HomeMy WebLinkAbout07 - Newport Heights Traffic Calming ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
June 26, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Antony Brine
949 - 644 -3329 ortbrine @city.newport- beach.ca.us
SUBJECT: NEWPORT HEIGHTS TRAFFIC CALMING IMPROVEMENTS - AWARD
OF CONTRACT NO. 3937
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3937 to Hillcrest Contracting, Inc. for the Total Bid Price of
$107,060, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $10,740 to cover the cost of unforeseen work for this
project.
DISCUSSION:
At 10:00 a.m. on June 8, 2007, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Hillcrest Contracting, Inc. $107,060.00
2 Damon Construction Company $154,077.55
The low total bid amount is 32.2 percent below the Engineer's Estimate of $158,000.00.
The low bidder, Hillcrest Contracting, Inc., possesses a California State Contractors
License Classification A as required by the project specifications. A check of the
Contractors references indicates they have satisfactorily completed similar projects for
other municipalities. In addition, the low bidder recently completed the construction of
traffic calming improvements in the Newport Hills community and they are satisfied with
the quality of the work completed by Hillcrest Contracting.
The Newport Heights Traffic Calming Improvements project is the end result of a
neighborhood traffic management study completed in 2004. During the study three
separate community meetings were held to discuss traffic concerns in the Newport
Heights and Cliff Haven communities. The final study proposed various improvements
to address the residents' concerns. The project plans were prepared based on the
traffic calming features outlined in the report and includes the construction of medians,
traffic chokers, and curbs extensions on Cliff Drive and 15th Street. The measured
Newport Heights Traffic Calming Improvements — Award of Contract No. 3937
June 26, 2007
Page: 2
volumes and speeds on Cliff Drive and 15th Street meet the guidelines of the City
Council Traffic Calming Policy.
Pursuant to the Contract Specifications, the Contractor will have 40 consecutive working
days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Staff will prepare notices, which the contractor will
distribute to affected residents and businesses ten days and again two days prior to
starting work in their area.
Material Testing Services:
In addition to the contract costs, approximately $2,000 in material testing is estimated
for this project and will be performed under the respective on -call professional services
agreements.
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description
Gas Tax
Proposed uses are as follows:
Vendor
Hillcrest Contracting, Inc.
Hillcrest Contracting, Inc.
Geotechnical
Prepared by:
Antony Brine
Principal Civil Engineer
Attachments: Project Location Map
Bid Summary
Account Number
7181- C5200407
Total:
Amount
$ 119,800
$ 119,800
Purpose
Construction Contract $
Construction Contingency $
Materials Testing $
Total: $
Submitted
Amount
107,060
10,740
2,000
O-G. Badum
Works Director
119,800
NEWPORT HEIGHTS
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TITLE: Newport Heights Traffic Calming Improvements
CONTRACT NO.: 3937
ENGINEER'S ESTIMATE: $158,000.00
PROJECT MANAGER: Antony Brine
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
BID LOCATION: City Clerk's Office - City Hall
DATE: 08- Jun -07 TIME: 10:00 a.m.
BY: Katz- Okitsu CHECKED: Antony Brine DATE: 05/17/2007
f.\ users \pbw \shared\contract \00- 01 \\BID SUMMARY As Page 1
Engineers Estimate
Hillcrest Contracting, Inc.
Damon Construction Comp.
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
I UNIT
I AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
1
IMobilization
1
1 LS
10,000.00
10,000-001
9,200.001
9,200.00
5,000.00
5,000.00
2
Remove Miscellaneous Concrete
1
LS
1,500.00
1,500.00
2,800.00
2,800.00
7,512.05
7,512.05
3
Remove Traffic Striping
1
LS
1,500.00
1,500.00
18,300.00
18,300.00
22,270.80
22,270.80
4
lConstruct PCC Curb Type D
1,000
LF
15.00
15,000.00
11.50
11,500.00
24.15
24,150.00
5
1 Construct Pattern Stamped Concrete Pavement
5,000
SF
20.00
100,000.00
8.00
40,000.00
10.05
50,250.00
6
Construct Standard Curb Access Ram
1
FA
2,800.00
2,800.00
3,840.00
3,840.00
7,110.85
7,110.65
7
Install Traffic Striping and Pavement Markings
1
LS
14,200.00
14,200.00
13,000.00
13,000.00
16,703.85
16,703.85
8
Install Traffic Signs
8
EA
500.00
4,000.00
115.00
920.00
497.50
3,980.00
9
Temporary Traffic Control
1
LS
9,000.00
9,000.00
7,500.00
7,500.00
17,100.00
00i
i
EE
158,000.00
LOW
107,060.00
1 2ND
154,077.55
1 3RD
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