HomeMy WebLinkAbout08 - Residential Street Overlay Program - Notice of Completion and Acceptance of Contract No. 5523 (CAP14-0013)TO:
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TITLE:
ABSTRACT:
CITY OF
NEWPORT BEACH
City Council Staff Report
March 24, 2015
Agenda Item No. 8
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb@newportbeachca.gov
Alfred Castanon, Associate Civil Engineer
(949) 644 -3314
Residential Street Overlay Program - Notice of Completion and Acceptance of
Contract No. 5523 (CAP14 -0013)
On June 24, 2014, City Council awarded Contract No. 5523, Residential Street Overlay Program to Sequel
Contractors, Inc. for a total contract cost of $1,260,941.00 plus $126,000.00 allowance for contingencies.
The required work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description Account Number Amount
Gas Tax 7181- C2001012 $ 705,552.49
Landscaping (General Fund) 7013- C2002069 $ 115,672.51
M2 Fair Share 7282- C2001012 $ 458.900.00
Total: $ 1,280,125.00
M
DISCUSSION:
Overall Contract Cost /Time Summary
The work necessary to complete this contract included replacing existing sidewalk, curb and gutter, curb
access ramps, driveway approaches, removing the existing pavement, and re- paving with new asphalt
concrete for 16th Street (from Placentia Avenue to street end), Monrovia Avenue (from 16th Street to city
limits and from 15th street to street end), Production Place, La Vida and University Drive. Also included,
was landscaping and irrigation for the existing dirt shoulder along 15th Street and Monrovia Avenue
adjacent to the West 15th Street Gymnasium and Coastline Community College.
The contract is complete to the satisfaction of the Public Works Department. A summary of the contract
cost is as follows:
Original bid amount: $1,260,941.00
Actual cost of bid items constructed: $1,191,700.80
Total change orders: $ 88,424.20
Final contract cost: $1,280,125.00
The actual cost of bid items constructed was $69,240.20 less than the original bid amount due to less
concrete needing replacement than originally estimated. The final contract cost was approximately 1.5
percent above the original bid amount with three change orders totaling $88,424.20. These change orders
provided for root barriers, 2 new speed bumps at the Basin Marine parking lot, additional grinding and
paving on Monrovia Avenue, and ADA improvements at 1599 Placentia Avenue. The ADA work on
Placentia Avenue required a `Right -Of -Way" agreement with the property owner in order to remove
existing planter walls that were encroaching on city property, removing three trees, and constructing new
concrete sidewalk and driveway. This extended the work schedule completion date to January 16, 2015.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule October 31, 2014
Project Awarded for Construction June 24, 2014
Contract Completion Date with Approved Extensions January 16, 2015
Actual Substantial Construction Completion Date October 31, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
LIM
Actual
Awarded Contract
Final Cost at
Contingency
%Due to
%Due to
Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$1,260,941.00
$1,280,125.00
10% or less
+1.5%
100%
0%
Allowed Contract Time (days)
55
Actual Time
Under ( -) or Over ( +)
0
The work necessary to complete this contract included replacing existing sidewalk, curb and gutter, curb
access ramps, driveway approaches, removing the existing pavement, and re- paving with new asphalt
concrete for 16th Street (from Placentia Avenue to street end), Monrovia Avenue (from 16th Street to city
limits and from 15th street to street end), Production Place, La Vida and University Drive. Also included,
was landscaping and irrigation for the existing dirt shoulder along 15th Street and Monrovia Avenue
adjacent to the West 15th Street Gymnasium and Coastline Community College.
The contract is complete to the satisfaction of the Public Works Department. A summary of the contract
cost is as follows:
Original bid amount: $1,260,941.00
Actual cost of bid items constructed: $1,191,700.80
Total change orders: $ 88,424.20
Final contract cost: $1,280,125.00
The actual cost of bid items constructed was $69,240.20 less than the original bid amount due to less
concrete needing replacement than originally estimated. The final contract cost was approximately 1.5
percent above the original bid amount with three change orders totaling $88,424.20. These change orders
provided for root barriers, 2 new speed bumps at the Basin Marine parking lot, additional grinding and
paving on Monrovia Avenue, and ADA improvements at 1599 Placentia Avenue. The ADA work on
Placentia Avenue required a `Right -Of -Way" agreement with the property owner in order to remove
existing planter walls that were encroaching on city property, removing three trees, and constructing new
concrete sidewalk and driveway. This extended the work schedule completion date to January 16, 2015.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule October 31, 2014
Project Awarded for Construction June 24, 2014
Contract Completion Date with Approved Extensions January 16, 2015
Actual Substantial Construction Completion Date October 31, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
LIM
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
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