HomeMy WebLinkAbout06 - Police Facility Perimeter Security FenceCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
August 14, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Marcus Puglisi, Construction Contract Manager
949- 644 -3331 or mpuglisi @city.newport- beach.ca.us
SUBJECT: POLICE FACILTY PERIMETER SECURITY FENCE: ACCEPTANCE OF
CONTRACT NO. 3861
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond one year after City Council acceptance.
DISCUSSION:
On January 23, 2007, the City Council authorized the award of Contract No. 3861 to
Lightning Fence Company. The project included the installation of a perimeter security
fence and controlled gate access around the Police Department and the adjacent Fire
Station No. 3. The contract has now been completed to the satisfaction of the Public
Works, Police, and Fire Departments. A summary of final contract cost is as follows:
Original bid amount: $387,000.00
Change order: Delete landscape & Irrigation Repairs - 2,647.50
Final contract cost: $384,352.50
One Change Order was issued for the project. Landscape and irrigation repairs were
deleted from the contract in favor of such work being directed more appropriately by
personnel from the General Services Department. The total construction cost is
$384,352.50.
Police Facility Perimeter Security Fence, Contract No. 3861
August 14, 2007
Page 2
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from two funding sources, including a federal grant from the Department of
Homeland Security under its Urban Area Security Initiative (UASI) program and from
the General Fund. Total project expenses are summarized as follows:
Construction
$384,352.50
Electrical
5,995.00
Surveying
10,5050.57
Landscaping
6,245 -00
Incidentals
11333.48
Total Project Cost
$408,431.55
Environmental Review:
The City's project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers minor alterations of public highways and facilities involving negligible
or no expansion of use beyond that existing at the time the project was authorized by
City Council.
Funding Availability_
Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
General Fund
7285- C5100860
$ 48,930.98
Contribution (UASI Grant)
7281- C5100860
359,500.57
Total Construction Cost:
$408,431.55
All work was completed by the adjusted contract completion date of July 9, 2007.
Prepared by: Submitted
d
Marcus Puglisi
Construction Contract Manager
3pVen G. Badum
blic Works Director