HomeMy WebLinkAbout5 - Newport Shores Alley ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
May 22, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy
949 -644 -3330 or sluy @city.newport- beach.ca.us
SUBJECT: NEWPORT SHORES ALLEY REPLACEMENT — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3722
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On January 23, 2007, the City Council authorized the award of Newport Shores Alley
Replacement, Contract No. 3722 to Nobest Inc. for the total contract bid price of
$1,100,000.00.
The contract provides for the removal of existing asphalt alleys and construction of new
concrete alleys, adjusting utilities to grade and performing other appurtenant and
incidental items of work as required to complete the work in place. The contract has
now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
Original bid amount: $1,100,000.00
Actual amount of bid items constructed: $1,150,995.00
Total amount of change orders: $ 16,082.08
Final contract cost: $1,167,077.08
Newport Shores Alley Replacement - Completion and Acceptance of Contract No. 3722
May 22, 2007
Page 2
One Change Order in the amount of $16,082.08 provided for the chipping down of
foundations that were above grade relative to the alleys. Quantities were adjusted in
the field to meet actual conditions. The increase in the amount of actual bid items
constructed over the original bid amount resulted from the need to reconstruct three
additional alleys. Funding for the extra costs will come from the project contingency
Also, residents were given an opportunity to improve the 5 -foot setback area from the
alley edge to their garage door at their own cost ($1,140.00). The final overall
construction cost including the change order was 6.1 percent over the original bid
amount and totaled $1,167,077.08.
Staff and the Newport Shores Community are very pleased with the quality of the
finished project by Nobest Inc. The attached email was received by the City from Bob
Paal, President of the Newport Shores Community Association.
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from the following funding sources. Total project expenses are summarized
as follows:
Construction
$1,167,077.08
Construction Inspection
$
2,276.33
Geotechnical Materials Testing
$
6,118.00
Surveying
$
4,650.50
SCE Manhole Adjustments
$
74,250.00
Incidentals
$
919.09
Total, Project Cost
$1,254,150.00
Environmental Review:
This project qualified for a Categorical Exemption pursuant to section. 15301 (repair
maintenance) of the implementing Guidelines of the Categorical Exemption Quality Act. .
This exemption permits repair, maintenance or minor alteration of existing streets or
similar public facilities with negligible expansion.
Funding Availability:
Funds for the project were expended from the following account(s):
Account Description
Newport Shores Alleys Replacement
AD -68 Street Rehabilitation
AD -68 Construction Contingency
Account Number
7013- C5100811
74068 -9804
74068 -9805
Total:
1P' =1
$ 261,921.00
$ 917,979.00
$ 74,250.00
$1,254,150.00
Newport Shores Alley Replacement - completion and Acceptance of Contract No. 3722
May 22, 2007
Page 3
All work was completed on May 4, 2007 which was 24 working days ahead of the
scheduled completion date of June 11, 2007.
Prepared by:
SiUv"'-
Stephen Luy
Associate Civil Engineer
Submitted by:
Badum
ub' orks Director
From: Paa1, Bob [mailto:bpaal @viracon.com]
Sent: Thursday, May 03, 2007 3:26 PM
To: Bludau, Homer
Cc: Rosansky, Steven
Subject: Newport Shores Ailey Completion
Mr. Bludau,
1 received an email this past Monday from Steve Luy, the project engineer in charge of the Newport Shores alley
replacement project, stating that the last of the alleys have been opened and that the project for the most part has
been completed.
On behalf of the over 440 residents of Newport Shores, I want to thank you, the public works department, and the
contractor for a job well done. It was only a few months ago that our board was quite concerned about having this
project run into the summer months. Instead, here it is the first week of May and there is not a truck to be seen or
heard in the neighborhood.
Specifically, I want to make sure you are aware of how accommodating your public works department was during
this process. Bill Patapoff, Bob Stein, and Steve Luy went out of their way to make sure 1 was aware of all
aspects of this project. They were always available to walk the streets and alleys and listen to our ideas during
the planning phase of the project. I know I probably tried their patience at times, but you could never tell by their
responses. I also want to thank Steve Badum for his openness during the project He took every phone call and
was always willing to meet if we had any concerns.
Please pass on our gratitude to all those involved including the contractor. From our standpoint it could not have
gone any betterl
Thanks again,
Bob Past
President. NSCA
5/10/2007