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Home My WebLink About06 - Westcliff Area Streetlight-San Miguel & Bonita Creek Park Lighting ImprovementsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 6 November 27. 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Alfred Castanon 949 - 644 -3314 or aaastanon@city.newport- beach.ca.us SUBJECT: WESTCLIFF AREA STREETLIGHT, SAN MIGUEL AND BONITA CREEK PARK LIGHTING IMPROVEMENTS — REJECT ALL BIDS FOR CONTRACT NO. 3868 RECOMMENDATION: Direct staff to reject all bids. DISCUSSION: At 10:00 a.m. on November 13, 2007 the City Clerk opened and read the following bids for this project: BIDDER TOTAL BID AMOUNT Low Pro Tech Engineering $765,638.75 2 Steiny & Company $1,032,038.00 3 Freeway Electric $1,045,780.00 4 TDS Engineering $1,172,135.00 The low total bid amount is 33 percent above the Engineer's Estimate of $579,150. The disparity between the estimate and the actual bid prices reflect the increase of the cost of plastic and copper supplies. The low bidder, Pro Tech Engineering, possesses a California State Contractors License Classification "A" as required by the project specifications. However, their performances on previous contracts with the City have been unsatisfactory. More specifically, Pro Tech Engineering was awarded the Balboa Peninsula Streetlight Modifications project in June 2001. There were numerous problems throughout the project concerning inferior quality work, uncompleted work, and incorrectly installed facilities. Work performance presented safety problems to the City such as missing ground wires and exposed fuses and wires. Extensive corrective work was required extending the final project completion date and resulting in costly change orders. Westcliff Streetlight Improvement and Bonita Creek Park Lighting Improvements — Reject all Bids for Contract No. 3868 November 27. 2007 Page: 2 Proiect Description: The Westcliff Streetlight Improvement project involves replacement of obsolete streetlights that were installed more than 40 years ago. The Bonita Creek Park and San Miguel Park Light Replacement project provides for the replacement of deteriorating park light. Both projects focus on the replacement of steel poles with standard concrete poles, as well as deteriorating conduits, conductors and concrete pull boxes. Funding Availability: The following funds are currently available for the project: Account Description Account Number Amount General Fund 7013- C5300035 $ 593,500 General Fund 7015- C5300895 $ 125,000 Total: $ 718,500 Since there are insufficient funds for the award of this contract and the low bidder has a poor work history with the City, staff recommends rejecting all bids for Contract No. 3868. Staff intends to move forward with re- bidding the Westcliff Area Streetlight Improvements as a separate contract and bundling together the San Miguel Park and Bonita Creek Park Park Lighting project with the future Buffalo Hills Park Lighting project. Prepared by: Submitted by: t� Alfred Castanon Associate Civil Engineer Attachments: Bid Summary S ephe G. Badum P li orks Director CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT TITLE: Westaliff Area Streetlight San Miguel & Bonita Creek Park lighting Improvements CONTRACT NO.: C3868 ENGINEER'S ESTIMATE: $578,180.00 PROJECT MANAGER: Alfred Castanon [i115I1, r 1,; [•] A =7I.] xi #1115 6-1 DESCRIPTION ENGINEER'S ESTIMATE PRO TECH ENGINEERING I (LOW BIDDER) STEINY& COMPANY (2ND ) I FREEWAY ELECTRIC (3RD I TDS ENGINEERING 4TH MINCO CONSTRUCTION 6TH Westoliff Area $462,073.33 $649,258.75 $901,826.00 $937,535.00 $1,028,680.00 $1,190,800.00 Sonim Creek Park $50,113.33 $68,670.00 $77,089.00 $83,050.00 $78,850.00 $165,400.00 San Miguel Park $55.953.33 1 Z047,710.001 $53,123.00 1 $45,195.00 1 $62,605.00 1 $54,200.00 TOTAL $579,150.00 1 $765,638.75 1 $1,032038.00 1 $1045780.00 1 $1,172135.00 1 $1,410,400.00 LFl FpT.V NJhj $1,033.038.00 $1,046,780.00 $1,171,685.00 Musere\pb sharedlcontraoll MIWID SUMMARY Pagel ENGINEER'S ESTIMATE: PROJECT MANAGER: CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 8 Sonita Croak Park Lighting Improvements BID LOCATION: City CleWs Omce -C4y Hall C380 DATE: 13Nov-07 TIME: 10:00 AM $678,160.00 BY: AC CHECKED: DATE: 11/13now Agretl Caetanen WESTCLIFF AREA STREETLIGHT ENGINEER'S ESTIMATE PRO TECH ENGINEERING STEINYANDCOMPANY FREEWAY ELECTRIC ITEM DESCRIPTION I QUANTITY I UNIT I AMOUNT UNIT AMOUNT UNIT 1 AMOUNT UNIT AMOUNT t IFInal Redline Ae -Bullt Plans 1 I LS 1 $500.00 1 $500.00 $375.00 $375.00 $1.000.00 $1,000.00 $3000.00 $3000.00 2 Mobllizatlon/Demobilization and Gleams 1 LS 82153.3b $2153.33 $1,8]5.00 $18]5.00 $10,000.00 $10,000.00 $40,000.00 $40000.00 3 Troftic COMroI 1 LS $2000.00 $2000.00 $8250.00 $6260.00 55000.00 $5000.00 $40000.00 $40000.00 4 RelaceE n Sheet MStanclaW WOO e1 4 EA $3,000.00 $12000.00 $4,000.00 $16,000.00 E /110.00 516,440.00 150.00 $72,600.00 5 Replace Existing Slreeg ht 8mndertl WahTy ell 2 EA $3000.00 $8,000.00 $5,000.00 $10,000.00 $3,680.00 $1,720.00 $4,925.00 $9.850.00 8 R.lomte Existing T I SYantlaM 1 EA S1 000.00 $1 000.00 $2,500.00 $2.600.00 E2 /68.00 $2 468.00 54100.00 54100.00 ] Re lace Luminaire on Ex6dN T e Sbndanl 149 EA 5200.00 $28,600.00 $300.00 & /,]00.00 $500.00 $]/ 500.00 $800.00 $89.400.00 8 Re ktt Luminalre on Existing Pe 118tantlard 17 EA $300.00 56100.00 $360.00 $5,950.00 $800.00 $10,210.00 $700.00 $11,900.00 9 Reset Existln9 Streetl' MStentlaM 22 EA $500.00 $17,000.00 $300.00 X800.00 610.00 $13,/20.00 $/60.00 $10.127.00 10 Install Cone Pull Bar 197 EA $1]5.00 $34475.00 $350.00 588950.00 $151.00 $29]4].00 $250.00 $49250.00 11 Remove EVisB Pull Bm 57 EA $150.00 $8,550.00 $350.0 $19950.00 $315.00 $1]955.00 $230.0 $13110.0 12 R Ice Exlslin Pull Box JZF.730 EA $175.00 025.00 $350.00 $8050.00 $192.00 416.00 .W 8440.0 13 install PVC CnnduBV ?21'8 Insulated ConducWn 0 LF 11.00 5305030.00 $14.00 $388220.00 $22.00 $610060.00 $21.00 $582330.00 14 Install PVC CnnduBw/4 Insulated ConduM 1.200 LF 12.00 $14,/00.00 $18.00 $18200.00 $40.0 $48,000.00 22.0 0 $26.400.00 15 Install PVC COnduSw/6N81nsulated Conducts 155 LF 13.00 015.00 .00 X425.00 65.00 131]5.00 28.00 /340.00 18 Inwall2 lnsulated ConduMm LF $200 $3300.00 $2.80 $4820.00 $1.10 $1815.00 $3.60 $5775.00 1] Install 4- 86 Insulated CwduM. LF 3.00 ]5.00 .95 $493.]8 .W $1,125.00 $4.00 00.00 18 Instill 6-881nsulated ConduMm LF 4.00 0.00 .W $800.00 $15.00 1500.00 .W .W 19 mwlfv ExIK1n9SeMce Cabinet t EA $250.00 $250.00 $200.00 $200.00 $1.500.00 $1,500.00 $600.00 $600.00 20 Clean antl Paint &Mng Mast Arm 87 EA $200.00 $19 400.00 $400.00 $38 800.00 $ 305.00 $29,535.00 5260.00 $25,220.00 21 Re lace Existin Sidevalk Panel EA $300.00 $300.00 5500.110 $500.110 $2.200.110 $2.200.00 $2.000.00 $2.000.00 EE $462073.33 LOW $649258.75 2ND $901826.00 1 3RD I $937535.00 AS BID AMOUNT f.Wttrs�pbKNaredvaWecCAP011N31D SUMMARY pegs 1 ENGINEER'S ESTIMATE TDS ENGINEERING MINCOCONSTRUCRON ITEM I DESCRIPTION QUANTITY I UNIT AMOUNT UNIT I AMOUNT UNIT AMOUNT 1 Final R.dilne AS-Bult Wan. 1 I LS I $500.00 $600.00 $5110.00 1 moo.00 $5.1100.00 $5000.00 2 IMoblimillonfDomoNlization and Cleanup 1 I LS $1450.00 $1450.00 $ 88600.00 $86500.00 $251100.00 1 525000.00 3 Trogk Control 1 LS $2.000.00 $2.000.00 $37.000.00 33].000.00 $27,1100.00 $20.000.00 4 Rep lace ExbSng Sbertl'M Standard With e1 4 EA $3000.00 $12000.00 $5800.00 523200.110 $101100.00 540000.110 5 Replace EdstlM Str NKIIA Standani With Type ll 2 EA $3000.00 $6000.00 $6600.00 513200.110 $101100.00 $20000.00 6 lRelocat. E*.tm Type I Standani 1 EA $1.000.110 $1. 000.00 $3,800.00 $3.800.110 $5,1100.00 $5.000.00 ] IR.pIa. Luminaire on ExlsOng TYPe l Standard 149 EA $200.110 $29.800.110 $950.00 $141550.110 $750.00 $111,760.W B lRePlace Luminake on Exlsbng TYPe 11 StandaM 17 EA $300.110 $61110.00 5975.110 $16.675.00 5760.110 $12,780.W 9 Reset EvhBng 3tree8Wht Stantlard 22 EA $500.110 $1 1,000.w $900.00 $19,800.00 S3 000.110 $66.000.00 10 lInvall Concrete Pull Box 197 EA $175.W $30.475.110 mom $49,250.110 $350.110 $68.950.110 11 Remove ExlaSng Pull Bar 57 EA $150.00 $8,5w. 00 .W $19.9m. 300.110 $1] 1110.110 12 Replace EMrting Pull Box 23 EA $1]6.00 $4,026.00 $3110.00 56,900.00 00 $11500.00 13 Install PVC d ft wrz-i/B lnsulateO ConduMm 27,730 LF $11.110 $305030.00 $20.00 $6646110.110 $25.110 $693,250.110 1/ InstaIIPVCConduft /44g8lnsuMtMCOn1 more 1.200 IFI $12.00 $14,4110.110 $2000 $24.0110.110 $3000 $36.0110.0 15 jInMIIFVCConduftvi/ InsuWdConduMrs 155 LF 13.00 $2,015.00 $21.00 3255.00 30.00 $4660.110 16 Insta1l2 Insulated COrMUMm 1650 LF 12.110 53.3110.00 $/.00 $8600.00 $10.00 $185110.110 1] Ire:W11486Insulatetl COntluM 125 F 53.00 $3]5.110 $5.00 5625.00 10.00 $1.250.110 18 Insta116Jt8 lnaulabni COntluMIS 100 OF $ /.00 $ /00.00 $6.00 $600.110 $10.00 $10110.00 19 ModtV ExxIv1n.SewIceCbinet t EA $250.w 1 $100.00 1 $100.00 $5000.00 $5.0110.00 20 lClean and Paint Ed ln9 Mart Amt 87 EA 0.00 $19.400.00 1 5200.00 I $19,400.00 110.00 $29.100.00 f.Wttrs�pbKNaredvaWecCAP011N31D SUMMARY pegs 1 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT TITLE: Weddiff Area Sftdllght, San Miguel B Bonita Croak Patk Lighting Improvements BID LOCATION: CKy Clerk's omos - City Hall CONTRACT NO.: 04800 DATE: 1b14 V 7 TIME: 1000AM ENGINEER'S ESTIMATE: $679,160.00 BY: AC CHECKED: DATE: 11/132007 PROJECT MANAGER: Agree Castenon BONITA CREEK PARK ENGINEER'S ESTIMATE PRO TECH ENGINEERING STEINYANDOOMPANY FREEWAY ELECTRIC ITEM DESCRIPTION QUANTITY UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT 1 Final Redline Buln Plane 1 LS $500.00 $500.00 $250.00 $250.00 $1,660.00 $1000.00 $1.000.00 $1000.00 2 Moblllz .wDemobtllzatm and CManu i LS $2.203.33 $2,203.33 $Z000.00 52000.00 $2,500.00 $2600.00 $3,000.00 53000.00 3 Tremc Control 1 LS $2,000.00 $2000.00 $Z000.00 $2,000.00 $1000.00 $1.000.00 $4,000.00 $4000.00 4 Instill New Type I Standard 12 EA $3,000.09 $36.900.00 $4.000.00 $48,000.00 $4,200,00 $60,400.00 $3 190.90 $37 200.00 5 Rl,place Exist 9 Foundation with Pull Box 12 EA $500.00 $61000.00 $ 750.00 $9, 000.00 $450.00 $5,400.00 $700.00 $8,40000 6 Install Insulated Condudas 1,340 LF $2.00 $2.680.00 $100 $4,020.00 $5.60 $7504.00 $3.50 $4,69D.00 7 Moclify ExI.1ing SeMce Cabinet I EA $250.00 $2511.00 $290.00 $200.00 $1765.00 $1,766.00 $800.00 $800.00 8 Install PVC Conduit$ Insulated Conductors 160 LF $3.00 $480.00 $20.00 $3200.00 $47.00 $7.520.00 $26.00 $4,160.00 EE $50.113.33 LOW $68,670.00 2ND $77,089.00 3RD $m,moO AS BID AMOUNT AS BID AMOUNT (:YSal9eba15hareNroMedWP0111B10 SUMMARY Papa I ENGINEER'S ESTIMATE TDS ENGINEERING MINOO CONSTRUCTION ITEM I DESCRIPTION QUANTITY I UNIT I AMOUNT UNIT AMOUNT UNIT AMOUNT 1 Flnal Redline ASBUIRPlans I LS $500.00 $500.00 $50.00 S50,00 $1,000.00 $1000.00 2 Mob11lzagorroDemobB2atbn and Cleanu 1 US $1,500.00 $1500.00 $1000.50 $1000.00 $5000.00 $5000.00 3 Traffic Control I LS $2000.00 $2,000.00 $10,000.00 $10.000.00 $5000.00 $6,000.00 4 Install New TYe l Standard 12 EA $3.000.00 $36,000.00 $4600.00 ,200.00 $10,000.00 $120,000.00 5 Replace EXMting Foundation WKh PUII B. 12 EA 500.00 $8.000.00 $425.00 $61W= $1000.00 12000.00 6 Install Insulated Canduclnre 1,340 LF $2.00 660.00 .00 $5,360.00 $10.00 $13400.00 7 Modify ExWting Service Cabinet 1 EA $250.00 $250.00 $100.00 $100.00 pm.w $5,000.00 S Install PVC Conduit 8 lrreutated Conductors ISO LF $3.00 $460.00 $19.00 $3040.00 $25.00 $4000.00 EE $49,4to.00 1 4TH $79850.00 EN $165400.00 AS BID AMOUNT (:YSal9eba15hareNroMedWP0111B10 SUMMARY Papa I CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT TITLE: Window Arse stroetilgh48an Miguel a Bonita Creek Park Lighting Improvements BID LOCATION: City Clerk's Office - City Hall CONTRACT NO.: C-Nes DATE: 13-NO 7 TIME: 10:OOAM ENGINEER'S ESTIMATE: $579,150.00 BY: AC CHECKED: DATE: IIAM007 PROJECT MANAGER: Alhea CaMmm SAN MIGUEL PARK ENGINEER'S ESTIMATE PRO TECH ENGINEERING STEINY AND COMPANY FREEWAY ELECTRIC ITEM DESCRIPTION QUANTITY UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT 1 Final Redline A>BUllt Plans 1 LS $500.00 1 $500.00 $200.00 $20.0 $1000.00 $1000.00 $1000.00 $1000.00 2 Mob lization /Demoblllzatlon and Claanu I LS $2, 423.33 $2,423.$3 $2000.00 080.00 $2909.00 $2000.00 $2000.00 $2,000.00 3 Tnn tCanb l 1 LS $2000.00 $2000.00 $2000.00 szomw $11000.00 $1800.80 $4,000.00 $4,000.00 4 Install New Bollards 13 EA $ 3000.00 $39.000.00 52,280.00 $28690.00 $2540.00 $33020.00 $1980.00 $24,780.00 5 Re lace Fxlatln Foundation wtt, Full Box 13 EA $1,461.64 $19,000.00 $750.00 $9,750.00 $450.00 $5,850.90 $780.0 $9100.00 6 Install 245 Insulated Conductors 320 LF $2.00 40.00 $3.00 $860.00 $3.40 $11088.00 $3.50 $1120.00 7 Motl' Edafinq Service Cabinet 1 EA $250.00 $250.00 $200.00 $200.00 $1765.80 $1765.00 $680.80 $600.80 8 linstall 4 Insulated Conductors 1058 LF $3.00 51,150.00 $4.00 $4,200.00 SB.80 $8,400.00 53.50 $3616.80 EE $40.250.00 4TH $62.605.00 5TH $54,20.0 EE $66,963.33 OW $/7,910.00 2ND $53.123.0 3RD 5/5,195.00 AS BID MOUNT $54,123.00 $46,195.00 AS BID AMOUNT f:WSasybWShercdkoMncM0.01 \U31D SUMMARY Pege 1 ENGINEETSEBTIMATE TDS ENGINEERING MINGO CCNSTRUCTION ITEM I DESCRIPTION QUANTITY UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT 1 Final RedlheA BuK Plans 1 LB 0.00 $500.00 $50.00 $50.00 $1000.0 $1000.00 2 IMobilizationlD.mobiluzation and Cleenup S $1,720.W $1,720.00 $1.088.80 $1,000.00 $10.000.00 $10.00000 3 ITndiie Control 1 L3 $200000 $2000.00 310000.00 $10000.00 $6000.00 $5000.00 Install New Bollards 13 EA $1 000.00 $13,000.00 $2,950.00 $38,35000 $500.00 $5.500.00 5 Rep lace Existing Foundation with Pull Box 13 EA $1451.64 $19000.00 $425.00 $5525.00 $1000.00 $13000.00 6 Install 2- 0 Insulated C cluGOrs 32(1 F 00 $640.00 $4.00 $1280.00 $10.00 $3200.00 7 Motl' Fxistin Service CaGne[ 1 EA $250.00 $250.0 $100.08 $100.00 85.000.00 $5.000.00 e Install4 -98 Insulated Conductors 1,060 LF $3.00 S3150.00 $8.0 $6300.00 $10,DO $10500.00 EE $40.250.00 4TH $62.605.00 5TH $54,20.0 AS BID AMOUNT f:WSasybWShercdkoMncM0.01 \U31D SUMMARY Pege 1