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Home My WebLink About11 - Rivo Alto Replacement - Finley Bulkhead Repair - 26th St. Tide Gate Structure - Bulkhead Improv - Via Lido Wall ReplacmentCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 11 September 11, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Frank Tran 949 - 644 -3340 or ftran @city.newport- beach.ca.us SUBJECT: RIVO ALTO COPING REPLACEMENT; FINLEY AVENUE AT 36TH STREET BULKHEAD REPAIR; 26TH STREET TIDE GATE STRUCTURE AND BULKHEAD IMPROVEMENTS; AND VIA LIDO WALL REPLACEMENT - AWARD OF CONTRACT NO. 3657 RECOMMENDATIONS. 1. Approve the construction drawings and specifications. 2. Award Contract No. 3657 to John S. Meek Co., Inc. for the Total Bid Price of $836,000.00, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $83,600 (10 %) to cover the cost of unforeseen work. 4. Approve transfer of $139,000 from Account No. 7231- C5100836, Ocean Pier Repairs, to Account No. 7231- C5100887 for 26"' Street Tide Structure and Bulkhead Improvements, and transfer of $281,000 from Account No. 7231- 05100836, Ocean Pier Repairs, to Account No. 7231- C5100738 for Via Lido Crib Wall Replacement, geotechnical testing and project contingency. DISCUSSION: At 10:00 a.m. on August 24, 2007 the City Clerk opened and read the following bid for this project: BIDDER Low John S. Meek Co., Inc. TOTAL BID AMOUNT $836,000.00* * Corrected Bid Amount The low bid amount is 39% above the Engineers Estimate of $600,000. This project consists of specialty work for bulkhead repair and replacement. John S. Meek Co. (Meek) is highly qualified to perform this type of work, possesses a Califomia State Contractors License Classification "A" as required by the project specifications, and has satisfactorily completed similar projects for the City including the recently completed Newport and Balboa Piers repair projects. Rivo Alto Coping Replacement; Finely Avenue at 36°i Street Bulkhead Repair; 2e Street Tide Gate Stricture and Bulkhead Improvements; and Via lido Wall Replacement —Award of Contract No. 3657 September 11, 2007 Page: 2 There are four projects to be completed under this Contract: 1. Rivo Alto Coping Replacement: This project includes removing and reconstructing a concrete coping and fence atop the bulkhead located at the east end of the Rivo Alto channel. 2. Finley Avenue at 36th Street Bulkhead Repair: This project Consists of repairing or reconstructing bulkheads at the Finley Avenue street end at 36th Street. 3. 26th Street Tide Gate Structure and Bulkhead Improvements: This project includes removing and reconstructing a concrete bulkhead, coping, tie rods, anchor blocks; and constructing an electrically operated tide gate drainage structure. 4. Via Lido Wall Replacement: This design -build project consists of removing the existing crib wall adjacent to Via Lido at the approach to the Lido Isle bridge, designing and constructing a segmental retaining wall (SRW) or a mechanically stabilized earth (MSE) wall at the Contractor's choice. Pursuant to the Contract Specifications, the Contractor will have 175 consecutive working days to complete the work. Environmental Review: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work two City prepared notices are distributed by the contractor to both residents and businesses. The first notice will be distributed ten days before work in the area and the second notice 48 hours prior to starting work in the area. Geotechnical and Material Testing: In addition to the contract costs, $11,500 is budgeted for geotechnical consulting and material testing services. These services will be performed by Harrington Geotechnical Engineering under an On-Call Professional Services Agreement. An estimated $1,100 is budgeted for printing and other incidentals. Funding Availability: The FY07 /08 CIP budget includes $512,200 for these four projects. $420,000 in additional funds is required to award this project. It is recommended that this amount be transferred from the Ocean Pier Repairs project which has a budget of $500,000. Since FY 05/06 repairs were recently completed at the piers, the FY 07/08 Ocean Pier Repair project is not urgent and is presently scheduled to be awarded in June 2008 with construction starting in September 2008. Rivo Alto Coping Replacement; Finely Avenue at 3e Street Bulkhead Repair; 2e Street Tide Gate Structure and Bulkhead Improvements; and Via Lido Wall Replacement —Award of Contract No. 3657 September 11, 2007 Page: 3 It is further recommended that $139,000 be transferred to Account No. 7231- C5100887 for 26th Street Tide Structure and Bulkhead Improvements and $281,000 be transferred to Account No. 7231- C5100738 for Via Lido Crib Wall Replacement, geotechnical consulting and testing, and project Contingency. There may be some opportunities to reduce project costs. Staff will work with Meek to explore lower cost options for excavation and dewatering. As the Via Lido Wall Replacement is a design /build task, staff will meet with Meek once the design is completed to check that construction costs are reasonable. A lower cost will be negotiated if warranted. Any cost savings at the end of this project will be returned to the Ocean Pier Repairs project budget. Supplemental funds for the Ocean Pier Repair project will be considered during the preparation of the FY 08/09 CIP budget. Upon approval of the Budget Amendment, there will be sufficient funds available in the following accounts for the project: Account Description Rivo Alto Coping Replacement Finley Avenue at 36th St. Bulkhead 26"' St. Tide Structure and Bulkhead Via Lido Wall Replacement Via Lido Wall Replacement Proposed uses are as follows: Vendor John S. Meek Co., Inc. John S. Meek Co., Inc. Harrington Geotechnicaf Engr Various Prepared by: 0 Frank Tran Associate Civil Engineer Account Number 7231- C5100837 7231- C2502000 7231- C5100887 7231- C5100738 Amount $ 108,000.00 75,000.00 389,000.00 281,000.00 7013- C5100738 79,200.00 Total: $ 932,200.00 Purpose Amount Construction Contract $ 836,000.00 Construction Contingency 83,600.00 Materials Testing 11,500.00 Printing and Incidentals 1,100.00 Total: $ 932,200.00 Attachments: Project Location Map Bid Summary Budget Amendment Submitted by: hen . Badum Public Works Director iliiii .., x ' pip yy � IN ♦ -�► RM 'IN 11 Noll �� , � i■�i ■iii 1 ..G . CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT TITLE: Via Lido Wall Replacement and Other Bulkhead Improvements Project BID LOCATION: City Clerk's Office - City Hall CONTRACT NO.: C-3657 DATE: 24 -Aug -07 TIME: 10:OOAM ENGINEER'S ESTIMATE: $600,000.00 BY: Frank Tran CHECKED: DATE: 08/2412007 PROJECT MANAGER: Frank Tran ` Bid read as $837,000.00 F:lUsers\PBWZhared%Contracts%FY 07- 081Via Lido Wall Replacement & Other Bulkhead Improvements Project C- 3657SID SUM C•3657ads Page 1 JOHNS. MEEK CO. INC. ITEM I DESCRIPTION QUANTITY UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUN 1 Mobilization 1 LS $60,000.00 $60,000.00 $75,000.00 $75,000.00 2 Rivo Alto Coping Replacement 1 LS $65,000.00 $65,000.00 $64,000.00 $64,000.00 3 Finley Avenue at 36th Street Bulkhead 'Repair 1 LS $60,000.00 $60,000.00 $58,000.00 $58,000.00 4 26th Street Tide .Gate Structure and Bulkhead Improvements 1 LS $293,000.00 M3,000.00 $369,000.00 $369,000.00 5 Via Lido Wall Replacement 1 LS $120,000.00 $120,000.00 $265,000.00 $265,000.00 6 Provide As -Built Plans 1 LS $2,000.00 $2,000.00 $5,000.00 $5,000.00 EE 600 000.00 LOW $836,000.00 2ND 3RD ` Bid read as $837,000.00 F:lUsers\PBWZhared%Contracts%FY 07- 081Via Lido Wall Replacement & Other Bulkhead Improvements Project C- 3657SID SUM C•3657ads Page 1 City of Newport Beach BUDGET AMENDMENT 2007 -08 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations fX SOURCE: from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 08BA -010 AMOUNT: $420,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the Ocean Pier Repair account for several projects including the Via Lido Wall Replacement, various bulkhead repairs and improvements, etc. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) FundlDivision Account Description Description Amount Debit Credit EXPENDITURE APPROPRIATIONS (3603) Description Division Number 7231 Tidelands - Capital Account Number C5100836 Ocean Pier Repairs $420,000.00 Division Number 7231 Tidelands - Capital Account Number C5100887 26th St. Tidal Structure/Bulkhead $139,000.00 Division Number 7231 Tidelands - Capital Account Number C5100738 Via Lido Crib Wall Replacement $281,000.00 Division Number Account Number Division Number Account Number ` Automatic System Entryy -```�� Signed: l F ncial Approval: Administrativ Services Director Date Signed: Administrative Appro :City Manager e Signed: City Council Approval: City Clerk Date