HomeMy WebLinkAbout4 - Ocean Pier RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
May 22, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy
949 -644 -3330 or sluy @city.newport - beach.ca.us
SUBJECT: OCEAN PIER REPAIRS — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3798
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On October 24, 2006, the City Council authorized the award of the Ocean Pier Repairs,
Contract No. 3798 to John S. Meek Company for the total contract bid price of
$687,550.00.
The contract provided for the replacement of deteriorated and or missing cross bracing,
stringers, cross bridging,. hardware, etc; installation of fiberglass jackets, reinforcement
and epoxy grout to stabilize and or repair pier pilings; installation of trowelable epoxy to
fill voids and fix cracks in existing structural members of the pier; and performing all
related work as required to complete the contract work in accordance with the drawings
and specifications. The contract has now been completed to the satisfaction of the
Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $687,550.00
Total amount of change orders: 102,973.97
Final contract cost: $790,523.97
Ocean Pier Repairs Completion and Acceptance of Contract No. 3798
May 22, 2007
Page 2
The project called for the issuance of three Change Orders (CO) as follows:
CO # Description of Work Amount
1 Replacement of damaged pier lighting conduit $5,524.30
2 Inspection of both piers to assess current conditions for a $30,000.00
future repair contract
3 Additional miscellaneous repairs and maintenance $67,449.67
TOTAL $102,973.97
Funding for these extra costs was available within the project contingency and current
Capital Improvement Program budget. The final overall construction cost including the
Change Orders was 15 percent over the original bid amount.
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $790,523.97
Construction Inspection $ 1,766.70
Incidentals $ 324.72
Total Project Cost $792,615.39
Environmental Review:
This project qualified for a Categorical Exemption pursuant to Section 15301 of the
California Environmental Quality Act. This exemption permits maintenance and
alteration of existing public facilities with negligible or no expansion of the existing use
of the facilities.
Funding Availability:
Funds for the project were expended from the following accounts
Account Description
Account Number
Amount
Ocean Pier Repairs
7231- C5100836
$757,091.09
Ocean Pier Inspection
7231- C5100153
$ 30,000.00
Streetlight Maintenance
7013- C5300914
$ 5,524.30
Total:
$792,615.39
All work was completed on May 2, 2007 which was ahead of the scheduled completion
date of June 11, 2007.
Prear by:
p
Stepherf Luy
Associate Civil Engineer
Submitted
;n G. Badum
Works Director