HomeMy WebLinkAbout16 - City Gateway Signage ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
June 12, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee
949 - 644 -3323 or ilee @city.newport - beach.ca.us
SUBJECT: CITY GATEWAY SIGNAGE PROJECT —
AWARD OF CONTRACT NO. 3914
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Declare the bid submitted by Adcon, Inc. of Valencia as non - responsive.
3. Award Contract No. 3914 to Bravo Sign and Design, Inc. for the Total Bid Price
of $184,200, and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $18,420 to cover the cost of unforeseen work.
DISCUSSION:
The City Gateway Signage contract stemmed from the Citywide Wayfinding and
Directional Signage Program and includes the fabrication of new monument signs that
will provide a distinctive "welcoming element" to the City, or a specific district such as
Corona Del Mar and Mariner's Mile. City Council approved the final design by Hunt
Design Associates (Hunt) on September 12, 2006. The original scope of work
envisioned the construction of 11 signs throughout the City. However, after a number of
discussions with different community groups, staff determined that eight signs will be
constructed under this contract. Except for the West Newport City entrance sign, all of
the signs will be ground- mounted. These signs will look similar in concept to the
existing monument sign in front of City Hall.
The signs will be installed at the following locations in the below listed order:
• Facing eastbound traffic on West Coast Highway east of Santa Ana River
(replace existing City wall sign)
• Facing westbound traffic in Bonita Canyon Drive raised median south of SR -73
(install new City monument sign)
City Gateway Signage Project — Award of Contract No. 3914
June 12, 2007
Page: 2
• Facing southbound traffic in Jamboree Road raised median south of Birch Street
(replace existing City monument sign)
• Facing southbound traffic in MacArthur Boulevard raised median south of Bison
Avenue (install new City monument sign)
• Facing eastbound traffic in East Coast Highway raised median east of MacArthur
Boulevard (replace existing Corona Del Mar District Sign)
• Facing southbound traffic in Newport Boulevard raised median south of Industrial
Way (replace existing City monument sign)
• Facing westbound traffic in West Coast Highway at Dover Drive traffic island
(replace existing Mariner's Mile District Sign)
• Facing eastbound traffic in West Coast Highway at Newport Boulevard
northbound ramp traffic island (replace existing Mariner's Mile District Sign)
The Planning Department was instrumental in arranging for the plans and cost estimates
prepared by Hunt. The Public Works Department and Hunt jointly prepared the
Specifications and Special Provisions. Per the Contract Specifications, the Contractor will
have 120 consecutive working days to complete the sign installation, which includes
preparing and submitting detailed shop drawings and sample cuts of the products (i.e.,
panel color, bronze letter and ornamental features, and concrete /aluminum with specified
finish) for constructing the monument signs. The contract scope of work includes the
removal of existing monument signs, construction, delivery, and installation of signs,
providing a spare set of ornamental features and letterings, modification of existing
irrigation systems, and landscaping. The Contractor will have an additional 180 days for
plant establishment and maintenance work.
Since this project is of a specialty nature, staff sent bid invitations to six sign contractors
and advertised the project in numerous trade publications during the bidding period in
hope of attracting a higher number of bids. A total of 16 companies obtained the bid
contract documents during the advertising period.
At 10:00 a.m. on May 31, 2007 the City Clerk opened and read the two bids received for
this project as follows:
• Bravo Sign and Design, Inc. with the bid amount of $184,200
• Adcon, Inc. with a blank bid amount
The bid received by Adcon, Inc. of Valencia was incomplete; therefore, staff has
determined its bid as non - responsive.
Due to the low bidder turnout, staff contacted many of the other plan holders to find out
the reason why they did not submit a bid. The majority of the companies contacted
City Gateway Signage Project — Award of Contract No. 3914
June 12, 2007
Page: 3
complained of the project complexity and that the 120 work days allowed for the sign
fabrication and installation work an insufficient amount of time. Staff has also learned
that the sole bidder for the project, Bravo Sign and Design, Inc. of Anaheim (Bravo) is a
dominant specialty decorative sign fabricator in the region and has the ability to deliver
large and complex projects within a short time frame and at lower costs than its
competitors.
A check of Bravo's references indicates they have satisfactorily completed decorative
monument sign projects for other public agencies as well as an extensive list of private
corporate clients. Hunt has worked with Bravo on a recent monument sign fabrication
and installation project in the City of Lakewood and highly recommends Bravo for the
work they have delivered. Hunt further indicated that despite Bravo's low bid price, the
quality of work was not compromised. Bravo possesses a California State Contractors
License Classification "A" as required by the project specifications.
Although only one contractor submitted a complete bid package, staff recommends
awarding the contract to Bravo based on the strong recommendations received.
Rebidding will not only further delay this project by approximately two months, but it is
unlikely that additional bids at competitive prices would be submitted based on
comments received from the contractors who did not submit a bid package.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Geotechnical, Material Testing and Survey Services:
Geotechnical, material testing, and survey services are not anticipated for this project.
City Gateway Signage Project — Award of Contract No. 3914
June 12, 2007
Page: 4
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
City Entrance Monument Signage
City Entrance Monument Signage
Directional and Wayfinding Signage
Proposed uses of these funds are as follows:
Vendor
Bravo Sign and Design, Inc.
Bravo Sign and Design, Inc.
Prepared by:
Iri ee
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Account Number
Amount
7014- C2700813
$40,000
7019- C2700823
$39,700
7261- C2700813
$122,920
Total:
$202,620
Purpose Amount
Construction Contract $ 184,200
Construction Contingency $ 18,420
Total: $ 202,620
Submitted by:
Cjste en u
lic orks Director
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