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HomeMy WebLinkAbout19 - Approval of the Reorganization of the Building Department and BudgetCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 19 December 11, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Building Department Jay Elbettar, 644 -3282, ielbettar city.newport- beach.ca.us SUBJECT: Approval of the Reorganization of the Building Department and Budget Amendment ISSUE: With the annexation of West Santa Ana Heights and the adoption of a new family of codes, how will the Building Department continue to maintain its current service level of timely plan reviews and inspections? RECOMMENDATION: Approve the proposed reorganization plan including three new and five reclassified positions for the Building Department. Approve a budget amendment to appropriate $173,045 from the General Fund balance to the Building Department's salary and benefits account numbers 2910 - 7000,2920 -7000, and 2930 -7000. DISCUSSION: The attached proposed reorganization is necessary to address the challenges the Building Department will be facing beginning January 2008. The adoption of new codes by the State of California differ in philosophy and approach from the codes we had in place for the past 80 plus years, and the annexation of West Santa Ana Heights will increase the department workload. Both of these factors will impact the service delivery and timeliness of plan review and inspection. Since the annexation of Newport Coast in 2001, the Building Department has been increasingly assuming responsibility for issuing permits for site improvements, additions and alterations to properties in areas turned over from the County to the City after construction is completed. The Building Department has not added any staff in response to this increased demand. Proposed Chanties to the Inspection Division The Building Inspections Division is divided into two teams, a residential team and a commercial team. Each team is headed by a principal inspector. Currently there is one Approval of Reorganization of the Building Department December 11, 2007 Page 2 of 7 vacant building inspector II position in the residential team that is filled by a contract inspector. The proposal recommended is to reclassify this position to a senior building inspector _position and to add a new senior building inspector position to the residential team. The proposed changes are necessary due to the new codes requiring higher level of knowledge and more involved inspections of construction projects. Material specifications and installation standards are no longer readily available in the code and inspectors must have higher levels of technical knowledge of industry standards to evaluate and approve construction. The plans will be more detailed to ensure and document performance standards, which will require more inspection time and higher levels of knowledge and experience. Currently we are experiencing heavy commercial construction activity, while residential construction is becoming more complex with larger homes built with basements and several multi - family dwellings on the horizon. The Building Department did not adjust staffing levels when the City annexed Newport Coast, East Santa Ana Heights, and Bay Knolls. There have been many commercial and residential improvement projects in East Santa Ana Heights and Bay Knolls since the annexation. The Newport Coast work load has increased incrementally as more of the County's planning areas have been turned over to the City's authority by the County. As a result we are handling more inspections for much larger portions of that area. In Newport Coast, we have conducted 10,716 inspections for 3,418 permits. We expect Orange County to turn over eight more tracts to the City within the next six months. In East Santa Ana Heights we have conducted 4,905 inspections for 1,184 permits, in addition to several code enforcement issues that involved Building Department staff time to resolve. East Santa Ana Heights' inspection volume should remain at similar levels, but Newport Coast inspection numbers should continue to increase as more of the area's permitting jurisdiction is turned over to Newport Beach. The January 1, 2008, annexation of the west side of Santa Ana Heights has the potential for more code enforcement issues that will involve the Building Department. The Building Department rotates the senior inspectors, who possess more technical knowledge, to conduct commercial and more complex residential inspections for the purposes of cross training and to provide flexibility to adjust to needs at any given time. Currently, the residential team has only one senior position while the commercial unit has two. Reclassifying one building inspector II to a senior position and adding a senior position to the residential unit will balance the two teams, allow the department to meet the increased work load due to the three annexed areas, and handle the anticipated increased inspection time due to the complexity of the new codes. The Plan Check and Permit Services Division is responsible for the project plan review and approval leading to permit issuance. Currently it is divided into two teams, plan check and permit counter. The plan check team includes six in -house plan check engineers and five outside consultants. Four outside plan check consultants perform overflow plan review when the work load exceeds in -house staff capacity, and one consultant performs grading Approval of Reorganization of the Building Department December 11, 2007 Page 3 of 7 and geotechnical reviews of complex projects. The plan check engineer positions are flexibly staffed from the associate to the senior level because previous recruitments failed to yield experienced candidates at the senior level. The Human Resources Director recommended this approach to enable the department to fill the positions at the lower classification and gives employees career advancement opportunities enabling us to retain these valuable employees that are difficult to recruit. Three changes are proposed to the Plan Check Division as follows: A. Add two new flexibiv- staffed Plan Check Enaineer position. This proposal is to add two in -house plan check engineer positions to reduce the reliance on the outside consultants and provide a full time engineer available at the permit counter for public assistance. Compared to other communities, projects in Newport Beach are more complex in nature. Residential projects may involve basements, shoring, dewatering, fire alarm and sprinkler systems, sea walls and boat dock construction. All these are elements the Building Department reviews and inspects. Because of this complexity and our outdated fees, some consultants who have been working with the Building Department are either refusing to take on more work or have specifically asked to end their relationship with the City. The Building Department in the past year has tried four new consultants, which is not efficient for our customers and the department due to transition and training demands. In addition, the use of outside consultants does not provide optimal customer service in which the customer and plan reviewer interaction is limited. We frequently receive complaints related to outside consultants' service and requests for in -house plan review. Currently the plan check engineers have a rotating counter schedule. The engineers respond to the counter as needed; the engineer serving his /her counter hours will report to the counter when called by a permit technician. Having an engineer available at the Permit Counter is a very important customer service practice, allowing the engineers to answer code questions, complete plan revisions, approve less complex projects and explain policy and procedures to walk in customers without appointment. This need will grow even more important with the new codes. The rotating schedule for counter hours takes away from valuable plan check time, creates frequent disruptions for the engineers and can create increased wait times for the customers as they have to wait for the engineer response. The customers may not be able to see the same engineer on repeat visits to the permit counter which can lead to confusion and the appearance of inconsistency. We propose to create a full time plan check engineer position dedicated to service the permit counter on a full time basis. In addition to providing the counter services mentioned above, a full time counter engineer will be able to provide screening for plan check submittals, will allow customers to see the same engineer on repeat visits and to receive consistent information and code interpretation. Approval of Reorganization of the Building Department December 11, 2007 Page 4 of 7 We have in the past considered adding more staff to eliminate the need for outside consultants and to provide a more effective counter service. However, space limitations have precluded us from this consideration. Despite our reservations, we do not feel that using outside consultants is the most effective solution and adding additional plan check staff is necessary. We will explore alternatives to solving the space issues, including but not limited to the consideration of off -site office space. Once we have appropriately addressed the space limitations we can fill the two plan check engineer positions. The new codes will require more facilitation and training by our staff to the design community. By adding two in -house plan check engineers, we will be able to plan check more projects in- house, providing direct interaction with the customers, and lessen the impact of the consultants' turnover. B. To reclassify two Plan Check Engineer positions to two Principal Plan Check Enaineer positions. This division has two vacant engineer positions, presenting the opportunity for this proposed change. As stated earlier, the new codes have changed drastically compared to the present codes, and will require more facilitation and training by our staff to the design community, more exercise of independent judgment by staff and a higher level of knowledge and expertise. The designers will need to consult with staff to agree on which approach is to be followed in his/her project design early in the process. As such, the need to conduct preliminary reviews and early dialogue will increase. The Principal Engineer positions will provide code interpretations and assist the Deputy Building Official with the preliminary reviews. The Plan Check and Permit Services Division will be divided into two teams, with each principal engineer responsible for one team. The counter operation, over the counter plan check and technical service, customer support and the trade permits approval will be supervised by one position, who will also oversee the counter to insure technical customer interaction is available, and that appropriate screening of plans for completeness at the submittal stage for plan review is conducted. The other principal engineer will oversee the plan check team including the consultants. This proposal will create an efficient organization in which the two principal engineers will supervise the two teams under the direction of the Deputy Building Official. This will eliminate a current span of control issue, with the Deputy Building Official having to supervise 18 staff members and outside consultants, as well as resolve most code issues. C. Reclassify an Office Assistant position to a newly created Building Department Specialist position. The Building Department clerical staff is currently pooled under the Administration Division. This proposal is to reclassify one office assistant position to a newly established position analogous to the Public Works Specialist position. The position will be moved from the Administration Division to the Plan Check and Permit Services Division. Approval of Reorganization of the Building Department December 11, 2007 Page 5 of 7 The clerical staff performs many technical tasks that exceed clerical duties due to its technical nature, importance, and required level of responsibility. The following is a list of these tasks: 1. Processes permit applications after permit final. 2. Produces monthly statistical reports on construction activities within the City of Newport Beach and produces reports for the Census Bureau and the Dodge National Construction Activity Statistics. These reports were previously produced by a permit technician and reassigned to reduce the work load at the permit counter. 3. Processes an average annual volume of 150 requests for building code modifications and requests for use of alternate construction materials and methods. It is anticipated that this number will quadruple with the adoption of the new codes. The position will facilitate the processing by insuring the proper justifications and equivalencies are provided and the correct code provision is cited. 4. Run computer programs and produce the Building Department's monthly construction activity and construction valuation reports. Also compile the data and produce mid -year and annual reports. These reports were previously produced by a permit technician and reassigned to reduce the work load at the permit counter. 5. Design, create and maintain the Building Department web page. 6. Produce a quarterly, "Strong Motion Instrumentation and Seismic Hazard Mapping Fee" report. This report is sent to the State of California with a check for the collected seismic fees. This report was previously produced by a permit technician and reassigned to reduce the work load at the permit counter. 7. Make floodplain determinations and provide information to calling customers whether a property is located within a special flood hazard area using Federal Flood Insurance Rate Maps. Proposed Chancres to the Administration Division The Building Department's clerical services are pooled in the Administrative Division. The division's clerical staff includes one Administrative Assistant, one Department Assistant, one Office Assistant, one part time Office Assistant and Student Aides, who perform less complex clerical tasks, led by the Administrative Assistant. With the proposed reorganization, the office assistant position will be moved to the Plan Check and Permit Services Division and reclassified as previously discussed. The proposed change is to replace the part time office assistant position and two student aides with one full time office assistant position. The student aides have proven to be invaluable help to the department for the past 14 years; however the difficulty we now face in their recruitment and retention Approval of Reorganization of the Building Department December 11, 2007 Page 6 of 7 is unproductive to the Building and Human Resources Departments. The Building Department has hired 21 student aides since 2004. COST CONSIDERATIONS: The following table represents the Building Department annual budget adjustment that is needed to implement this reorganization, by position. The attached budget amendment represents the adjustment needed for the reminder of this FY 2007/2008. The Building Department is a fee - for - service operation. Annual Cost of Staffing Reorganization CONCLUSION: Contracting out for additional plan check and inspection services does not appear to be a viable solution in addressing the Department's additional demands caused by increased annexation activity and new Code demands. Staff feels this reorganization proposal will allow the Building Department to provide its current level of customer service. NEW Senior Inspector 1 Position $92,682 [Step 4] NEW Civil Engineer, Plan 2 Positions $110,606 x 2 = Check [Step 41 $221,212 RECLASSIFIED Building Inspector II Building Inspector, 1 Position $5,699 [Step 4] Senior Step 4] RECLASSIFIED Senior Civil Principal Engineer, 2 Positions $7,908 x 2 = Engineer [Step 8] Plan Check [Step 5] $15,816 RECLASSIFIED Office Assistant Building Department 1 Position $8,922 [Step 8] Specialist [Step 41 RECLASSIFIED P/T Office Assistant Office Assistant 1 Position $1,760 [Step 6] [Step 3] & Student Aide = 2 positions ANNUAL TOTAL: $346,091 CONCLUSION: Contracting out for additional plan check and inspection services does not appear to be a viable solution in addressing the Department's additional demands caused by increased annexation activity and new Code demands. Staff feels this reorganization proposal will allow the Building Department to provide its current level of customer service. Approval of Reorganization of the Building Department December 11, 2007 Page 7 of 7 Prepared and submitted by: Jay Elbettar, P.E., C.B.O. Building Director Attachments: Current Building Department organization chart Proposed Building Department organization chart JE/mg Counci1120071staff rep 12 -11 -2007 staff reorganization.doc CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No.19 Date: December 11, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Building Department Jay Elbettar, 644 -3282, ielbettar(a)-city.newport- beach.ca.us SUBJECT: Approval of the Reorganization of the Building Department and Budget Amendment ISSUE: With the annexation of West Santa Ana Heights and the adoption of a new family of codes, how will the Building Department continue to maintain its current service level of timely plan reviews and inspections? RECOMMENDATION: 1. Approve the proposed reorganization plan including three new and five reclassified positions for the Building Department. 2. Approve a budget amendment to appropriate $173,046 from the General Fund balance to the Building Department's salary and benefits account numbers 2910 -7000, 2920 -7000, and 2930 -7000. DISCUSSION: The attached proposed reorganization is necessary to address the challenges the Building Department will be facing beginning January 2008. The adoption of new codes by the State of California differ in philosophy and approach from the codes we had in place for the past 80 plus years, and the annexation of West Santa Ana Heights will increase the department workload. Both of these factors will impact the service delivery and timeliness of plan review and inspection. Since the annexation of Newport Coast in 2001, the Building Department has been increasingly assuming responsibility for issuing permits for site improvements, additions and alterations to properties in areas turned over from the County to the City after construction is completed. The Building Department has not added any staff in response to this increased demand. Proposed Changes to the Inspection Division The Building Inspections Division is divided into two teams, a residential team and a commercial team. Each team is headed by a principal inspector. Currently there is one Approval of Reorganization of the Building Department December 11 2007 Page 2 of 7 vacant building inspector II position in the residential team that is filled by a contract inspector. The proposal recommended is to reclassify this position to a senior building inspector position and to add a new senior building inspector position to the residential team. The proposed changes are necessary due to the new codes requiring higher level of knowledge and more involved inspections of construction projects. Material specifications and installation standards are no longer readily available in the code and inspectors must have higher levels of technical knowledge of industry standards to evaluate and approve construction. The plans will be more detailed to ensure and document performance standards, which will require more inspection time and higher levels of knowledge and experience. Currently we are experiencing heavy commercial construction activity, while residential construction is becoming more complex with larger homes built with basements and several multi - family dwellings on the horizon. The Building Department did not adjust staffing levels when the City annexed Newport Coast, East Santa Ana Heights, and Bay Knolls. There have been many commercial and residential improvement projects in East Santa Ana Heights and Bay Knolls since the annexation. The Newport Coast work load has increased incrementally as more of the County's planning areas have been turned over to the City's authority by the County. As a result we are handling more inspections for much larger portions of that area. In Newport Coast, we have conducted 10,716 inspections for 3,418 permits. We expect Orange County to turn over eight more tracts to the City within the next six months. In East Santa Ana Heights we have conducted 4,905 inspections for 1,184 permits, in addition to several code enforcement issues that involved Building Department staff time to resolve. East Santa Ana Heights' inspection volume should remain at similar levels, but Newport Coast inspection numbers should continue to increase as more of the area's permitting jurisdiction is turned over to Newport Beach. The January 1, 2008, annexation of the west side of Santa Ana Heights has the potential for more code enforcement issues that will involve the Building Department. The Building Department rotates the senior inspectors, who possess more technical knowledge, to conduct commercial and more: complex residential inspections for the purposes of cross training and to provide flexibility to adjust to needs at any given time. Currently, the residential team has only one senior position while the commercial unit has two. Reclassifying one building inspector II to a senior position and adding a senior position to the residential unit will balance the two teams, allow the department to meet the increased work load due to the three annexed areas, and handle.the anticipated increased inspection time due to the complexity of the new codes. The Plan Check and Permit Services Division is responsible for the project plan review and approval leading to permit issuance. Currently it is divided into two teams, plan check and permit counter. The plan check team includes six in -house plan check engineers and five outside consultants. Four outside plan check consultants perform overflow plan review when the work load exceeds in -house staff capacity, and one consultant performs grading Approval of Reorganization of the Building Department December 11, 2007 Page 3of7 and geotechnical reviews of complex projects. The plan check engineer positions are flexibly staffed from the associate to the senior level because previous recruitments failed to yield experienced candidates at the senior level. The Human Resources Director recommended this approach to enable the department to fill the positions at the lower classification and gives employees career advancement opportunities enabling us to retain these valuable employees that are difficult to recruit. Three changes are proposed to the Plan Check Division as follows: A. Add two new flexiblv- staffed Plan Check. Engineer position. This proposal is to add two in -house plan check engineer positions to reduce the reliance on the outside consultants and provide a full time engineer available at the permit counter for public assistance. Compared to other communities, projects in Newport Beach are more complex in nature. Residential projects may involve basements, shoring, dewatering, fire alarm and sprinkler systems, sea walls and boat dock construction. All these are elements the Building Department reviews and inspects. Because of this complexity and our outdated fees, some consultants who have been working with the Building Department are either refusing to take on more work or have specifically asked to end their relationship with the City. The Building Department in the past year has tried four new consultants, which is not efficient for our customers and the department due to transition and training demands. In addition, the use of outside consultants does not provide optimal customer service in which the customer and plan reviewer interaction is limited. We frequently receive complaints related to outside consultants' service and requests for in -house plan review. Currently the plan check engineers have a rotating counter schedule. The engineers respond to the counter as needed; the engineer serving his/her counter hours will report to the counter when called by a permit technician. Having an engineer available at the Permit Counter is a very important customer service practice, allowing the engineers to answer code questions, complete plan revisions; approve less complex projects and explain policy and procedures to walk in customers without appointment. This need will grow even more important with the new codes. The rotating schedule for counter hours takes away from valuable plan check time, creates frequent disruptions for the engineers and can create increased. wait times for the customers as they have to wait for the engineer response. The customers may not be able to see the same engineer on repeat visits to the permit counter which can lead to confusion and the appearance of inconsistency. We propose to create a full time plan check engineer position dedicated to service the permit counter on a full time basis. In addition to providing the counter services mentioned above, a full time counter engineer will be able to provide screening for plan check submittals, will allow customers to. see the same engineer on repeat visits and to receive consistent information and code interpretation. Approval of Reorganization of the Building Department December 11, 2007 Page 4 of 7 We have in the past considered adding more staff to eliminate the need for outside consultants and to provide a more effective counter service. However, space limitations have precluded us from this consideration. Despite our reservations, we do not feel that using outside consultants is the most effective solution and adding additional plan check staff is necessary. We will explore alternatives to solving the space issues, including but not limited to the consideration of off -site office space. Once we have appropriately addressed the space limitations we can fill the two plan check engineer positions. The new codes will require more facilitation and training by our staff to the design community. By adding two in -house plan check engineers, we will be able to plan check more projects in- house, providing direct interaction with the customers, and lessen the impact of the consultants' turnover. B. To reclassify two Plan Check Engineer positions to two Principal Plan Check Engineer positions. This division has two vacant engineer positions, presenting the opportunity for this proposed change. As stated earlier, the new codes have changed drastically compared to the present codes, and will require more facilitation and training by our staff to the design community, more exercise of independent judgment by staff and a higher level of knowledge and expertise. The designers will need to consult with staff to agree on which approach is to be followed in his/her project design early in the process. As such, the need to conduct preliminary reviews and early dialogue will increase. The Principal Engineer positions will provide code interpretations and assist the Deputy Building Official with the preliminary reviews. The Plan Check and Permit Services Division will be divided into two teams, with each principal engineer responsible for one team. The counter operation, over the counter plan check and technical service, customer support and the trade permits approval will be supervised by one position, who will also oversee the counter to insure technical customer interaction is available, and that appropriate screening of plans for completeness at the submittal stage for plan review is conducted. The other principal engineer will oversee the plan check team including the consultants. This proposal will create an efficient organization in which the two principal engineers will supervise the. two teams under the direction of the Deputy Building Official. This will eliminate a current span of control issue, with the Deputy Building Official having to supervise 18 staff members and outside consultants, as well as resolve most code issues. C. Reclassify an Office Assistant position to a newly created Building Department.Specialist position. The Building Department clerical staff is currently pooled under the Administration Division. This proposal is to reclassify one office assistant position to a newly established position analogous to the Public Works Specialist position. The position will be moved from the Administration Division to the Plan Check and Permit Services Division. Approval of Reorganization of the Building Department December 11, 2007 Page 5 of 7 The clerical staff performs many technical tasks that exceed clerical duties due to its technical nature, importance, and required level of responsibility. The following is a list of these tasks: Processes permit applications after permit final. 2. Produces monthly statistical reports on construction activities within the City of Newport Beach and produces reports for the Census Bureau and the Dodge National Construction Activity Statistics. These reports were previously produced by a permit technician and reassigned to reduce the work load at the permit counter. Processes an average annual volume of 150 requests for building code modifications and requests for use of alternate construction materials and methods. It is anticipated that this number will quadruple with the adoption of the new codes. The position will facilitate the processing by insuring the proper justifications and equivalencies are provided and the correct code provision is cited. 4. Run computer programs and produce the Building Department's monthly construction activity and construction valuation reports. Also compile the data and produce mid -year and annual reports. These reports were previously produced by a permit technician and reassigned to reduce the work load at the permit counter. 5. Design, create and maintain the Building Department web page: Produce a quarterly, "Strong Motion Instrumentation and Seismic Hazard Mapping Fee" report. This report is sent to the State of California with a check for the collected seismic fees. This report was previously produced by a permit technician and reassigned to reduce the work load at the permit counter. 7. Make floodplam determinations and provide information to calling customers whether a property is located within a special flood hazard area using Federal Flood Insurance Rate Maps. Proposed Changes to the Administration Division The Building Department's clerical services are pooled in the Administrative Division. The division's clerical staff includes one Administrative Assistant, one Department Assistant, one Office Assistant, one part time Office Assistant and Student Aides, who perform less complex clerical tasks, led by the Administrative Assistant. With the proposed reorganization, the office assistant position will be moved to the Plan Check and Permit Services Division and reclassified as previously discussed. The proposed change is to replace the. part time office assistant position and two student aides with one full time office assistant position. The student aides have proven to be invaluable help to the department for the past 14 years; however the difficulty we now face in their recruitment and retention Approval of Reorganization of the Building Department December 11, 2007 Page 6 of 7 is unproductive to the Building and Human Resources Departments. The Building Department has hired 21 student aides since 2004. COST CONSIDERATIONS: The following table represents the Building Department annual budget adjustment that is needed to implement this reorganization, by position. The attached budget amendment represents the adjustment needed for the reminder of this FY 200712008. The Building Department is a fee - for - service operation. Annual Cost of Staffinq Reorganization CONCLUSION: Contracting out for additional plan check and inspection services does not appear to be a viable solution in addressing the Department's additional demands caused by increased annexation activity and new Code demands. Staff feels this reorganization proposal will allow the Building Department to provide its current level of customer service. Job Tltle Current Proposed, Total Cost NEW Senior Inspector 1 Position $92,682 [Step 4] NEW Civil Engineer, Plan 2 Positions $910,606 x 2 = Check [Step 4] $221,212 RECLASSIFIED Building Inspector II Building Inspector, 1 Position $5,699 [Step 4] Senior Step 4] RECLASSIFIED Senior Civil Principal Engineer, 2 Positions $7,908 x 2 = Engineer [Step 8] Plan Check [Step 5] $15,816 RECLASSIFIED Office Assistant Building Department 1 Position $8,922 [Step 8] Specialist [Step 4] RECLASSIFIED P/T Office Assistant Office Assistant 1 Position $1,760 [Step 6] [Step 3] & Student Aide = 2 positions ANNUAL TOTAL: $346,091 CONCLUSION: Contracting out for additional plan check and inspection services does not appear to be a viable solution in addressing the Department's additional demands caused by increased annexation activity and new Code demands. Staff feels this reorganization proposal will allow the Building Department to provide its current level of customer service. Approval of Reorganization of the Building Department December 11, 2007 Page 7 of 7 Prepared and submitted by: 1 �, ,��n'ir tor ..Director Attachments: Current Building Department organization chart Proposed Building Department organization chart JFJmg Councl=07%staff rep 12 -11 -2007 staff reorganization.doc � a�WPOa r o � F C'tGlveEH�' Building Department 35 positions — 29 permanent full time 6 part time Administration (949) 644 -3275 Building counter (949) 644-3288 Fax # (949) 644$250 Inspections Chief Building InspeCtOr Steve Hook X3266 CURRENT Building Director Jay Elbettar x3282 Plan Check & Permit Services Deputy Bulltlina Official Faisal Jurdl x3277 Administration* 'Clerical services for all divisions are pooled by administration. Principal Inspector Prtncipal inspector Plan Check Permh Cpunter Administrative Commercial Residential Enalneers Supervisor Assistant SpR etlalsM John Surekle Ray Baltera Vousef Sarm Susan Mccourt Monika Goodwin Lanny Mge x3282 X3281 x3278 x3289 x3276 x3293 Suzanne Kuslk WW X3286 Senior Building AB Haji Permit chnicians Department Assistant Senior Building Inane x3292 $W tleM Aitle Inspectors Mike Dexter Eric Skadn Can elancey Debi Schank x3284 Leslie TrenSeltl x3287 x3270 291 Open Duarte X3260 Vacant 29C Office Assistant X3279 Sanchez Susan Yamada Paul Sobek 287 x3280 X3268 Bulltlina inspectors 11 Vacant 23281 Techniclan Pn -Office Assistant Howard Hart Subtrade Plans Harris 274 Raymund Reyes (Contract) x3284 miner Dan Macey t Aid" Student Aitlas Mal Fleener x3269 achado Dennis Chew x3271 Phyu Aung Residential Building Edward Harz Records inspector x3273 Jax32 �n 1" Outside Plan Check Consultants can 26 Ghosn Associates (949) 647-0496 SPS plan Check Services (714) 904 -6822 Jim tiitennark X3272 VCA Group (714) 978 -9780 TCB (714) 836-4447 Geotach Consultant Bagehi Engina0ng (949) 262 -8292 October 2007 sh.cmpt PenonncIka imaanc ��wPO4,T Building Department r- n V C'ee IF00.N�P 36 positions — 33 permanent full time 3 part time Administration (949) 644 -3275 Building counter (949) 644 -3288 Fax # (949) 644 -3250 Inspections Chief Building Inspector (1) PROPOSED Building Director (1) Plan Check & Permit Services Deputy Bulldina Official (1) Proposed positions: EM V = Vacant "Flexibly staffed positions, Associate to Senior Engineer Administration* divisions are pooled by administration. Principal Inspector Principal Inspector :i1 LA§SEFEBtl:j ::3iEC4:)C$811aEEi ::; Administrative Records Commercial Residential :: :PHhcIi39Endrdaer:: : Prfitc1i1a1:Eiidhi8ei!:: Assistant Specialist (1) (1) d:`P.IanEGtiecki ; iEi;i[ iiECUStotileF$gri4aeEiE (1) (1) Senior 8uildina s c �;�Ei?IiiR C1R41EEi Department Assistant SWdeM Abe Sadler Building Plan Check Inspectors Engineer, Senior" (M € i ii ill; 6) RECf esBi lEr (1) .......... Ft l ci+�ssiairo€ )::Seh)dr�o1' 1918 : Plan Plan Cheek .. ..: senior Bulldina hPo'.'� R@TSt, -..... Enaineer. Senior' Permit Counte Inspectors (1) Supervisor Plan Check Engineer. Senior" 'ss:ansoectok.! ? ?i (1) Permit Technicians (1) Residential Buldlna Plan Check Engineer. Senlor" Permit Technicians (1) Permit (,e)hnkians Recants Inspector (1) ... . (1) Bulldina Inspectors n (1) Building Inspectors II (1) Bulldina Inspectors II (1) ShnreA➢eP[ PenonnehpWoftd aganiutian tl�art Outskle Plan Check Consultants Ghosn Associates (949) 547 -9495 SPS Plan Check Services (714) 904 -8822 VCA Group (714) 978 -9789 TCB (714) 8354447 Geotech Consultant Bagahi Engineering (949) 252.8292 Student Aidea (1) Sutdrade Mans Examiner (1) City of Newport Beach NO. BA- 08BA -030 BUDGET AMENDMENT 2007 -08 AMOUNT: $173,046.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance �X Increase Expenditure Appropriations AND �X Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues qX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditure appropriations for approval of the proposed reorganization of the Building Department. One half of the annual cost of the reorganization will be appropriated because the reorganization will occur in the middle of the fiscal year. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 010 3605 General Fund - Fund Balance REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Division Number Account Number Signed: Signed: Signed: Financial Approval: Administrative Services Director Administrative Approval: City Manager ity Council Approval: City Clerk Amount Debit Credit $173,046.00 $880.00 $49,191.00 $122,975.00 * Automatic System EntfyC. ate Date Date Description Division Number 2910 Building - Administration Account Number 7000 Salaries - Misc Division Number 2920 Building - Inspections Account Number 7000 Salaries - Misc .Division Number 2930 Building - Plan Check / Permits Account Number 7000 Salaries - Misc Division Number Account Number Signed: Signed: Signed: Financial Approval: Administrative Services Director Administrative Approval: City Manager ity Council Approval: City Clerk Amount Debit Credit $173,046.00 $880.00 $49,191.00 $122,975.00 * Automatic System EntfyC. ate Date Date