HomeMy WebLinkAbout11/5/2013 - PB&R Commission This Parks, Beaches & Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks,
Beaches & Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be
allowed to comment on agenda items before the Parks, Beaches & Recreation Commission and items not on the agenda but are within the subject
matter jurisdiction of the Parks, Beaches & Recreation Commission. The Parks, Beaches & Recreation Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to
accommodate you in every reasonable manner. If requested, this agenda will be made available in appropriate alternative formats to persons with
a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations
adopted in implementation thereof. Please contact the Parks, Beaches & Recreation Commission Secretary at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3151 or
recreation@newportbeachca.gov.
CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION
AGENDA
CITY COUNCIL CHAMBERS @ CIVIC CENTER
100 Civic Center Drive
TUESDAY, November 5, 2013– 6PM
PB&R Commission Members: Staff Members:
Tom Anderson, Chair
Ron Cole, Vice Chair
Kathy Hamilton
Walt Howald
Roy Englebrecht
Marie Marston
Laura Detweiler, Recreation & Senior Services Director
Sean Levin, Recreation Superintendent
Mark Harmon, Municipal Operations Director
Mike Pisani, Deputy Municipal Operations Director
Teri Craig, Administrative Assistant
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER
2) ROLL CALL
3) NOTICE TO THE PUBLIC
Public comments are invited on agenda items generally considered to be within the subject matter jurisdiction of the
PB&R Commission. The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion
of the card is not required in order to address the PB&R Commission. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission
has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
4) CONSENT CALENDAR
All matters listed under Consent Calendar 4A-4E are considered by the PB&R Commission to be routine
and will all be enacted by one motion in the form listed below. The Commission Members have received
detailed staff reports on each of the items recommending approval and there will be no separate
discussion of these items prior to the time the Commission votes on the motion unless members of the
Commission, staff, or the public request a specific item to be discussed and/or removed from the Consent
Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should
come forward to the lectern upon invitation by the Chair.
A. Minutes of the October 1, 2013 and October 23, 2013 meetings.
Recommendation: Waive reading of subject minutes, approve and order filed.
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and upcoming projects.
C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file Activity Report for activities for past and upcoming projects and events.
D. Tree Donation Request — Castaways Park
Recommendation: Approve a tree donation in memory of former City Manager Kevin Murphy at
Castaways Park by Tina Murphy.
E. Community Service Award — Newport Theatre Arts Center (NTAC) Board of Directors
Recommendation: Approve nomination to recognize NTAC Board of Directors for 35 years of providing
the arts to the community and direct staff to invite the Board of Directors to a future
meeting for presentation
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5) CURRENT / NEW BUSINESS – Staff Report
A. Special Tree Removal — 619 & 621 Poppy Avenue
Recommendation: Consider request of MOD Staff to remove one (1) City Special tree –
Neighborhood Eucalyptus (Desert Gum) tree located adjacent to 619 Poppy
Avenue and to remove one (1) City Special tree – Neighborhood Eucalyptus
(Desert Gum) trees located adjacent to 621 Poppy Avenue. These removals will
mitigate potential liability due to sulfur fungus conks at 619 Poppy and a declining
canopy and peeling bark at 621 Poppy Avenue.
B. Special Tree Removal — 1739 Candlestick Lane Recommendation: Consider request of MOD Staff to remove one (1) City Special tree –
Neighborhood tree located in the parkway at 1739 Candlestick Lane as the tree
cannot be safely root pruned without incurring potential liability and possible tree
failure.
C. Special Tree Removal — 330 Morning Canyon Road
Recommendation: Consider request of MOD Staff to remove one (1) City Special tree –
Neighborhood tree located at 330 Morning Canyon Road to mitigate potential
liability due to internal decay.
D. Special Tree Removal — 531 Hazel Drive Recommendation: Consider request of MOD Staff to remove one (1) City Special tree –
Neighborhood tree located on Poppy Avenue behind 5310 Hazel Drive due to
evidence of root decay by the appearance of sulfur fungus conks.
E. Review of the Conceptual Plan of the CdM Pocket Park
Recommendation: Review and approve CdM Pocket Park conceptual plan located north of the Hobie
Surf Shop at 3140 East Coast Highway.
6) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, AD HOC
UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE
AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
7) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes.
Before speaking, we invite, but do not require, you to state your name for the record. The PB&R
Commission has the discretion to extend or shorten the speakers’ time limit on non-agenda
items, provided the time limit adjustment is applied equally to all speakers.
8) ADJOURNMENT
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
October 1, 2013 – 6pm
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION
COMMISSION TO ORDER – 6:04 p.m.
2) ROLL CALL
Present: Tom Anderson, Chair
Ron Cole, Vice Chair
Kathy Hamilton
Walt Howald
Roy Englebrecht
Marie Marston
Absent: Jack Tingley (Excused)
Staff: Laura Detweiler, Recreation & Senior Services Director
Sean Levin, Recreation Superintendent
Mike Pisani, Deputy Municipal Operations Director
Dan Sereno, Parks Superintendent
Teri Craig, Administrative Assistant
3) NOTICE TO THE PUBLIC
4) CONSENT CALENDAR
A. Minutes of the September 3, 2013 regular meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and upcoming
projects.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file Activity Report for activities for past and upcoming
projects and events.
Motion by Commissioner Howald; seconded by Chair Anderson to accept items 4A – 4C of
the Consent Calendar. Motion carried by acclamation.
5) CURRENT / NEW BUSINESS – Staff Report
A. Uptown Newport Project — Review of Public Parks
Recommendation: Review & approve park amenities on the two public park
concepts for the Uptown Newport project totaling two (2) acres.
Superintendent Levin introduced the Uptown Newport Project and introduced Bryan Rupp,
representing the Shopoff Group, architect Trent Knoll from Valley Crest and Rosalind Ung, from
the Planning Department.
Parks, Beaches & Recreation Commission
October 1, 2013
Page 2
Mr. Rupp presented a brief background on the project, the entitlement process and the approval
of the design process for the Master Site Improvements by the Planning Commission. He
described the project, addressed the number of residential units, first and second phase
developments, and the location of the proposed parks and maintenance of the parks by the
homeowners association. He noted the in lieu fees and fee credits and that these parks are in
addition to private amenities that will be included with the development. He reported that it is
anticipated that development for the first phase will commence early in 2014 with occupancy in
late 2015, early 2016. He added that it would be largely rental units with more for-sale units in
the second phase.
Mr. Knoll from Valley Crest, presented information regarding the amenities proposed in the
parks; addressed the site plan, landscaping, signage, private amenities for the projects, the spine
road connecting the two parks, parking, secondary streets and paseo linkages. He presented
details of the parks including the main entry, arrival plaza, open space, seating, activities, Tot
Lots, themes, promenade, fountain courtyard, types of uses, art installations, canopy trees,
enhanced paving areas, sunken lawn, access from the units, amenities for children, walled-in
areas, sports courts and a multipurpose court.
Discussion followed regarding the location of parking, structured parking, bicycle parking,
public restrooms, retail components, location of signage, phases of development, size of the
parks, ownership and maintenance of the parks, security, ADA accessibility and location of
restrooms at retail spaces, possible retail tenants, lease agreements to ensure access to public
restrooms and the need for public restrooms in the parks.
Mr. Knoll stated that Phase two of the project is contingent on a lease by one of the tenants and
that the earliest that it could get developed would be 2017 but could extend to 2027. He stated
he would welcome an approval of both park concepts subject to changes that aren't in
substantial conformance, which would then need to come back before the PB&R Commission.
Chair Anderson noted the importance of restroom facilities in the parks.
Mr. Knoll commented on the concept as comparable to the Irvine Spectrum. He stated that
public restrooms would service the retail area and could service the parks as well.
Ensuing discussion pertained to the possibility of a tennis or pickle ball court, including
amenities that would be used by residents in the area, the possibility of a basketball court,
compliance with City ordinances and the need for security in the area.
Chair Anderson opened the public discussion.
Jim Mosher questioned the role of the Commission regarding this project and commented on
documents that were not accessible within the staff report. He referenced the Land-use
Development Standards and Procedures and read from it in regards to accessibility to the parks
and signs; and the flight and noise by the John Wayne Airport. He agreed that the restroom
issue has not been well thought out and addressed art in the parks and shade structures.
Chair Anderson closed the public discussion.
Discussion followed regarding the actions needed at this time.
Planner, Rosalind Ung stated that the action tonight for the PB&R is to determine if the
amenities are practical, useable and feasible for the general public. She noted that staff will be
working with the applicant as the project moves ahead.
Parks, Beaches & Recreation Commission
October 1, 2013
Page 3
Ensuing discussion pertained to the redundancy between the two parks, having different
amenities in each park, security, and the need to return to the PB&R Commission for Phase two,
making them active parks rather than passive, the ability to program events at the Phase one
park and incorporating differences between the two parks. It is not anticipated that there will be
a lot of children using the park.
Mr. Knoll reported that the fire feature had been eliminated.
Motion by Vice Chair Cole; seconded by Commissioner Howald to approve the park
amenities with the following changes: that restrooms be implemented into the project either at
the parks or the retail center and available for use when the park opens; that there be signage on
Jamboree and that Phase two return to the Commission for approval when the lease ends.
Motion carried by acclamation.
B. Commission Liaison Appointment to the Blackball (Surfing Regulations)
Working Group
Recommendation: Consider request of Recreation staff to appoint Vice Chair Ron Cole
and Commissioner Jack Tingley as liaisons to the Newport Blackball Working Group
coordinated by the Fire Department Marine Operations Division to review current
surfing policies.
Director Detweiler reviewed the recommendation as listed above. She reported that the
Newport Blackball Working Group effort is being coordinated by the Fire Department and that
the group will be tasked at reviewing current ordinances and making sure they are up to date
and meeting the community's needs. She stated that they have met once and have another
meeting scheduled for October 21, 2013. Director Detweiler indicated that any ordinance
changes would come before the Commission as a whole before going to Council for final
consideration.
Superintendent Levin addressed the importance of having a workshop with the community to
obtain comments, feedback and ideas.
Chair Anderson opened the public discussion.
Jim Mosher noted that the appointments being made are not for group members, but rather for
liaisons who are usually non-voting observers.
Chair Anderson closed the public discussion.
Vice Chair Cole reported the effort is being coordinated by Assistant Fire Chief Rob Williams
and listed other participants.
Motion by Commissioner Howald; seconded by Chair Anderson to appoint Vice Chair Ron
Cole and Commissioner Jack Tingley as liaisons to the Newport Blackball Working Group
coordinated by the Fire Department Marine Operations Division to review current surfing policies.
Motion carried by acclamation.
C. MOD Presentation – Urban Forest Maintenance Program
Recommendation: Receive & file.
Superintendent Sereno provided a PowerPoint presentation addressing the Newport Beach
urban forest make-up, budget highlights, staffing, certified arborists, major accounts, Council
policies and ordinances governing trees, Committees established to review some of the policies
and ordinances, special trees, procedures for tree removal and the reforestation policy.
Superintendent Sereno addressed preservation of views, maintenance and planning of parkway
Parks, Beaches & Recreation Commission
October 1, 2013
Page 4
trees, trimming cycle, pruning and the street tree designation list which is being reviewed by a
committee. He reported on tree removal and planting, emergency services and the
Commission’s role.
Superintendent Sereno stated that Chair Anderson would attend the Arbor Day Celebration on
October 23, 2013 at Mariner's Elementary School. He addressed requirements for being a Tree
City USA and Growth Award requirements. He also reported on the challenges including bird
nests, pests and diseases, development pressures and well as current Tree Division projects.
Chair Anderson opened the public discussion.
Jim Mosher stated that when this presentation was provided to Council, that there was
considerable public comment regarding tree removals without replacements. He commented on
trees in Corona del Mar and areas where there are no trees. He addressed the City's street tree
designation list, diseases for which there is no cure and steps that can be taken to prevent and
spread them.
Joseph Mulroy reported he has a lemon drop eucalyptus tree in front of his house that has been
causing problems for a number of years. He stated that the presentation was very helpful and
urged support of his request for removal.
Chair Anderson noted that the tree referred to by Mr. Mulroy (1739 Candlestick Lane) is being
considered later on the agenda.
Chair Anderson closed the public discussion.
The report was received and filed.
D. Special Tree Removal — 621 Poppy Avenue
Recommendation: Consider request of MOD Staff to remove one (1) City Special tree –
Neighborhood Eucalyptus (Desert Gum) tree located adjacent to 621 Poppy Avenue to
mitigate a potential liability due to severe root loss, a declining canopy and an
increased chance of failure and replaced with Australian Willow trees at the same
location.
Deputy Director Pisani presented details of the report and noted that the item was continued
from a previous meeting because the resident of the subject property was unable to attend the
meeting. He reported that she was unable to attend the present meeting but would like to
proceed. He commented on a request for removal of a tree at 619 Poppy and noted that staff
reviewed the tree and found that removal was not justified but that it would be monitored for
signs of decline. The tree at 621 was determined to have severe root loss and removal was
suggested to eliminate potential future liability. Subsequently, a large sulfur conk was observed
on the tree at 619 and that matter will be presented next month for removal.
Discussion followed about the monitoring of both trees, the timeframe for tree failure, the
condition of both trees, needing to be cautious in terms of liability, the possibility of considering
both trees at the same time during an upcoming meeting and replacement trees to be planted
and contacting the owner at 621 to discuss the type of replacement tree.
Chair Anderson opened the public discussion.
Jim Mosher commented on sulfur conks and Council's recent action regarding a specific tree.
He referenced the tree ordinance and expressed concerns with staff having the discretion to use
a replacement tree other than what Council has approved on the tree designation list. He stated
Parks, Beaches & Recreation Commission
October 1, 2013
Page 5
the procedure states that the Commission has to recommend to Council that a tree is to be
changed. Council must pass a resolution changing the designation before it can be planted.
Edward Elo expressed concerns that the street tree by his property is next to the sewer and
reported that they have been hit by trucks and it has begun to lean in. He reported that he will
be applying for a tree removal in the near future and felt that tree maintenance and safety is
becoming an issue on Poppy.
It was noted that the tree-trimming contractor reports to staff regarding declining trees and that
the City is more proactive than before in finding trees that have declined.
Chair Anderson closed the public discussion.
Discussion followed regarding complying with the established process.
A request was made that staff provide pictures of damaged trees or infrastructure, pictures of
the proposed replacement tree and maps for future meetings when removals are being
presented to the Commission for their review.
Motion by Commissioner Marston to approve staff recommendations to remove the tree at
621 Poppy. Motion failed for lack of a second.
Discussion followed regarding the suitability of the Australian Willow as a replacement tree.
Motion by Commissioner Howald; seconded by Commissioner Englebrecht to table the
Special Tree Removal at 621 Poppy item until the request for 619 Poppy is ready so both trees
can be reviewed at the same time. Motion carried as follows:
Ayes: Anderson, Cole, Englebrecht, Hamilton, Howald
Nay: Marston
Absent: Tingley
E. Special Tree Removal — 547 Riverside Avenue
Recommendation: Consider request of MOD Staff to remove two (2) City Special trees
Neighborhood tree located at 547 Riverside Avenue to mitigate potential liability due to
severe canopy decay and replaced with Australian Willow trees at the same location.
Deputy Director Pisani presented details of the report noting that this type of tree is prone to
tree failure and that staff recommends removal to mitigate potential liability due to severe
canopy decay. He reported that it will be replaced with two Australian Willow trees at the same
location.
Discussion followed regarding the proximity of the trees to homes.
Chair Anderson opened the public discussion.
Tony Melum expressed concerns with the removal of trees, referenced the G-1 Policy and that he
felt that it has not been complied with. He reported expecting objective information regarding
the reasons for recommending removal noting that it seems to be just an opinion. He stated
that there is a move to remove all large eucalyptus trees because of the issues surrounding them
and hoped the Commission would table the matter until additional information is obtained and
efforts made to save the tree.
Parks, Beaches & Recreation Commission
October 1, 2013
Page 6
Jim Mosher concurred with Mr. Melum’s comments, referenced previous approval of the
removal of four trees on Aliso Avenue and stated Council publicly approving the Australian
Willow as the designated tree for this street.
Chair Anderson closed the public discussion.
Motion by Chair Anderson; seconded by Commissioner Englebrecht to approve the Special
Tree Removal request at 547 Riverside Avenue. Motion carried by acclamation.
F. Special Tree Removal — 1739 Candlestick Lane
Recommendation: Consider request of MOD Staff to remove one (1) City Special tree –
Neighborhood tree located in the parkway at 1739 Candlestick Lane as the tree cannot
be safely root pruned without incurring potential liability and possible tree failure.
Deputy Director Pisani presented details of the report and noted the reason for removal is that
the site requires concrete work on the sidewalk, the lifted curb and gutter work .
Discussion ensued on the curb and gutter work needed without destroying the tree roots
Chair Anderson opened the public discussion.
Jim Mosher commented on the lack of pictures showing damage and that he felt that healthy
tree should be saved and efforts made to correct the infrastructure without removing the tree.
Chair Anderson closed the public discussion.
Motion by Commissioner Howald to table the Special Tree Removal at 1739 Candlestick
Lane until next month to allow staff to provide photographs of the subject site. Motion failed for
lack of a second.
Motion by Vice Chair Cole; seconded by Commissioner Howald to delay a decision of the
Special Tree Removal at 1739 Candlestick Lane until more information is received, including
pictures and information on the appeal of the removal at 300 Poppy and direction from City
Council. Motion carried by the following vote:
Ayes: Cole, Englebrecht, Hamilton, Howald, Marston
Abstain: Anderson
Absent: Tingley
G. Reforestation Request — 2201 Channel Road
Recommendation: Consider reforestation request from Paula Gonzales to remove one
(1) City Carrotwood tree from 2201 Channel Road and replace with a 36” box
Australian Willow at the site.
Deputy Director Pisani presented details of the report with recommendations to consider
reforestation request from Paula Gonzales to remove one (1) City Carrotwood tree from 2201
Channel Road and replace with a 36” box Australian Willow at the site.
It was noted that this is a healthy tree.
Chair Anderson opened the public discussion.
Jim Mosher commented on the petition, on the health of the tree and noted that the
recommended tree is not on the tree designation list for that street.
Parks, Beaches & Recreation Commission
October 1, 2013
Page 7
Chair Anderson closed the public discussion.
Discussion followed regarding the dates on the petition, missing signatures and signatures from
the same household.
It was noted that the G-1 Policy indicates a 90-day time limit.
Motion by Commissioner Howald; seconded by Commissioner Englebrecht to deny the
Reforestation Request at 2201 Channel Road. Motion carried by acclamation.
6) PARKS, BEACHES & RECREATION COMMISSION / STAFF
ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD
LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
Chair Anderson provided an update regarding the Special Tree List Ad Hoc Committee. He
commented on the number of trees in the City and that the City staff does a great job in doing
preserving trees. He noted that changes have occurred since the original development of the
Special Tree List. He reported that in the future, trees will be picked according to the adult size
and the space in which they will be planted.
Vice Chair Cole provided an update regarding the Blackball Liaison Working Group and
reported that the workshop will be held on October 21, 2013 at 6pm in the Community Room at
the Civic Center.
Director Detweiler reported she will email Commissioners regarding the upcoming luncheon at
OASIS.
7) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher reminded the Commission that if there is any question about whether a decision
could financially affect them personally then they should recuse themselves from a discussion, it
is required that they state that recusal and leave the room prior to discussion of the item.
8) ADJOURNMENT @ 8:37pm.
Submitted by: ________
Teri Craig, Admin Assistant
Approved by:
Tom Anderson, Chair
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
October 23, 2013 – 11:32AM
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION
COMMISSION TO ORDER – 11:32AM.
2) ROLL CALL
Present: Tom Anderson, Chair
Walt Howald
Roy Englebrecht (arrived @ 11:40am)
Jack Tingley
Absent: Ron Cole, Vice Chair
Kathy Hamilton
Marie Marston
Staff: Laura Detweiler, Recreation & Senior Services Director
Teri Craig, Administrative Assistant
Celeste Jardine-Haug, Senior Services Manager
3) NOTICE TO THE PUBLIC
4) PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS
Diane Edmonds commented on the Blackball Meeting held earlier in the week. She stated that she
wanted the rules to apply to everybody including body surfers.
Bob Cook stated that everyone deserves equal time at the Wedge. He went on to say that body
surfers monopolize their use because of the rules that are in place now. He noted that over 2000
people have signed on to the petition and that they are willing if it becomes necessary to file a
lawsuit. He would like the rules to change back to the way that they were 20 years ago.
Jim Mosher cautioned the Commission to avoid discussion of matters that might require future
action and limit the meeting to an informational tour.
5) TOUR OF THE OASIS SENIOR CENTER
Commissioner Howald introduced Friends of the OASIS President Kathy Stewart and former
President Ed Romeo and former Mayor Evelyn Hart to the Commission.
Director Detweiler commented on the state-of-the-art senior center and introduced Senior Services
Manager Celeste Jardine-Haug.
Manager Haug provided a tour to the Commission and public.
Mr. Romeo commented on the excellent qualifications of the staff noting that several of them are
gerontologists and the seniors utilizing OASIS are provided care by an extremely qualified and
helpful staff.
6) Adjournment: 12:10pm
Submitted by: ________
Teri Craig, Admin Assistant
Approved by:
Tom Anderson, Chair
Recreation Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Sean Levin, Recreation Superintendent
Celeste Jardine-Haug, Senior Services Manager
Re: Recreation & Senior Services Department Monthly Activities Report
Tribute Band Rocks OASIS Courtyard!
The Beach Boys Tribute Band concert was a big success with
240 people in attendance. The concert was held in the
courtyard on a nice warm Saturday evening. Most brought
their beach chairs and enjoyed a box dinner that was
provided by staff. Wine and beer was sold by the Friends of OASIS Travel volunteers. This is the second outdoor concert
held this summer season and the participants are asking for
more. The staff looks forward to bringing more great events
such as this one to the community.
Hootenanny in the Heights!
The Recreation & Senior Services Department partnered with Councilman Tony Petros to
put on Hootenanny in the Heights on September 22. The event took place at Cliff Drive
Community Center and Park with festivities lasting from 11:30am-2:00pm. The event
brought together the surrounding community for an afternoon full of music, games,
crafts, and a good old fashioned BBQ. A special thanks to our grill masters, the Newport Beach Firefighter Association, for their participation at the event.
Item 4C
November 5, 2013
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Rummage Sale, Come One, Come All!
The Friends of OASIS’s held their annual Rummage Sale on October 4 and 5.
This event involved at least 100 volunteers who worked tirelessly for two
weeks sorting and pricing items before the event and then another two days working the event itself. This fundraiser usually makes about 15 to 20
thousand dollars and it is their largest moneymaker of the year.
OASIS Fitness Center Turns “3”
On October 1 OASIS celebrated the Fitness Center turning 3 years old
with banners, snacks, balloons and a beautiful basket of goodies to be
raffled off. In order to enter the raffle, fitness center members were
required to find someone on staff and to share something about
themselves. The Fitness Center is not your typical gym, it’s has more of a family atmosphere, and this allowed staff and members alike to visit
and get to know each other a little better. Through the celebration and
raffle, staff and some of the 1900 fitness members were able to get
better acquainted.
Newport Coast Community Center Brings Season Greetings!
Fall arrived at the Newport Coast Community Center,! wWith 60 different classes to choose from. The
Center added new Parent and Me Dance classes, youth tap and ballet, Pilates boot camp, Mommy and Me
Volleyball, Pop Star Sing and Dance and of course, Pickleball! The Center also welcomed back Irvine
Valley College’s daily adult Fitness and weekly Pilates classes.
Planning is under way for winter 2014 programs, including
preparation for the Center’s first Breakfast with Santa event on
Friday, December 6, 9:30-11am. Cost is $15 for children ages 2 and
up (includes one adult); free for children under the age of 2. Additional adults are $15/each. For more information and to
register, please contact the Newport Coast Community Center at
270-8100.
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COASTAL CLEANUP DAY 2013
This year the City’s marine protection staff hosted over 500
volunteers, and collected nearly 600 pounds of trash from the
Santa Ana River to Crystal Cove State Park! This was their
biggest turnout to date. Volunteers learned about marine debris, and the value of healthy coastal ecosystems, while
contributing to an amazing project!
Every year, on the third Saturday in September, people join
together at sites all over California to take part in the State's
largest volunteer event, California Coastal Cleanup Day. Families, friends, coworkers, scout troops, school groups,
service clubs, and individuals come together to celebrate
and share their appreciation of our fabulous coast and
waterways. This event is part of the International Coastal Cleanup, which is the largest volunteer event on
the planet!
WHY ARE BEACH CLEANUPS IMPORTANT?
Vast amounts of plastic debris litter the world's oceans
causing all manner of harm, and most of this debris comes
from land. Our beaches are collecting spots for trash from
city streets and highways. Trash travels - via inland
waterways, storm drains, sewers, and on the wind, and
eventually ends up on the coast. If not removed, this debris will end up in the ocean. Beach cleanups are a last
line of defense - to prevent debris from causing harm to
our oceans, to wildlife, to our coastal economies, and even
to beach-goers!
CAN'T GET ENOUGH OF COASTAL CLEANUP DAY?
Marine protection hosts monthly cleanups the last Saturday of every month from 9 am to noon. Contact swelsh@newportbeachca.gov for more information, or to sign up.
Flu Shots at OASIS
On October 16 OASIS staff joined with Hoag Hospital to provide flu shots to seniors.
Hoag Hospital Department of Community Health provided the vaccine and the
nurses to administer the injections. OASIS provided volunteers to help with crowd
control and registration for the 221 seniors who received the injection. The two hour clinic was run efficiently with happy flu shot recipients.
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Medicare 2014 Explained
It’s a new year and seniors are concerned that there will be changes to Medicare that they will not understand. OASIS will host a presentation by HICAP (Health Insurance and Counseling Program) on
Wednesday, October 23 to clarify the changes for the new year. Everyone is concerned about the
Affordable Care Act and how it will affect them. It is important to understand the updates, new premiums
and covered services.
Newport Theatre Arts Center
The Newport Theatre Art Center located at 2501 Cliff Drive in Newport Beach is celebrating a tremendous
milestone of 35 years of community theatre. Under the direction of its President (and for the past 20 years)
Rae Cohen and her dedicated group of volunteers continues to delight with season after season packed
full of entertainment. The theatre has a dedicated following who wait with great anticipation to see what
each new season will bring. The next run begins November 15 featuring Boeing Boeing directed by Gigi Fusco Meese. If you’ve not had a chance to take in a show, you are missing out. Tickets can be purchased
by contacting their box office at 949-631-0288. The City of Newport Beach salutes Rae, the NTAC board
and its many volunteers who bring the arts to Newport Beach. The Theatre was featured in the October
issues of Newport Magazine as follows:
5
6
Park Patrol
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts
are the number of times they stopped and spoke to customers other than requested calls. Due to
the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you
will receive April summary). During the month of September Park Patrol had the following
number of contacts:
1. REQUESTED Calls
83 with Youth Sports Groups
57 Field related issues/checks
3 Park/Picnic/reservation issues/checks
56 Community Center issues/checks
65 Playground checks
37 other
CdM Beach Contacts
- 30 BBQ
- 29 Charcoal
- 19 Tents
2. PUBLIC CONTACTS
154 Education
14 Alcohol
140 Dog related Written Warning Issued: 2 for parking violations
Citations Issued – 9 issued — 8 for parking violations; 1 for dog off leash at Arroyo Park
FACILITY RENTALS & SPECIAL EVENT PERMITS
During the period of September 16 – October 15, 2013 there were:
14 Picnic/Park Area Rentals
4 Room Rentals
1 Field Rentals
4 Gym Rentals
4 OASIS Classroom
2 OASIS Event Center
As of October 15, 2013, there were 267 Special Event Permits processed and issued for the year.
Those events of note for this period are:
Race for the Cure: Fashion Island, 9/22- Attendance: 30,000
NB Surf Championships: 54th Street Beach, 9/28-29- Attendance: 400
Newport Elementary School Car Show: School Site, 10/5- Attendance: 500
Art in the Park: Civic Center, 10/12- Attendance: 1000
7
OASIS UTILIZATION REPORT
September 2013
PARTICIPANTS ATTENDING12,254CUSTOMERS
RECREATIONAL CLASSES (July-August-Sept)15,095 CUSTOMERS
FITNESS CENTER 5,885 CUSTOMERS
PERSONALIZED SERVICES PROVIDED 2,434 CUSTOMERS
Includes:
Blood Pressure48Medical Equipment Rentals40
Counseling-Persons55Rental Inquiries35
Eldercare0Rentals (Paid)9
Employment20Senior Assessment(hrs)25
HICAP 8Telephone Reassurance190
Housing Counseling30Visual Screeningn/a
Information and Referral1965Taxes (Seasonal)n/a
Legal Assistance9
SENIORS RECEIVING TRANSPORTATION SERVICES 1,201 RIDERS
Care-A-Van/Shuttle
CUSTOMERS RECEIVING NOON MEALS @ OASIS 1,625 CUSTOMERS
*includes meals on wheels
VOLUNTEER SERVICES PROVIDED AT THE CENTER 2,412 HOURS
Includes:Kitchen & Home Delivered Meals (incl Rummage Sale Volunteers)
Front OfficeTravel Office
Gift ShopLibrary
InstructorsPresident
Treasurer Vice President
BookkeeperTaxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL 112 CUSTOMERS
Day Trips Long Trips
Coronado by Land/Canals40
Barona Casino48
Museum of Tolerance24
SPECIAL EVENTS/SCREENINGS/LECTURES 997 PERSONS
Thursday Night Bunco 24 Down with Falls 30
Monday Night Football 9 Successful Aging 60
Concert in the Courtyard 250 Stroke Seminar 75
Misc. Activities 549
8
November 23
Buck Gully Reserve Loop Hike - Free 9am
OASIS Senior Center (parking lot @ Fifth & Iris)
November 27
Thanksgiving Luncheon - Free Noon
OASIS Senior Center (801 Narcissus Ave)
December 6
Breakfast with Santa - 9:30 am - 11:00 am $15
Newport Coast Community Center (6401 San Joaquin Hills Road)
DECEMBER 8
Buck Gully Reserve Upper Loop Sunset Hike- 3:30 pm Free
Newport Coast Community Center (6401 San Joaquin Hills Road)
DECEMBER 13
California Holly & Other Winter Flora- 9:00 am Free
OASIS Senior Center (parking lot @ Fifth & Iris)
DECEMBER 14
Marine Protected Area Hike - 1:00 pm Free
Little Corona Lifeguard Tower
DECEMBER 17
Winter Wonderland Walk in Buck Gully - 2:00 pm Free
Newport Coast Community Center (6401 San Joaquin Hills Road)
January 1, 2014
Tournament of Roses Parade Excursion - 5:00 am - 1:00 pm $125
Meet at OASIS to board Deluxe Charter Bus
NNEEWWPPOORRTT BBEEAACCHH
PB&R Commission Staff Report
CITY OF
Agenda Item No. 4E
November 5, 2013
RECOMMENDATION:
Approve the Community Service Award recognition of Newport Theatre Arts Center
(NTAC) (Attachment A) and direct staff to invite the NTAC Board of Directors to a future
meeting to be recognized.
DISCUSSION:
The Community Service Award is presented by the PB&R Commission in the spirit of
showing their appreciation to those individuals who contribute to the community and
improve the quality of life in Newport Beach.
The Newport Theater Arts Center (NTAC) is celebrating their 35th season of offering
quality theatrical productions to Newport Beach. The volunteer board is led by Rae
Cohen who has been with the theatre for all 35 years and the last 20 as president.
The board is rounded out by:
David Colley-VP of Administration
Harriet Whitmyer-Recording Secretary
Jerry Nininger-Treasurer
Brenda Abshear-Properties
Stan Cohen-Public Relations
Michelle Bendetti-Publicity
Ron Yee-Media & Technology
The Board has been a fabulous partner to the City and of most importance a stellar
provider for Arts in our community. A recent article in Newport Beach Magazine
(Attachment B) illustrates the treasured history of the NTAC and their community
contributions. The NTAC meets all four Community Service Award Procedure selection
criterion as outlined in Attachment C.
TO: Parks, Beaches & Recreation Commission
FROM: Recreation Department
Laura Detweiler, Rec & Sr Service Director
949-644-3157, LDetweiler@newportbeachca.gov
PREPARED BY: Sean Levin, Recreation Superintendent
TITLE: Community Service Award
Community Service Award
November 05, 2013
Page 2
Per the Community Service Award guidelines this item is being brought forward after
receiving support by a majority of the PB&R Commission Community Service Award Ad
Hoc Committee.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Attachments: A. Award Application
B. Newport Beach Magazine Article
C. Community Service Award Procedure
Parks, Beaches and Recreation Commission
Community Service Award
Nomination Form
Name of Nominee _________Newport Theatre Arts Center Board of Directors
Address 2501 Cliff Drive
Phone 949-631-0288 e-mail President@ntaconline.com
Program involvement Board of Directors for the Newport Theater Arts Center
Explain why you are nominating this person:
The Newport Theater Arts Center (NTAC) is celebrating their 35 year (season) of
offering quality theatrical productions to Newport Beach. The volunteer board is led by
Rae Cohen who has been with the theatre for all 35 years and the last 20 as president.
The Board has been a fabulous partner to the City and of most importance a stellar
provider for Arts in our community. Please see the attached article that outlines the
history of the NTAC and their community contributions. The applicant meets all four
selection criterion.
Your name: Sean Levin, Recreation Superintendent Phone: 949-644-3159
Relationship to Nominee: Liaison to NTAC
Your email: slevin@newportbeachca.gov
Address: 100 Civic Center Drive, Newport Beach, CA 92660
Please submit this application for consideration to:
Community Service Awards
c/o Recreation & Senior Services Dept.
100 Civic Center Drive
Newport Beach, CA 92660
For questions please call: 949-644-3151 Revised 4/13
Attachment A
Attachment B
Community Service Award
The Community Service Award is presented by the Parks, Beaches and Recreation
Commission in the spirit of showing their appreciation to those individuals who
contribute to the community and improve the quality of life in Newport Beach.
Awarded to individuals, agencies, community organizations, foundations, businesses,
or educational institutions for outstanding public service in the support of creating
community through people, parks and programs. Recipients are chosen based upon
their significant effort of time and/or monetary contributions to influence and
improve the quality of the Newport Beach community through parks, recreation,
senior and community services.
Procedure:
Nominations will be accepted from Commissioners, staff and residents anytime when
deemed appropriate throughout the year on the attached form. Anonymous
nominations will not be accepted. A subcommittee consisting of three Parks, Beaches
and Recreation Commission will review the nominations. Nominations that receive a
majority of the subcommittee vote will be presented to the full commission for final
vote at a future Parks, Beaches and Recreation Commission meeting. Presentation to
the award winner will be made at the earliest available Parks, Beaches and
Recreation Commission meeting that the award winner is able to attend.
1. Selection Criterion (at least 3 criterion must be met)
Be a resident of the City of Newport Beach or actively teaching or volunteering
in the community.
2. Active in Newport Beach Recreation, Parks or Senior programs for at least one
year.
3. Contributed to the development or improvement of new equipment, apparatus,
facilities or programs in Newport Beach.
4. Proven record of outstanding volunteer service to the delivery of park and
recreation services or programs for the City of Newport Beach.
Attachment C
NNEEWWPPOORRTT BBEEAACCHH
PB&R Commission Staff Report
CITY OF
Agenda Item No. 5E
November 5, 2013
RECOMMENDATION:
Review and approve the Corona del Mar Pocket Park conceptual plan.
FUNDING REQUIREMENTS:
This project is included in the City’s Capital Improvement Program (CIP) for FY 2013-
14. The estimated cost of the project is $90,000. Funding will be provided from the
City’s General Fund.
DISCUSSION:
The property owner at 3140 East Coast Highway (Hobie Surf Shop) has expressed
interest in donating a portion of their real property to the City for the construction of a
new pocket park. This new pocket park is located just north of the Hobie Surf Shop
(Attachment A) and will be approximately 1,300 square feet. Park features include
terraced, drought tolerant landscaping, irrigation system, low block retaining walls,
concrete seating and walkway, and up-lights for the existing adjacent Hobie wall mural.
The conceptual plan for the park improvements has been prepared by the City’s
landscape design consultant, Borthwick Guy Bettenhausen, Inc., and is included as
Attachment B.
A preliminary environmental assessment was conducted on the property and
determined that no sensitive plant species exist. Staff has determined this project is
exempt from CEQA as a minor modification to existing land and will be preparing a
Notice of Exemption for the project.
Following approval of conceptual plans, staff will be working with the landscape design
consultant to prepare final construction plans and specifications. Staff will also be
O: Parks, Beaches & Recreation Commission
FROM: Recreation & Senior Services Department
Laura Detweiler, Director
949-644-3157, LDetweiler@newportbeachca.gov
PREPARED BY: Sean Levin, Recreation Superintendent
Patrick Thomas, Deputy Public Works Director/City Engineer
TITLE: Corona del Mar Pocket Park Conceptual Plan Review
Corona del Mar Pocket Park Conceptual Plan Review
November 5, 2013
Page 2
finalizing the Donation Agreement with the property owner. Estimated schedule for final
design is four months. Staff anticipates soliciting bids and beginning construction in
spring 2014.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the Commission considers the item). Residents within 300 feet of
Corona del Mar Pocket Park were noticed.
Attachments: A. Location Map
B. Conceptual Plan
Attachment A
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