HomeMy WebLinkAbout14 - Purchase Laptops for EOCCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
June 26, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Fire Department <
Steve Lewis, Fire Chief, 644 -3101, slewis(@city.newi)ort- beach.ca.us
SUBJECT: Utilize UASI Funds to Purchase Laptops for the Emergency
Operations Center (EOC)
RECOMMENDATION:
Accept Urban Area Security Initiative (UASI) grant funds to purchase laptops for the
EOC for $13,000.
Authorize a budget amendment increasing revenue estimates by $13,000 in 2351 -4866,
UASI Grant, and increasing expenditure appropriations by $13,000 in 2351 -9031, UASI
Grant Equipment.
Approve a sole source contract with Dell Computers with an amount not to exceed
$13,000 for the Laptops.
DISCUSSION:
Background:
In October 2003, President Bush signed the Fiscal Year 2004 Homeland Security
Appropriations Act, thereby providing vital funding needed to ensure the safety and
security of our nation. Through the Department of Homeland Security (DHS),
emergency prevention, preparedness and response personnel nationwide will receive
over $4 billion in funding through the UASI Program.
The program provides financial assistance to address the unique planning, equipment,
training and exercise needs of large urban areas to assist them in building enhanced
and sustainable capacity to prevent, respond to, and recover from threats or acts of
terrorism.
Accept UASI Grant Equipment Funds
June 26, 2007
Page 2
The urban areas are chosen by DHS based on a formula that takes into account factors
such as including critical infrastructure, population density and credible threat
information. Among other densely populated cities, the City of Santa Ana was awarded
approximately $15 million dollars to accomplish the grant goals for the Santa Ana Urban
Area (SAUA), which includes half of the cities in the southern part of Orange County
including Newport Beach. The City of Anaheim was also awarded funds to do the same
in the northern half of the county. Both UASI cities and the County of Orange have
teamed up to forge one of the most cohesive, focused and regional partnerships
anywhere in the nation.
The City of Newport Beach is eligible to receive UASI grant funds for equipment and
training to support the ongoing efforts to reduce the risks of all disasters to the City,
whether they are natural or man made. Both the Fire and Police Departments analyzed
their own individual threats and risks and, based upon a needs assessment, each
agency submitted equipment and training requests to the Santa Ana Urban Area in
2004. To date the City has already received the following in equipment and training:
WMD training and personal protection equipment for all first responders, Radio
Communications 800 MHz enhancements, Fire Dispatch integration (Study to integrate
CAD to CAD), command trunk kits for police cars, CopLink (Data sharing solution), night
vision upgrade and a moving map system for the ABLE helicopter program.
Currently, the Fire Department has been awarded $13,000 to purchase five EOC
laptops. These laptops will be used during disaster events and training in the EOC.
Laptops are a critical component in an EOC to perform essential functions such as:
OES /FEMA forms, Incident Action Plans (IAP's) and press releases. Additionally, the
laptops would allow us to participate in the countywide software WEBEOC, which was
paid for through UASI for the entire Operational Area (OA). WEBEOC is a web based
software program that allows critical information to be shared in the City's EOC. It also
allows information to be shared with the Operational Area and all Cities in Orange
County. The system would display real time information for all Cities with EOC's to
view. This system would take the place of a very slow and cumbersome communication
system that currently exists. Currently there are no dedicated laptops in the EOC.
Funding Availability:
If the recommended project is approved, the City will have to provide the money in
advance from the general fund. Upon completion of the project, all funds would be
reimbursed from the UASI grant.
Prepared by:
Katie Freeman
Emergency Services Coordinator
Attachments: Budget Amendment
Accept UASI Grant Equipment Funds
June 26, 2007
Page 3
Submitted by:
11,42
Steve Lewis
Fire Chief
City of Newport Beach NO. BA- 07BA -080
BUDGET AMENDMENT
2006 -07
EFFECT ON
BUDGETARY FUND BALANCE:
F-;;—i
Number
Increase Revenue Estimates
A
Increase Expenditure Appropriations AND
Division
Number
Transfer Budget Appropriations
SOURCE:
Division
Number
Account
from existing budget appropriations
X
Number
from additional estimated revenues
Number
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $13,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
qX No effect on Budgetary Fund Balance
To increase expenditure appropriations and revenue estimates to accept Urban Area Security Initiative (UASI) grant
funds to purchase laptops for the Emergency Operations Center (EOC).
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
2351 4866 Fire Training - ILJ UASI Grant
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Description
2351 Fire Training
9031 UASI Grant Equipment
Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$13,000.00
$13,000.00
Date
Date
Date