast Community Center 1. , Priority Use by Newport Coast HOA and Residents z. City Recreation Programs (Classes in the Newport Navigatol) 3. Community Rentals — Youth Sport Groups, family /birthday parties, weddings and receptions, meetings and conferences 162 Community Center Features Full Size Gymnasium ■ Indoor /Outdoor Stage (part of the gym) with Green Room ■ 2 Community Rooms, which can be split for a total of 4 rooms. ■ Warming Kitchen ■ Restroom Facilities Staff Offices Parking for 122 cars Library concierge desk 163 Budget Requested Expenses Program $206,150.00 Facility $ 33,250.00 Utilities $ 65,000.00 Personnel $2650854.37 Total Requested Expenses $5700254.37 Ongoing Revenue/Total Per FY $3229100.00 Revenue for FY 07108 $2490075.00 Total Cost to Budget minus Revenues $248,154.37 Capital Cost/One Time $ 37,750 164 NCCC Position Justification ■ Full -Time Department Assistant — To provide customer service to Center Monday — Friday during the day ■ Full -Time Facility Maintenance Worker II — Provide room set -up, repairs, facility cleaning at NCCC, CYC & Lincoln Gym, Monday — Friday during the day. ■ Part -Time Positions — Provide facility coverage, maintenance and customer service during evening and weekend hours. 165 OASIS o Center Facility Plan ,� d. Development Development and Funding 14 Newport Sunset Ridge, Coastal Peak and Marina Parks ILI 4r- j N UTILITIES DEPARTMENT Electrical ® Oil & Gas ®Water ®Wastewater MISSION STATEMENT W. UTILITIES DEPARTAMNT Electrical ® Oil & Gas . Water m Wastewater Salaries and Benefits Maintenance and Operations Capital Outlay Total Expenditures Full -time Employees: 53.5 2005 -06 Af- fi Ini $ 5,120,703 $ 12,303,939 $ 32,984 $ 17,457,626 2006 -07 Estimated $ 5,589,338 $ 13,756,683 $ 76,370 $ 19,422,391 Part-time Employees: 8.5 FTE 2007 -08 Proposed $ 5,579,606 $ 13,903,562 $ 70,650 $ 19,553,818 169 UTILITIES DE]PARTIVIENT Electrical ® Oil & Gas ® Water ® Wastewater ELECTRICAL DIVISION Salaries and Benefits Maintenance and Operations Capital Outlay Total Expenditures Expenditures 2005 -06 Actual i4289AA � c, .' e 2006 -07 Estimated $ 432,182 $ 712,473 $ 4,870 $ 1,149,525 Full -time Employees: 4 Part-time Employees: 0.5 Proposed $ 451,939 $ 760,141 $ 3,650 $ 11215,730 170 UTII.,ITIES DEPARTMMNT Electrical . Oil & Gas • Water ® Wastewater Salaries and Benefits Maintenance and Operations Capital Outlay Total Expenditures Expenditures 2005 -06 Actual $ 0 $ 597,383 $ 0 $ 597,383 No Staff in this Division — Contract Operations 2006 -07 Estimated $ 0 $ 478,515 $ 0 $ 478,515 2007 -08 Proposed $ 0 $ 601,259 $ 0 $ 601,259 171 UTILITIES DEPARTMENT Electrical ® O l & Gas o Water • Wastewater OIL & GAS DIVISION This Division is funded entirely by the sale of oil & gas. Oil is sold based on market value through Plains Marketing L.P. Gas is sold to Hoag Memorial Hospital Presbyterian. Actual Estimated Projected Oil sales $1,723,324 $1,000,000* $1,250,000* Gas sales $ 49,777 $ 55,000 $ 56,650 Total revenue $1,773,101 $1,055,000 $1,306,650 *Note: Oil sales is based on an estimated market price per barrel. 172 UTILITIES DEPARTMENT Electrical ® Oil & Gas ® Water ® Wastewater Salaries and Benefits Maintenance and Operations Capital Outlay Total Expenditures Expenditures 2005 -06 ®r+i -MI $. 3,510,115 $ 9,901,671 $ 19,268 $ 13,431,054 2006 -07 Estimated $ 318187127 $ 11,240,514 $ 53,500 $ 15,112,141 Full -time Employees: 36.25 Part-time Employees; 6.25 2007 -08 Proposed $ 3,798,681 $11,267,259 $ 31,000 $ 15, 096, 940 173 UTILITIES DEPARTMENT Electrical ® Oil & Gas ® Water ® Wastewater Ml This Division is entirely funded by the sale of water and connection fees. Water sales Connection fees Interest Income (est.) Other misc. revenue Total revenue Actual Estimated Projected $14,122,414 $ 1,664,092 $ 325,637 $ 1,914,607 $18,026,750 $15,532,000 $ 1,558,743 $ 650,000 $ 208,810 $17,949,553 $15,849,561 $ 1,912,417 $ 682,500 $ 186,107 $1876307585 174 UTILITIES DEPARTMENT Electrical ® Oil & Gas ® Water • Wastewater Salaries and Benefits Maintenance and Operations Capital Outlay Total Expenditures Full -time Employees: 13.25 Expenditures 2005 -06 Actual $ 1,181,642 $ 1,050,661 $ 8,744 $ 2,241,047 2006 -07 Estimated $ 1,339,028 $ 1,325,182 $ 18,000 $ 21682,210 Part-time Employees: 1.75 2007 -08 Proposed $ 1,328,986 $ 1,274,903 $ 36,000 $ 2,639,889 175 UTILITIES DEPARTMENT Electrical ® Oil & Gas • Water ® Wastewater 1` i q This Division is entirely funded by the collection of wastewater and connection fees. Sewer use Connection fees Interest Income (est.) Other misc. revenue Total revenue KIT1111[IT41M I I I i�1111 IIIIFZIR Actual Estimated Projected $ 1,543,581 $ 1,600,000 $ 1,981,980 $ 17586,334 $ 1,714,948 $ 1,757,350 $ 56,280 $ 140,000 $ 147,000 $ 119,281 $ 16,895 $ 3,184 $ 3,305,476 $ 39471,843 $ 3,889,514 176 UTILITIES DEPARTIV TNT Electrical • Oil & Gas • Water • Wastewater SIGNIFICANT CHANGES New Position • Department Assistant Position - Operational Change • In 2007 -08 the OCWD basin pumping percentage is estimated to be at 74% of our total demand, which is a 5% increase over last year. Exp_ enclitures • $30,000 Additional Overtime for On -call Electrical Duty person • $33,000 Increase for Fuel Costs • $33,275 Increase Energy Costs • $20,000 Increase in Electrical Maintenance & Repair • $45,000 Increase Maintenance Repair at Oil Fields • $60,000 Increase in Oil Royalty Payments • $57,000 Increase in Chemical Costs (New Line Item Created to Track Costs) • $18,000 Purchase of New Sewer Camera 177 UTILITIES DEPARTMENT Electrical ® Oil & Gas • Water ® Wastewater The Two Biggest Successes Accomplished in FY2006 -07 - Acquisition of Radio Tower and Relocation of the 800 MHz radio system. - Completion of the Orange County Regional Water and Wastewater Multi - Hazard Mitigation Plan. The Two Biggest Challenges Utilities Faces in FY2007 -08 - With the current revenue sources it is becoming difficult to meet the increasing price of purchased water from both ground water and import sources. ➢ - New and additional Federal (EPA) and State Health regulations, require additional water testing and methods to meet new standards. 178 UTILITIES DEPARTMENT Electrical • Oil & Gas ® Water • Wastewater 179 Additional Budgets Workers Comp & General Liability Compensated Absence Fund Retiree Insurance Fund Debt Service Police Grants AQMD Environmental Liability Ackerman Trust Insurance Reserve Fund ❑ Internal Services, page 347 Workers Compensation This budget is managed by Human Resources and provides for the City's expenses related to workers compensation. FY 2006 -07 Estimated Actual $2,477,431 FY 2007 -08 Proposed Budget $2,496,241 181 Insurance Reserve Fund ❑ Internal Services, page 348 General Liability This budget is also managed by Human Resources and provides for the City's expenses related to general liability. FY 2006 -07 Estimated Actual $2,972,263 ., FY 2007 -08 Proposed Budget $2,950,259 182 Compensated Absence Fund ❑ Internal Services, page 353 Compensated Absence Fund This budget is funded by departmental payments based on percentage of salary. The funds are used for leave buyouts (i.e., vacation and flex leave). FY 2006 -07 Estimated Actual $1,209,382 FY 2007 -08 Proposed Budget $1,206,000 183 Retiree Insurance Fund ❑ Internal Services, page 357 Retiree Insurance Fund The City amended the Retiree Insurance Program last year, transitioning from a defined benefit plan to a defined contribution plan. The transition. will take an estimated 20 years, but our operating expenses will eventually be capped and the City's unfunded liability will be zero. FY 2006 -07 Estimated Actual $2,839,172 FY 2007 -08 Proposed Budget $3,133,000 ME Debt Service Rolling Stock Leases Water Revenue Refunding Bonds Balboa Marina Loan Pre - Annexation Agreement Refunding Library COP Section 108 Loan Total Debt Service Original Balance Issuance 07101!2007 Additions 1,700,049 49,490 14,225,000 4,540,000 3,457,930 1,469,202 18,000,000 12,000,000 7,330,000 4,980,000 2,400,000 2,134,000 47,112,979 25,172,692 2008 Year of Balance Total Principal Final Deletions 0613012008 Payments Interest Paid to Date Payment (49,490) 49,820 330 1,700,049 2008 (1,445,000) 3,095,000 1,613,833 168,833 11,130,000 2009 (170,948) 1,298,254 237,062 66,114 2,159,676 2016 (1,200,000) 10,800,000 1,200,000 7,200,000 2017 (315,000) 4,665,000 564,480 249,480 2,665,000 2019 78,000) 2,056,000 193,482 115,482 344,000 2024 (3,258,438) 21,914,254 3,858,677 600,239 25,198,725 185 Police Grants ❑ Other Activities, page 360 Narcotics Asset Forfeiture Fund This is the City's participatory share of State and Federal asset seizures. These funds can only be used to supplement, but not subsidize law enforcement activities. FY 2006 -07 Estimated Actual $93,991 FY 2007 -08 Proposed Budget $78,697 in Police Grants ❑ Other Activities, page 361 Supplemental Law Enforcement Service Fund State Assembly Bill 3229 provides funds to the City to be used exclusively for front -line law enforcement services. The Bill stipulates that these funds are to be segregated and can only be used to supplement, but not subsidize law enforcement activities. FY 2006 -07 Estimated Actual $120,000 FY 2007 -08 Proposed Budget $1202000 187 AQMD ❑ Other Activities, page 362 Air Quality Management District State Assembly Bill 2766 provides cities with a modest annual budget to encourage the reduction of air emissions. The City uses its AQMD funds to support the employee rideshare program and to subsidize the cost of the electric vehicles used for City services. FY 2006 -07 Estimated Actual $26,415 FY 2007 -08 Proposed Budget $26,415 Environmental Liability ❑ Other Activities, page 363 Environmental Liability As part of the City's franchise agreements with commercial solid waste haulers the City collects 5.5% of their gross receipts. These funds are used to provide the City with environmental liability insurance and to conduct waste related environmental assessments. FY 2006 -07 Estimated Actual FY 2007 -08 Proposed Budget $90,000 :• Ackerman Fund ❑ Other Activities, page 364 Ackerman Fund Interest earned from this endowment is accounted for and spent for the purchase of high tech library equipment and for a City administered scholarship program. FY 2006 -07 Estimated Actual $43,400 FY 2007 -08 Proposed Budget $24,400 190 £ 1 7 Sly, M s � f 3x 3 3 d 5�2 o not. OrAw \> Status of Rebudgets Delays $4,441,150 Planned FY 07/08 construction $4,983,100 In progress $1,778,285 Pending undergroundings $1,349,100 Delayed due to funding $1,267,500 Pending study of options $ 450,000 Pending street projects $ 395,000 On -going 65,000 Total Rebudgets $14,729,135 FACILITIES PAGE TITLE REBUDGET BUDGET TOTAL 1 Central Library Electrical Repair and Generator $0 $50,000 $50,000 2 Central Library HVAC Repair $40,300 $0 $40,300 3 City Hall Carpet Replace — Revenue Division $0 $15,000 $15,000 4 Corp Yard Bldg G Roof Repair and Rehab $0 $120,000 $120,000 5 Corp Yard Fleet Maintenance Locker Room $0 $65,000 $65,000 6 CYC Rehabilitation $48,600 $50,0001 $98,600 Continued ► 2 Facilities continued PAGE TITLE REBUDGET BUDGET TOTAL 7 Fire Facilities Assessment and Preliminary Design $80,000 $200,000 $280,000 8 Fire Station No. 1 Gender Modifications $74,800 $180,000 $254,800 9 Fire Station No. 3 Water Pipe Replacement $65,000 $30,000 $95,000 10 Fire Station No. 7 Telecom & Networking $0 $55,000 $55,000 11 Lifeguard HQTS Com Switch $0 $140,000 $140,000 12 Little Corona Restroom Facility $50,000 $0 $50,000 13 Oasis Senior Center Retrofit $52,100 $0 $52,100 Continued ► Facilities continued PAGE TITLE REBUDGET BUDGET TOTAL 14 Police Facility Gas Pump $25,000 $0 $25,000 Canopy Repair 15 Police Facility Generator $75,000 $115,000 $190,000 Replacement 16 Police Facility Security and Jail $40,000 $182,000 $222,000 Video System 17 j Police Facility Upper Level $0 $50,000 $50,000 Office Remodel 18 Police Front Lobby Rehab $93,600 $0 $93,600 19 Santa Ana Heights Equestrian $81,650 $0 $81,650 Facilities Total Facilities: $726,050 $1,252,000 $1,978,050 19 projects Streets and Drainage PAGE TITLE REBUDGET BUDGET TOTAL 20 36th Street and Finley Ave Bulkhead Repair $0 $75,000 $75,000 21 38" Street Tidal Structure/ Motorized Tide Valve $0 $135,000 $135,000 22 Arroyo Park Parking Lot Slurry $0 $48,000 $48,000 23 Avon St and Tustin Ave Parking Lot Slurry Seal $0 $69,000 $69,000 24 Balboa Village Alley Replacement $400,000 $0 $400,000 25 Bayside Drive St Rehabilitation $0 $211,000 $211,000 26 Birch Street Rehabilitation $722,000 $0 $722,000 27 Bridge Seismic Retrofit $1,583,100 $0 $1,583,100 28 Coast Hwy Sidewalk- Morning Canyon to Seaward $0 $250,000 $250,000 Continued ► Streets and Drainage continued PAGE TITLE REBUDGET BUDGET TOTAL 29 CDM Area Parking Lot Slurry $0 $120,000 $120,000 30 CDM South of Coast Hwy Street Rehabilitation $0 $1,000,000 $1,000,000 31 Dove Street Rehabilitation $0 $97,000 $97,000 32 Dover Dr Medians Renovation $0 $125,000 $125,000 33 Dover Dr Sidewalk $386,600 $84,000 470,600 34 East Bay Ave and A St Rehab $0 $113,000 $113,000 35 East Bay Storm Drain Upgrade and Tidal Valve Install $0 $30,000 $30,000 36 Eastbluff Dr Street Rehab $0 $1,180,000 $1,180,000 37 EIR/Preliminary Plans $50,000 $0 $50,000 Continued ► Streets and Drainage continued PAGE TITLE REBUDGET BUDGET TOTAL 38 Indian Spring Lane Subdrain $50,000 $0 $50,000 39 Irvine Ave Realignment— University Dr to Bristol St $1,130,200 $0 $1,130,200 40 Irvine Terrace landscape Imp $150,000 $0 $150,000 41 Irvine Terrace Slurry Seal $0 $395,000 $395,000 42 Jamboree Rd Bridge Widening $414,100 $0 $414,100 43 Median Maintenance Strips $0 $200,000 $200,000 44 Newport Heights Slurry Seal $0 $580,000 $580,000 45 Polaris Drive and Santiago Drive Subdrain $270,000 $0 $270,000 46 San Joaquin Hills Road Median Trees $0 $50,000 $50,000 Continued ► Streets and Drainage continued PAGE TITLE REBUDGET BUDGET TOTAL 47 Sidewalk, Curb and Gutter Replacement and ADA Impr $54,500 $680,000 $734,500 48 Spyglass Hill Road Subdrain $75,000 $0 $75,000 49 Street and Bikeway Improvements $0 $200,000 $200,000 50 Streetlight Replacement Program $0 $240,000 $240,000 51 Superior Avenue Street Rehab $1,023,500 $0 $1,023,500 52 West Balboa Blvd Slurry Seal (12t° Street to 16th Street) $0 $89,000 $89,000 53 Westcliff Dr Median Renovations $0 $80,000 $80,000 Total Streets & Drainage: 34 projects $6,309,000 $6,051,000 $12,360,000 Traffic PAGE TITLE REBUDGET BUDGET TOTAL 54 Bayside Waterfront Walkway $40,000 $0 $40,000 62 and Balboa Island Bridge $0 $1,050,000 $1,050,000 55 Bristol St Sign Bridge Improve $0 $100,000 $100,000 56 Directional, Wayfinding & $305,000 $225,000 $530,000 65 Monument Signage $100,000 $240,000 $340,000 57 Flashing Crosswalk- Newport $0 $110,000 $110,000 67 Blvd at 23b Street $80,000 $0 $80,000 58 Iris Ave & Coast Hwy Traffic $0 $280,000 $280,000 Signal 59 Neighborhood Traffic $150,000 $50,000 $200,000 Management Improvements 60 Pedestrian Coastal Access $199,100 $200,000 $399,100 Improvements Continued ► Traffic continued PAGE TITLE REBUDGET BUDGET TOTAL 61 Traffic Signal Modernization: Phase 1 MacArthur /Coast Hwy $341,285 $200,000 $541,285 62 Traffic Signal Modernization: Phase 2 Jamboree Road $0 $1,050,000 $1,050,000 63 Traffic Signal Modernization: Phase 3 Airport Area Design $0 $250,000 $250,000 64 1 Traffic Signal Preemption $0 $16,000 $16,000 65 Traffic Signal Replacement $100,000 $240,000 $340,000 66 Transportation Model Maint $15,000 $0 $15,000 67 West Coast Hwy Vision Plan $80,000 $0 $80,000 Total Traffic: 14 projects $1,230,385 $2,721,000 $3,951,385 0 Parks, Harbors & Beaches PAGE TITLE REBUDGET BUDGET TOTAL 68 Back Bay View Park Replenish & Enhancement $46,750 $0 $46,750 69 Balboa Parking Lot Equipment Replacement $0 $70,000 $70,000 70 Balboa Yacht Basin Electrical System Repairs $65,000 $0 $65,000 71 Beach Observation Camera System $0 $38,000 $38,000 72 Beach Sand Study & Replenish $0 $200,00 $200,000 73 Bonita Creek Park & San Miguel Park Light Replacement $125,000 $0 $125,000 74 Buffalo Hills Park Lighting $0 $215,000 $215,000 Continued ► Parks, Harbors & Beaches continued PAGE TITLE REBUDGETI BUDGET TOTAL 75 Cliff Or Park Stairway & Handrail Replacement $100,000 $100,000 $200,000 76 Coastal San Replenishment Cooperative Project $0 $100,000 $100,000 77 Eelgrass Mitigation Bank $89,000 $50,000 $139,000 78 Mariners Park Improvements $1,250,000 $0 $1,250,000 79 Mooring Layout Design $100,000 $0 $100,000 80 Newport Center Park $800,000 $0 $800,000 81 Newport Island Park Playground Equipment $0 $60,000 $60,000 82 Ocean Pier Repair & Inspect $0 $500,000 $500,000 Continued ► Parks, Harbors & Beaches continued PAGE TITLE REBUDGET BUDGET TOTAL 83 Public Docks Access Improvement $0 $140,000 $140,000 84 Rhine Channel Wharf Public Dock $0 $240,000 $240,000 85 Rhine Channel Wharf Repair $330,000 $0 $330,000 86 Santa Ana Heights Passive Park $219,750 $128,000 $347,750 87 Sunset Ridge Park— Design $150,000 $0 $150,000 BB Tennis Court Fencing Replace $130,000 $0 $130,000 69 West Newport Park at Orange St Playground Equipment $0 $92,000 $92,000 Total Parks, Harbors & Beaches: 22 projects $3,405,500 $1,933,000 $5,338,500 Water Quality & Environmental PAGE TITLE REBUDGET BUDGET TOTAL 90 ASBS Assessment $0 $100,000 $100,000 91 ASBS Implementation $40,000 $0 $40,000 92 Big Canyon Creek Restoration $50,000 $0 $50,000 93 Buck Gully Maintenance Road and Wetland Project $115,000 $135,000 $250,000 94 Irrigation - Citywide Central Computer System $0 $90,000 $90,000 95 Irrigaton- Newport Coast Central Computer System $0 $100,000 $100,000 96 Irrigation -Smart Controller Program $100,000 $0 $100,000 Continued il- Water Quality & Environmental continued PAGE TITLE REBUDGET BUDGET TOTAL 97 Newport Coast Runoff $0 $280,000 $280,000 Reduction Program 98 Newport Coast Watershed $90,000 $0 $90,000 Program 99 Newport Terrace Landfill Gas $635,000 $0 $635,000 Remediation 100 Semeniuk Slough Dredging $0 $650,000 $650,000 101 Upper Bay & Harbor Area $90,000 $0 $90,000 Management Plan Total Wtr Qual. & Environ.: $1,120,000 $1,355,000 $2,475,000 12 projects Water PAGE TITLE REBUDGET BUDGET TOTAL 102 Bay Crossings Water $300,000 $0 $300,000 Transmission Main Replace 103 Ocean Birch Drive Water Main $0 $919,000 $919,000 Replacement 109 Ocean Front Alley Water Main $750,000 $0 $750,000 Replacement 105 Water Well Rehabilitation $0 $150,000 $150,000 Total Water: $1,050,000 $564,000 $1,614,000 4 projects W, Wastewater PAGE TITLE REBUDGET BUDGET TOTAL 106 Buck Gully Sewer Force Main $0 $350,000 $350,000 111 Replacement $0 $170,000 $170,000 107 Ocean Front Alley Sewer $0 $250,000 $250,000 113 Lateral Replacement $0 $95,000 $95,000 108 Sewer Pump Station Master $200,000 $134,000 $334,000 115 Plan Improvements $0 $34,000 $34,000 109 Wastewater Master Plan $0 $50,000 $50,000 Total Wastewater: $200,000 $784,000 $984,000 4 projects Miscellaneous PAGE TITLE REBUDGET BUDGET TOTAL 110 Building Inspection Data Wireless Technology $90,000 $0 $90,000 111 CIP Project Management $0 $170,000 $170,000 112 City Aerial Mapping $10,000 $0 $10,000 113 Fire Dept Early Notification Alerting System $0 $95,000 $95,000 114 Fire Dept FlreView Software $0 $11,000 $11,000 115 Library Public Use Computer Replacement $0 $34,000 $34,000 116 Oil Field Improvement Program $450,000 $0 $450,000 Continued ► 10 Miscellaneous continued PAGE TITLE REBUDGET BUDGET TOTAL 117 Parking Meters Replacement $0 $105,000 $105,000 118 Public Safety 800 MHz Radio Exchange $0 $66,000 $66,000 119 Public Safety Equipment Storage Module $0 $15,000 $15,000 120 Records Management $27,000 $0 $27,000 121 Rescue Boat Engine Purchase $0 $31,000 $31,000 122 Santa Ana Heights Utility Underground $11,200 $7,400,000 $7,411,200 123 Slope Repairs $100,000 $0 $100,000 Miscellaneous Total Miscellaneous: 14 projects $688,200 $7,927,000 $8,615,200 CIP Summary Category # of Projects Rebudget Budget Total Facilities 19 $726,050 $1,252,000 $1,978,050 Streets & Drainage 34 $6,309,000 $6,051,000 $12,360,000 Traffic 14 $1,230,385 $2,721,000 $3,951,385 Parks, Harbors & Beaches 22 $3,405,500 $1,933,000 $5,338,500 Water Quality & Environmental 12 $1,120,000 $1,355,000 $2,475,000 Water 4 $1,050,000 $564,000 $1,614,000 Wastewater 4 $200,000 $784,000 $984,000 Miscellaneous 14 $688,200 $7,927,000 $8,615,200 Total 123* $14,729,135 $22,587,000 $37,316,135 *rY 07/08 total project workload is 141 11 Reorganization Goals • Maintain and improve the current quality of project delivery and services • Build on existing strengths and talents • Retain & recruit quality employees • Build in flexibility within the organization • Take advantage of outside resources • Do it quickly! 12 i Public Works Reorganization (effective 7/1/07) Public Works Director Facilities Program Manager (contract) Deputy _ Administrative Public Works Dir. Division City Engineer Manager Assistant Assistant Construction City Traffic Public Works City Surveyor City Engineer City Engineer Supervisor Engineer Specialists (3) Principal Civil Principal Civil Senior PW Senior Civil GIS Analyst Survey Instrumen Engineer Engineer Inspector Engineer Worker) Associate Civil Associate Civil Senior PW Associate Civil Sr Engineering Engineer Engineer Inspector Engineer Technician Associate Civil Associate Civil PW Inspector Sr, Engineering Records Speraalis Engineer Engineer Technician Junior Civil Sr Engineering Contract Inspecto Senior Civil En ineer 9 Technician Engineer Senior Civil Senior Civil Associate Civil Engineer Engineer Engineer Contract Project Contract Project Junior Civil Manager(s) Manager(s) Engineer Existing Public Works organization City Engineer vacant Principal Civil Engineer (or leave) Principal Civil Engineer (vacant 8 /07) Associate Civil Engineer Sr. Engineering Tech. Associate Civil Engineer Principal Civil Engineer Contract Engineer(2) Public Works Director T Development Services Transportation Mgr. Administrative Mgr. vacant Principal Civil Senior Civil Engineer Principal Engineer Public Works Engineer (Vacant) Specialist (3) Associate Civil Associate Civil Associate Civil Engineering Tech. Engineer Engineer Engineer Principal Civil Associate Civil Associate Civil GI S Analyst (Survey Instrument Wk Engineer Engineer Engineer Vacant Associate Civil City Surveyor Junior Engineer Engineer Associate Civil Engineering Tech. Engineer Const. Inspection Supervisor Const. inspectors (3) Contract Inspector (1) Project Listing by Category with Status Commentary May 22, 2007 Facilities Page Project Title i C4050new Central Library Electrical Repair and Generator 2 C4050781 Central Library HVAC Repairs 3 C3140363 City Hall Carpet Replacement - Revenue Division 4 C3140new Corporation Yard Building G Roof Repair and Rehabilitation 5 C3140new Corporation Yard Fleet Maintenance Locker Room 6 C4120806 CYC Rehabilitation 7 C5100762 Fire Facilities Assessment and Preliminary Design 8 C2320527 Fire Station 1 Gender Modifications 9 C2320856 Fire Station 3 Water Pipe Replacement 10 C2320new Fire Station 7 Telecommunications and Networking 11 C2360new Lifeguard Headquarters Communications Switch 12 C5100907 Little Corona Restroom Facility 13 C4410761 Oasis Senior Center Retrofit 14 C1820825 Police Facility Gas Pump Canopy Repair 15 C1820918 Police Facility Generator Replacement 16 C1810819 Police Facility Security and Jail Video System 17 C1820new Police Facility Upper Level Office Remodel 18 C1820808 Police Front Lobby Rehabilitation 19 C5100866 Santa Ana Heights Equestrian Facilities Total Facilities Streets and Drainage Page Project Title 20 C5100new 36th Street and Finley Avenue Bulkhead Repair 21 C5100new 38th Street Tidal Structure/ Motorized Tide Valve 1 Rebudget Budget Total Status $0 $50,000 $50,000 New $40,300 $0 $40,300 Revised project scope $0 $15,000 $15,000 New $0 $120,000 $120,000 New $0 $65,000 $65,000 New $48,600 $50,000 $98,600 Revised project scope $80,000 $200,000 $280,000 Delayed due to funding $74,800 $180,000 $254,800 Delayed due to funding $65,000 $30,000 $95,000 Delayed due to funding $0 $55,000 $55,000 New $0 $140,000 $140,000 New $50,000 $0 $50,000 Delayed due to staffing 1 $52,100 $0 $52,100 Delayed due to contractor $25,000 $0 $25,000 Delayed due to staffing $75,000 $115,000 $190,000 Revised project scope $40,000 $182,000 $222,000 Delayed due to funding $0 $50,000 $50,000 New $93,600 $0 $93,600 Delayed due to funding $81,650 $0 $81,650 Delayed by County of Orange $726,050 $1,252,000 $1,978,050 1 Recendy assigned to contact Orged manager Rebudget Budget Total $0 $75,000 $75,000 New $0 $135,000 $135,000 New Streets and Drainage Page Project Title Rebudget Budget Total 22 C5100new Arroyo Park Parking Lot Slurry Seal $0 $48,000 $48,000 New 23 C5100new Avon Street and Tustin Avenue Parking Lot Slurry Seal $0 $69,000 $69,000 New 24 C5100277 Balboa Village Alley Replacement $400,000 $0 $400,000 Pending utility undergrounding completion 25 C5100new Bayside Drive Street Rehabilitation $0 $211,000 $211,000 New 26 C5100830 Birch Street Rehabilitation $722,000 $0 $722,000 Planned FY 07/08 construction 27 C5100695 Bridge Seismic Retrofit Construction $1,583,100 $0 $1,583,100 Planned FY 07/08 construction 28 C5100new Coast Highway Sidewalk - Morning Canyon to Seaward $0 $250,000 $250,000 New 29 C5100new Corona del Mar Area Parking Lots Slurry Seal $0 $120,000 $120,000 New 30 C5100new Corona del Mar South of Coast Hwy Street Rehabilitation $0 $1,000,000 $1,000,000 New 31 C5100new Dove Street Rehabilitation $0 $97,000 $97,000 New 32 C3170new Dover Drive Medians Renovation $0 $125,000 $125,000 New 33 C5100854 Dover Drive Sidewalk $386,600 $84,000 $470,600 Delayed due to environ /permitting 34 C5100new East Bay Avenue and A Street Rehabilitation $0 $113,000 $113,000 New 35 C5100new East Bay Storm Drain Upgrade/ Tidal Valve Installation $0 $30,000 $30,000 New 36 C5100new Eastbluff Drive Street Rehabilitation $0 $1,180,000 $1,180,000 New 37 C5100070 EIR/Preliminary Plans $50,000 $0 $50,000 On -going 38 C5100903 Indian Spring Lane Subdrain $50,000 $0 $50,000 Pending future street project 39 C5100470 Irvine Avenue Realignment - University Dr to Bristol St $1,130,200 $0 $1,130,200 County led project 40 C3170904 Irvine Terrace Landscape Improvements $150,000 $0 $150,000 Delayed due to staffing' 41 C5100new Irvine Terrace Slurry Seal $0 $395,000 $395,000 New 42 C5100784 Jamboree Road Bridge Widening $414,100 $0 $414,100 Delayed due to funding 43 C3170new Median Maintenance Strips - Citywide $0 $200,000 $200,000 New 44 C5100new Newport Heights Slurry Seal $0 $580,000 $580,000 New 45 C5100915 Polaris Drive and Santiago Drive Subdrain $270,000 $0 $270,000 Pending future street project 46 C5100new San Joaquin Hills Road Median Trees $0 $50,000 $50,000 New 47 C5100020 Sidewalk, Curb and Gutter Replacement and ADA Impr $54,500 $680,000 $734,500 Planned FY 07/08 construction 2 Streets and Drainage continued Page Project Title 48 C5100925 Spyglass Hill Road Subdrain 49 C5100019 Street and Bikeway Improvements 50 C5300035 Streetlight Replacement Program 51 C5100927 Superior Avenue Street Rehabilitation 52 C5100new West Balboa Boulevard Slurry Seal (12th to 16th Streets) 53 C3170new Westcliff Drive Medians Renovation $89,000 $89,000 Total Streets and Drainage Traffic Rebudget Budget Total Rebudget $75,000 $0 $75,000 Pending future street project $0 $200,000 $200,000 New $0 $240,000 $240,000 New $1,023,500 $0 $1,023,500 Planned FY 07/08 construction $0 $89,000 $89,000 New $0 $80,000 $80,000 New $6,309,000 $6,051,000 $12,360,000 $0 Page Project Title Rebudget Budget Total 54 C5100894 Bayside Waterfront Walkway to Balboa Island Bridge $40,000 $0 $40,000 Pending developer issues 55 C5100898 Bristol Street Sign Bridge Improvements $0 $100,000 $100,000 New 56 C2700813 Directional, Wayfinding and Monument Signage $305,000 $225,000 $530,000 In progress 57 C5200new Flashing Crosswalk - Newport Boulevard at 23rd Street $0 $110,000 $110,000 New 58 C5200new Iris Avenue and Coast Highway Traffic Signal $0 $280,000 $280,000 New 59 C5200407 Neighborhood Traffic Management Improvements $150,000 $50,000 $200,000 Planned FY 07/08 construction 60 C5100014 Pedestrian Coastal Access Improvements $199,100 $200,000 $399,100 Pending utility undergrounding completion 61 C5200852 Traffic Signal Modernization: Ph. 1 Newport Center Area $341,285 $200,000 $541,285 In progress 62 C5200new Traffic Signal Modernization: Ph. 2 Jamboree Road $0 $1,050,000 $1,050,000 New 63 C5200new Traffic Signal Modernization: Ph. 3 Airport Area $0 $250,000 $250,000 New 64 C5200408 Traffic Signal Preemption System $0 $16,000 $16,000 New 65 C5200068 Traffic Signal Replacement Program $100,000 $240,000 $340,000 Planned FY 07/08 construction 66 C5200143 Transportation Model Maintenance $15,000 $0 $15,000 On -going 67 C5100793 West Coast Highway Vision Plan $80,000 $0 $80,000 Delayed due to staffing Total Traffic $1,230,385 $2,721,000 $3,951,385 3 Parks, Harbors and Beaches Page Project Title 68 C3170933 Back Bay View Park Replenishment and Enhancement 69 C2370608 Balboa Parking Lot Equipment Replacement Project 70 C2370892 Balboa Yacht Basin Electrical System Repairs 71 C2360new Beach Observation Camera System 72 C5100282 Beach Sand Study and Replenishment Program 73 C5300895 Bonita Creek Park and San Miguel Park Light Replacement 74 C5300new Buffalo Hills Park Lighting 75 C3170816 Cliff Drive Park Stairway and Handrail Replacement 76 C5100282 Coastal Sand Replenishment Cooperative Project 77 C2370522 Eelgrass Mitigation Bank 78 C5100817 Mariners Park Improvements 79 C2371772 Mooring Layout Design 80 C4120656 Newport Center Park 81 C4120new Newport Island Park Playground Equipment 82 C5100836 Ocean Pier Repairs and Inspection 83 C5100new Public Docks Access Improvements 84 C5100865 Rhine Channel Wharf Public Dock 85 C5100921 Rhine Channel Wharf Repair 86 C5100867 Santa Ana Heights Passive Park 87 C5100515 Sunset Ridge Park - Design 88 C4120928 Tennis Court Fencing Replacement 89 C4120931 West Newport Park at Orange Street Playground Equipment Total Parks, Harbors and Beaches Rebudget $46,750 $0 $65,000 $0 $0 $125,000 $0 $100,000 $0 $89,000 $1,250,000 $100,000 $800,000 $0 $0 $0 $0 Budget $0 $70,000 $0 $38,000 $200,000 $0 $215,000 $100,000 $100,000 $50,000 $0 $0 $0 $60,000 $500,000 $140,000 $240,000 $330,000 $0 $219,750 $128,000 $150,000 $0 $130,000 $0 $0 $92,000 4 $3,405,500 $1,933,000 Total $46,750 $70,000 $65,000 $38,000 $200,000 $125,000 $215,000 $200,000 $100,000 $139,000 $1,250,000 $100,000 $800,000 $60,000 $500,000 $140,000 $240,000 $330,000 $347,750 $150,000 $130,000 $92,000 $5,338,500 Revised project scope New Revised project scope New New Delayed due to utilities (SCE) New Revised project scope New Delayed due to contractor Planned FY 07/08 construction Planned FY 07/08 construction Pending Council direction New New New New Revised project scope Delayed by County of Orange Resumed after delay due to purchase Delayed due to staffing New Water Quality and Environmental Page Project Title 90 C5100889 Areas of Special Biological Significance Assessment 91 C5100890 Areas of Special Biological Significance Implementation 92 C5100709 Big Canyon Creek Restoration 93 C5100659 Buck Gully Maintenance Road and Wetland Project 94 C5500637 Irrigation - Citywide Central Computer System 95 C3130764 Irrigation - Newport Coast Central Computer System 96 C5100969 Irrigation - Smart Controller Program 97 C5100new Newport Coast Runoff Reduction Program 98 C5100912 Newport Coast Watershed Program 99 C5100735 Newport Terrace Landfill Gas Remediation 100 C5100923 Semeniuk Slough Dredging Project 101 C0310929 Upper Bay and Harbor Area Management Plan In progress $635,000 Total Water Quality and Environmental Water Page Project Title 102 C5500new Bay Crossings Water Transmission Main Replacement 103 C5500new Ocean Birch Drive Water Main Replacement 104 C5500new Ocean Front Alley Water Main Replacement 105 C5500460 Water Well Rehabilitation Total Water Rebudget Budget Total $0 $100,000 $100,000 New $40,000 $0 $40,000 In progress $50,000 $0 $50,000 In progress $115,000 $135,000 $250,000 Delayed due to environ /permitting $0 $90,000 $90,000 New $0 $100,000 $100,000 New $100,000 $0 $100,000 In progress $0 $280,000 $280,000 New $90,000 $0 $90,000 In progress $635,000 $0 $635,000 In progress $0 $650,000 $650,000 New $90,000 $0 $90,000 In progress $1,120,000 $1,355,000 $2,475,000 Rebudget Budget Total $300,000 $0 $300,000 Delayed due to funding $0 $414,000 $414,000 New $750,000 $0 $750,000 Pending utility undergrounding completion $0 $150,000 $150,000 New $1,050,000 $564,000 $1,614,000 u Wastewater Page Project 106 C5600new 107 C5600new 108 C5600100 109 C5600934 Title Buck Gully Sewer Force Main Replacement Ocean Front Alley Sewer Lateral Replacement Sewer Pump Station Master Plan Improvements Wastewater Master Plan Total Wastewater Miscellaneous Rebudget Budget Total Rebudget $0 $350,000 $350,000 New $0 $250,000 $250,000 New $200,000 $134,000 $334,000 Delayed due to funding $0 $50,000 $50,000 New $200,000 $784,000 $984,000 City Aerial Mapping Page Project Title Rebudget Budget Total 110 C2920900 Building Inspection Data Wireless Technology $90,000 $0 $90,000 In progress 111 C5100new CIP Project Management $0 $170,000 $170,000 New 112 C5100763 City Aerial Mapping $10,000 $0 $10,000 In progress 113 C2310new Fire Department Early Notification Alerting System $0 $95,000 $95,000 New 114 C2310911 Fire Department FireView Software $0 $11,000 $11.,000 New 115 C4009617 Library Public Use Computer Replacement $0 $34,000 $34,000 New 116 C5400053 Oil Field Improvement Program $450,000 $0 $450,000 Pending study of water injection options 117 C0620935 Parking Meters Replacement $0 $105,000 $105,000 New 118 C2320new Public Safety 800 MHz Radio Exchange $0 $66,000 $66,000 New 119 C2356new Public Safety Equipment Storage Module $0 $15,000 $15,000 New 120 C5100733 Records Management $27,000 $0 $27,000 In progress 121 C2360new Rescue Boat Engine Purchase $0 $31,000 $31,000 New 122 C5100879 Santa Ana Heights Utility Undergrounding $11,200 $7,400,000 $7,411,200 Delayed due to County of Orange 123 C5100814 Slope Repairs $100,000 $0 $100,000 Delayed due to staffing 2 Total Miscellaneous $688,200 $7,927,000 $8,615,200 Total for All Categories $14,729,135 $22,587,000 $37,316,135 2 Recently assigned ro new Associate Fsgineer hired 112007