HomeMy WebLinkAbout12 - Budget Amendment to Accept a Check from Newport Beach Library Foundation and Appropriate Funds for FY 2007/2008 Expenditure AccountsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
December 11, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
FY 2007/2008 EXPENDITURE ACCOUNTS.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $100,000 in Account No.
4090 -5893 (Library Foundation Donations) and increase expenditure estimates by the same
amount in Division 4090 (Foundation).
DISCUSSION:
A check from the Newport Beach Public Library (NBPL) Foundation in the amount of $100,000,
approved by the Board of Library Trustees on October 2, 2007, will be presented to City
Council. The entire donation will be deposited into 4090 -9006 expenditure account to support
the purchase of the new Integrated Library System as described below.
The Newport Beach Public Library has received approval from City Council for the purchase of
a professional services agreement with Millennium Integrated Library System. An Integrated
Library System (ILS) is automation software designed to integrate all the data and processes of
a library into a unified system. The contract includes base software, project management,
hardware and software setup, training, implementation consulting, data loading, support and
documentation. The Newport Beach Public Library Foundation has pledged $225,000 to cover
the costs of the new system and the migration process. This check is the first of two payments
toward that pledge.
TOTAL: $100,000
Submitted by:
Linda Katsodfeai, Library Services Director
Attachment: copy of check for $100,000 from the NBPL Foundation
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BOARD OF DIRECTORS
Thomas Cole Edwards
PRESIDENT
Margie Buckingham
David R. Carmichael
Gordan McAlpine
Stephen Minana
Carol Murrel
Patricia Neisser
Meredith Porter
Joyce Rosenblum
Jason Sher
Mary Jane Sterner
Clarence "Bus" Tumor
Tracy Keys
EXECUTIVE DIRECTOR
DIRECTORS EMERITUS
William G. Adam's; Esq.
Betty & Dan Adkiirson .
. .Ran Beale
Kimberly Owin.Berrretz
Doug Cavanaugh!.
.: Jacquelyn B. Dillman
Mike Dreyfus.,
John E. Dwm.11, In Memory
Karen &'Dan Everts
Martha Fluor
Alison Baker Frenzel
Barbara Glabman
Susan Porter Hart
Ben Jackson, Jr.
Carolyn Klein
Lucille Kuehn
Daniel Livingston, Esq.
Tam & Marilyn Nielsen
Jackie Penney
.Ruth Poole .
Lyman Porter. .
Frank M. Posch, m memory
Katherine Robertson
him Robins
.James Rubel Jr.
0ebarah Sperherg &
John D. Shong; M.D.
Lawrence Spitz
Elizabeth & Jahn Stahr .
Bruce Stump
Lizamte Witte
November 19, 2007
Linda Katsouleas
Library Services Director
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Dear Linda:
Please find a check in the amount of $100,000.00 from the Newport Beach Public
Library Foundation. The gift is intended to support the purchase of the new
Integrated Library System for the Newport Beach Public Library.
On behalf of the Board of Directors, thank you for giving the Newport Beach
Public Library Foundation the opportunity to support vital resources and
programs! We are happy to be of service.
Best Regards,
i
Tracy Keys
Executive Director
Newport Beach Public Library Foundation
1000 Avocado Avenue Newport Beach CA 92660
tel 949. 717.3890 • fax 949.717.3882 • www.nbplfoundation.org
City of Newport Beach NO. BA- 08BA -027
BUDGET AMENDMENT
2007 -08 AMOUNT: $TOO,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Iq Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations NX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to a donation from the Newport Beads Library
Foundation to purchase automation software that will integrate all of the data and processes of a library into a
unified system.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Acoount
REVENUE ESTIMATES (3601)
Fund/Division Ap-q9unt
4090 5893
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Number
Number
Number
Number
Number
Number
Number
Number
Number
Number
Description
Description
Library - NB Library Foundation
Description
4090 Library - NB Library Foundation
9006 Software Licenses
Rhancial Approval: Administrative Services Director
Amount
Debit Credit
t
$100,000.00
$100,000.00
Date
Da
Signed:
City Council Approval: City Clerk Date