HomeMy WebLinkAbout12 - 2007-2008 Legal Advertising BidCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
June 26, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
LaVonne M. Harkless, City Clerk
949 - 644 -3005, Iarkless@city.newport- beach.ca.us
SUBJECT: LEGAL ADVERTISING BID FOR FISCAL YEAR 2007 -2008
RECOMMENDATION:
Accept the bid of The Daily Pilot and authorize a purchase order for the one -year period
of fiscal year 2007 -2008.
DISCUSSION:
Background:
Publication of the City's legal notices in a newspaper of general circulation is required
by law. For the last seventeen fiscal years the Daily Pilot has performed this function
for the City.
Notices inviting bids for a one -year period were sent to the Daily Pilot, the Orange
County Register, The Current, Newport News, and the Los Angeles Times. The
deadline for submitting bids was 4:00 p.m. on Friday, June 8, 2007. The Daily Pilot
was the only newspaper who submitted a bid. Their bid price, as well as circulation
figures, are as follows:
Daily Pilot
Legal ad - $9.50 per column inch, per insertion [Same rate since FY 1999-
2000]
Display ad - $29.90 per display column inch
Published daily Sunda — Saturday)
Daily Paid Circulation: 33,000
I am recommending that the contract be awarded to the Daily Pilot. Using a newspaper
that publishes daily allows the City more flexibility in meeting legal noticing
requirements. In general, most of the City's public hearing notices require publishing
LEGAL ADVERTISING BID FOR FISCAL YEAR 2007 -2008
June 26, 2007
Page Two
ten (10) days prior to the hearing date, and oftentimes relatively short notice is provided
about the need to advertise. If timing permits, we try to publish most of our legal notices
on Saturday to take advantage of the highest circulation possible.
The Daily Pilot will continue to abide by all agreements previously made as far as
complimentary copies, pick -up service for all advertising needs, accepting emergency
copy insertions to meet legal requirements, and publishing the Council agenda
summary at no charge.
Environmental Review: Not applicable.
Public Notice:
The Notice Inviting Bids was published in The Daily Pilot on Saturday, May 26, 2007
and Saturday, June 2, 2007. The Notice was also posted on the public bulletin board at
City Hall on Wednesday, May 23, 2007.
Submitted by:
l
LaVonne M. Harkless, City Clerk
HALegal Advertising\2007 \Legal Ad Contract 6- 26- 07.doc
I-S
• CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
May 22, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
LaVonne M. Harkless, City Clerk
949 -644 -3005
lharkless@city.newport-beach.r-a.us
SUBJECT: LEGAL PUBLICATIONS FOR ONE -YEAR CONTRACT COVERING
FISCAL YEAR JULY 1, 2007 TO JUNE 30, 2008
• RECOMMENDATION:
Authorize the City Clerk to publish a notice advertising for bids to be received on or
before the hour of 4:00 p.m., on Friday, June 8, 2007 for a one -year contract covering
the publishing and printing of legal notices, or other material required to be published
and circulated in the City of Newport Beach.
DISCUSSION:
Background:
Pursuant to Section 419 of the City Charter, it is required that the City Council, prior to
the beginning of each fiscal year, publish a notice inviting bids and contract for the
publication of all legal notices or other matter required to be published in a newspaper
of general circulation in said City.
Copies of the "Notice Inviting Bids" will be mailed to all newspapers of general
circulation published and circulated in the City of Newport Beach.
The current contract that expires on June 30, 2007 is with The Daily Pilot. In 2006 they
were awarded a one -year contract at the following rate:
FY 2006 -07 - $9.50 per column inch
Legal Advertising
May 22, 2007
Page 2
•
After receiving and reviewing the bids, the City Clerk will make a recommendation to
award the contract at the Council meeting of June 26, 2007.
Environmental Review: None
Submitted by:
LaVonne M. Harkless, City Clerk
Attachment: Legal Notice
•
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P
NOTICE INVITING LEGAL ADVERTISING BIDS
NOTICE INVITING BIDS to be received on, or before the hour of 4:00 p.m. on
Friday, June 8, 2007, for a one -year contract covering the publishing and printing
of legal notices, or other material required to be published in a newspaper of general
circulation published and circulated in the City of Newport Beach for Fiscal Year
2007 -08 (July 1, 2007 - June 30, 2008). Bidders are required to submit a copy of
their latest verified (audited) circulation figures from the auditing firm as part of
their bid. To assist in the evaluation process, all bidders are also required to
submit quotes on two sample documents available from the City Clerk's Office
(949- 644 - 3005).
Publish: May 26, 2007
June 2, 2007
LaVonne M. Harkless, City Clerk
City of Newport Beach